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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Subject: Resolution authorizing the
execution of a purchase order to
American Asphalt South, Inc. for
completion of the Fiscal Year 2006-07
slurry seal program.
From: Ken Fischer, Director
Dept: Public Services
Date: August 2, 2006
Meeting Date: August 21, 2006
Synopsis of Previous Council Action:
Recommended Motion:
Adopt Resolution
~~
Signature
Contact person: Ken Fischer, Director
Phone:
5140
Supporting data attached: Staff Report,
Copy of City of Ontario bid
Ward
FUNDING REQUIREMENTS:
Amount:
Source:
Finance:
All
$320,000.00
FY 2006-07
Project No. SS-D
Pavement
Rejuvenation
Council Notes:
87..1 (lob
Agenda Item No. ~ '3
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing a Purchase Order to American Asphalt South, Inc. for
completion of the fiscal year 2006-07 slurry seal program.
Background:
The City of Ontario completed a bid and award for application of rubberized slurry seal
in June of this year. Staff h,!s received a copy of this bid information and forwarded it to
the Finance Department. This bid offers a $1.63 per cubic yard cost for applying the
slurry, which is less than the $1.80 per cubic yard we paid last year. Finance has
determined that the bidding process completed by Ontario conforms to the requirements
of City of San Bernardino Municipal Code Section 3.04.010 B2, which allows the City to
accept bidding from another governmental agency for goods and services.
Staff is requesting that American Asphalt South, Inc. (American) be granted a purchase
order in the amount of $320,000 in order to complete the proposed slurry seal program
budgeted in the 2006-07 Capital Improvement Program (see attached list). A total of
$400,000 is budgeted and after award the balance of the budget will be used for crack
sealing and any striping needed for the slurry program.
American completed the slurry seal program for the City last year. Slurry seal
application requires a high.level of customer service. Slurry takes several hours to dry
and it is important to keep vehicles off the material until it dries. This will only work if the
public cooperates in the effort. American scheduled the work and handled public
notification without incident this past year. There are no local contractors who apply
this rubberized material per Green Book standards (see attached).
Financial Impact:
Funds for this $320,000 purchase order are contained in the 2006-07 Capital
Improvement Program under Project No. SS-D Pavement Rejuvenation.
Recommendation:
Adopt resolution.
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PUBLIC SERVICES STREET DIVISION
PURPOSED SLURRY SEAL LIST 2006/07
DRAFT
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WARD LOCATION
1 2nd Street from Sierra Way to E Street
2 Muscupiabe Drive from 27th Street to Colima Road
2 W. Olive Street from N. Olive Street to N. F Street
2 N. Olive Street from W. Olive Street to W. 11th Street
2 W. 11 th Street from N. Olive Street to N. F Street
2 W. 11th Street from N. Acacia Avenue to N. E Street
2 W. Orange Street from N. G Street to Dead End
2 N. Acacia A venue from W. 9th Street to Dead End
2 N. Acacia Avenue from W. Baseline Street to W. 10th Street
2 N. F Street from W. 9th Street to W. Baseline Street
2 N. G Street from W. 9th Street to W. Baseline Street
2 N. Crescent Avenue from W. 9th Street to W. lOth Street
2 N. Temple Street from W. Temple Street to Dead End
2 W. IOtn Street from N. E Street to Dead End
2 W. Temple Street from N. Temple Street to N. H Street
2 W. Temple Street from N. G Street to N. F Street
3 E Street from Orange Show Road to Santa Ana River Bridge
4 Quail Canyon Road from Bonita Vista to Quail Hollow Road
4 Quail Hollow Road from Quail Court to Quail Canyon Road
4 Quail Court from Dead End to Dead End
5 Verde from Kendall Drive to Shandin Hills
5 Creekside Drive from W. 48tn Street to N. Coyote Lane
5 W. Ranch Road from N. Coyote Lane to Dead End
5 N. Chaparral Circle from Ranch to Dead End
5 N. Sagebrush Terrace from W. Ranch Road to W. Wild Pony Path
5 N. Saguaro Street from W. Ranch Road to W. Wild Pony Path
5 N. Coyote Lane from W. Ranch Road to Creekside Drive
