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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From: James Funk, Director
Date: August 13,2003
OR1G~NAL
Subject: Resolution authorizing the execution of Utility
Agreement No. 19948 with the State of
California, Department of Transportation
(Caltrans) for the relocation of City Sewer
Facilities, per Plan No. 10743, due to the
construction of the SR-21O freeway.
Dept: Development Services
File No.: 10743
MCC Date: September 2, 2003
Synopsis of Previous Council Action:
03/17/69 Adopted Resolution No. 9727 authorizing the execution of a Freeway Agreement with the State of
California for a portion of the Route 30 Freeway between the West City Limit and Route 259.
10/07/85 Adopted Resolution No. 85-400 authorizing the execution of a Freeway Agreement with the State fo
California relating to a portion of the Route 30 Freeway between Highland Avenue and "H" Street
11120/00 Resolution supporting Caltrans and San Bernardino Association of Governments plan to expend State
Funds for Right of Way Acquisition for State Route 210 (formerly known as Route 30).
08/10/00 State Route 210 Design Workshop
01l07/02 Adopted Resolution approving a Freeway Agreement and a Memorandum of Understanding (MOU)
with the State of California, Department of Transportation (CALTRANS) for the right of way acquisition and
construction of the State Route 210 Freeway westerly of "H" Street
Recommended motion:
~
Adopt Resolution.
James Funk
Contact person:
Michael Grubbs, Acting City Engineer
Phone:
5179
Supporting data attached: Staff Report Re<olntion Vicinity Map
Utilitv Agreement
Ward:
6
FUNDING REQUIREMENTS:
Amount: $572,554
Source: (Ace!. No.) 245-365-5504-XXXX
(Ace!. Description) Sewer Construction Fund and Caltrans
Finance:
Council Notes: 'i6:::;;(Y~ ZOO '3 - Z 't r")
1/;))1)3
{ ,
Agenda Item No.
/D
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect:
Resolution authorizing the execution of Utility Agreement No. 19948 with the State of California,
Department of Transportation (Caltrans) for the relocation of City Sewer Facilities, per Plan No.
10743, due to the construction of the SR-21O freeway.
Backl!round:
The Route 30 was declared to be a freeway by Resolution of the California Highway Commission on
May 22, 1963. On March 18, 1969, the City executed a Freeway Agreement with the California
Division of Highways (currently known as Caltrans) relating to that portion of State Highway Route 30
(currently Route 210) from San Bernardino West City Limit to Route 259. On October 7, 1985, the
City executed a subsequent Freeway Agreement relating to that portion of Route 210 from Highland
Avenue to "H" Street.
In both Freeway Agreements, the City consented to the closing of certain City streets, relocation of
certain City streets, construction of frontage roads and other local streets, and other construction
affecting City streets.
In order to advance the completion of the Route 210 Freeway, the San Bernardino Association of
Governments (SANBAG) entered into an Agreement with Caltrans to complete all design and
construction of the freeway using a mix of Federal, State and Local funds. Caltrans has retained the
responsibility for clearing the right-of-way (which includes relocation of interfering utilities) as well as
oversight of design and construction. The final design of Segment 11, between "H" Street and the
westerly City Limit, is nearly complete and SANBAG is planning to advertise this segment for
construction in September of 2003 with an anticipated start date of February 2004.
During the design phase of Segment II it was determined that an existing sewer main in 27th Street
will conflict with construction of the freeway and, therefore, will require relocation. Under the
provisions of Section 703 of the Streets and Highways Code, existing facilities that conflict with
freeway construction and are lawfully maintained at their present location qualify for relocation at State
expense.
Caltrans has submitted Utility Agreement No. 19948 which authorizes the City to relocate the
sewer main in 27th Street to accommodate the construction of the SR-210 Freeway extension
(Segment 11) and receive reimbursement for the cost of the relocation from Caltrans. It is critical
that the relocation work be completed prior to start of construction of segment II.
