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HomeMy WebLinkAbout20-Public Services ORIGINAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Ken Fischer, Director Subject: A resolution increasing a purchase order to Matich Corporation for asphalt paving services. Dept: Public Services Date: July 26, 2006 Meeting Date: August 7, 2006 Synopsis of Previous Council Action: Recommended Motion: Adopt Resolution. Signature Contact person: Ken Fischer, Director Phone: 5140 Supporting data attached: Staff Report Ward: All FUNDING REQUIREMENTS: Amount: $112,320.00 Source: 004-431-5505-5073 FEMA: 75% - $84,240.00 State OES: 18.75% - $21,060.00 001-402-5505-5073 City of San Bernardino: 6.25% - $7,020.00 Council Notes: Finance: R-€S(). d-ODb-J~3 Agenda Item No. .;2." ~-7-0" e e e CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution increasing a purchase order to Matich Corporation for paving services, labor, and materials. Background: During the period December 27, 2004 through January 11, 2005, severe storms and flooding resulted in heavy run-off and overflow. The overflow resulted in a washout of 800 feet (x) 50 feet of roadway including asphalt on 40th Street between Valencia and Harrison. The repair of this road is an approved Federal Emergency Management Authority (FEMA) project. . Per FEMA's Project Worksheet Report; this project must be complete by August 4, 2006. Matich Corporation is the vendor who completed the paving services for this project. July 22"d and 23rd were the days Matich Corporation was available to complete the work prior to the August 4th deadline. Matich Corporation has completed the work and City staff has inspected the project and approved of the work completed. All work completed by Matich Corporation was completed per paving industry standards. Matich Corporation currently has a purchase order for $24,900.00. The projected project cost is $112,320.00. Staff recommends an increase to the Matich Corporation purchase order in the amount of $87,420.00. Financial Impact: Per the FEMA Project Worksheet Report, the City of San Bernardino will be reimbursed seventy-five percent (75%) of the final project cost, which would not exceed $84,240.00 by FEMA; eighteen and three-quarters percent (18.75%) will be reimbursed of the final project cost, which would not exceed $21,060.00 by State DES; six and one-quarter percent (6.25%) of the final project cost, which would not exceed $7,020.00 will not be reimbursable and is the responsibility of the City. The Public Services Department FY 2006-2007 budget, Account 001-402-5505-5073 will be utilizecj for non-reimbursable costs. Recommendation: Adopt Resolution. , , . 1 2 3 4 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AN INCREASE TO A PURCHASE ORDER WITH MATICH CORPORATION FOR ASPHALT PAVING SERVICES I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the 5 Mayor and Common Council of the City of San Bernardino at a 6 meeting thereof, held on the 7 following vote, to wit: day of , 2006, by the 8 9 10 11 12 13 14 Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA BAXTER VACANT DERRY KELLEY . 15 JOHNSON . 16 17 18 19 20 21 22 23 24 25 26 27 28 MCCAMMACK Rachel G. Clark, City Clerk The foregoing resolution is hereby approved this :2006. day of Patrick J. Morris, Mayor City of San Bernardino Approved as to Form: By: ~/L' Special Counsel ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM ,... Meeting Date (Date Adopted): '0 (.. ~ Item # ::LO Resolution # Vote: -4f-AyeS'~) Y (",'t Nays ~'- Abstain 1 I Change to motion to aplend original do~uments 0 Companion Resolutions ~ ~jC'- \l.JCl.rc\ C\:,'v,f'I C~ (~d. \j (}. U\ ,1.1: JOO6~~3 Absent S-- Null/Void After: days/ Resolution # On Attachments: liQ. Note on Resolution of attachment stored separately: 0 PUBLISH 0 POST 0 RECORD W/COUNTY 0 By: Date Sent to Mayor: Date of Mayor's Signature: Date of ClerklCDC Signature: g Reso. Log Updated: ~ Seal Impressed: ~ Reso. # on Staff Report Cll Date Memo/Letter Sent for Signature: I" Reminder Letter Sent: Date Returned: 2"d Reminder Letter Sent: Not Returned: 0 Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Yes~ No By_ Yes No By_ Yes No By_ Yes No By_ Yes No By_ Copies Distributed to: Animal Control City Administrator City Attorney Code Compliance Development Services Others: o o ~fal'\c,- o o EDA o Information Services o Parks & Recreation %J V{ilunH ({\!,olice Department o Public Services o Water Department o o o ~~'I\, o Facilities Finance Fire Department Human Resources Notes: Ready to File: _ Date: Revised 12/18/03