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Home My WebLink About13-Development Services CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION From: Valerie C. Ross, Director Subject: Resolution approving an Agreement with Pine Trails Partners, LLC, a California Limited Liability Company for Pine Avenue hnprovements. Dept: Development Services Date: August 16, 2006 MCC Date: September 5, 2006 Synopsis of Previous Council Action: 11/10/2004 Mayor and Common Council adopted Resolution No. 2004-306 approving Final Map for Subdivision Tract No. 16509, Unit I, located on the northwest side of Northpark Boulevard between University Parkway and Devil Creek Flood Control Channel. 03/07/2005 Mayor and Common Council adopted Resolution No. 2005-59 for fonnation of the Northpark Boulevard and Campus Parkway area Landscape Maintenance Assessment District No. 1036. 03/16/2005 Mayor and Common Council approved the Final Maps of Units 2 and 3 of Tract No. 16509 and approved Standard Form of Agreements for Subdivision Tract Nos. 16509-2 and 3 with University Park, LLC. 09/06/2005 Mayor and Common Council approved the Final Maps of Units 4 and 5 of Tract No. 16509 and approved Standard Form of Agreements for Subdivision Tract Nos. 16509-4 and 5 with University Park, LLC. 02/21/06 Mayor and Common Council adopted Resolution No. 2006-59 approving a Parks Dedication and Improvements Agreement with J. R. Watson & Associates Development Co. for the dedication ofland for Chancellors Park, Westridge Park, Regency Park, and Improvements to Chancellors Park, Westridge Park, Regency Park, Art Colony Park, Collegian Park, and Pine A venue Greenbelt Park. 08/07/06 Mayor and Common Council adopted the 5-Year Capital Improvement Program (CIP) for 2006/07-2010/11. Recommended Motion: ti k , f"~alerie C. Ross Adopt Resolution. Contact Person: Mike Grubbs, Engineering Manager Phone: 5179 Staff Report; Attachments; Reso & Agreement Ward: 5 Supporting data attached: FUNDING REQUIREMENTS: Amount: q: 140 000 . Source: M"'<l1r" T (1/7 ~"nt <,I". t,Y) nm<l (FV 7007/OR) Acct. Description: SS07-26 "Widen Pine Avenue from Belmont Ave to Ohio Ave (Reimbursement)" Finance: Council Notes: Agenda Item No. a CJJ5/0fo CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION STAFF REPORT Subject: Resolution approving an Agreement with Pine Trails Partners, LLC, a California Limited Liability Company for Pine Avenue Improvements. Background: J. R. Watson & Associates Development Co. has entered into a Parks Dedication and Improvements Agreement for development of six parks, including 2.2 acres known as Pine Greenbelt Park abutting the east side of Pine Avenue. Pine Trails Partners, LLC ("Developer") of which J. R. Watson is the managing partner, is developing the Greenbelt Park and adjacent Tract No 17716. In addition to the improvements to the park site, it would be desirable to have the street improvements to Pine A venue installed prior to the improvements to the park site. Currently, there is no funding identified in the City's Capital Improvement Program for Pine A venue improvements and the City has not established a schedule or identified a source of funds for making improvements to this segment of Pine Avenue. Engineering Manager/Field Engineer Michael Grubbs estimates the cost for the City to cause the necessary and proposed street improvements, including curbs, gutter, sidewalks, and street construction improvements, would exceed $220,000. The Developer is proposing street improvements to Pine Avenue and portions of three streets intersecting Pine Avenue that do not abut property owned by the Developer. The Developer desires to offer an incentive for the City to expedite the improvements that would enhance the Pine Greenbelt Park. The Developer is offering to construct the desired street improvements in exchange for reimbursement of $140,000 from the FY 2007/08 Capital Improvement Budget. Staff is proposing to use Measure I (1/2-cent sales tax) funds for the reimbursement because it will be a capacity enhancing improvement. Completion of street improvements for Pine Avenue and three streets abutting the proposed public greenbelt park would not only benefit the circulation system in the neighborhood but also improve the operations, maintenance, and usability of the future parks. Financial Impact: Design and construction of the project will be accomplished entirely by and at