The plans and specifications for the sewer relocation have been prepared and approval of the attached
Utility Agreement will enable staff to proceed with advertising the project for bids. It is estimated that
the construction of the sewer relocation could start in December 2003, and be completed by February
2004.
Caltrans requires that all four (4) of the attached originals of the Utility Agreement be executed and that
three (3) of the originals be returned to them for further processing.
2
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT (Continued)
Financial Imnact:
This is Project #SW04-18 in the CIP. The sewer line is being relocated due to the 1-210 freeway at a
cost of $505,054; Caltrans will reimburse the City for this cost. In addition, the City is going to
increase the size of the sewer main to provide more capacity. The cost to increase the sewer capacity is
$67,500 and will be paid by the City using Sewer Line Construction Funs. The total cost of this project
to relocate and increase capacity is $572,554 ($505,054 + $67,500).
Recommendation:
Adopt Resolution.
3
.'
City of San Bernardino, California
Department of Public Works, Division of Engineering
File No. 10743
W.O. No. ####
DWG. No. 10743
VICINITY MAP
FOR
SEWER FACILITY RELOCATION
AT
SR-21 0 FWY
NORTH OF 27TH STREET
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RESOWfI~/~ ~11
1
2 RESOLUTION OF THE CITY OF SA.'\T BERNARDINO AUTHORIZING THE
DIRECTOR OF DEVELOPMENT SERVICES TO EXECUTE ON BEHALF OF THE
3 CITY UTILITY AGREEMENT NO. 19948 WITH THE STATE OF CALIFORNIA,
4 DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR THE RELOCATION OF
CITY SEWER FACILITIES DUE TO THE CONSTRUCTION OF THE SR-210
5 FREEWAY.
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
7 OF SAN BERNARDINO AS FOLLOWS:
8 SECTION I. The Director of Development Services is hereby authorized to
9 execute on behalf of the City Utility Agreement No. 19948 with the State of California,
10 Department of Transportation (Caltrans) for the relocation of City sewer facilities due to the
11
12
13 as Exhibit" A" and is made a part hereof.
14
15
16
17
18
construction of Segment 11 of State Route 210. A copy of said Utility Agreement is attached
SECTION 2. The authorization to enter the above referenced Utility Agreement is
rescinded if the parties to the agreement fail to execute it within sixty (60) days of the passage
of this resolution.
/ I /
/11
19
20
21
22
23
24
25
26
27
28
Lfl Li. (0
9/2- /03
.
.
.
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
DIRECTOR OF DEVELOPMENT SERVICES TO EXECUTE ON BEHALF OF THE
2 CITY UTILITY AGREEMENT NO. 19948 WITH THE STATE OF CALIFORNIA,
DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR THE RELOCATION OF
3 CITY SEWER FACILITIES DUE TO THE CONSTRUCTION OF THE SR-2IO
4 FREEWAY.
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
6 and Common Council of the City of San Bernardino at a
7
meeting thereof, held
on the _ day of
, 2003, by the following vote, to wit:
8
Council Members:
AYES
NAYS
ABSTAIN ABSENT
9
10 ESTRADA
11
12
13
14
15
LONGVILLE
MC GINNIS
DERRY
SUAREZ
16 ANDERSON
17 MC CAMMACK
18
19
20
21 2003.
22
City Clerk
The foregoing resolution is hereby approved this
day of
23
24
25 Approved as to
form and legal content:
26
JAMES F. PENMAN,
27 City Attorney
28 B(}-9~
Judith Valles, Mayor
City of San Bernardino
STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION
UTILITY AGREEMENT
RW 13.5 (REV 4/20(0)
Page I of 4
Dist
08
Co
SBD
Rte
210
P.M.
