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Home My WebLink About2006-163 }I RESOLUTION NO. 2006-163 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT 2 3 OF CONTRACT 05-689 BETWEEN THE COUNTY OF SAN BERNARDINO PRESCHOOL SERVICES AND THE CITY OF SAN BERNARDINO TO CONTINUE 4 THE HEAD STARTIPRESCHOOL PROGRAM AT DELMANN HEIGHTS ! COMMUNITY CENTER FOR FY 2006-2007. 5 6 II BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY 7 IOF SAN BERNARDINO AS FOLLOWS: 8 I SECTION 1. The Mayor of the City of San Bernardino is hereby authorized to execute !J !a Contract for Delegation of Activities with thc County of San Bernardino Preschool Services I 101 !Department, copies of which are attached hereto, marked Exhibit "A" and incorporated herein by ,I , 1[1 1 I [reference as fully as though set forth at length, and the Director of Parks, Recreation and 12, ! II Community Services Department is hcrcby authorized to administer federal grants to continue 1311 I ithe Head StartlPreschool Program at Delmann Heights Community Center. 14: , i' 15' i SECTION 2. The authorization granted hereunder shall expire and be void and of no I ! G I further effect if the agreement is not executed by both parties and returned to the Office of the 17 City Clerk within 120 days following effective date of the Resolution. 1:-' ) ,III Hll il// 20:: Ii 1/1 I! I 21 i i i 1/1/ 22i i 2:~1( 2,1 i 11// 25111// 2611 IIII 27 1 ill 28 III III Ii I I I 1 i CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR TO EXECUTE 'AMENDMENT 2 OF CONTRACT 05-689 BETWEEN THE COUNTY OF SAN 21 BERNARDINO PRESCHOOL SERVICES AND THE CITY OF SAN BERNARDINO TO 31 CONTINUE THE HEAD START/PRESCHOOL PROGRAM AT DELMANN HEIGHTS i COMMUNITY CENTER FOR FY 2006-2007. ' 4i RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 5;, joint regular Meeting, 'and Common Council of the City of San Bernardino at a " 6 : :thereof, held on the 5 th ., " 7' ' i1wit: 811 IICOUNCIL MEMBERS g'l 101 jESTRADA 11 I 'BAXTER 1211MC GINNIS 13 IDERRY , 141 I !KELLEY 151 I 1 f; IIJOHNSON 171MCCAMMACK 19i I 191 ! 2011 21 i I 221 i 2:l1 Approved as to Form: 2~111 / , I '\ ..) 25 ,.... / h,L //,.-lr (..,/_ 26 J /s F. Penman, City Attorney I , day of June , 2006, by the following vote to AYES NAYS ABSTAIN ABSENT x x x x x x x f((jt:f;}J~ ).j Ct'(V)ZJ , Rrchel G. ClWk, City Clerk,\ . ' Ut).. \uC~1:(4~I~tJaWi{'J. /J}Pt.l1:'~~ Thc foregoing resolution is hereby approvei1 this 1 day of June ,2006. 27 28 REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA AND RECORD OF ACTION June 27, 2006 FROM: RON GRIFFIN, DIRECTOR PRESCHOOL SERVICES DEPARTMENT SUBJECT: AMENDMENTS TO CONTRACTS FOR DELEGATION OF ACTIVITIES AND FOOD SERVICES RECOMMENDATION: Approve Amendment NO.2 to contracts with the following agencies, increasing the total contract amounts by $3,083,015, from $2,779,850 to a total of $5,862,865 and extending the contract period through June 30, 2007 to provide Delegation of Activities for the Head Start/State Preschool Program: Contract Agency Contract Proposed Contract Total Contract Amount Amount Amount FY 05/06 FY 06/07 05-637 A-2 Baker Unified School $104,494 $103,995 $208,489 District 05-638 A-2 Colton Joint Unified $1,160,520 $1,152,505 $2,313,025 School District 05-639 A-2 Easter Seals, Inc. $771,608 $1,069,460 $1,841,068 05-640 A-2 Needles Unified $462,133 $458,490 $920,623 School District 05-689 A-2 City of San $281,095 $298,565 $579,660 Bernardino Parks & Recreation Total $2,779,850 $3,083,015 $5,862,865 BACKGROUND: Preschool Services Department (PSD) has operated the Head Start/State Preschool Program in the County of San Bernardino since 1965. The Department has provided comprehensive child development services to eligible low-income families both directly and through contracts with Board approved Delegate Agencies (DAs). DAs