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CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
Date;
August 6, 2003
ORiGiNAL
Subject: Authorization for the Director of Development
Services to Execute Change Order No. 4 to
contract with Solpac, Inc. d. b.a. Soltek Pacific
for the San Bernardino Historic Santa Fe Depot
Renovation and Restoration project per Plan
No. 10446.
From: James Funk, Director
Dept:
Development Services
File No.: 6.7178
MCC Date: August 18, 2003
Synopsis of Previous Council Action:
12/04/00 Adopted Resolution No. 2000-340 awarding contract to JANUS Corporation for abatement of lead-based
paint, asbestos, PCB abatement, and clean-up at the San Bernardino Santa Fe Depot.
1I/20/00 Adopted Resolution No. 2000-327 awarding contract to Architect Milford Wayne Donaldson, Inc. for
preparing final plan, specifications and estimates for renovation of the San Bernardino Santa Fe Depot.
10/02/00 Agreement for Professional Envirorunental Inspection Services approved with Earth Tech for providing
inspection of hazardous waste removal at the San Bernardino Santa Fe Depot.
3/06/00 Approval of the Rehabilitation and Adaptive Reuse Plan for the San Bernardino Santa Fe Depot.
3/20/01 Approval of Contract Change Order No. One to the contract with JANUS Corporation for abatement of
lead-based paint, asbestos, PCB, and clean-up at the San Bernardino Santa Fe Depot.
Approval of Contract Change Order No. Two to the contract with Earth Tech., a Tyco International
L TD company, for Professional Envirorunental Inspection Services for lead-based paint, asbestos, PCB
abatement, and clean-up at the San Bernardino Santa Fe Depot.
05/2liOl Approved Agreement with Transtech Engineers, Inc. to provide professional construction management,
plan review, and inspection services for the Santa Fe Depot Renovation Project.
09/09/02 Adopted resolutions awarding contract to Solpac, Inc. d.b.a. Soltek Pacific for the San Bernardino
Historic Santa Fe Depot Renovation and Restoration project, per Plan No. 10446; approving Agreement with
Omnitrans for obtaining Federal Transit Administration funding; ratifying a grant application for TEA funding;
and authorize the Director of Finance to amend the FY 2002/03 budget.
04/27/03 Authorization to execute Change Orders No. One and Two to contract with Solpac, Inc. d.b.a. Soltek
Pacific for the San Bernardino Historic Santa Fe Depot Renovation and Restoration project per Plan No. 10446
and authorization to increase the project contingency.
07/07/03 Resolution No. 2003-184 authorized the execution of a Memorandum of Understanding (MOU) with
Southern California Regional Rail Authority (SCRRA) to Reimburse the City for cost of Metrolink Tenant
Improvements at Santa Fe Depot and Authorization to Execute Change Order No.3 to contract with Solpac, Inc.
d.b.a. Soltek Pacific for the San Bernardino Historic Santa Fe Depot Renovation and Restoration project per Plan
No. 10446 and authorize the Finance Director to amend the budget.
Recommended motion:
Authorize the Director of Development Services to execute Change Order No. Four for a net decrease
of $149.13 to contract with Solpac, Inc., d.b.a. Soltek Pacific for the San Bernardino Historic Santa Fe
Depot Renovation and Restoration project per Plan No. 1044~ ~.
James Funk
Contact person: Michael Grubbs, Acting City Engineer
Phone:
5179
Supporting data attached: Staff Report and Change Order No.4
Ward:
FUNDING REQUIREMENTS:
Amount:
Net decrease of $149.13
Finance:
123-558-5504-7178
Santa Fe Depot: Rehabilitation and Structure Retrofit
K//f/D3
/1
Agenda Item No.
Source: (Acct. No.)
(Acct. Description)
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Authorization for the Director of Development Services to Execute Change Order No. 4 to
contract with Solpac, Inc. d.b.a. Soltek Pacific for the San Bernardino Historic Santa Fe Depot
Renovation and Restoration project per Plan No. 10446.
Backaround:
Bids were received for the San Bernardino Historic Santa Fe Depot Renovation and
Restoration project, per Plan No. 10446, and a contract for the work was awarded to Solpac,
Inc. d.b.a. Soltek Pacific on September 9, 2002. Construction work on the project is slightly
behind schedule due to unanticipated delay for asbestos abatement. The project is about 50%
completed.