21.520
EA
444011
Federal Aid
No.:ACNH-P030(OO8)N
10743
Owner's File:
FEDERAL PARTICIPATION: On the Project
X Yes
No
On the Utilities
X Yes
No
UTILITY AGREEMENT NO. 19948
DATE
The State of California, acting by and through the Department of Transportation, hereinafter called "STATE," proposes to
construct 6-lane freewav and 2 HOV lanes in San Bernardino Countv
and
Citv of San Bernardino Denartment of Development Services
hereinafter called "OWNER," owns and maintains
Sewer Facilities
within the limits of STATE'S project which requires
Relocate as shown on plans attached to Notice to Owner 19948
to accommodate ST ATE'S project
. It is hereby mutually agreed that:
I. WORK TO BE DONE
In accordance with Notice to Owner No. 19948, dated 6/27/03, OWNER shall relocate as shown on plans attached
to Notice. All work shall be performed substantially in accordance with OWNER's Plan No. 10743 consisting of 9
sheets, copies of which are on file in the District Office of the Department of Transportation at 464 W. Fourth
Street, San Bernardino, CA 92401-1400. Deviations from the OWNER's Plan described above initiated by either
the ST ATE or the OWNER, shall be agreed upon by both parties hereto under a Revised Notice to Owner. Such
Revised Notices to Owner, approved by the STATE and acknowledged by the OWNER, will constitute an
approved revision on the OWNER's Plan File described above and are hereby made a part hereof. No work under
said deviation shall commence prior to receipt by the OWNER of the Revised Notice to Owner. Changes in the
scope of the work will require an Amendment to this Agreement in addition to the Revised Notice to Owner.
II. LIABILITY FOR WORK
The existing facilities are lawfully maintained in their present location and qualify for relocation at ST ATE
expense under the provisions of Section 703 of the Streets and Highways Code.
III PERFORMANCE OF WORK
OWNER agrees to perform the herein-described work to be performed by a contract with the lowest qualified
bidder, selected pursuant to a valid competitive bidding procedure, and to furnish or cause to be furnished all
necessary labor, materials, tools and equipment required therefore, and to prosecute said work diligently to
completion.
.
EXHIBIT "A"
UTiLITY AGREEMENT (Cont.)
Page 2 of 4
RW 13-5 (REV 4/2000)
I UTILITY AGREEMENT NO. 19948
.
Pursuant to Public Works Case No. 2001-59 determination by the California Department oC Industrial
Relations, dated October 25, 2002, work perfonned by OWNER's contractor is a public work under the
definition oC Labor Code Section 1720(a) and is, thereCore, subject to prevailing wage requirements.
OWNER shall verify compliance with this requirement in the administration of its contracts reCerenced
above.
IV. PAYMENT FOR WORK
The ST ATE shall pay its share of the actual cost of the herein described work within 90 days after receipt of
OWNER's itemized bill in quintuplicate, signed by a responsible official of OWNER's organization and prepared
on OWNER's letterhead, compiled on the basis of the actual cost and expense. The OWNER shall maintain
records of the actual costs incurred and charged or allocated to the project in accordance with recognized
accounting principles.
It is understood and agreed that the STATE will not pay for any benerment or increase in capacity of OWNER's
facilities in the new location and the OWNER shall give credit to the ST ATE for the salvage value of any material
or parts salvaged and retained or sold by OWNER.
Not more frequently than once a month, but at least quarterly, OWNER will prepare and submit progress bills for
costs incurred not to exceed OWNER's recorded costs as of the billing date less estimated credits applicable to
completed work. Payment of progress bills not to exceed the amount of this Agreement may be made under the
terms of this Agreement. Payment of progress bills which exceed the amount of this Agreement may be made after
receipt and approval by ST ATE of documentation supporting the cost increase and after an Amendment to this
Agreement has been executed by the parties to this Agreement.
.
The OWNER shall submit a final bill to the STATE within 360 days after the completion of the work described in
Section I. above. If the STATE has not received a final bill within 360 days after notification of completion of
OWNER's work described in Section I. of this Agreement, and STATE has delivered to OWNER fully executed
Director's Deeds, Consents to Common Use or Joint Use Agreements as required for OWNER's facilities, STATE
will provide written notification to OWNER of its intent to cIose its file within 30 days and OWNER hereby
acknowledges, to the extent allowed by law, that all remaining costs will be deemed to have been abandoned.
