The URL can be used to link to this page

Home My WebLink About19-Public Services "- '-' ,.-' '- r ~ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Ken Fischer, Director Subject: Approve a resolution authorizing the execution of a purchase order to Western Pacific Signal, LLC for the purchase of signal controllers to be utilized by the Street Division. Dept: Public Services Date: September 8, 2006 Meeting Date: October 2, 2006 Synopsis of Previous Council Action: Recommended Motion: //~ ~ ' SI nature Adopt Resolution Contact person: Randy Kuettle, Deputy Director! Phone: Street Superintendent. 5020 Supporting data attached: Staff Report, Ward Resolution, Bids All FUNDING REQUIREMENTS: Amount: $51,396.75 FY 2006-07 Account No. 001- 408-5111, Traffic Signal Maintenance Source: Finance: Council Notes: JI) J~J/) lJJ Agenda Item No. 1'1 I"""" "- .C CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report SUBJECT: A resolution authorizing the execution of a purchase order to Western Pacific Signal, LLC for the purchase of signal controllers to be utilized by the Street Division. BACKGROUND: The Public Services Department has received 3 bids for 50 signal controllers to support the Traffic Signal Maintenance Program. Currently 18 controllers are needed to replace limited function controllers in the field. The remainder of the controllers will be placed into the stock for as necessary repairs to the existing 250 signalized intersections. There are no local vendors able to supply this specialized equipment. Staff received bids from three vendors. The vendor, their business location, and price quote are listed below. Vendor Western Pacific Signal, LLC Econolite Lingo Industrial Electronics Location San Leandro Anaheim Sierra Madre Quote $51,396.75 $52,371.88 $57,750.00 The total cost includes twenty-five (25) Safetran Model170E controller & prom module with blank chips and twenty-five (25) Safetran model 170E controller without prom module. Prom module is the brain for the controller. These modules normally last longer than a controller. This fact allows us to use modules from other non-functioning controllers to save funding. Staff recommends that Western Pacific Signal, LLC be awarded a purchase order in the amount of $51 ,396.75 to supply the needed equipment and provide an adequate stock for future repairs. The signal intersections are a vital link to support the traffic flows throughout the City and keeping the intersections operating for the motorized public is a high priority of Public Services Department, Street Division. FINANCIAL IMPACT: Funds for this purchase are available and have been budgeted in the FY 2006-2007, Account No. 001-408-5111, Traffic Signal Maintenance Program Fund. RECOMMENDATION: C Adopt resolution. -- ....... r \...... c 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER TO WESTERN PACIFIC SIGNAL, LLC FOR THE PURCHASE OF SIGNAL CONTROLLERS TO BE UTILIZED BY THE STREET D1VISON. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Western Pacific Signal, LLC submitted the lowest quote for the purchase of signal controllers to replace current controllers throughout the City of San Bernardino in the total amount of $51,396.75. Pursuant to this determination the Purchasing Manager is hereby authorized to issu.e a Purchase Order to Western Pacific Signal, LLC in the amount of $51 ,396.75. SECTION 2. The Purchase Order shall reference this Resolution No.2006-_ and shall read, "Western Pacific Signal, LLC for signal controllers. P.O. not to exceed $51,396.75" and shall incorporate the terms and conditions of the purchase order. SECTION 3. The authorization to execute the above-referenced Purchase Order is rescin'ded if not issued within sixty (60) days of the passage of this resolution. 