are public or private non- profit organizations or agencies to which PSD, as a Head Start grantee, has delegated all or part of the responsibility for operating a Head Start Program. The DAs provide administration services such as preparation of reports required by the Federal funding source, facilities, and food services including breakfast, lunch and snacks for the Head Start/State Preschool Program in their respective areas. (The DAs served approximately 406 children during FY 2004/05). On February 8, 2005, the Board of Supervisors approved and authorized PSD to release a Request for Applications (RFA) to solicit and identify qualified Head Start Delegation of Activities providers for San Bernardino County for FY 2005/06. cc: PSD-Ackley w/agreements & attach Contractor c/o PSD w/agree & attach Auditor-Mejico w/agreements & attach I DS-w/agreements & attachments Risk Management PSD-Griffin HSS-Ciabattini; Chacon CC-Surber CAO-Morris File-w/agreement & attachments ml ND AYE 5 BY DATE ITEM 082 . FOR COUNTY USE ONL Y FAS New Vendor Code Dept. Contract Number - SC A ~ Change SANBERN772 05-689 A-2 Cancel County Department Oepl. Orgn. Contractor's License No. Preschool Services Department County Department Contract Representative Telephone Total Contract Amount Christy Ackley (909) 386-8145 $579,660 Contract Type i D Revenue IX] Encumbered o Unencumbered 0 Other: If not encumbered or revenue contract type, provide reason: Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount July 1, 2005 June 30, 2007 $278,590 $298,565 Fund Oepl. Organization Appr. ObjJRev Source GRC/PROJ/JOB No. Amount RSC HPS 150 , 300 3252 , $298.565 Fund Oepl. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount , , Fund Oepl. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount , , Project Name Estimated Payment Total by Fiscal Year FY Amount 110 FY Amount 1/0 PSD - Delegate Agency 06107 $298,565 I - - - - - - - Contract Type 2(b) County of San Bernardino STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, called the County, and Name City of San Bernardino Parks & Recreation Address hereinafter called DELEGATE AGENCY (DELEGATE) 547 N. Sierra Way San Bernardino, CA 92410 Phone Birth Date (909) 384-5233 Federal 10 No. or Social Security No. IT IS HEREBY AGREED AS FOllOWS: Amendment No.2 It is hereby agreed to amend Contract #05-689 between the County of San Bernardino and City of San Bernardino Parks & Recreation as follows: Page 1 of 3 SECTION II. DELEGATE AGENCY PROGRAM RESPONSIBILITIES Amend Paragraph C to read as follows: C. Submit to the County, such reports as may be required by ACF and State Preschool directives, or by the County, according to but not limited to the following schedule: 1. Attendance Reports - Due 5th day of each month. 2. Audit Report - as required. 3. Child Outcomes Analysis and Action Plan - Due March 15th and June 15th annually 4. Final Financial Reports, for ACF - Due September 15th, annually. 5. Final Financial Reports, for State - Due July 31st, annually. 6. Finance Reports - Due 20th day of each month. 7. Local Contributions (In-kind) 10% of annual total- Due 20th day of each month. 8. Participant's Records (those records without parental consent to be held for school information) - Due 10 days following close of classes. 9. Personnel Policies and Grievances procedure for all program employees - Due January 15th, annually. 10. Policy Committee by-laws - Due January 15th, annually. 11. Property Inventory - Due January 15th, annually. 12. Revision to Final Financial Report, for ACF - Due October 1st, annually. 