HomeMy WebLinkAbout15-Parks & Recreation
Date: August 26, 2003
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Subject: RESOLUTION OF THE MAYOR
AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE
MAYOR OR HER DESIGNEE TO EXECUTE
AND ADMINISTER THE CALIFORNIA
DEPARTMENT OF HEALTH SERVICES,
CALIFORNIA NUTRITION NETWORK
GRANT IN THE AMOUNT OF $156,888 FOR
THE THREE-YEAR PERIOD OF OCTOBER 1,
2003 THROUGH SEPTEMBER 30, 2006.
OR~G~NAl
I
From: Lemuel P. Randolph, Director
Dept: Parks, Rec. & Comm. Svcs. Dept.
MICC Meeting Date: September 2,2003
Synopsis of Previous Council Action:
October 15,2001 - Council approved Resolution No. 2001-323 authorizing the execution of a
similar agreement.
August 26, 2003 - Grant Ad Hoc Committee recommendation for approval.
Recommended Motion:
Adopt Resolution
Contact person: Lemuel P. Randolph
Phone: 5030
Supporting data attached:staffrepoct. Reso. & docomenlalion
Ward: N/A
FUNDING REQUIREMENTS:
Amount: $ -0-
Source:
(Accl. Description) 123-576-XXXX
Finance:
Council Notes:
\?-ec;G c;t::! "2.003 - LS2-
Agenda Item No /5
q I ,,-jD3
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
Mayor or her designee to execute and administer the California Department of Health Services,
California Nutrition Network Grant in the amount of $156,888 for the three-year period of
October 1,2003 through September 30, 2006.
Background:
This state-funded program promoting healthy eating habits and physical activity intervention has
been successfully operated since October 1999. The department currently offers nutrition and
physical activities such as adult and youth sports, aerobic classes, senior nutrition, year-round
and summer lunch programs as part of its on-going mission to provide services related to fitness,
health, and well-being to city residents. The California Network Local Incentive Award allows
this department the opportunity to enhance by 50 percent, additional nutritional
education/promotion and physical activity, intervention programs for the community specifically
targeting low-income residents.
Under the grant, the department will be conducting healthy nutrition and physical fitness
activities for city residents. Specifically targeted will be low-income residents. The department
will be conducting the following activities:
I. Broadcasting weekly television show, "What's Cooking?" to a potential 115,000 households.
2. Provide free workshops and physical activity programs such as aerobics classes, sports
programs, and dance classes to the public in low-income neighborhoods.
3. Provide free information at the various cultural and seasonal events promoting the benefits of
healthy eating and physical activities.
4. Actively promote the program's benefits and successes to the public.
5. Conduct evaluation surveys on the effectiveness of this department's effort on making the
public aware of healthy living habits.
Financial Impact:
This program is fully funded by the California Department of Health Services Administration,
Local Incentive Award Program. The City will provide in-kind support in the amount of
$100,924 in FY 03-04, $104,448 in FY 04-05, and $108,404 in FY 05-06. The funding for FY
2003-04 was approved in the Parks & Recreation budget. This in-kind support, as detailed in
Exhibit "A", includes a percentage of salary for a Senior Recreation Supervisor and Community
Center Managers, operation cost for facility use, printing, advertisement, and in-service training
associated with fitness, sports, and nutrition education programs offered at city community
centers and other facilities. This application will cover the period beginning October I, 2003
through September 30, 2006. Funding will be at $50,412 FY 03-04 to accomplish mentioned
activities, $52,224 FY 04-05, and $54,202 FY 05-06 for a total of $156,888.
Recommendation:
Adopt Resolution.
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(C OO~N NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE MAYOR OR HER DESIGNEE TO
SUBMIT AN APPLICATION TO THE CALIFORNIA DEPARTMENT OF HEALTH
SERVICES, FOR THE CALlFOIUIIA NUTRITION NETWORK GRANT IN THE
AMOUNT OF $156,888 FOR THE THREE-YEAR PERIOD OF OCTOBER I, 2003
THROUGH SEPTEMBER 30, 2006.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino or her designee is hereby
authorized and directed to submit an application to the California Department of Health
Ser\'ices for the administration, education, and promotion of healthy eating habits and physical
activity intervention as part of the California Nutrition Network Local Incentive Award
Program for the period of October I, 2003 through September 30, 2006, a copy of which is
attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set
forth at length.