5 N. Coyote Lane from W. Wild Pony Path to Indian Trail
5 Wilderness Way from W. Kendall Drive to Indian Trail
5 Indian Trail from Creekside Drive to N. Coyote Lane
5 W. Wild Pony Path from N. Coyote Lane to N. Lakewood Drive
5 N. Lakewood Drive from W. Ranch Road to W. Kendall Drive
5 Tumbleweed Way from N. Chaparral Circle to N. Lakewood Drive
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PUBLIC SERVICES STREET DIVISION
PURPOSED SLURRY SEAL LIST 2006/07
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WARD LOCA nON
6 Glenview from 30th Street to 28th Street
6 30m Street from Dune A venue to 28th Street
6 Dune Avenue from 30th Street to N. Colima Avenue
6 28th Street from California to 30th Street
6 Pennsylvania Avenue from 28th Street to Mallorv Street
6 Mallorv Street from Pennsylvania A venue to 28th Street
6 Tracy A venue from 28th Street to Dead End
6 Porter Street from California to Garden
6 Wilson Street from 2ih Street to 28th Street
6 27th Street from California to Gardena
7 33'0 Street from Leroy to Wall
7 Edgehill from Waterman to Dead End
7 Wall Avenue from Parkdale to 34th Street
7 Wall from Marshall to 34th Street
7 33,a Street from Leroy to Belle Street
7 Edgehill from Leroy to Dead End
7 Edgemont Drive from Leroy to Belle Street
7 Ardmore Street from Leroy to Belle Street
7 Bernard Way from Leroy to Belle Street
7 Belle Street from Edgemont to Dead End
7 Belle Street from Ardmore to Bernard Way
7 Belle Street from 30th Street to Horine Park
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO AMERICAN ASPHALT SOUTH, INC. FOR COMPLETION OF THE FISCAL
YEAR 2006-07 SLURRY SEAL PROGRAM.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That American Asphalt South, Inc. has offered a piggyback
purchase price on the City of Ontario's bid of $320,000.00. Pursuant to this
determination the Purchasing Manager is hereby authorized to issue a purchase order
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to American Asphalt South, Inc. in the amount of $320,000.00, which will facilitate the
proposed slurry seal program budgeted in the FY 2006-07 Capital Improvement
Program.
SECTION 2. The Purchase Order shall reference this Resolution No. 2006-_
, P.O. not to exceed $320,000.00"
and shall read, "Purchase of
and shall incorporate the terms and conditions of the Contract.
SECTION 3. The authorization to execute the above referenced Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
1/1/1
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1/11/
1/1/1
1/1/1
August2,2006
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF A PURCHASE ORDER
TO AMERICAN ASPHALT SOUTH, INC. FOR COMPLETION OF THE FISCAL
YEAR 2006-07 SLURRY SEAL PROGRAM.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
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8 following vote, to wit:
day of
, 2006, by the
meeting thereof, held on the
9 Council Members:
AYES
NAYS
ABSTAIN ABSENT
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ESTRADA
BAXTER
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VACANT
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DERRY
KELLEY
16 JOHNSON
17 MCCAMMACK
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Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this day of
,2006.
Patrick J. Morris, Mayor
City of San Bernardino
proved as to Form:
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August 2, 2006
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303 EAST "S" STREI:i. Cf'/IC CE~TER
CNT....F.::l
CAL'FORNIA .1764-4156
(90S) 39$-2000
FAX (9091 395.2070
CO"TRACT
FlAUl S LEO~
",.,,0-;
CO!'"TR.\CT NO. 0506-14
QFEGOClY c. DEvEREAUX
CITYW.-'o\I1IP
A.L.A~ .j W.PN!:R
MA'((1Ilp~'\"E:rc
....R' e. ""IRTES, MMe
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J"'SO~ ,A~t'[~3CN
$HEiL..&. VAIJ"!Z
'::O'.':"'C,,~~E~E:
J..MES q. MfL.HISER
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1.
PARflESAND DATE.
This Contract IS macie and ~nlered !n~O tlu. 6..h cay of June , 20Q2., by and
betwee:l the City ofOnlariOl ("Owner") and Ameneau Asphalt South. Ine. ("Co:l:ractor"). O\\'ner
and Contractor may hereiIufter be rderrcd to individually as "Pany" and collectIvely as "Parties."