The final billing shall be in the form of an itemized statement of the total costs charged to the project, less the
credits provided for in this Agreement, and less any amounts covered by progress billings. However, the ST ATE
shall not pay final bills which exceed the estimated cost of this Agreement without documentation of the reason for
the increase of said cost from the OWNER. If the final bill exceeds the OWNER's estimated costs solely as the
result of a Revised Notice To Owner as provided for in Section I., a copy of said Revised Notice To Owner shall
suffice as documentation.
In any event, if the final bill exceeds 125% of the estimated cost of this Agreement, an Amended Agreement shall
be executed by the parties to this Agreement prior to the payment of the OWNER's final bill. Any and all increases
in costs that are the direct result of deviations from the work described in Section I. of this Agreement, shall have
the prior concurrence of ST ATE.
Detailed records from which the billing is compiled shall be retained by the OWNER for a period of tluee years
from the date of the final bill and will be available for audit by ST ATE and/or Federal auditors. OWNER agrees to
comply with audit principles and standards as set forth in 48 CFR, Chapter I. Part 3 I.
V.
GENERAL CONDITIONS
.
All costs accrued by OWNER as a result of STATE'S request of December 1. 2000 to review, study and/or prepare
relocation plans and estimates for the project associated with this Agreement may be billed pursuant to the terms
and conditions of this Agreement.
EXHIBIT "A"
UTlLITY AGREEMENT (Cont.)
Pag(: 3 of 4
R'" 13-5 (REV 412000)
I UTILITY AGREEMENT NO.
19948
.
If ST ATE's project which precipitated this Agreement is canceled or modified so as to eliminate the necessity
of work by OWNER, ST ATE will notify OWNER in writing and STATE reserves the right to terminate this
Agreement by Amendment. The Amendment shall provide mutually acceptable terms and conditions for
terminating the Agreement.
OWNER shall submit a Notice of Completion to the STATE within 30 days of the completion of the work
described herein.
It is understood that said highway is a Federal aid highway and accordingly 23 CFR 645 is hereby incorporated
into this Agreement.
.
.
EXHIBIT "A"
UTILITY AGREEMENT (Cont.)
Page 4 of4
RW' 13-5 (REV 4/2(00)
I UTILITY AGREEMENT NO. 19948
.THE ESTIMATED COST TO THE ST ATE FOR ITS
HARE OF THE ABOVE DESCRIBED WORK IS
$505.054.00
CERTIFlCA TION OF FUNDS
FUND TYPE EA AMOUNT
Desien Funds $
Construction Funds $
RW Funds 444019 $505,054.00
I hereby certify upon my own personal Knowledge that budgeted funds are
Available for the period and purpose of the expenditure shown here.
H Accounlin Officer
ITEM CHAP
STAT
Date
FY AMOUNT
IN WITNESS WHEREOF, the above parties have executed this Agreement the day and year above written.
STATE:
OWNER: City of San Bernardino Department
Of Development Services
By
By:
LARRY S. STEVENS
Right of Way Project Delivery Manager
San Bernardino Office
Southern Right of Way Region
Date
Date
e
ST M. H T, hief
RIght of Way Utihties Branch
San Bernardino Office
Southern Right of Way Region
Date
~ ~d&/~//~.-2Ahc.?7~3
RUTH WILLIAMS Date
R/W Utility Coordinator
San Bernardino Office
Southern Right of Way Region
By
DO NOT WRITE BELOW. FOR ACCOUNTNG PURPOSES ONLY
DlST
23
UNIT
440
EA
444019
SUB
JOB
SPECIAL
DESIGNATION
919948
UTILITY COMPLETES:
OBJ DOLLAR
FFY FA CODE AMOUNT
04 6 054 $505,054.00
6 054
EA FUNDING VERIFIED:
Si n:>
Pnnt> TONY ARINTOK
R/W Plannin and Mana emeot
Date
R/W Utilit Coordinator
Date
Distribution:
3 originals to R/W Accounting
3 originals returned to R/W Planning & Management
e
ADA Notice
For individuals with disabilities. this document is available in alternate formats. For infonnation call (916) 654-5413
Voice. CRS: 1-800-735-2929. or write RIght of Way, 1120 N Street. MS-37. Sacramento, CA 95814
EXHIBIT "A"
.