11/ 11/ 11/ 11/ 11/ 11/ 11/ 11/ Yl o. /9 /O/2-/cjh September 25. 2006 -- "'- '- _. l.,., 1 2 3 4 5 6 7 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER TO WESTERN PACIFIC SIGNAL, LLC FOR THE PURCHASE OF SIGNAL CONTROLLERS TO BE UTILIZED BY THE STREET DIVISON. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 2006, by the 8 following vote, to wit: 9 Council Members: AYES NAYS ABSTAIN ABSENT 10 11 12 13 14 15 ESTRADA . BAXTER VACANT DERRY KELLEY 16 JOHNSON 17 MCCAMMACK 18 19 20 21 Rachel G. Clark, City Clerk day of The foregoing resolution is hereby approved this ,2006. 22 23 24 25 26 27 28 Patrick J. Morris, Mayor City of San Bernardino Ap'proved as to Form: J September 25, 2006 ,..,.-'''''' ~ 'W'es1;ern. Pacific Sign.al, 1..1.<:: 1793 East 14th Street San Leandro, CA 94577 (510) 4113-MIlIl Estimate Date W PS ESlImate ff 1 '- 8:14/2006 5D06 '7221 Name I Address ClI\' of San Be1l1ardmo i "",II() >.;, D Street, 4th Floor :1:111lkrn:mlmo, CA n418 \l\1l Scutt Zchm Fil:\. (0lN) 3~.:l-5129 ,......-' L Estimator Terms FOB K~n ~e! 30 Destlnalion WPS Item Code Product Description Qty Each Total 170E-Safetnln !\'lodel 170E Coniroller Vl//O M 170E Mod, No Prom Module, Safetran 25 ~~200 22,050.00T Ii :(JE Conlroll~r'\\'.'4. l\-1odcl 170E Controller \'ViO M liOE ~10l1, Includes Prom Module, Safetran 25 1,016.(10 25,650,00T 412C Prom !\.lodllle 2-IC 6264 Ram I-ICD:1I1<1s 1125 I -IC 27C256 EPROM I , . I I Allow 4-6 wee~s dehve.-)' ARO Subtotal $47,70000 L Sales Tax (7.75%) $3,696.75 ThiS qllOldli0111S good for quanties listed above or grearer. All estimates are Total $51,)9675 gUdranteed villid for at least (30) days. 't-.'lost dilln sheet specifications are online C' <It www..vpslgnal.col11 f"".. \".~ - , ~ ,- "- 1j~."Ll.':41'J:: ll:.~ ! 1 q~ jt1tll ~I.j r.1~Yl 1..)E.STE.f<'li '3ALES !iECDNDLITE Solutions that Move the \/Vo,-.ld"c', SALES QUOTA nON Quote No. WSQ-10647 Date: 813/05 To: Scott Zehm/City of San llernardino RE: RfQ - 170E Controlicts We aI', offering the roll.win!! produ,'U at the pri... and condition. $el forth 00 Ihis rol'lll. .::';v.iE en 02ii. Uolt frioe E,t..ded "me $1025,00 S25,625.00 $88100 522,025.00 Tou/ S47,650.00 TtIX $3,692.88 Frrltht 51.029.00 Gra"d T"'ol S52.J7U8 -~ he", QUlnli!)' D...riplion 15 ea Safe/rln Model] 70E .ontroner & prom modui. wi blank chip. 25 e. SarolrOl' mod.1 J70E ccntloller withOllt prOlll modul~ Pn\:c erdudes 5Ofhnre. All orden are ..bl~t to eredit aBorDv_! and the terms net.d~ THe!: Not Ibdlld.d JI.O.B.: Pol.t ohhipllIent Terms: Net 30 Days, OAC f'elivery: Comp.ete order within 60 - 75 .a!londar da)'ll Valid For: 1%0 dlY' frclcht: Prepaid aDd Charged a..- 11~_ Anna Hlhn - E"'lm.tor 3350 E. ~a Palma P,ve. A.naheim, CA Q2808.2856. PH:(714) 630-3700. FAX: (714) 630-5120 P,O, Box6150. Anaheim. CA 92816.0150. wwweconolite.com [~:'~l ~.:\5J _ '-:.~.::..'..;'~tJtJo L:: LS "jl b.::btUbl :.:"::1, LlN~;J r'':'':;bt::. l1,i -- #- ........ 53 365 W 5 , IE~FtA MADRE!: BL.VO S!ERRA MADRE. CA 91 02~ (6261 636.129~' F;~I;~'297 .@-v ;-, 0 E CtJ"1-1,r./ler _II /, /;2S- ~ J2-.C1 6 noE wi 'I1;}_cf?,.~ ff/od -11/f"S""'- ~ '>."", 7A~ SMALL BUSINE.SS #0007708 Price includes freight, Please add tax Terms: Net 30 Quote valid: 30 days ,r- . '-'