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9ja/63
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE MAYOR OR HER DESIGNEE TO
SUBMIT AN APPLICATION TO TIlE CALIFORNIA DEPARTMENT OF HEALTH
SERVICES, FOR THE CALIFORNIA NUTRITION NETWORK GRANT IN THE
AMOUNT OF $156,888 FOR THE THREE-YEAR PERIOD OF OCTOBER 1, 2003
THROUGH SEPTEMBER 30,2006.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held
on the
day of
,2003, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LIEN LONGVILLE
MCGINNIS
DERRY
SUAREZ
ANDERSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
2003.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
~k
Cahf. Nutrition Network
.
.
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Exhibll "A"
Contractor l"'ame: City of San Bernardino Parks, RecreatlOn and Community Sen.'ices
Contract l\umber: 03-75559
"LOCAL SHARE" BUDGET JUSTIFICATION
October 1,2003 through September 30,2004
PERSONNEL SALARIES:
Title
Salary Range
Or Hourly Rate
% of Time/
# of Hours
Total
Personnel
Salaries
$ 4.941
57.282
59,583
S 6.389
S 2.1 00
525.120
I. Director of Parks & Rec.
2. Superintendent of Recreation
3. Sr. Recreation Supervisor
4. Sr. Recreation Supervisor(2)
5. Recreation Supervisor
6. Comm. Center Managers (6)
$98,820/yr
572.8] 6/yr
563.888/yr
$] 27,776/yr
542.000/vr
525l.20 I!yr
5%
]0%
15%
5%
5%
10%
Description of activities/responsibilities for each position:
Total $55,4 t 5
I. Lemuel Randolph, Director of Parks and Recreation will oversee and provide overall
approval for program operation as well promote at the management level the need for
individual and community access to healthy foods, physical activity resources, or
nutrition assistance programs.
2. Walt Bratton, Superintendent of Recreation will act as the department's Financial
officer and will also represent the City on committees promoting the 5 A Day media
campaign related to nutrition and fitness.
3. Glenda Martin-Robinson, Senior Recreation Supervisor will represent the City on
committees and be responsible for coordinating the media and marketing campaigns
related to nutrition and fitness with partner agencies, and produce and host public
access show providing nutritional and fitness education, targeting low-income
households with income of less than $20,000.
4. Josh Carter and Ken Joswiak, Sr. Recreation Supervisors (5%) will each be
responsible for overseeing programs offered free or at minimum cost to city residents
that are directly related to nutrition and fitness.
5. Lynn Knutson, Recreation Supervisor will be responsible for implementing and direct
supervision of programs offered free or at minimum cost to city residents that are
directly related to nutrition and fitness.
6. The six Community Center Managers (Andy Brown, Manuel Harper, Rose Torres,
Tyrone Traylor, Ann Kassel-Wilkes and Ruben Campos) will each be responsible for
conducting four workshops annually that will teach participants from the community
the benefits of healthy eating and proper exercise. They will also coordinate the
scheduling of classes, and recruitment of instructors and participants. All six
community centers are located in neighborhoods where 80% of the households'
income is $20,000 or less.
Page 10f9
.
.
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Exhibit "A"
FRINGE BENEFITS: At approximately 20% of Personnel Cost. Total $11.083
OPERA TING EXPENSES: All six Community Centers will use their multi purpose
room twice a week, to facilitate their nutrition workshops or physical activity/food
stamps promotion programs at an average rental/utility cost of $49.35/day. Each center
will conduct an average of 96 nutrition workshops or physical activity and food stamps
promotion programs annually. Annual rental and utility cost per site equaling $4,738 per
site. Rental and utility costs were taken from the Parks, Recreation & Community
Services Department Fee Schedule which establishes and modifies fees for use of Public
Facilities, including public parks, recreation buildings, swimming facilities and certain
equipment and services. (Resolution #96-66) Use allowance and utility cost was based on
each community center using their multi purpose room an average of two hours per
session, twice per week for a total of forty-eight weeks annually.
$49.35/day x 2days = $98.70/wk x 48 wk/yr. = $4,738/ Centers x 6 sites = $28,426
Total S 28.426
A copy of the Parks, Recreation & Community Services Department Fee Schedule has
been included with this report.
