HomeMy WebLinkAbout20-Fire Department
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:
Larry R. Pitzer, Fire Chief
Subject:
Resolution authorizing the Purchasing Manager
to issue a purchase order to LA Gym
Equipment in the amount of $79,454.85 and
Fitness 909 in the amount of $30,606.39 for the
Wellness and Fitness Program exercise
equipment.
Dept:
Fire
ORIGINAL
Date:
September 16, 2003
MC/C Meeting Date:
October 6, 2003
Synopsis of Previous Council Action:
03/18/02
Resolution #2002-91 authorization to submit a grant application to the Federal Emergency
Management Agency (FEMA) in the amount of$105,728.
09/15/03
Resolution #2003-256 authoring the Purchasing Manager to issue a purchase order to Fitness
Appraisal, Inc. in the amount of $28,700 to perform physical baseline evaluations for the Fire
Department Wellness and Fitness Program.
RECOMMENDATION:
Adopt resolution.
Contact Person: Larry Pitzer. Fire Chief
Phone: (909) 384-5286
Supporting data attached: Staff Report and Resolution
Ward: Citywide
FUNDING REQUIREMENTS:
Amount:
LA Gvm Eauipment $79.454.85
Amount:
Fitness 909 $30.606.39
Source:
(Acct. No) 123-706-5704
(Acct. Description) Federal & State Program-
Wellness Fitness Grant-Other Eauipment
Finance:
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Council Notes:
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10/14//)3
,
Agenda Item No. ~O
STAFF REPORT
SUBJECT
Resolution authorizing the Purchasing Manager to issue a purchase order to LA Gym Equipment
in the amount of $79,454.85 and Fitness 909 in the amount of $30,606.39 for the Wellness and
Fitness Program exercise equipment.
BACKGROUND
On March 18, 2002, the Mayor and Common Council approved resolution #2002-91 authorizing
the Fire Department to submit a grant application to the Federal Emergency Management
Agency (FEMA) for fire operations and firefighter safety to develop and implement a Wellness
and Fitness Program. Establishing the program requires that we conduct a physical baseline
evaluation for fire safety personnel and to purchase exercise equipment.
On September 15, 2003, the Mayor and Common Council approved resolution #2003-256
awarding a purchase order to Fitness Appraisal, Inc. to perform 164 physical baseline
evaluations. The evaluations will assess each fire safety employee on how to develop and
maintain appropriate levels of physical fitness. Fitness Appraisal, Inc. will be conducting the
evaluations from September 2003 through December 2003. The evaluations will assist in
determining the areas that fire safety personnel need to improve by using certain exercise
equipment to achieve optimum fitness.
A Request for Quote (RFQ) #F 03-028 was issued to solicit formal bids for the Wellness and
Fitness Program exercise equipment on July 7, 2003. Notices were distributed to the San
Bernardino Area Chamber of Commerce, the City's Web Site, and advertised in The Sun
Newspaper inviting bids from qualified vendors for exercise equipment. RFQ #F 03-028
packages were requested by eight (8) vendors and seven (7) bid responses were received.
On August 12, 2003, the Fire Department's Wellness and Fitness Committee reviewed all bid
response~ (attachment A) and determined that an addendum needed to be issued. The addendum
requested vendors to provide the unit cost for delivery and installation of equipment. The
following information is the result of the addendum bid process (attachment B): Fitness 909 was
lowest bid for one item/unit, i.e. treadmill. LA Gym Equipment was lowest bidder on all other
items/units. Please see attachment B for delineation of cost per unit.
Pursuant to the City's bidding process, it is recommended that LA Gym Equipment and Fitness
909 be awarded a purchase order in the amount of $79,454.85 and $30,606.39, respectively,
under addendum RFQ #F 03-28 for the procurement of exercise equipment. The cost and
technical specifications of both bids were reviewed and the low bidders were determined in each
category. Both vendors are acceptable and meet or exceed all items called for in the
specifications.
Only one local vendor responded to the bid process, i.e. Nellies Exercise Equipment. Based on
unit cost, Nellies Exercise Equipment would have been awarded one item from the listed
exercise equipment. However, per David Degadillo, of Nellies Exercise Equipment, they
selected to withdraw their bid if not awarded the entire bid proposal. The local vendor's bid did
not meet specifications on one of the items.
FINANCIAL IMPACT
The total dollar amount to be awarded to LA Gym Equipment is $79,454.85 and Fitness 909 is
$30,606.39 for exercise equipment. FEMA grant funds (123-706-5704) will be used for this
purchase. There is no impact to the General Fund.
RECOMMENDATION
Adopt resolution.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND C CIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE G MANAGER TO ISSUE A
PURCHASE ORDER TO LA GYM EQUIP T THE AMOUNT OF $79,454.85 AND
FITNESS 909 IN THE AMOUNT OF $30,606.39 FOR THE WELLNESS AND FITNESS
PROGRAM EXERCISE EQUIPMENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
SECTION 1. That LA Gym Equipment and Fitness 909 are the lowest responsible bidders
for the furnishing, delivery, and installation of exercise equipment, for a total amount not to exceed
$79,454.85 and $30,606.39, respectively, in accordance with Bid Specification F 03-28, and, as
such the Purchasing Manager is authorized to issue standard purchase orders to LA Gym
Equipment and Worldwide Fitness;
SECTION 2. The LA Gym Equipment and Fitness 909 Purchase Orders shall incorporate
by reference this Resolution and Bid Specification F 03-28;
SECTION 3. The authorization to execute the above referenced Purchase Orders IS
rescinded if they are not issued within sixty (60) days of the passage of this Resolution.
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28
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE A
PURCHASE ORDER TO LA GYM EQUIPMENT IN THE AMOUNT OF $79,454.85 AND
FITNESS 909 IN THE AMOUNT OF $30,606.39 FOR THE WELLNESS AND FITNESS
PROGRAM EXERCISE EQUIPMENT.
1 HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2003, by the following vote, to wit:
Council Members
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGVILLE
McGINNIS
DERRY
SUAREZ
ANDERSON
McCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
,2003.
-
Judith Valles, Mayor
City of San Bernardino
Approved as to form
and legal content:
James F. Penman
City Attorney
2
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Nays
Item # 4.-0
.Ii)-
Resolution # ZJ2;OS ZF)O
Meeting Date (Date Adopted): 1<;) -~~03
Vote:
Ayes 1- 'I
Abstain -0-
Absent -Et-
Change to motion to amend original documents:
Reso_ # On Attachments:
./
Contract term: -
NulVVoidAfter:Ic,O 0r>n" J IL-S-- Q3
'/
Note on Resolution of Attachment stored separately=-==--
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
By: -
Date Sent to Mayor:
\0/1-03
Date of Mayor's Signature:
Date of ClerklCDC Signature:
\Q-'i--co. 3
.
\e '6-":'
Reso. Log Updated:
Seal Impressed: ~
Date M89"1'1n./T ~H-pr ~p.nt fnr ~lgn::lh)Te;..
See Attached:
Date Returned:
---
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See f\UG"..,tetf.
See Attached:
Request for Council Action & Staff Report Attached: Yes t/" No By
Updated Prior Resolutions (Other Than Below): Yes No~ By
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Yes No~ By
Updated CDC Personnel Folders (5557): Yes NOL By
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No B
Copies Distributed to:
City Attorney /
Parks & Rec.
Others:
F. ........
mance
n i2- fi
MIS
Code Compliance Dev. Services
Police Public Services Water
EDA
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: _
Date:
Revised 01/12/01