Z. RECITALS.
a. Owner is a m\1r.i:ipal corporation organized under the laws of the State ofCaHomia,
with power to contract for services necessary to achievc its pur;:lOse;
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b
Comractor, i!': response to a N(ltke Im'iting Bids issued b} Owner on May 11, 1006,
has submitted a bie proposal fQr the CITY OF ONTARIO 200512006 SLURRY
SEAL PRO(iRAM - PHASE n Project, Cont.ract :'Iio. 0506-14. dcscribec in the
Contract.
c. Owr.er has duiy opened and con!'dered the Contra\:tor's bid pro;x>sal. and duly
awarded the bid to Contractor i:1 GCcordilJ)ce with the Netice Inviting Bids md lilt.
othe, BId Documents, ana has given ,,-drten not;cc to Contractor on May 16, 2006.
d. ConlTacwr has obtained and delivered to 0\\1ler Pedof!JIAnce a11r.l9I1ymeit.BGn&.
and evidences of insurance coverage as required by the Bid DOI:Ulnenls.
3. TEJt"J.~_
a. lr.corooratian of Dccum.e.nts.
This Contract includes a.'1d ;,ereby incorporates in full byreterence the follcwbg documents,
including all exhibits, dra....-:ngs, specifications ll.'ld cC'cwnents memo, and attachments and addenda
thert'to;
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a.
b.
c.
l'ctice Inviting Bids
Instrlcticr.s to Bidders
Proposal/Bid Forms
R.{pua'ACl).~~)644
OB. !TA'll!" 1.OC'i. (06.')1)
CONTRACT-I
. Prlnt.r1 nn r~-:l1IIC't Mr.,
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e.
Con:r"c t
Contract Appendice~'
Part ".4\" GeneTai Conditions
Part "B" S'lpo,emental")' Ge:leral Condi.tie>os
Part "C" Special Provisions
Part "'J" PrcJc~t P'an;;TechnicaJ Spccif:clltions lunder
separaTe ,,,ver)
Addendum :-.lo. __ dated
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n,e above du~uments are iU1 inte.,aJ part of the Contract Docu."11eOts. I~ addi:ion :0 signing
:hs Contract, Contrac!;)r shall \njtiaj this paragraph immdiatel~' belcw acknowledging that he or she
::a5 read, understood and agrees with ail "fthe terms of the Contract Documents, including, but not
I i:uited to, provisions c.fthe General C on:iitiono relating to indemnification. imurance, standards of
;lettermance, termination, compensation a.'1d tirr.e of the e~sence ;::erfcrmancc. Contractor shall not
disclaim knowledge of the meauin;: and effect of any tenr. Ilr provision oi:he Ccntract Documents,
J.lld agrees to strictly ab:de by their meaning ar.d Luxe"t. [n the eWDt that Contractor fails to initial
bdllW, Owner shaD have the right tn declare the Conteact unuec:uted aud to award the
Contract to another CODtroido( in accordance with 'tate law.
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Contnu,tor', Initials
b Contractor.s..Basic Obligatio.!!.
COntlactD! promises and agrees, at it! own cost and expense. to furnish :0 O'hner all Jaoot,
T.aterials, teols, equipment, services, anc! incidental and customary work for the construction of Bid
Category number(s) I . ! necessary to fully and adequate:y complete CITY OF ONTARIO
_ SLL'RRY SEAL PROGRk"l . PHASE II. indto;ding any alternates selected by O'hnet, alId aU
structUres a.'1d facilities described in tile Con:ract (hereinafter the "Work"), for a tl,tal ,.f Eilbt
Hundred Sixty Four Thousand Four HUDdred Sixty Eigbt aDd 71/100 ($864,468.71), as
specified in the ProposaJ/B:d FOnDS submitted by the CCll1J:actor :n response to the above refrn:nced
~otiee Inviting Bids. Such amount shall be: subject to adjust:nent in accordance with the applicable
t~r:ms of this Co:uract. All 'illor\.: shall be subject to, and performed in acco!da.,~ \\;tl1 du: above
:t:ferencec! documents.
c. Stlllldard .2fbtfOm1l1I1ce
Contractor shall perfO.t1JJ all Work und~r this Contract in a skillful and workmanlike manner,
and consistent with the stllI1dards geru:raJ:y recognized as being employed by profe3siona!s in Ute
same di~jpline in the State ofCalifomia. Contractor represents and mair.tains:hat it:s skilled in the
proft:sslOn..l calling necessary to perform the W orl<.. Contractor WIllTlIl!!S that all employees and
Subccntr~tors shan have sufficient sldll and eK;lrnence to perfonn the Work a~signed to them.