Change Order No. One in the amount of $41,373 was approved by the Mayor and Common
Council on April 7, 2003, and consisted of various items of work primarily involving asbestos
abatement, which was unknown at the time of bidding.
Change Order No. Two in the amount of $658,194 was approved by the Mayor and Common
Council on April 7, 2003, and consisted of various items of work primarily involving asbestos
abatement, which was unknown at the time of bidding.
Change Order No. Three in the amount of $350,500 was approved by the Mayor and Common
Council on July 7, 2003, and consisted of improvements to the crew quarters for Metrolink
under terms of an Agreement with Southern California Regional Rail Authority (SCRRA) in
which SCRRA agreed to reimburse 100% of the cost of the change order.
This Change Order No. Four in the credit amount of $149.13 will adjust the cost of the
contract for various items of work as described in detail in the attached copy of the change
order.
Construction work on the project is expected to be completed by the end of March of 2004.
Financial Impact:
This change order will result in a net decrease to the contract of $149.13. Therefore, there
will be no financial impact.
Recommendation:
Authorize the Director of Development Services to execute Change Order No. Four for a net
decrease of $149.13 to contract with Solpac, Inc., d.b.a. Soltek Pacific for the San Bernardino
Historic Santa Fe Depot Renovation and Restoration project per Plan No. 10446.
Development Services Department
300 North "0" Street San Bernardino, CA 92418-000 I
Planning and Building 909.384.5057 Fax 909.384.5080
Public Works/Engineering 909.384.5111 Fax: 909.384.5115
www.ci.san-bernardino.ca.us
CONTRACT CHANGE ORDER NO. FOUR
FILE NO. 6.7178
DATE: July, 172003
PROJECT:
HISTORIC DEPOT RENOVATION PROJECT,
PROJECT NO: HOREN-I, FEDERAL PROJECT NO:
08-4I05584L, CITY PLAN NO. 10446.
TO:
SOLTEK PACIFIC
~24CONGRESSSTREET
SAN DIEGO, CA 92110
GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
ITEM DESCRIPTION OF CHANGE COST
NO:
1 Add two - 3" Conduits $5,441.00
2 Repair roof area of utility tunnel 6,138.00
3 Demo of plaster at north wall of men's restroom 247 per RFI 245 260.00
4 Three added beam buckets 785.85
5 Wood blocking supports 17,096.00
6 Added demolition to expose framing 622.12
7 Field drill and machine bolt steel trusses 10,145.93
8 Remove, clean, reinstall 250 tiles at room 150 columns 5,078.00
9 Removal and reinstallation ofthe tile in rooms 201 & 202 23,160.00
10 Mechanical Changes 169,815.00
11 Demo of clav tile wall in corridor 245 14,428.00
12 Plumbing scope deletions (56,126.95)
13 Delete interior paint at rooms not scheduled for occupancy. (14,059.50)
14 Delete insulation at selected rooms (484.10)
15 Deletion of interior drywall and plaster (14,679.38)
16 Deletion of projection screen (5,150.00)
17 Deletion of folding partition (10,433.90)
Change Order No. Four
Historic Depot Renovation Project, City Project No. Hdren-1, Federal Project No: 08-41055841
18
19
20
21
22
Deletion of bird protection
Delete ceiling in unoccupied areas.
Delete ceramic tile at selected bathrooms
Electricalligbting value engineering
Reduction of asphalt overlay, landscaping, site concrete
NET COST CCO #4
(9,270.00)
(5,150.00)
(15,697.20)
(22,091.00)
(99,977.00)
($149.13)
JUSTIFICATION:
Item #1
Two (2) additional conduits of three inches in diameter were placed between
the mechanical building enclosure and the main building. These conduits will
provide additional capacity between the mechanical enclosure and the main
building thereby eliminating the necessity of removing or trenching the
existing parking lot in the future.
Item #2
The primary utility tunnel located along the southern perimeter of the main
building had deteriorated to such an extent as to preclude its usage for its
intended purposes. This additional work to repair the roof area of the tunnel
allows placement of electrical and other utilities within the space.
Item #3
Demolition of non-historic plaster walls separation between men's and
women's restrooms to allow for placement of new plumbing fixtures.
Item #4
The deterioration of some of the beam supports at previously unreachable
locations requires fabrication of new supports. It was previously thought that
these supports would be in a usable condition.
