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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:
Linn Livingston
Subject: RESOLUTION OF THE
MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO
AUTHORIZING THE EXECUTION OF A
PURCHASE ORDER TO INSURANCE
OVERLOAD STAFFING FOR
TEMPORARY STAFFING SERVICES
Dept:
Human Resources
Date:
August 29, 2006
MICC Meeting Date: Sept. 5, 2006
Synopsis of Previous Council Action:
Recommended Motion:
1. Adopt Resolution.
2. Authorize the Director of Finance to pay Insurance Overload Staffing approximately
$7,400.00 from available funds in FY 2005-06 Professional/Contractual Services.
Account No. 678-452-5502. . ~
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Signature
Contact person:
Linn Livinaston
Phone:
384-5161
Supporting data attached: Yes
Ward:
FUNDING REQUIREMENTS: Amount:
$7.400.00
Source: (Acct. No.)
678-452-5502
(Acct. Description) Workers' Comp Claims
Finance:
Council Notes:
Agenda Item No. 22
09/05/06
Reso. 2006-310
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution of the Mayor and Common Council ofthe City of San Bernardino authorizing the execution of a
purchase order to Insurance Overload Staffing for temporary staffing services.
Backl!found:
The Workers' Compensation Division provides the self-administered Workers' Compensation Program fOf the
City of San Bernardino. The Division maintains approximately 531 open and active workers' compensation
claims and provides coverage to over 1200 ernployees. Workers' Compensation staff must comply with
numerous time deadlines or be subject to penalties.
Workers' Compensation laws require tli.e Workers' Compensation staff to comply with training and certification
requirements. The volume of claims and compliance with legal mandates makes it crucial to maintain two
staffed Claims Adjuster positions.
Following the extended absence of one Claims Adjuster, it became essential to find a temporary certified claims
examiner to ensure the City's compliance with all legal mandates. Due to the State training and certification
requirements it was necessary to utilize the services of a temporary personnel agency that specialized in
workers' compensation claims handling. The local temporary agency did not have a certified claims examiner
therefore we had to utilize the specialty firm, such as the Insurance Overload Staffing Agency (lOS), to provide
this service. 10S is the largest insurance staffing business in North America All officers and managers ofIOS
are career insurance personnel. 10S specializes in the recruiting and placement of all positions in the insurance
industry, including workers' compensation.
Several months ago the Claims Adjuster position became vacant requiring us to continue to utilize a temporary
employee from 10S. Since the time the vacancy occurred the Human Resources Department has been actively
recruiting to fill this position. Due to below market salary, the first recruitment was unsuccessful with no
qualified applicants. With the newly approved salary adjustment, we are now recruiting again and are hopeful
that the position will be filled by October 1, 2006. Until that time it will be necessary to continue to utilize
Insurance Overload Staffing.
The Human Resources Department is requesting that PO # 999362 be increased by $7,400 to pay the
outstanding invoices in excess of the original PO for $25,000.
Financial ImDact:
The total cost for FY 2005/06 is approximately $32,323.38 and is included in the FY2005/06 Risk Management
budget in Account No.678-452-5502. There is no financial impact for 2006/07 fiscal year. $7,400 is needed to
pay outstanding invoices in excess of the original PO for $25,000.
Recommendation:
1. Adopt Resolution.
2. Authorize the Director of Finance to pay Insurance Overload Staffmg approximately $7,400.00 from
available funds in FY 2005-06 Professional/Contractual Services, Account No. 678-452-5502.
HR/Agenda Items:SR.Insurance.Overload
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RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO PURCHASE ORDER NO. 999362
3 TO INSURANCE OVERLOAD STAFFING FOR A TOTAL PURCHASE ORDER AMOUNT
NOT TO EXCEED $32,400.00.
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5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
6 OF SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. The Purchasing Manager is hereby authorized to increase Purchase Order No.
8 999362 to Insurance Overload Staffing by $7,400.00 for a total amount not to exceed $32,400.00.
9 SECTION 2. The Purchase Order shall reference this Resolution No. 2006- and shall
10. read "P.O. No. 999362, not to exceed $32,400.00" and shall incorporate the terms and conditions
II of this resolution.
12 SECTION 3. The authorization to execute the above-referenced Purchase Order is rescinded
13 if not issued within sixty (60) days of the passage of this resolution.
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RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
"_ SAN BERNARDINO AUTHORIZING AN INCREASE TO PURCHASE ORDER NO. 999362
3 TO INSURANCE OVERLOAD STAFFING FOR A TOTAL PURCHASE ORDER AMOUNT
NOT TO EXCEED $32,400.00.
8 Council Members:
9 ESTRADA
10 BAXTER
11 VACANT
12 DERRY
13 KELLY
14 JOHNSON
15 MCCAMMACK
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20
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5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a
meeting thereof, held on
7
day of
, 2006, by the following vote, to wit:
AYES
NAYS
ABSTAIN ABSENT
The foregoing resolution is hereby approved this
Rachel G. Clark, City Clerk
day of
,2006.
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to form:
JAMES F. PENMAN,
City Attorney
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