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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Funk, Director
Subject: Authorize rejection of all bids and
solicitation of new bids for the construction of
Verdemont Fire Station #232.
Dept: Development Services
Date: October 14, 2003
OR\G\NAL
MCC Date: October 20, 2003
File: 6.51-232
Synopsis of Previous Council Action:
01/22/02 Adopted Resolution No. 2002-19 approving Agreement with WLC Architects for professional
design services for the Verdemont Fire Station.
06/17/02'MCC approve the offer for the purchase of Parcel No. 0261-19106 for the Verdemont Fire Station
07/21/03 MCC approve plans and design for the Verdemont Fire Station #232, and authorize the City
Engineer to solicit bids for construction
09/02/03 Adopted Resolution No. 2003-251 authorizing submission of a financing application to the
California Infrastructure and Economic Development Bank for financing of the Verdemont Fire Station and
approving certain other matters in connection therewith,
09/15/03 Adopted Five-Year Capitol program for FY 2003-2008 allocating $2,236,400 for acquisition of land
and construction of the Verdemont Fire Station #232 (Project No. GB04-02).
Recommended Motion:
That the Mayor and Common Council authorize rejection of all bids for the construction of
Verdemont Fire Station #232, authorize staff to revise the plans and design for said fire station, and
authorize the City Engineer to solicit new bids for the construction of Verdemont Fire Station #232
based upon said revised plans and design.
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Contact person:
Mike Grubbs, Acting City Engineer
Phone:
5179
Supporting data attached: Staff Report & Map
Ward:
5
FUNDING REQUIREMENTS: Amount: None
Source: (Acc!. No.) N/A
Acct. Description: N/ A
Finance:
Council Notes:
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Agenda Item No. / if
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Authorize rejection of all bids and solicitation of new bids for the construction of Verdemont Fire
Station #232.
Background:
On September 15, 2003, the Mayor and Common Council approved the Five-Year Capital
Improvement Plan (CIP). Included in the plan is the proposed construction of a new Fire Station to
serve the Verdemont area. The proposed fire station is to be located on a plot of land on the east
side of Palm A venue, north of Kendall Drive.
This project for Construction of the Verdemont Fire Station per Plan No. 10808, was advertised
locally and bids were received on October 8, 2003. The following three companies submitted bids:
Name of Bidder City Basic Bid Basic Bid + Additive
Alternate
Shellman Enterprises Riverside $2,269,000.00 $2,280,214.00
Sanders Construction Services Lake Forest $2,375,000.00 $2,390,000.00
Gamut Construction Company Montclair $2,559,000.00 No Bid
Enl!:ineer's Estimate $1,800,000.00 $1,850,000.00
All bids were significantly higher than the Architect's estimate of the cost of the project.
Additionally, all the bids contained serions irregularities which resulted in a determination that all
three bids were non-responsive.
Staff contacted several bidders and determined that other large projects were bidding at the same
time and that may have been the reason so few bids were received.
Staff believes that, after some value engineering with the assistance of the project Architect, more
favorable bids can be obtained. Therefore, staff is recommending that all bids be rejected and the
project re-advertised for bids.
Financial Impact:
None.
Recommendation:
That the Mayor and Common Council authorize rejection of all bids for the construction of
Verdemont Fire Station #232, authorize staff to revise the plans and design for said fire station, and
authorize the City Engineer to solicit new bids for the construction of Verdemont Fire Station #232
based upon said revised plans and design.
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