STATE OF CALIFORNIA. DEPARTMEr.....T OF TRANSPORTATION
UiILITY AGREEMENT
RW 13-5 (REV 4/2000)
Page 1 of 4
Dist
08
Co
SBD
Rte
210
PM.
21.520
EA
444011
Federal Aid
No.:ACNH-P030(008)N
10743
Owner's File:
FEDERAL PARTICIPATION: On the Project
X Yes
No
On the Utilities
X Yes
No
UTILITY AGREEMENT NO. 19948
DATE
The State of California, acting by and through the Department of Transportation, hereinafter called" ST ATE," proposes to
construct 6.lane freeway and 2 HOV lanes in San Bernardino County
and
Citv of San Bernardino Department of Development Services
hereinafter called "OWNER," owns and maintains
Sewer Facilities
within the limits of STATE'S project which requires
Relocate as shown on plans attached to Notice to Owner 19948
to accommodate STATE'S project
.
.
It is hereby mutually agreed that:
I. WORK TO BE DONE
In accordance with Notice to Owner No. 19948, dated 6/27/03, OWNER shall relocate as shown on plans attached
to Notice. All work shall be performed substantially in accordance with OWNER's Plan No. 10743 consisting of9
sheets, copies of which are on file in the District Office of the Department of Transportation at 464 W. Fourth
Street, San Bernardino, CA 92401-1400. Deviations from the OWNER's Plan described above initiated by either
the ST ATE or the OWNER, shall be agreed upon by both parties hereto under a Revised Notice to Owner. Such
Revised Notices to Owner, approved by the ST ATE and acknowledged by the OWNER, will constitute an
approved revision on the OWNER's Plan File described above and are hereby made a part hereof. No work under
said deviation shall commence prior to receipt by the OWNER of the Revised Notice to Owner. Changes in the
scope of the work will require an Amendment to this Agreement in addition to the Revised Notice to Owner.
II. LIABILITY FOR WORK
The existing facilities are lawfully maintained in their present location and qualify for relocation at STATE
expense under the provisions of Section 703 of the Streets and Highways Code.
III
PERFORMANCE OF WORK
OWNER agrees to perform the herein-described work to be performed by a contract with the lowest qualified
bidder, selected pursuant to a valid competitive bidding procedure, and to furnish or cause to be furnished all
necessary labor, materials, tools and equipment required therefore, and to prosecute said work diligently to
completion.
UTILITY AGREEMENT (Cont.)
RW 1).5 (REV 4/2000)
Pag~ .2 uf 4
I UTILITY AGREEMENT NO. 19948
.
Pursuant to Public Works Case No, 2001-59 determination by the California Department of Industrial
Relations, dated October 25, 2002, work performed by OWNER's contractor is a public work under the
definition of Labor Code Section 1720(a) and is, therefore, subject to prevailing wage requirements,
OWNER shall verify compliance with this requirement in the administration of its contracts referenced
above.
IV. PAYMENT FOR WORK
The STATE shall pay its share of the actual cost of the herein described work within 90 days after receipt of
OWNER's itemized bill in quintuplicate, signed by a responsible official of OWNER's organization and prepared
on OWNER's letterhead, compiled on the basis of the actual cost and expense. The OWNER shall maintain
records of the actual costs incurred and charged or allocated to the project in accordance with recognized
accounting principles.
It is understood and agreed that the STATE will not pay for any betterment or increase in capacity of OWNER's
facilities in the new location and the OWNER shall give credit to the ST ATE for the salvage value of any material
or parts salvaged and retained or sold by OWNER.