EQUIPMENT EXPENSES: N/A
TRAVEL AND PER DIEM:
N/A
SUB-CONTRACTS:
N/A
INDIRECT COSTS:
N/A
OTHER COSTS:
1. The printing cost would include the producing and reproduction of nutrition handouts,
class schedules, and other class related information. $500/quarter
2. Distributed quarterly Department brochures advertising physical promotional
activities, nutritional tips, menus and workshop schedules to 90,000 households and
ten thousand additional brochures distributed to (2) Senior Centers, (6) Community
Centers, (4) Public Libraries, (3) Save Kids Achieve More Praises (S.K.A.M.P.)
Camp Sites, (17) CAPS programs and other community agencies. $1,OOO/quarter.
Total
$ 6,000
INDIRECT COSTS:
N/A
Page 2 of9
Exhlbll "A"
. Contractor Name: City of San Bemardino Parks, RecreatIOn and Conununity Services
Contract Number: 03-75559
"LOCAL SHARE" BUDGET
October 1, 2003 through September 30, 2004
TOTAL
A. PERSONNEL SALARIES $55,415
B. FRINGE BENEFITS @ Approximately 20% of Personnel Salanes $11,083
SUB-TOTAL (Equals total personnel expenses-Sum of lines A through B) $66,498
C. OPERATING EXPENSES $28,426
D. EQUIPMENT EXPENSES $ 0
E. TRAVEL AND PER DIEM $ 0
F. SUBCONTRACTS $ 0
G. OTHER COSTS $ 6,000
. TOTAL DIRECT COSTS $ 100,924
(Sum of line items A through G excluding SUB-TOTAL line)
H. INDIRECT COSTS $ 0
TOT AL EXPENSES $100,924
.
Page 3 of9
.
.
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Exhibit "A"
Contractor Name: City of San Bernardino Parks, Recreation and Conununity Services
Contract Number: 03-75559
"LOCAL SHARE" BUDGET JUSTIFICATION
October 1, 2004 through September 30, 2005
PERSONNEL SALARIES:
Title
Salary Range
Or Hourly Rate
% of Time/
# of Hours
Total
Personnel
Salaries
$ 5.188
$ 7.646
$10.062
$ 6.708
$ 2.205
$26.376
7. Director of Parks & Rec.
8. Superintendent of Recreation
9. Sr. Recreation Supervisor
10. Sr. Recreation Supervisor(2)
II. Recreation Supervisor
12. Comm. Center Managers (6)
$103.761/vr
$76.457/vr
$67.082/vr
$134.165/vr
$44.100/vr
$263.761/vr
5%
10%
15%
5%
5%
10%
Total $58,185
Description of activities/responsibilities for each position:
7. Lemuel Randolph, Director of Parks and Recreation will oversee and provide overall
approval for program operation as well promote at the management level the need for
individual and community access to healthy foods, physical activity resources, or
nutrition assistance programs.
8. Walt Bratton, Superintendent of Recreation will act as the department's Financial
officer and will also represent the City on committees promoting the 5 A Day media
campaign related to nutrition and fitness.
9. Glenda Martin-Robinson, Sr. Recreation Supervisor will represent the City on
committees and be responsible for coordinating the media and marketing campaigns
related to nutrition and fitness with pa11ner agencies, and produce and host public
access show providing nutritional and fitness education, targeting low-income
households with income ofless than $20,000.
10. Josh Carter and Ken Joswiak, Sr. Recreation Supervisors (5%) will each be
responsible for overseeing programs offered free or at minimum cost to city residents
that are directly related to nutrition and fitness.
II. Lynn Knutson, Recreation Supervisor will be responsible for implementing and direct
supervision of programs offered free or at minimum cost to city residents that are
directly related to nutrition and fitness.
12. The six Community Center Managers (Andy Brown, Manuel Harper, Rose Torres,
Tyrone Traylor, Ann Kassel-Wilkes, and Ruben Campos) will each be responsible for
conducting four workshops annually that will teach participants from the community
the benefits of healthy eating and proper exercise. They will also coordinate the
scheduling of classes, and recruitment of instructors and participants. All six
community centers are located in neighborhoods where 80% of the households'
income is $20,000 or less.
Page 4 of9
.
.
.