Item #5
Additional wood blocking supports were added to roof sections in order to
properly secure mechanical units from roof areas. Previously this support
was accomplished through the use of steel supports that were eliminated and
a credit of over eighty-thousand dollars was taken (see previously approved
CCO#2).
Item #6
As field conditions necessitate removals beyond those indicated within the
plan documents, it was necessary to remove certain areas to expose
questionable structural pieces to determine extent if any of repairs.
Item #7
Existing steel purlins within the roof structure were not secured in place.
This created a safety hazard as well as structural hazard for the building.
Therefore, it was necessary to attach these members in place.
Item #8
Deterioration, primarily from water intrusion of the preceding two years had
caused tile to delaminate at these columns. This tile is historic fabric located
within one of the most architectural rich areas of the project. Preservation of
this tile is one of the key architectural elements of the project. Moreover,
replication of this tile would be extremely expensive.
Change Order No. Four
Historic Depot Renovation Project, City Project No. Hdren-1, Federal Project No: 08-41055841
Item #9
Item #10
Item #11
Item #12
Item #13
Item #14
Item #15
Item #16
Item #17
Item #18
Item #19
Item #20
Item #21
Again, deterioration of the tile substructure due to water intrusion requires
removal of tile and repair of the substructure at these locations. The tile in
these areas is of major historic value.
Changes in mechanical expectations have increased the amount of heating,
ventilation, and air-conditioning capacities required for the building. These
changes will a\1ow the building cooling and heating capacity to match existing
building standards.
A previously hidden wall was discovered behind the existing high wa\1 above
the main lobby area. In order to provide necessary wa\1 strength it was
necessary to remove an existing ho\1ow wa\1 and replace with a structural
wa\1.
Reviews of plans indicate that deletion of certain plumbing provisions will
increase overa\1 flexibility and decrease costs of the project.
Deleting interior paint in areas not currently scheduled for occupancy upon
completion of the project will avoid unnecessary costs and allow for custom
selection of tenant improvements.
Insulation of wa\1s within unused areas is not required and may reduce
associated costs of future removal, if required, by prospective tenant
improvements.
Deletion of plaster and drywa\1 within unoccupied areas will future tenant
improvement costs, allows additional options, and eliminates unnecessary
expenses.
Elimination of projector screens allows for competitive bidding process in
selection of visual aids contained within the Project.
Removal of folding partition provides the City with additional creativity in
the formulation of banquet space.
Original plans call for inclusion of bird protection at areas where birds will
not be able to congregate. By removing this item, the City will be able to
insta\1 protection where it is warranted.
In order to increase adaptability of space for future use, reduce future
construction costs and eliminate current unnecessary expenses for
construction, the ceiling was deleted in unoccupied portions of the Depot.
Changed from ceramic tile to vinyl sheet goods within non-public bathrooms
located on the west end of the building.
Changed ceiling lighting fixtures in second floor space to accommodate t-bar
Change Order No. Four
Historic Depot Renovation Project, City Project No. Hdren-l, Federal Project No: 08-41055841
lighting fixtures.
Item #22
Review of the original site drawings and photographs indicate the necessity of
reductions in some of the landscaping elements to more closely approximate
the buildings historical beginnings.
SUMMARY OF CONTRACT COST
The estimated revised contract cost is as follows:
. .
Original bid amount .._.....
Decrease due to ceo #1..
Increase due to ceo #1....
Decrease due to ceo #2..
-. --
Increase due to ceo #2....
Increase due to ceo #3....
Increase due to ceo #4....
Decrease due to ceo #4..
Revised contract amount
-------
.
.................................. $9,296,000.00
................................. (382,451.00)
................................. 423,824.00
................................. (365,665.00)
.................................. 1,023,859.00
..--.
.................................. 350,049.65
.............................. ... 252,969.90
. ................................. (253,119.03)
.
--.. $10,345,467.52
....................................
- .--
...................................
...................................
....................................
....................................
The cumulative amount of change orders to date is $1,049,467.52, which represents 11.29%
of the original bid amount.
Solpac, Inc. d.b.a. Soltek Pacific
Contractor
City of San Bernardino
Development Services
Accepted
Approved
By:
By:
Title:
James Funk
Director of Development Services
Date:
Date:
Approved by Mayor and Common Council
Item No.
Date: