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CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
From: Valerie C. Ross, Director
Subject: Resolution authorizing the City
Manager to execute all Program
Supplemental Agreements, Fund
Exchange Agreements, Fund Transfer
Agreements and any amendments
thereto with the California Department of
Transportation.
MICC Meeting Date: September 5, 2006
Dept: Development Services
Date: August 10, 2006
Synopsis of Previous Council Action:
Jan. 23, 2006 Resolution 2006-21 adopted, which authorized the City Administrator to
execute Program Supplemental Agreements to the Master Agreement with the
California Department of Transportation.
Recommended Motion:
Adopt Resolution.
JtWAWu.~
Valerie C. Ross
Contact person: I,," W"gP"
Phone: 1;1.,.,
Supporting data attached: Staff Report & Reso Ward:
All Wards
FUNDING REQUIREMENTS: Amount: -0-
Source: (Acct. No.)
(A~~t np~,...rirtinn)
Finance:
Council Notes:
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
City Manager to execute all Program Supplemental Agreements, Fund Exchange Agreements,
Fund Transfer Agreements and any amendments thereto with the California Department of
Transportation.
Background:
At the Council meeting of May 5,1997, Resolution No. 97-114 was adopted, which authorized
execution of a Local Agency - State Agreement for Federal-Aid Projects. That Agreement set
forth the conditions under which Federal-Aid funds are apportioned to local agencies and
expended on street and highway improvement projects. On November 5, 2001, Council adopted
Resolution No. 2001-331, authorizing the City Administrator or his designee to execute all
Program Supplements to Master Agreement for Federal-Aid Projects (No. 97-114).
On January 23, 2006, Council authorized execution of a Master Agreement Administering
Agency - State Agreement for State Funded Projects, and authorized the City Administrator to
execute Program Supplemental Agreements with the State.
At the November 2, 2004 election, the voters of the City of San Bernardino approved a New
Charter, which took effect on'the first Monday in March 2006. One of the changes to the City's
Charter was that the City Administrator position became City Manager. Therefore, the attached
resolution authorizes the City Manager to execute various documents with the California State
Department of Transportation.
The Development Services Department has actively pursued State and Federal funds for
transportation projects within the City. The City Council reviews all projects through the Capital
Improvement Program and budget process. If any major changes to projects occur, Staff brings
the projects back to the Council for direction and approval. The Master Agreement has no force
or effect with respect to any project unless and until the Program Supplement to the Agreement
has been executed. Each Project Agreement designates the State and City responsibilities for
implementing the various phases of the project.
The attached Resolution authorizes the City Manager to execute all Program Supplemental
Agreements, Fund Exchange Agreements, Fund Transfer Agreements and any amendments
thereto with the California Department of Transportation.
Financial Impact:
None
Recommendation:
Adopt Resolution.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE ALL
PROGRAM SUPPLEMENTAL AGREEMENTS, FUND EXCHANGE AGREEMENTS,
FUND TRANSFER AGREEMENTS AND ANY AMENDMENTS THERETO WITH
THE CALIFORNIA DEPARTMENT OF TRANSPORTATION.
Whereas, the City of San Bernardino is eligible to receive Federal and/or State funding
for certain Transportation Projects, through the California Department of Transportation; and
Whereas, Program Supplemental Agreements, Fund Exchange Agreements andlor
Fund Transfer Agreements need to be executed with the California Department of
Transportation before such funds could be claimed; and
Whereas, the City wishes to delegate authorization to execute these agreements and
any amendments thereto to the City Manager.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Common Council of
the City of San Bernardino as follows:
Section I: That the City Manager is hereby authorized to execute all Program
Supplemental Agreements. Fund Exchange Agreements, Fund Transfer Agreements and any
amendments thereto with the California Department of Transportation.
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RESOLUTION OF" THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE ALL
PROGRAM SUPPLEMENTAL AGREEMENTS, FUND EXCHANGE AGREEMENTS,
FUND TRANSFER AGREEMENTS AND ANY AMENDMENTS THERETO WITH
THE CALIFORNIA DEPARTMENT OF TRANSPORTATION.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof. held on
the _ day of
. 2006, by the following vote. to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
BAXTER
VACANT
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel Clark. City Clerk
The foregoing resolution is hereby approved this
day of
,2006"
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to form:
James F. Penman,
City Attorney
By: