HomeMy WebLinkAbout11-Development Services
ORiGiNAL
CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
From: Valerie C. Ross, Director Subject:
Dept: Development Services
Date: July 19, 2006
File Nos. 1.7430; 1.7431; 1.7432
MCC Date:
Resolution awarding a contract to Oak
Engineering, Inc. for Traffic Signal
Improvements at 5th Street and "F" Street
(TC04-16); 30th Street and "E" Street (TC04-
17); Highland Avenue and "E" Street (TC04-
21), per Project Plan No. 11176.
Synopsis of Previous Council Action:
August 21, 2006
Mayor and Common Council approved Professional Services to Transtech Engineering
for Traffic Signal Design.
Mayor and Common Council approved FY 2005-06 CIP Budget.
04/05/2004
08/15/2005
08/07/2006
Mayor and Common Council approved FY 2006-07 CIP Budget.
Recommended Motion:
Adopt Resolution.
~{;. 7?~
Valerie C. Ross
Contact Person:
Michael Grubbs
Engineering Manager/Field Engineer
Phone:
5179
Supporting data attached:
Ward:
1,2,7
Staff Report, Resolution & Maps
FUNDING REQUIREMENTS:
Amount: $460.000
Source: (Acct. Nos.) 250-370-5504-7431; 250-370-5504-
7432; & 250-370-5504-7430
Acct.
Description:
Finance:
COUNCIL NOTES
Reso. d-OO& - :J. q(;"
Traffic Systems Fee Fund
& Grant (HHES)
Agenda Item No. II
~..:;U-oG
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c
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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Resolution awarding a contract to Oak Engineering, Inc. for Traffic Signal Improvements at 5th Street
and "F" Street (TC04-16); 30th Street and "E" Street (TC04-17); Highland Avenue and "E" Street
(TC04-21), per Project Plan No. 11176.
Background:
On August IS, 2005, the Mayor and Common Council allocated funds, as part of the FY 2005/06
Capital Improvement Program (CIP) for Traffic Controls for the above locations.
In 2004, the City applied for High Hazard Elimination System (HHES) Grant funding with all the
application requirements and studies. Funding was approved and authorization was received from
Caltrans to proceed with Preliminary Engineering. The City retained Transtech Engineers to prepare
the plans, specifications and estimate for the project. Transtech Engineers completed the design in
early 2006 and authorization to advertise for bids was recently received from Caltrans.
This project consists of the following:
1.
2.
3.
4.
Removal of existing sidewalk, curb and gutters, signal poles, safety lights.
Installation of new traffic signal equipment, including safety lighting.
Construction of new handicap ramps and sidewalk to meet ADA requirements.
Restoration of existing roadway improvements disturbed by construction.
The plans and specifications for this project were completed and the project was advertised on June 13,
2006. The project was advertised locally in the San Bernardino County Sun Newspaper, F. W. Dodge,
Construction Bid Board, High Desert Plan Room, San Diego Daily Transcript, Sub-Hub Online Plan
Room, Reed Construction Data, Bid America Online, Construction Bid Source, Bid Ocean, the City's
web site, and with the San Bernardino Area Chamber of Commerce. Construction bids were received
on July 11,2006.
Bids have been received and are listed below:
Name of Bidder City Amount of Basic Bid
OAK ENGINEERING, INC. Pomona $ 354,050.00
DBX, Inc. Temecula $ 365,479.00
Terno, Inc. La Mirada $ 410,340.00
Steinv & Comoanv, Inc. Baldwin Park $ 439,860.00
I
Enl!.ineer's Estimate $ 424,647.00
Based on review of the sealed competitive bids received, staff has determined that Oak Engineering,
Inc. of Pomona, California, the apparent low bidder, has met the minimum requirements of the
2
07119/20061:12 PM
c
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT - Continued
specifications and bid guidelines; and, therefore, recommends that the Mayor and Common Council
award the referenced contract to Oak Engineering, Inc.
The estimated project costs are as follows:
$ 354,050.00
$ 52,840.00
$ 53,110.00
$ 460,000.00
If approved, this project is expected to begin construction in October of 2006 and be completed by
March of2007.
Financial Impact:
Total funding for this project is available from the FY 2006/07 CIP from three accounts as indicated in
Attachment 1. Approximately $76,700 of the total project cost will be reimbursable from the HHES
grant. Sufficient funds, in the amount of approximately $383,300, from Traffic System fees have been
included in the FY 06/07 budget to cover the balance of the total project cost.
