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Home My WebLink About25-Parks & Recreation CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Date: August 15,2006 Subject: RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE EXECUTION OF A GRANT APPLICATION FOR ADMINISTRATION OF THE RETIRED SENIOR VOLUNTEER PROGRAM (RSVP) FOR THE PERIOD OCTOBER I, 2006 THROUGH SEPTEMBER 30, 2007. From: Lemuel P. Randolph, Director Dept: Parks, Recreation & Community Services Dept. MICC Meeting Date: September 5, 2006 Synopsis of Previous Council Action: 8-15-05 - Resolution 2005-282 Recommended Motion: Adopt Resolution. ~~ ~ ignature Contact persori: Lemuel Randolph Phone: 5030 Supporting data attached: S'affReport Re<o & Contrac' Ward: All Ward. FUNDING REQUIREMENTS: Amount: Grant Revenues of $58,436; cost to the City $41,300 in match funds; $17,492 in in-kind c:pnl;C-pc: Source: 123-502-xxxx (Acct. Description) for admin and senior volunteers Finance: Council Notes: Agenda Item No. J.5 '1 JsjDv CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subiect: Resolution of the Mayor and Common Council of the City of San Bernardino ratifying the execution of a grant application for administration of the Retired Senior Volunteer Program (RSVP) for the period October 1,2006 through September 30, 2007. Baclmround: The city has participated in the RSVP federally funded program for over 31 years. In the last three years, over 400 participants contributed more than 110,000 hours annually. This grant will enable the City to continue providing these services. This program provides funds for two full-time staff, a Program Manager and a Coordinator of Volunteers. The Program Manager and the Coordinator of Volunteers recruit volunteers, provide work sites, make site visits, and prepare reports according to grant requirements. RSVP volunteers mentor and tutor children, and provide transportation to seniors. They also participate with local law enforcement as Citizens on Patrol (COP) volunteers. RSVP volunteers do not receive pay, but can request up to $15 per month as reimbursement for their transportation expenses paid for by the grant funds. The grant is an e-grant, which requires the applicant to complete the application online. This grant was due to CNCS on July 21, 2006. Therefore, ratification of the grant application is necessary. Financial Imoact: The City provides matching funds for local travel, long distance travel, supplies, other volunteer support costs, salaries and fringe benefits for two full-time employees, a program manager and a coordinator of volunteers, in the amount of $41 ,300, budgeted in the grant match line item, 001- 386c5l93. The City also provides $17,492 of in-kind for accounting personnel, postage, telephone, volunteer meals, printing and office space. Recommendation: Adopt Resolution. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE EXECUTION OF A GRANT APPLICATION FOR ADMINISTRATION OF THE RETIRED SENIOR VOLUNTEER PROGRAM (RSVP) FOR THE PERIOD OCTOBER 1, 2006 THROUGH SEPTEMBER 30,2007. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby ratify the execution of the Retired Senior Volunteer Program grant application with the Corporation for National and Community Service (CNCS) in the amount $58,436 for the continuation of the Retired and Senior Volunteer Program, a copy of which is attached hereto marked Application for Federal Assistance. III III III III III III III III III III III III III 1 2 3 4 5 6 7 8 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO RATIFYING THE EXECUTION OF A GRANT APPLICATION FOR ADMINISTRATION OF THE RETIRED SENIOR VOLUNTEER PROGRAM (RSVP) FOR THE PERIOD OCTOBER I, 2006 THROUGH SEPTEMBER 30,2007. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the _ day of , 2006, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT 9 ESTRADA 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 BAXTER VACANT DERRY KELLEY JOHNSON MC CAMMACK City Clerk The foregoing resolution is hereby approved this day of ,2006. . PanickJ.Morris,Mayor . City of San Bernardino Approved as to Form: PART I - FACE SHEET ---- APPLICATION FOR FEDERAL ASSISTANCE ,. TYPE OF SUIIMSSlON: Non-ConstnlCliOll 2a. DAlE SUst.tT1B) 10 CORPORATION FOR NATIONAL AND Cow.tJNITY SERVICE (CNCS); 07120106 2b. APPlICATION 10: 01SR061646 3. DAlE RECEIVED BY STATE: ' STATE APPLICATION IDENTIFIER: 4. DATE RECEIVED: . GRANT NUI.eER: 07120106 5. APPlICATION INFORu..TION LEGAl NAAE: City of'San Banwino DUNS NUl.eER: 