Finally, Contractor further represerns that 1t. its empioyees and Subcontractors have all licenses,
permits. qaalifica:ions .md approvab ()f w\u.tevcr nal'..:rc that a..... leially required to pufoon the
Work. and that s'~eh lice.Qses and appro'.rals shaJ I be maintained throughout the term of this Contract.
~'fI"J1l:h('l)I~SJ644
OPo ~ 'S,.,,~. A r,riCAJ. (Q&'Oi~
CONTRACT-Z
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d. Period of ?erfO~l!.
Ccntra~tor shal! perform md ~Qrnp)ete all 'Work LInder th;s C(lntract within twenty (20)
workillg days, beginning teu (10) cal.."dar days after the <late on which the Nr,tic~ to Proceed is
sent by Owner to the Contractor. Moreover. Contractor shall perform it> Work ;n ~t..;ct accordance
with ar.y completion schedule, constnlcti'J:1 sd:edule or project 111 i.les:ones developed pursuant to
provisions of tbe Contract. :ncluding but not li:l11ted to the p:oj<:ct schec:uh:: ("Pro;ect ~cnedule'')
located in lhe speclficattons {"S"edicaticl!s").
Contractcr agrees that ifsucn '(."ork is not con'l'l;ted witJJ.b'I th~ aforementioned perlodandior
pursuant to a;J.Y such completion schedde. constru:;ti"ll scheduk or project mil~stones developed
pursuar.t to provisions of the Contract, inc:'Jding blll net limited to ~he Project Scbedwe located in
:he SpeCIfications, it i~ understood, ac:rnowledged and a~eed that ~ner will suffer damage,
l:'ursu;m: to GoYerr.men~ Code Sectioo ~3069.85, Concr&ctor ,hall pay to Owne.r as fixed llnd
:iquida~e::l darr.ages ,he sun: of Oue Thousand and No/tOO Doll~rs (51,OCO.00) PER DAY as
prcvided by the applkable p!0\isi0ns oithe General COl'ditiOl\s, found in Pan "A" ofue Contract
Appendix aad the Special Provisions.
e. O\.."er's Basic OblilUltion.
Owner agrees to engage and dt'es hereby engage Contra,;~)t as an independent :ontractorto
furnish all materials and to perform all Work accordioi lotbe ternls and conditions hereincontain:d
:or t"e stun set for'.h above. Except as othel"'lise provided in the Contract, O....."er shall pay to
Contractnr.. !ts :ull consideration for the $atisfactory perfQrn:ance by the Contracto~ of the service~
and obligations required b)' L'US Contract. the above referenced .:ompensation in ac:ordilIlce with
compensation pro\'lsions set forth in the (e,ntract.
,
Ccntractl'r's Labor CertiEcation.
Contractor maintaillS that he IS aware .of toe provisiQm of Section 3700 of the Cdifr.>rrJa
Lal:or Cod: which n:qui:e every em?loyerto be insured agamst iiability for Work.ers' C,'mpell~ll:ion
or to undem.ke self-insurance in acc()rdaoce with rbe provisions of that Code. and agrees to comply
w:th such provisions before commencing the pcrfor:uance of the Work. A certification folt':l for this
pl.lI'Pose is attached hereto as Elthibit "1'." and incorporated berein :,y reference, and shall be executed
simultaneously with this Contract.
g. Attorneys' Fees.
If either party eommences an attion against the ct.ier party, either legal, administrativc or
othernise. arising out of or in connection \\ith this Contract, the ?revailing pa.rty 1n such action shall
be entitled tc have and :ecover from ~he losing pU1yrea..'Onable iltlOmeys! fees and all other costs of
such action.
h. Succe3sors.
The parties do for themsel vcs, tlcir hein.lJXecutors, adminis1ntors, successors, and assigns
agree to the ful! performance of all of th" provisions contained in this COII"'''''t. Contractor may nol
;>'VI'~'1liAcr)'6i;...w
06. !1'ATEic1.CC.\1. !Cf.IIlJ'
CONTRACT .3
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elth.er vol'.l::lo.";;" M ,,, a~tio:: ,~i law. assign any cbliiJation assumed by COnlr:lCrOr h(,ell11der
without the prior v.r.ttcn -:.onsery.~ ("( Owner.
I. No!j;:;es.
/\11 no~iccs hereur.dcr and comtr.unicatlCD; regarding tntcrpretatlon of the term! of the .
f',gr,~eJT:enr '.), changes !her~!o sh,lI! JC rm.wided by the mailing there,)f ov regi*'red or ~ati5ed !tail.
rCl1.ll"n receip' requestcd. rO~tasc pre;1aid and addressed as foilow-s:
Contractor
A.lTlericar. Asphalt SNth, be.