ExhIbit "A"
FRINGE BENEFITS: At approximately 20% of Personnel Cost. Total $11.637
OPERATING EXPENSES: All six Community Centers will use their multi purpose
room twice a week, to facilitate their nutrition workshops or physical activity/food
stamps promotion programs at an average rental/utility cost of 549.35/day. Each center
will conduct an average of 96 nutrition workshops or physical activity and food stamps
promotion programs annually. Annual rental and utility cost per site equaling $4,738 per
site. Rental and utility costs were taken from the Parks, Recreation & Community
Services Department Fee Schedule which establishes and modifies fees for use of Public
Facilities, including public parks, recreation buildings, swimming facilities and certain
equipment and services. (Resolution #96-66) Use allowance and utility cost was based on
each community center using their multi purpose room an average of two hours per
session, twice per week for a total of forty-eight weeks annually.
$49.35/day x 2days = $98. 70/wk x 48 wk/yr. = 54,738/ Centers x 6 sites = $28,426
Total $ 28.426
A copy of the Parks, Recreation & Community Services Department Fee Schedule has
been included with this report.
EQUIPMENT EXPENSES: N/A
TRAVEL AND PER DIEM:
N/A
SUB-CONTRACTS:
N/A
INDIRECT COSTS:
N/A
OTHER COSTS:
I. The printing cost would include the producing and reproduction of nutrition handouts,
class schedules, and other class related information. 5525/quarter
2. Distribute a quarterly Department Brochure advertising physical promotional
activities, nutritional tips, menus and workshop schedules, 90,000 households, and ten
thousand additional brochure distributed to the Community Centers, Public Libraries,
Safe Kids Achieve More Praises (S.K.A.M.P.) Camp Site and other community agencies.
SI,025/quarter
Total
$ 6.200
INDIRECT COSTS:
N/A
Page 5 of9
e
e
e
Exhibit "A"
Contractor Name: City of San Bemardino Parks, Recreation and Community Services
Contract Number: 03-75559
"LOCAL SHARE" BUDGET
October 1, 2004 through September 30, 2005
TOTAL
I. PERSONNEL SALARIES $58,185
J. FRINGE BENEFITS @ Approximately 20% of Personnel Salaries $] 1,637
SUB- TOTAL (Equals total personnel expenses-Sum of lines A through B) $69,822
K. OPERATING EXPENSES $28,426
L. EQUIPMENT EXPENSES
M. TRAVEL AND PER DIEM
N. SUBCONTRACTS
O. OTHER COSTS
$
o
$
o
$
o
$ 6,200
TOTAL DIRECT COSTS $ 104,448
(Sum of line items A through G excluding SUB-TOTAL line)
P INDIRECT COSTS
TOT AL EXPENSES
Page 60f9
$
o
$104,448
.
.
.
Exhibit "A"
Contractor Name: City of San Bernardino Parks, Recreation and Community Services
Contract Number: 03-75559
"LOCAL SHARE" BUDGET JUSTIFICATION
October 1, 2005 through September 30, 2006
PERSONNEL SALARIES:
Title
Salary Range
Or Hourly Rate
% of Time/
# of Hours
Total
Personnel
Salaries
$ 5.447
$ S.02S
$10.565
$ 7.044
$ 2.536
$27.695
13. Director of Parks & Rec.
14. Superintendent of Recreation
15. Sf. Recreation Supervisor
16. Sf. Recreation Supervisor(2)
17. Recreation Supervisor
IS. Comm. Center Managers (6)
$IOS.949/vr
$SO.2S0/vr
$70,436/vr
$140.S73/vr
$50.715/vr
$276.949/vr
5%
10%
15%
5%
5%
10%
Total $61,315
Description of activities/responsibilities for each position:
13. Lemuel Randolph, Director of Parks and Recreation will oversee and provide overall
approval for program operation as well promote at the management level the need for
individual and community access to healthy foods, physical activity resources, or
nutrition assistance programs.
14. Walt Bratton, Superintendent of Recreation will act as the department's Financial
officer and will also represent the City on committees promoting the 5 A Day media
campaign related to nutrition and fitness.
15. Glenda Martin-Robinson, Sr. Recreation Supervisor will represent the City on
committees and be responsible for coordinating the media and marketing campaigns
related to nutrition and fitness with partner agencies, and produce and host public
access show providing nutritional and fitness education, targeting low-income
households with income of less than $20,000.
16. Josh Carter and Ken Joswiak, Sr. Recreation Supervisors (5%) will each be
responsible for overseeing programs offered free or at minimum cost to city residents
that are directly related to nutrition and fitness.