143695398 NANE AND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPlICATION !l;N 8tINI codes): NAM:: Nancy aet~lIer ADDRESS (give sl,., adctasS. city, state and zip code): 300 Nonh 0 Strm San Bernardino CA 92418 - 000 I TELEPHONE NUr..eER: f909)384-5414 FAXNUM:ER: (909)3114-5160 INlERNET E-MlUl ADDRESS: Cl.lillter@sbcily.org 956000772 7. TYPE OF APPlICANT: 7a. Local Govemm:nt - Municipal 7b. Local Government. Municipal 6. EM'LOYER IDENTIFICATION NU'-IlER IE/H): 8. TYPE OF API'lICATION: X NEW CONTINUATION REVISION If Revision. enl:er epprqwiate Ietter(S} in box(es): A Increase AMWd 8. Decrease A\lI8I'd C. Increase Duration D. Decrease DlXiJlicn 9. HANE OF FEDERAl AGENCY: Corporation for National and Community Service 108. CATALOG OF FEDERAl DC>>JES11C ASSISTANCE NUMlER: 94.002 10b. TIllE: Retired 8nd Senior Volunteer Program 11. OESCRIPllVE'l1TlE OF APPLICANTS PROJECT: RSVP-San Bemardno 12. AREAS AFFEClED BY PROJECT (Ust aties. Counties. States. ete); covers San Bernardino County including the high desert iomNeedlcs to the Victor Valley. the San Herdo.mns.,and the valley iomRialto to Highland and Yucaipa. 13. PROPOSED PROJECT: START DAlE: 10.'01:06 15. ESTIMAlED FUNDING; END DATE; 09.30;0<) 14. PERFOR~CE PERlOO: START DAlE; 10/0)/06 END DAlE 09/30109 c. STATE S 0.00 16. IS APPLICATION SUBJECT TO REVtEW BY STAlE E)ECUl1VE ORDER 12372 PROCESS? ~ YES. THIS PREN'PllCAl1ON/APPLICATION WAS MADE AVAILABlE TO lliE STAle E>ECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: DAle: 0 1-OCr~6 a. FEDERAl S 58.436.00 b. APPLICANT S 58,7'12.00 d. lOCAL S 41.300.00 _e. Q!H~._"_ _$. 17.491.00 f. P~~IN~~_ __~__._ g. TOTAl S 0.00 17. IS THE APPLICANTOEUNQUENTON ~Y FEDERAL DEBl7 YES if -Yes, - attach an expianation. -X NO $ 117,218.00 18. TO THE BEST OF MY KNONlEDGE AND BELIEF, AlL DATA IN THIS APPlICATION/PREAPPlICATION ARE 'TRUE AND CORRECT. THE DOCUtwENT HAS see. OULY AUTHORIZED BY THE GO\IERNING BODY OF THE APPLICANT AND THE API'lICANTWILL COM'LY WITH THE ATTACHED ASSURANCES IF lHE ASSISTANCE IS AWARDED. - ---_._-~------_..._-,. a. TYPED NME OF AUTHORIZED REPRESENTATIVE: ---j b. TIRE: Cuniss Brownn Recreation Su~nte c. "TElEPHONE NUtwSER; (909) 384-5430 d. DATE: ----~ 07.120/06 --.c-...-.-..... .-. -................-.- UUt'"..,...e;.oA&.l-.........&.>O.6V..'..o1I..._....U.lU............"L.Jo1It'.o1I.... ........../U'/O"t'7UU"t'UU... Budget Narrative: RSVP-San Bernardino for City of San Bernardino Section I. Volunteer Support Expenses A. Project Personnel Expenses PositionlTllIe .Qty -Annual Salary -% Tome CNCS Share Grantee Total Amount Excess Share Amount RSVP Director. -1 person(s) at 33947 each. 100 % usage 28,469 5,478 33,947 0 Coordinator of Volunteers: - 1 person(s) at 28653 each. 100 % 10,338 18,315 28,853 0 usage Accounting Technician 5% of time: -1 person(s) at 1807 each. 0 0 1,807 1,807 100 % usage CATEGORY Totals 38,807 23,793 64,407 1,807 B. Personnel Fringe Benefits Item -Description CNCS Share Grantee Total Amount Excess Share Amount FICA: 2.597 % of salaries 0 16,104 16,104 0 Health Insurance: 0 0 0 0 Retirement: 0 0 0 0 Life Insurance; 0 0 0 0 CATEGORY Totals 0 16,104 16,104 0 C. Project Staff Travel local Travel Purpose ..calculation CNCS Share Grantee Total Amount . , Excess Share Amount Director and Coord. site visFts,travel175 miles x .34.5: 605 120 725 0 175..34.5.12 months CATEGORY Totals 605 120 725 0 long Distance Travel Purpose -Destination -Trans. Amount -Mealsl Lodging -Other CNCS Share Grantee Total Amount Excess Travel Share Amount attend NSSC conferences: meals, lodging, transportation- Meals 1,382 155 1,537 0 o LodgingfTrans 0 Other 1,537 CATEGORY Totals 1,382 155 1,537 0 of3 8/812006 12: 11 PM "ur-... "'0- -.-....-.0.. ., -wr-" .~-_. -r-. ."J-r" --- --........ - ." -.. . ......... D. Equipment CNCS Share Grantee Total Amount Excess IlemlPurpose -Qty -Untt Cost Share Amount CATEGORY Totals 0 0 0 0 E.Supplies Item! Purpose -Calculation CNCS Share Grantee Total Amount Excess Share Amount desktop and other supplies such as paper, pens, dips, elc.: 300 150 450 0 $112.50 per quarterly usage: $112.50 per quarterly usage CATEGORY Totals 300 150 450 0 F. Contractual and Consultant Services Purpose -Calculation CNCS Share Grantee Total Amount Excess Share Amounl CATEGORY Totals 0 0 0 0 I. Other Volunteer Support Costs Item CNCS Share Grantee Total Amount Excess Share Amount postage.: regular and bulk mailing: 0 405 800 395 Telephone: 43.75 x 12 plus oul of area 8.33 x 12: 0 473 625 152 prinling: newsletters - 550 copies x 4 pages x .053 x 5 edttions: 385 0 583 198 Volunteer timesheets - 630 x 12 x .035 , forms and flyers copying 265 0 415 150 - 357 x 12 x .035: -space is provided by sponsor al the Parks Dept. Annex. II is calculated at 8% of the total space.. .custodial. maintenance, 0 0 6,342 6,342 security and utilities are inducted; CATEGORY Totals 650 878 8,765 7,237 J. Indirect Costs Calculation -Rate Type -Claimed -Cost Basis -Rate CNCS Share Grantee Total Amounl Excess Share Amount CATEGORY Totals 0 0 0 0 SECTION Totals 41,744 41,200 91,988 9,044 PERCENTAGE 45% 45% Section II. Volunteer Expen'ses 00 8/812006 12: 11 PM A. Other Volunteer Costs Item -Description CNCS Share Grantee Total Amount Excess Share Amount Meals: 100 vols x 12 x $1.25 0 0 1,500 1.500 Uniforms: 0 0 0 0 Insurance: 152xl.40 accident; 152xl.09 vol. liability: l3Ox5.06 937 100 1,037 0 auto liability Recognftion: 300 vols x $10.22 per person 1,841 0 3,066 1,225 Volunteer Travel: 72 mileslmoxS:25x75 vols x 12 mos...8vols by bus x 9 days x 12 moo xS.5O...acce.. van 4 voIs x 9 days x 12 13,914 0 19,637 5,723 moo x $1.40 CATEGORY Totals 16,692 100 25,240 8,448 SECTION Totals 16,692 100 25,240 8,448 PERCENTAGE 66% 0% BUDGET Totals 58,436 41,300 117,228 17,492 PERCENTAGE 50% 35% Source of Funds Section Description Section I. Volunteer Support Expenses Section II. Volunteer Expenses Accounting Tech, supplies, printing costs for copies, telephone, postage and space are providecl in pen as an irH<ind contribution from the City of San 8lemardino and the Parks Dept.. Fund raising' ellons and other donations from volunteer sites and community partners arelWill be done to ollsel the difference. of3 8/812006 12:11 PM Narratives Strengthening Communities Strengthening Communities The City of San Bernardino's RSVP currently serves 5096 of the San Bernardino County population (potentially 704,314 of its 1,418,362 residents). The service area covers 8,067.32 square miles. Cities served include: San Bernardino, Highland, Yucaipa, RedIands, Grand Terrace, Colton, 'The San Bernardino mountain areas and High Desert com munities of Phelan, Hesperia, Victorville, Apple Valley, Hinkley and Newberry Springs. In the more metropolitan areas, needs appear to lean more toward issues of education, health and nutrition, community and economic development and most especially, with this past year's increase in murders in San Bernardino County, there is the issue of public safety. The more rural and isolated communities have needs more directly related to the human needs and community and economic development areas. Information provided by the San Bernardino County Department of Aging and Adult Services, administrative personnel of several area school districts and local law enforcement agencies, suggest the needs of most comm unities within our service area are the same. SERVICES WITH COLLABORATIVE AGENCIES: RSVP will continue working with the County Health Department and the City's Center for Individual Development (CID) to provide public information and assistance primarily within the senior populations of our service area. Current medical information and the availability of services are shared with aU of our project participants on a regular basis through the distribution of our new senior programs' newsletter, L.O .V.E. which stands for Living Older with Vim and Enthusiasm and also pamphlets provided by the Community Hospital of San Bernardino. These items are then distributed Page 2 Narratives by volunteers and staff at the senior centers. We generally participate in at least one senior health and fitness fair annually and at other events that present opportunities to handout information on the various aspects ofvolunteer service and to highlight the community partnerships with which our program collaborates. This includes, but is not limited to, programs and projects under our local sponsor - the City of san Bernardino Parks, Recreation & Community Services Dept. SENIOR NUTRITION SERVICES: RSVP works with the PR&CS Department's Senior Nutrition Services, a County sponsored, federal grant funded program. Currently, a majority of our volunteers are in placements to help with the facilitation of the nutrition program. The County has stated that with the ever increasing growth of the senior population, it is essential for the programs to be maintained and expanded in San Bernardino County. Not only are they vital for nutritional reasons but they play an even more important aspect in socialization. Volunteers are then in place to encourage lunchtime participants to join in other activities provided at the sam e locations. Volunteers at these locations also provide the extra work force Dl~eded to help with the Health Department's immunization programs that provide free flu and pneumonia shots on an annual basis. The auxiliary volunteers at the Community Hospital of San Bernardino and San Bernardino County Hospital provide information throughout the community at various times of the year forfamilies with young children and provide low-cost or free immunizations. Our volunteers serving on the west-side of San Bernardino at the 16th St. Seventh-Day Adventist Church provide assistance for people Page 3 Narratives throughout the community. They also serve as back up to the Community Hospital's Disaster Program by making quilts which they have stock piled if blankets run out at the hospital. INFORMATION Be REFERRAL SERVICES The County projects a sharp increase in the senior population as the baby boomers reach 60, with the over 75 age group being the fastest growing age group. Statistics show that between the year 2010- 2030 seniors will account for 2096 or better of the overall population. This means not only will RSVP be challenged to find interesting volunteer assignments, but also to meet the rising requests from our currently established partners, as their need for volunteers increases. In order to fulflll the ever increasing senior population's need for assistance and services, RSVP works with the staffs of Senior Information and Assistance at the Department of Aging and Adult Services, San Bernardino Adult School, Highland Senior Center, and the City of San Bernardino's Senior and Community Centers. Volunteers are trained to work with staff to provide diverse, quality services and to provide information for seniors on various needs. SAN BERNARDINO ADULT SCHOOL SERVICES: Pago 4 Narratives We have strengthened our partnership with San Bernardino Adult School staff. Our volunteers assist and facilitate seniors in computer literacy, as well as recreational activities. Department of Aging information and observation of participants have shown that participating in mentally stimulating and or physical activities can improve the quality of life and longevity of our senior population. Because of the seniors' participation in our programs, improvement is shown in their demeanor and appearance, and there is marked improvement in socialization skills. SENIOR TRANSPORTATION SERVICES: Transportation services do not serve all remote areas. Services are extremely inadequate in the high desert and mountain communities and do not always meet the needs of seniors or individuals with disabilities. They are generally high cost and require 24 hour notice. This is a continuing high priority need. RSVP volunteers are currently participating in Highland Senior Center's Transportation Assistance Program (TAP) but fill only a small portion of the area's need. Without this transportation alternative, seniors are at the mercy of private, high cost individuals or businesses in order to go to the doctor, get groceries and medicine or just to alleviate isolation. RSVP will continue its endeavors with Highland Senior Center to increase the num ber of available drivers to meet the needs of an everincreasing client list. Friendly Visitor volunteers serving in the remote and rural areas of Hinkley and Newbeny Springs continue to provide their senior neighbors with transportation into Barstow for doctor visits, groceI}' shopping and social activities. Page 5 Narratives INCOME TAX PREPARATION ASSISTANCE: Considering that county statistics show 7296 of the elderly residents over the age of 65 live at or below the poverty level, tax consulting and preparation are provided by RSVP volunteers at both Perris Hill and 5th Street Senior Services Centers at no charge. These volunteers serve for three months a year and see hundreds of people who could not afford to have their taxes done or do not understand cenaiD nuances of tax law that relate directly to seniors. The . clients' trust the volunteers who are their peers in relation to age. PUBLIC SAFETY SERVICES: As a normal part of their volunteering duties, the COPs and CUPs address other issues including education on the proper use of child safety seats, fmger printing children for identification purposes, vacation watch and disaster preparation. RSVP