\443" Santa AI12. Ave.
For.llma, CA 9:<337
~~tJF-~
~'fl't'7f1JJ~ .
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With COllie! to:
City of Or,tario
303 East "B" Street
Ontaric. CA 91764
Attn: City Engineer
OWIl"f
Ann:
An)' notice so given shaH be cQusidered l'l:eeived by :he othet parry three (3) days after
deposit in the (;.8. Mall, first class postage prepaid, addressed to the pmty at the ab(lvc addre!lS.
AC:1.:al nOllee shall be deemed adequate notice on the date a~tua\ nollee oc;:uned, regardlcss of the
IT.ethod C'f service.
J. Prevailing Wages; Apprentices; Pa)'T,;ln Records.
Ihls Prolee': is a public work fo,' purposes of th; California Labor Code, ,~hich reqtdI..s
payment of prevailing wages. Accordingly. Contractor and all Subcor.tractor~ shall be required to
pay not less t.'1an tl1e prevailing rate C'f peT diem wag~s, as determined by the Director of the
Califomia Department of Industrial Relations, and otherwise comply with the provisions of Section
1770 ~ 'Sell. of t.'!e California Labor Cod~ and any applh:a1:le laws; rules and regulatiolls adopted
with respect thereto ("Ca:ifomia Pte':ailing Wage Laws';,. Copies of such prevailing rates \lfper
diem wages are on file at the office of the Engineer. and copies s.bEl:I be made available to any
interested party on request. The Contractor shall post a copy oflli: ;ates at the'Project site. The
Contractor 5ha11, as a penalty tc' Owner. forfeit fifty dollars ($50.00) (or any higher rate established
by the Ca1iforniaPrevailing wage Laws) for each calendar dar. or portior..thereof, for each worker it
or its Suboontracto.rs pay at less tha::! the prevailing rates. as determined by the Directot. for such
work or craft in which such workc:r is employed for any public. wQrk dO!lc '.mdcr the Contract.
Signatures Oll Next Page
R\o-pr;S,"Cl)..'f:,3(t4oI
VB- $T...nkLOCAL(~'O::)
CONTRACT4
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Tax I.D. ~wll':Jer
By:
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elf}' Manager
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By 1t4:..Y.P-~_
City Clerk ---ey::::
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Contractor's Li~ense Number/Class
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City Attorney
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CONTRAcr-s
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;-",.il. purd1.loGCcl....W1o ea.U!l
Purchase Order
r Pur::h:i.. Or.r o.ta R.;lllon
LQ~r~""'-09~~i 08120/2006_
! Payment Te..... Freight Ttr.,.
~ 30 O..tin....n
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Pegal
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Ship Vial
Common I
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Vendor: 000001C929
Ame"::an Asphell 500111. 'ne.
'4436 Sill'\W l\ns Ave.
~onl8n' CA 9233~
Ship To: Eo.lr:.er"ll'
3C3 Ent "S" SInoeI
Ontario CA ~1764
sm fo: Fleesl s."V,ce. (1lO9139~.202~
30~ East'"!!" 5_:
C'ltario (:A ~7e4
C..el1ptfon
Quantity
UOM "'.9 !'rle. bt..clllf,A",t
O"D* I
!,i,n.:.sc:ll ' Item
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$Iun"f Seet Pro;......
2OO5,12'".;06P"_ :I
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LOT 864.684.71
864'.S5471
0012012006
~-1
51uny S..I P'''9l11m
Contlnger:cy
DO
lor
86.408.00
964.6&/..71
86,498.00
00120/2009
Schedule Total
C .' Cont'lel 0S06-. 4 d.led "une 8. 2006
Schedule Total
, '_...!6. 468.00
PI.an f'Jr~iih l.$ w..h tt\e .Items iisted atov. :n accoraanCQ wtt, t". lerl'T'oS and oondGons specified on tt1e'f"~ and l1'
"V~Q .lelt elf f:"li! =';,jr:h8te Oree" j'ld~dlng $f:I'!Ci1ie!ltlons. changes. and o:her .tt,chrnents henno.
1'otal '0 Ar:1our.t
;~1.152.71;
'Auti!l;'OM ' 51;n, ~I'f!\. f).-- :-;;2d /iJ, 10
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ITEM O~IPTro"'f
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