Not more frequently than once a month, but at least quarterly, OWNER will prepare and submit progress bills for
costs incurred not to exceed OWNER's recorded costs as of the billing date less estimated credits applicable to
completed work. Payment of progress bills not to exceed the amount of this Agreement may be made under the
terms of this Agreement. Payment of progress bills which exceed the amount of this Agreement may be made after
receipt and approval by ST ATE of documentation supporting the cost increase and after an Amendment to this
Agreement has been executed by the parties to this Agreement.
.
The OWNER shall submit a final bill to the ST ATE within 360 days after the completion of the work described in
Section L above. If the STATE has not received a final bill within 360 days after notification of completion of
OWNER's work described in Section L of this Agreement, and STATE has delivered to OWNER fully executed
Director's Deeds, Consents to Common Use or Joint Use Agreements as required for OWNER's facilities, STATE
will provide written notification to OWNER of its intent to close its file within 30 days and OWNER hereby
acknowledges, to the extent allowed by law, that all remaining costs will be deemed to have been abandoned.
The final billing shall be in the form of an itemized statement of the total costs charged to the project, less the
credits provided for in this Agreement, and less any amounts covered by progress billings. However, the STATE
shall not pay final bills which exceed the estimated cost of this Agreement without documentation of the reason for
the increase of said cost from the OWNER. If the final bill exceeds the OWNER's estimated costs solely as the
result of a Revised Notice To Owner as provided for in Section I., a copy of said Revised Notice To Owner shall
suffice as documentation.
In any event, if the final bill exceeds ]25% of the estimated cost of this Agreement, an Amended Agreement shall
be executed by the parties to this Agreement prior to the payment of the OWNER's final bill. Any and all increases
in costs that are the direct result of deviations from the work described in Section I. of this Agreement, shall have
the prior concurrence of ST ATE.
Detailed records from which the billing is compiled shall be retained by the OWNER for a period of three years
from the date of the final bill and will be available for audit by STATE and/or Federal auditors. OWNER agrees to
comply with audit principles and standards as set forth in 48 CFR, Chapter I, Part 31.
V.
GENERAL CONDITIONS
.
All costs accrued by OWNER as a result of STATE'S request of December 1,2000 to review, study and/or prepare
relocation plans and estimates for the project associated with this Agreement may be billed pursuant to the terms
and conditions of this Agreement.
UTILITY AGREEMENT (Cont.)
Page:3 (If 4
R'" 13.5 (REV 4/2000)
.
I UTILITY AGREEMENT NO. 19948
If STATE's project which precipitated this Agreement is canceled or modified so as to eliminate the necessity
of work by OWNER, ST ATE will notify OWNER in writing and ST ATE reserves the right to terminate this
Agreement by Amendment. The Amendment shall provide mutually acceptable terms and conditions for
terminating the Agreement.
OWNER shall submit a Notice of Completion to the ST ATE within 30 days of the completion of the work
described herein.
It is understood that said highway is a Federal aid highway and accordingly 23 CFR 645 is hereby incorporated
into this Agreement.
.
.
.
UTILITY AGREEMENT (Coot.)
P:1i"!-t 4 of 4
RVJ 13-5 (REV 4/2000)
I UTILITY AGREEMENT NO.
19948
. THE ESTIMATED COST TO THE ST ATE FOR ITS
SHARE OF THE ABOVE DESCRIBED WORK IS
$505.054.00
CERTlFICA TlON OF FUNDS
A.JND TYPE
Desi n Funds
Construction Funds
RW Funds
EA
AMOUNT
444019
$
$
$505,054.00
I hereby certify upon my own personal knowledge that budgeted funds are
A vailable for the period and purpose of the expenditure shown here.
HQ Accountino Officer
ITEM CHAP
STAT
Dale
FY AMOUNT
IN WITNESS WHEREOF, the above parties have executed this Agreement the day and year above written.