volunteers are making a significant impact on all issues of public safety within our service area. This includes the area of elder abuse as well. We Page 6 Narratives continue to work closely with the Victim/Witness Program. the DA's office and DAAS and their staff at Adult Protective Services as well as AARP and are looking for funding options to hold another area- wide community training for the seniors and volunteers. We are currently in discussion with the offICe of Senator Bob Dutton to work on this issue. Recrullment and Development Recruitment and development Recruitment and training will be determined and developed around specific targeted efforts to meet the national service priorities with consideration of each community's area of need; increasing the quality of volunteer experience by inclusion in the selection of projects and planning and guaranteeing levels of promotion and responsibilities. Opportunities to serve as Team Leaders and trainers will be developed to oversee and assist in the effort to increase station participation and in the reCruitment and training of new volunteers. New brochures and handouts will be the focus for this grant cycle. We wish to increase the quality of materials currently being distributed and utilized. By designing something we can distribute in public venues as well as volunteer training sessions. we will keep things functional and economical. Items will need to have substantial boomer appeal and be something to entice those who are still working; to be used as we venture out to have discussions with up and coming retirees of local companies and businesses. Program Management Program management We will continue to utilize the Volunteer Works database for updating records and files on an ongoing basis to ensure the most current information is available for reporting at any time. Join Senior Service Now (JASON) is currently being used for online recruiting and staff are working on Page 7 Narratives expanding the available listings. A monthly station request for data, information & update form will still be a required report for site supervisors to include with the timesheet submissions or check verification signed sheets. This tool wiD be used to notify RSVP staff for changes to station, staff and their volunteers, as wen as any specific needs or requests they may have for the RSVP office. The form will also be used for data collection relevant to national service priorities for outcome reporting and verification. An annual project assessment and/or update survey will be sent to all volunteers. This infonnation will allow RSVP to keep records up to date even more so, as well as analyze overall satisfaction of participation and service and allows for their comments. We will continue to seek volunteer and station collaboration and participation for fundraising endeavors to increase fmancial resources that will be used to cover related expenses for training, recognition and outside evaluation costs as required. We will also seek other in-kind contributions or sharing options that can be cooperatively exchanged for mutual benefits with other partners and community collaborations. Organizational Capllclty Organizational Capacity The City of San Bernardino's RSVP project has been under the sponsorship of the Parks. Recreation and Community Services (PR&CS) Department for over 31 years. Lemuel Randolph, Director of PR&CS, continues to support and provide positive leadership to our project. Support, leadership and supervision is also provided byCurtis Brown, our new Recreation Superintendent and Aaliyah Harkley, Senior Recreation Supervisor. Ms. Harkley acts as our RSVP staffs immediate supervisor. Page 8 NarratIVes The project manager, Nancy Clatfelter, with over twelve years experience. and the coordinator of volunteers, Teresa Dobbs with over seven years with both RSVP & SCP, have established an extensive network of people to provide assistance with assessing community needs and sharing/providing training and technical assistance. Goals and objectives are provided to the department by the RSVP Manager and Coordinator of Volunteers on a regular basis and/or as part ofthe annual performance appraisal process. Budget reviews are done by the Parks Administration Staff and the City's Finance Department. The Finance Department distributes quarterly financial status reports, which are reviewed by the project director. The Finance Department also handles the rmancial status reporting in the electronic reporting program s. PR&CS Department administrators encourage attendance at seminars and training venues that support the staff and program. The RSVP Advisory Council usually conducts an annual assessment of the project and staff. Other N/A PHS Amendmenllif applicable) N/A Page 9 Work Plan/Perfonnance Measures Total Number of Undupllcated Volunte.rs: 400 ......".."