the expense of Pine Trails Partners. Staff anticipates that the Developer will complete the widening of Pine Avenue during FY 2006/07. However, reimbursement from the City in the fixed amount of $140,000 will not become due until approval of the FY 07/08 CIP budget and acceptance of the work. The City will add $140,000 in Measure I (1/2 cent sales tax) funds to the Capital Improvement Program in FY 2007/08 in Project No. SS07-26 "Widen Pine Avenue from Belmont Avenue to Ohio Avenue (Reimbursement)" to reimburse the developer for this work. A placeholder and detail page have been added to the 5-Year Capital Improvement Program for FY 2006/07 - 2010/11. The Developer will pay plan check and inspection fees and will be required to obtain a Public Works Construction Permit prior to starting work. The fees collected will offset City staff costs for plan review and inspection of the project. 2 CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION STAFF REPORT (Continued) Recommendation: Adopt Resolution. Attachments: "I" - Tentative Tract Map No. 17716 "2" - Cost Estimate Spreadsheet "3" - Letter from Pine Avenue Partners, LLC (dated August 9, 2006) 3 " " TENTATIVE TRACT MAP NO. 17716 ., .. - " . z ... .c Z . ..... ~ Q " .c ... ~ , . Q ..... ~ rJ'l 0 ~ . . 0 ... ..... IX ~ II ~ ., II ~ . 11 JI ........ ..... , BELMONT A VENUE · . - .11P;tI'~ j\ ,J\. ~ \ .\ \ , !I J~ . ..... If ..... t .""...-.. ..,....~ -~.~ ~ - - - -.-- -r~ =-.:-....... P..&"'V'.c- :,e..-- ~.- - - ~- ~=--- .......- -=-.- - - ="-- ==- ----- -- :w:.r - ii'"=-.a.:=::.~_.~-:.-=''' - -,------- - ------------- --- . .......... --- -. II... ._._ \ .....--..,:- :':-- ~~ ';,u~_ - r...=--- ".--.- ..- ,'" ~"!!II._ 'h_ I III -~ aIw- r..-... \ \ I , - . . - - - .. .. i; .. .- .. .- i~ In .- .. .. ii .. .- iii ii -- -:; Ee -- =! III ;In ii- ...J =r; iii -- - - i,:'!3-- E\itf....- , \ --.. --. __-I' I 1\ _____a- __.__ -..... ..... 'hlll.lecn CI~Y ciSAN"iiER",fI)N:> -' :~..~::....~~...:.....c TENTAnVI: T'WlCT.....P NO 1m. :I'~. - \ SCAl,(. ,..., \ \ \ Attachment "2" Cost Estimate for Pine Avenue widening from Belmont Avenue to Ohio Avenue Cost Comoarison Pine Avenue Wldenino Citv Estimate vs. DeveloDer Estimate 27.Jul-06 Citv Cltv DeveloDer DeveloDer Item Quantity Unit Item DescrlDtion Cost/Unit Amount Cost/Unit Amount 1 1 LS Clearing& Grubbing 18,000.00 $ 18,000 5,000.00 $ 5,000 2 1 LS Mobilization 18,000.00 $ 18,000 5,000.00 $ 5,000 3 1 LS Traffic Control g,OOO.OO $ 9,000 9,000.00 $ 6.000 4 1 LS Stripping 2,500.00 $ 2,500 2,500.00 $ 2,500 5 132 TN AC Pavement 2.5 in 84.00 $ 11,103 48.00 $ 6,345 6 207 TN Aggregate Base 4 in 32.53 $ 6,734 18.45 $ 3,819 7 1,270 LF Curb & Gutter 8 in 15.00 $ 19,050 15.00 $ 19,050 8 7,620 SF Sidewalk 4.00 $ 30 ,480 4.00 $ 30,480 9 1 EA Handicap Ramp 1,325.00 $ 1,325 1,325.00 $ 1,325 10 2 EA Street Light 4,300.00 $ 8,600 4,300.00 $ 8,600 11 847 SY Cold Mill ex ac 1.5 IN 30.00 $ 25,410 20.00 $ 16,940 12 68 TN Overlay Pavement 1.5 In 84.00 $ 5,712 48.00 $ 3,264 13 1 EA Lower manhole to Grade 10,000.00 $ 10,000 10,000.00 $ 10.000 14 1 EA Verizon Vault 5,000.00 $ 5.000 5,000.00 $ 5.000 15 1 EA Cable Vault 5,000.00 $ 5,000 5.000.00 $ 5,000 Subtotal $ 175,914 $ 128,323 Contigencies $ 20,000 $ 12.000 Engineering $ 10.000 Construction Inspection and Administration $ 20.000 GRAND TOTAL S 226,000 S 140,000 Attachment "3" Pine Trails Partners, LLC 333 S. Hope Street, Suite 3600 Los Augeles, CA 90071 tel: (213) 229-2868; fax: (213) 229-2870 August 9, 2006 Via Facsimile Michael Grubbs Acting Chief Engineer City of San Bernardino . 300 N. "0" Street, 3rd Floor San Bernardino, CA 92418 . Re: Tract Number 17716 Dear Mr. Grubbs: In connection with the referenced Tract we are pleased to be able to agree to complete the widening of the east side of Pine Street from Ohio south to Belmont on the terms indicated in that certain proposed agreement entitled Pine Improvement Agreement. We appreciate the willingness of the City of San Bernardino, subject to the approval of the City Engineer and other terms and conditions of approval, to reimburse the developer for $140,000 representing a portion of the costs required to perform this worle Watson & Associates will spend at least $140,000 on the street improvements. The City's estimate for the work was $220,000. Very truly yours, -t ~ n" les M. Shu~aker Pine Trails Partners, LLC cc: James R. Watson Chuck J. Diamond Ben Steckler 00G28.001117889.1