13. Revision to Final Financial Report, for State - Due August 15th, annually. SECTION VII. FISCAL PROVISIONS Amend Paragraphs A. and B. to read as follows: A. The maximum amount of reimbursement under this contract shall not exceed $579,660 and shall be subject to availability of funds to the County. The consideration to be paid to Delegate, as provided herein, shall be in full payment for all Delegates' services and expenses incurred in the performance hereof, including travel and per diem. eit of San Bernardino Parks & Recreation OriQinal Contract $ 278,590 July 1, 2005 throuqh June 30, 2006 Amendment 1 - COLA $ 2,505 July 1, 2005 throuqh June 3D, 2006 Amendment 2 $ 298,565 July 1, 2006 through June 3D, 2007 MAXIMUM REIMBURSEMENT $ 579,660 July 1, 2005 through June 3D, 2007 B. The Delegate will contribute $130,890 to the program funds. Such contributions shall be in cash or in-kind in the amount of $130,890. In-Kind Orininal Contract $ 62,635 Julv 1, 2005 throuoh June 30, 2006 Amendment 1 - COLA $ 626 July 1, 2005 throuoh June 3D, 2006 Amendment 2 $ 67,629 Julv 1, 2006 throuqh June 30, 2007 MINIMUM CONTRIBUTION $ 130,890 July 1, 2005 through June 30, 2007 SECTION X. TERM Amend Paragraph A to read as follows: This Contract is effective as of July 1, 2005 and is extended from its original expiration date of June 30, 2006, to expire on June 30, 2007, but may be terminated earlier in accordance with provisions of Section XI of the Contract. The Contract term may be extended for one additional year by mutual agreement of the parties. Page 2 of 3 SECTION XII. GENERAL PROVISIONS Amend to read as follows: A. When notices are required to be given pursuant to this Contract, the notices shall be in writing and mailed to the following respective addresses listed below. Delegate: City of San Bernardino Parks & Recreation 547 N. Sierra Way San Bernardino, CA 92410 County: County of San Bernardino Human Services Attn: Contract Administration 150 S. Lena Road San Bernardino, CA 92415-0515 ATTACHMENT B - PROGRAM BUDGET: CITY OF SAN BERNARDINO PARKS & RECREATION - DA FY 2006-07 IS ADDED. All other terms and conditions in this contract remain in full force and effect. COUNTY OF SAN BERNARDINO ~-J:J/ ~ Bill Ch, )f Supervisors City of San Bernardino Parks and Recreation (Print Dr type name of corporation, company, contractor, etc.) By lue ink) Dated ..27_ Name J. Morris SIGNED AND C DOCUMENT CHAIRMAN (Print or type name of person signing contract) Title Mayor 0: - 7 ~tt r; Type) Dated Address 300 N. D. Street - Sixth Floor San Bernardino, CA 92418 Date Date tini, HS Contract A ministration lQ l66( p Date Auditor/Controller-Recorder Use Onl o Contract Dalllba$&" ~y;%< IJ FAS" .... ,.' IC!tYad ~":.~ ... "''>;>H; ,,<::",~' to Form: Attorney Page 3 of 3 S8 City-Parks-DA FY 2006-07 BudQet ATTACHMENT B (Funded Slots: 60 Federal Part-Day Slots(3.5 Hrs)/4 Classes/170 days of operation) GABI Description Federal Head Start Funds A. Personnel A01 Program Managers & Content Area Experts A02 Teachers/Infant Toddler Teachers AG5 Teacher Aides & Other Education Personnel A09 Other Child Services Personnel Total Personnel 26,721 90,657 38,461 22,493 178,332 B. Fringe Benefits 801 Social Security(FICA), State Disability, Unemployment 802 Health/Dental/life insurance 803 Retirement 804 Other Fringe 6,159 51,917 23,027 2,380 83,483 Total Fringe Benefits E. Supplies E01 Office Supplies E02 Child and Family Service Suppiies E03 Food Services Supplies E04 Other Supplies 1,400 3,500 300 1,400 6,600 Total Supplies F. Contractual F04 Child Transportation Services F08 Other Contracts Total Supplies H. Other H04 Utilities, Telephone HOB Local Travel 900 1,200 2,100 Total Other Sub Total 270,515 Food Program Grand Total Budget 270,515 I In-Kind Match Required 67,62911 DA-SB Parks_Budget FY 2006-07 USDA Nutrition Funds 28,050 28,050 II Total Budget FY 2004-05 26,721 90,657 38,461 22,493 178,332 6,159 51,917 23,027 2,380 83,483 1,400 3,500 300 1,400 6,600 900 1,200 2,100 270,515 28,050 298,565 I II 67,629 I 58 Par1\s_Budgel FY 06-07