..."..'.. ,. '.... ":~ . ~ ..-.- - . . . '. . ~~~- Community Need Non-PFI Part 2: Action Plan Service Activities RSVP volunteers will assist at various sites such as libraries. museum. hospitals, thrift stores, and heahh care facilities in a variety of assignments to meet the agencies' specific needs, They will serve as Task Force volunteers to help the RSVP and its comm unity partners with special event needs and projects like bulk mailings. AntiCipated Input 6 Task Force Volunteers will provide 100 hours/per year service each = 600 hours, 1 thrift store volunteer will assist with 1 site. 20 line dancers will perform a minimum of 2 performances/month at various locations, 4 volunteers will help with tax preparation. 11 volunteers will assist with bulk mailing and special projects. 78volunteers will assist giving support to various agencies and hospitals where most needed, especially in the areas of recreation, auxiliary and adult school classroom assistance. Anticipated Accomplishments/Outputs Summary 120 RSVP volunteers will provide 15,000 hours of service per year serving with 14 sites and various Period of quarterly 2006-2007 Accomplishment: Performance Me..u...: community partners' projects. Anticipated Intermediate Impact/Outcome Summary Seniors serving as RSVP volunteers will feel useful, be able to chose how and where they want to Period of 10/01/06 -9/30/07 Accomplishment: Perfonnance Me.sure: serve. They will be more active and know they are important to their communities by the recognition they receive from the community, sites, staff, legislators and clients served. Page 10 Work Plan/Performance Measures This will be evident by their completion of the annual volunteer survey reports conducted by the staff of RSVP in conjunction will agencies' staff/site supervisor distribution and submissions. Anticipated End ImpactlOutcome Summary Seniors will continue to be the communities' most vital resources. They will meet needs that address Period of 5 -07, 9-07 Accomplishment: Performance ....un: national priority requirements and feel they are making a difference because they receive recignition from the sites, RSVP staff and local legislators. '~.:.;_-;~:'.-'~ :tr~~- '~'^~.'-~-*'~ ~ ,.,:".~'-~- ,.if,' n.' .~.\"'" Community Need Low-income and other seniors need low-cost meals to help them remain living independently in our . communitiies. San Bdno. County census figures confirm an increasing elder population over the next few years with up to 10% increase possible by 2010. Seniors, who are now living longer, will be forced to address additional independent living issues. Part 2: Action Plan Service Activities Senior volunteers will serve as hosts, food service workers and activities aides at these sites: 5th St., Perris Hill, Highland Sr.Ctr.. Yucaipa Sr. Ctr., Redlands Nutrition. Home of Neighborly Service, Hinkley Sr. Ctr. and Newberry Springs Sr. Ctr. Anticipated Input 50 RSVP Volunteers will provide 3000 hours of service quarterly to congregate meal sites throughout the service area. Senior Nutrition Programs under the City of San Bernardino Parks, Rec. & Community Svs. Dept. are: 5th Street Senior Center, Perris Hill and Highland Senior Center. County projects sites are at Home of Neighborly Service,Yucaipa, Redlands, Hinkley and Newberry Springs Senior Centers. Nutrition programs will cover the expenses for training, and provide reimbursement or offer at no cost: certifICation and TB tests as required and any other related/required items such as ~11 Work PlanlPerformance Measures background checks or figerprinting needs when/if needed. RSVP will work with Jeri Calles at the 5th St. facility to establish a curriculum and training schedule. INDICATOR: Percentage of at risk seniors attending/partaking of a meal increased. Percent of those targeted participating in another activity and or staying after the meal (or socializing before the meal) is increased. TARG ET: 5% increase overall in the number of seniors receiving a nutritious meal each quarter. 