17. Lynn Knutson, Recreation Supervisor will be responsible for implementing and direct
supervision of programs offered free or at minimum cost to city residents that are
directly related to nutrition and fitness.
IS. The six Community Center Managers (Andy Brown, Manuel Harper, Rose Torres,
Tyrone Traylor, Ann Kassel-Wilkes and Ruben Campos) will each be responsible for
conducting four workshops annually that will teach participants from the community
the benefits of healthy eating and prpper exercise. They will also coordinate the
scheduling of classes, and recruitment of instructors and participants. All six
community centers are located in neighborhoods where SO% of the households'
income is $20,000 or less.
Page 7 of9
Exhibit "A"
. FRINGE BENEFITS: At approximately 20% of Personnel Cost. Total $12.263
OPERATING EXPENSES: All six Community Centers will use their multi purpose
room twice a week, to facilitate their nutrition workshops or physical activity/food
stamps promotion programs at an average rental/utility cost of S49.35/day. Each center
will conduct an average of 96 nutrition workshops or physical activity and food stamps
promotion programs annually. Annual rental and utility cost per site equaling $4,738 per
site. Rental and utility costs were taken from the Parks, Recreation & Community
Services Department Fee Schedule which establishes and modifies fees for use of Public
Facilities, including public parks, recreation buildings, swimming facilities and certain
equipment and services. (Resolution #96-66) Use allowance and utility cost was based on
each community center using their multi purpose room an average of two hours per
session, twice per week for a total of forty-eight weeks annually.
S49.35/day x 2days = $98.70/wk x 48 wk/yr. = $4,738/ Centers x 6 sites = $28,426
Total $ 28.426
A copy of the Parks, Recreation & Community Services Department Fee Schedule has
been included with this report.
EQUIPMENT EXPENSES: N/A
.
TRA VEL AND PER DIEM:
N/A
SUB-CONTRACTS:
N/A
INDIRECT COSTS:
N/A
OTHER COSTS: The printing cost would include the producing and reproduction of
nutrition handouts, class schedules, and other class related information. $2.000
Distribute a quarterly Department Brochure advertising physical promotional activities,
nutritional tips, menus and workshop schedules, 90,000 households, and ten thousand
additional brochure distributed to the Community Centers, Public Libraries, Safe Kids
Achieve More Praises (S.K.A.M.P.) Camp Site, CAPS program and other community
agencies. $1.1 DO/quarter
Total
$ 6.400
INDIRECT COSTS:
N/A
.
Page 8 of9
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ExhibIt "A"
Contractor Name: City of San Bernardino Parks, Recreation and Community Services
Contract Number: 03-75559
"LOCAL SHARE" BUDGET
October I, 2005 through September 30, 2006
TOTAL
Q PERSONNEL SALARIES $61,315
R. FRINGE BENEFITS @ Approximately 20% of Personnel Salaries $12,263
SUB-TOTAL (Equals total personnel expenses-Sum of lines A through B) $73,578
S. OPERATING EXPENSES $28,426
T EQUIPMENT EXPENSES
U. TRAVEL AND PER DIEM
V. SUBCONTRACTS
W. OTHER COSTS
$
o
s
o
$
o
$ 6,400
TOTAL DIRECT COSTS $ 108,404
(Sum of line items A through G excluding SUB-TOTAL line)
X. INDIRECT COSTS
TOT AL EXPENSES
Page 9 of9
$
o
$108,404
I .,
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 9'- Z_,-" :3
is
Item #
Resolution # Z CD3 - 2S 2_
Absent -G-
Abstain .___
Vote:
Ayes 1-',
Nays 0
Change to motion to amend original documents:
Reso. # On Attachments:./ Contract term:
Note on Resolution of Attachment stored separately: =-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: q '- ?y(:}'';
Date of Mayor's Signature: q - 4'- 03
Date of ClerklCDC Signature: '1' '1'0_3
Date Memo e
See Attached:
ached:
See Attached:
ture:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney /'
Parks & Rec. /'
Code Compliance
Dev. Services
Public Services
Water
Police
Notes:
NullNoid After: -
By: -
Reso. Log Updated:
Seal Impressed:
.--
./
Date Returned:
Yes ~ No
Yes No~
Yes No~
Yes No ,/
-
Yes No I
EDA
Finance .-/
MIS
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc,)
Ready to File: ~
Date:
Revised 01/12/01