Recommendation:
C Adopt Resolution.
c
Attachments:
"I" - Cost Distribution Chart
"2" - Vicinity Map (TC04-l6)
"3" - Vicinity Map (TC04-17)
"4" - Vicinity Map (TC04-21)
08107/2006 \1:00 AM
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Department of Public Works, Division of Engineering
Attachment "2"
TRAFFIC SIGNAL IMPROVEMENTS
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City of San Bernardino, California
Department of Public Works, Division of Engineering
Attachment "3"
TRAFFIC SIGNAL IMPROVEMENTS
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City of San Bernardino, California
Department of Public Works, Division of Engineering
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TRAFFIC SIGNAL IMPROVEMENTS
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO A WARDING A CONTRACT TO OAK ENGINEERING, INC., FOR
TRAFFIC SIGNAL IMPROVEMENTS AT STII STREET AND "F" STREET (TC04-I6):
30TH STREET AND "E" STREET (TC04-17): HIGHLAND AVENUE AND "E"
STREET (TC04-2I), PER PROJECT PLAN NO. 11176.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Oak Engineering, Inc., 1305 W. Second Street, Pomona, CA 91766, is
the lowest responsible bidder for Traffic Signal Improvements at 5th Street and "F" Street
(TC04-16); 30th Street and "E" street (TC04-1 7); Highland Avenue and "E" Street (TC04-21),
per Project Plan No. I I 176. A contract is awarded accordingly to said bidder in a total anlount
of $ 354,050.00, with a contingency amount of $ 53, I 10.00 but such contract shall be effective
only upon being fully executed by both parties. All other bids, therefore, are hereby rejected.
The Mayor is hereby authorized and directed to execute said contract on behalf of the City; a
copy of the contcact is on file in the office of the City Clerk and incorporated herein by
reference as full y as though set forth at length.
SECTION 2. This contract and any amendment or modifications thereto shall not take effect
or become operative until fully signed and executed by the parties and no party shall be
obligated hereunder until the time of such full execution. No oral agreements, amendments,
modifications or waivers are intended or authorized and shall not be implied from any act or
course of conduct of any party.
SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it within
sixty (60) days of passage of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AWARDING A CONTR<\CT TO OAK ENGINEERING, INC., FOR
TRAFFIC SIGNAL IMPROVEMENTS AT 5TH STREET AND "F" STREET (TC04-16);
30TH STREET AND "E" STREET (TC04-17); HIGHLAND AVENUE AND "E"
STREET (TC04-21), PER PROJECT PLAN NO. 11176.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
,2006, by the following vote, to wit:
Council Members:
ABSENT
AYES
NAYS
ABSTAIN
ESTRADA
BAXTER
VACANT
DERRY
KELLEY
JOHNSON
MC CAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
,2006.
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to Form:
~~.
James F. Penman, City Attorney
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): j? - :2/- O(L? Item #
Vote: Ayes I-d, 1/-'7 Nays,
J- UIfCA/tJ[5
Change to motion to amend original documents
II
Resolution #
c2oD~ - ,!)9S"
Abstain
Absent
Companion Resolutions
NulINoid After: LP 0
days/ .iN. /O-:J.O-()0
Resolution # On Attachments: 0
Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
By:
Date Sent to Mayor:
Date of Mayor's Signature:
Of> ,d.d. - oto
()8, - :Jd - ()h
Date of ClerklCDC Signature: 08'- ,;)3 -Db
Reso. Log Updated: ~
Seal Impressed: ~
Reso. # on Staff Report u;:(
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
~-d5-{)h
Date Returned: q -IS:t'X? Not Returned: 0
2'd Reminder Letter Sent:
Request for Council Action & Staff Report Attached: Yes / No By_
Updated Prior Resolutions (Other Than Below): Yes No V By_
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Yes No ./ By_
Updated CDC Personnel Folders (5557): Yes No 1 By_
Updated Traffic Folders (3985,8234,655,92-389): Yes No 1 By_
Copies Distributed to:
Animal Control 0 EDA 0 Information Services 0
City Administrator ~ Facilities ~ Parks & Recreation 0
City Attorney Finance Police Department 0
Code Compliance 0 Fire Department 0 Public Services 0
Development Services d Human Resources 0 Water Department 0
Others:
Notes:
Ready to File: _
Date:
Revised 12/18/03