5% of those new daily participants in the meal program will seek other information from the volunteers, participate in an activity or socialize in some manner prior to or after the meal they had. How measured? Daily logs, participant sign in sheets, questionaires from new clients. Anticipated Accomplishments/Outputs Summary RSVP volunteers will help provide 300 meals per day to the site participants. They will provide Period of QUARlERL Y Accomplishment: Perfannance fYl .e..u...: ~ information on agency/site activities/programs to help promote socialization. As mandated court reporters for elder abuse/neglect, the volunteers will keep a watchful eye and open ear on the senior clientele and when appropriate present information to insure healthy, safe, independent living for all the seniors. INDICATOR: # of meals served per day by RSVP volunteers. TARGET: 3oo.meals served daily. How Measured? Plus & Minus reports. Indicator: # of meals serv ed per day. T argel: 300# How Measured: Sign~n sheel Description: Totals are compiled by the sile superv isors and compared 10 preY ious Plus and Mnus Reports. Figures are given 10 RSVP Page 12 Work Plan/Performance Measures - at the end 01 March and September. Anticipated Intenned..te Impact/Outcome Period of annually- 2007,2008, Accomplishment: 2009 Perfonnllnce fVI Me.sure: ~ Summary Congregate meal sites will provide daily nutrition to their senior participants with the assistance of senior volunteers. Isolation of seniors living alone decreases due to the encouragement of the senior aides/volunteers. Indicator. Percent of 300 seniors attending for meal......o stay for socializing Target: 5% How Measured: Sigrl-in sheet Description: Sign in sheets IMII be provided for an activities, participants to sign in. Quarterly figures from the sites win be provided by the site superv isors and used to create a graph for the semi-annual reporting Perlodof quaner4,2007,qtr4, Accompll.hment: 2009 Anticipated End Impact/Outcome Performance fVI Me..ure: ~ Summary Seniors surveyed will say they are less lonely, have an overaD increase in well-being since increasing their participation and social activities. And, although not noticibly effecting the health of those having a meal served at the facility on a regular basis (2-3 times per week), they believe they eat healthier more nutritious meals at the sites, than they would on their own or at home. Indicator. Percent of 300 seniors surv ey ad IM10 report increase in well-being. Target: 10% How Measured: Recipient satisfaction survey Description: Annual assessment prov ided to stations by Adv isory Council. Community Need Local law enforcement agencies indicate that both uniformed and non-uniformed employees are struggling to meet their daily work load. This is especially true since the events of 9/11 have Page 13 Work Plan/Performance Measures triggered an estimated (40 'J6)increase in inquireies from citizens concerned about their safety. Senior volunteers can help ensure a higher level of customer service and enable uniformed officers to spend more time in direct service to area residents, improving response time and abating citizen fear of criminal activity. Part 2: ActIon Plan Service Activities Volunteers will handle non-criminal matters in support of local law enforcement agencies, including reception, citizen patrols, crime watch, non-criminal property control, clerical support and data entry. Volunteers may represent the agencies at selected community events. Anticipated Input 137 RSVP Volunteers will support 9 San Bernardino law enforcement agencies by donating 2000 hours quarterly. Mileage reimbursement is estimated to be $1,000 per month. Training, back ground checks, fmgerprinting, uniforms or badges will be provided by the agency or volunteers may be asked to cover some costs in the instance of uniforms. Anticipated Accomplishments/Outputs Summa!)' 137 senior volunteers will donate 8,000 annually to local law enforcement agencies. To free-up more . Period of bi-annual2007,2008, Accomplishment: 2009 Performuce IV1 Manura: ~ of officer's time to perform service related tasks. INDICATOR: It of hours served by RSVP volunteers annually. TARGET: 8,000 hours. HOW MEASURED: Volunteer timesheets collected monthly and totaled for an annual number. DATA COLLECTION TOOL(S): Volunteer timesheets. J ndicator: # of hours serv ed by RSVP v oIunleers annually. T argel: 8000# How Measured: Timesheet Description: Volunteer timesheets are submilled to RSVP office on a monthly basis and information is entered in the VoIunt_ WOIks Pagel' Work PlanlPerformance Measures database. Subtotals are reimbursed on a quartlll1y basis and a final total is made for lhe PPR in MIIrch and September. Pertocl of Bi-annually Perfo."