STATE:
OWNER: City of San Bernardino Department
Of Development Services
By
LARRY S. STEVENS
Right of Way Project Delivery Manager
San Bernardino Office
Southern Right of Way Region
By:
Date
Date
.
ST M. H T, hief
RIght of Way UtilIties Branch
San Bernardino Office
Southern Right of Way Region
Date
~ ~/~Lt/d//~~/7~-o?7~..3
R~WILLIAMS Date
R/W Utility Coordinator
San Bernardino Office
Southern Right of Way Region
By
DO NOT WRITE BELOW. FOR ACCOUNTNG PURPOSES ONLY
PLANNING AND MANAGEMENT TO COMPLETE UN SHADED FlELDS
T DOCUMENT SUI' CHG
CODa NUMBER FIX DIST UNIT DIST
A 23 440 08
VA
EA
444019
SUB
JOB
SPECIAL
DESIGNATION
919948
UTILITY COMPLETES:
OBJ DOLLAR
FFY FA CODE AMOUNT
04 6 054 $505,054.00
6 054
EA FUNDING VERIFIED:
REV
Si n:>
Pnn'> TONY ARINTOK
Print> RU
R/W Plannin and Mana emenl
Date
R/W Utilit Coordinator
Dale
Distribution:
3 originals to R/W Accounting
3 originals returned to R/W Planning & Management
.
ADA Notice
For individuals with disabilities, this document is available in alternate formats. For information call (916) 654-5413
Voice. CRS: 1-800.735-2929, or wri'e Right of Way. 1120 N Street, MS-37, Sacramento, CA 95814
"
,
~.. . .
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 9 - Z.- 0'$ Item # I a
Vote: Ayes \.-" Nays 0-
Change to motion to amend original documents:
200 3 - ? '{ ')
Resolution #
Abstain ~
Absent 6
See Attached: ,/ Date Returned:
See Attached:
See Attached:
Rcso. # On Attachments: V Contract term:
Note on Resolution of Attachment stored separately:-=
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: 9 - 3-0?'
Date of Mayor's Signature: q. '\ -0':)
Date of Clerk/CDC Signature: '1- 'I -0'3
Date Memo/Letter Sent for Signature:
i.S-~')3
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney ./
Parks & Rec.
/
Code Compliance Dev. Services
Police Public Services
Water
Notes:
Null/Void After: 60 DA--F" /11- 3 -() '3
I
By:
-
Reso, Log Updated: ~
Seal Impressed: v
Yes ./ No By_
Yes NoL- By
Yes No V By
Yes No / By
Yes No ,/ By
EDA
Finance /'
MIS
Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: _
Date:
Revised 01/12/01
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CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
September 5, 2003
TO:
Michael Grubbs, Acting City Engineer
FROM:
Michelle Taylor, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2003-247
At the Mayor and Common Council meeting of September 2, 2003, the City of San Bernardino
adopted Resolution 2003-247 - Resolution authorizing the Director of Development Services to
execute on behalf of the City Utility Agreement No. 19948 with the State of California,
Department of Transportation (Caltrans) for the relocation of City sewer facilities due to the
construction of the SR-21 0 Freeway.
Attached are four (4) original agreements. Please obtain signatures in the appropriate locations
and return one original agreement to the City Clerk's Office as soon as possible, to my attention.
Please be advised that the resolution and agreement will be null and void if not executed
within 60 days, or by November 3,2003.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
Michelle Taylor
Senior Secretary
I hereby a knowledge receipt of the above mentioned documents.
Signe
Please sign and return
Date:
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From:
Sent:
To:
SUbject:
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Thursday, January 15, 2004 11:4 7 AM
Grubbs Mi
Utility Agreements No. 19948 & 17604
Hello Mike,
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Soon as you get a chance, please forward them to me.
Thanks and have a blessed day!
Michelle Taylor
Sr. Secretary, City Gerk's Office
(909)384-5002, en. 3206
TAYLOR MI((jJSBQTY.ORG
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