..nce Accomplishment: M..s....: Anticipated Intannediate ImpactJOutcome Summary The community will see a noticible increase in the officers presence throughout the community; whether in the act of response or doing general crim e prevention patroling. This will provide a sense of security to the citizenry in regards to the overall safety of their towns/cities. INDICATOR: Increase of % of crime prevention patrols by local police. TARGET: At least 5% increase in crime prevention patrols. How measured? Station patrol logs provided monthly and totaled annually for RSVP hours. PFI addendum reports by site supervisors <as part of the MOU requirements). Period of annually Performance Anticipated End Impact/Outcome Accomplishment: Me..un: Summary Law enforcement officials will report emrgency services will be improved due to the senior volunteers. INDICATOR: Increase of % of emergency responses reported by local law enforcement. TARGET: At least 7% increase in emergency responses. How measured? Annual public safety assessment provided by law enforcement agencies.. Community Need San Bernardino County APS staff have indicated a need to increase awareness of elder abuse and how to report it as well as who to report it to, especially in areas where our project has not distributed information before. The census of 2000 indicates that much of our service area will have a Page 15 Work Plan/Performance Measures substantial rise in senior population by the year 2010. More seniors will or could become victims of abuse if they do not know how to address this kind of issue/situation. P.rt 2: ActIon Plan Service ActIvItIes Senior volunteers wi1\ provide Elder Abuse Awareness seminars to the church groups, senior venues, and other community organizations such as Kiwanis. They wi1\ distribute literature in other public venues such as brochures in malls. retirement centers, senior housing, etc. Anticipated Input Volunteers will be recruited from each station to participate in assessing the needs for their area; work with DAAS, AARP and the RSVP staff; recruit other volunteers as needed. 25 volunteers wi1\ work with 3 senior volunteer leaders to coordinate 3 stations. Anticipated Accomplishments/Outputs Summary Seniors wilI provide life saving information to at risk seniors in the community, decreasing the Period of quarterly Accomplishment: Performance M...ure: number of potentialjanticipated elder abuse cases. INDICATORS: number of monthly training events attended by RSVP volunteers. TARG ET: Two training events per month. Measured? Event sign-in sheets/volunteer timesheets. Anticipated Intermediate Impact/Outcome Summary Uterature wi1\ be provided to the community and at volunteer stations. This will result in an Period of 2006.2007 Accomplishment: Performance M...ure: increase in folIow-up calls. INDICATOR: Number of calIs received by volunteer stations. TARG ET: Three follow-up calls total per month from stations will be reported to RSVP. How measured? Referral logs/site supervisor monthly reports. Anticipated End Impact/Outcome Summary Period of annually Accomplishment: Performance M...ure: Pago 16 Work Plan/Performance Measures Outreach on eIder abuse by RSVP volunteers will assist in the identification and action needed by residents to protect seniors at risk. INDICATOR: Percent of community residents surveyed receiving information who report an increase in eIder abuse knowledge. TARGET: 15% of residents receiving information will report increased knowledge. Measured? Voluntary sample survey presented at outreach events. Page 17 Required Documents Document Name Aggregate Dollar Allllunts of un ding Anicles oflncorporation Board oIDirectors CP A Certification Comnmity Advisory Group names and addresses List of the names of any Funding Organizations/Sources Negotiated Indirect Cost Agreerrent Organizational Chan Project Director's Job Description Roster olVolunteer Stations Statenmt of date oOast AI33 audit Statelmlt ofwhether applicant is subject to A 133 audit Status Not Applicable Not Applicable Already on File at CNCS Already on File at CNCS Already on File at CNCS Not Applicable Not Applicable Already on File at CNCS Already on File at CNCS Already on File at CNCS Already on File at CNCS Already on File at CNCS Page 18