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SUBJECT:
CITY OF SANBERNARDINO
FINANCE DEPARTMENT RECE!V!"CI1'( eU-hK
INTEROFFICE MEMORANDUM
'03 AUG -6 P4 :17
RACHEL CLARK, CITY CLERK ---l p~
BARBARA P ACHON, DIRECTOR OF FINANC~/PJ [} "
APPROVAL OF COMMERCIAL CHECKS AND PAYROLL CHECKS
TO:
FROM:
DATE:
AUGUST 5, 2003
QR\G\NAL
Approve the register of demands dated:
July 15, 2003
July 22, 2003
July 29,2003
02/2004 #3
02/2004 #4
02/2003 #5
$ 1,392,271.78
1,681,685.45
2,009,329.47
Grand Total Register of Demands
$ 5,083,286.70
Approve the total payroll:
Semi Monthly Gross Payroll 7/16/03 - 7/31/03
$3,214,911.45
Grand Total Gross Payroll
$3,214,911.45
No. ~
( Ilt/o3
.
City of San Bernardino
Finance Department
ACCOUNTS PAYABLE SUMMARY
Date Paid
JULY 15. 2003
Claim Register Number #3
Check No. 674625
Void:
Check No.
2003/2004
Through
No.
No.
675179.598288,598289
Total Amount Approved
$
1,392 ,271. 78
Approved for Payment: d&L
Director of Finance ~~t'/ ..
Mayor and Common Council on the
Day of
19
By the following vote to-wit:
AYES
NOES
Absent:
City Clerk
REGISTER
HANOWRITE
CANCELLED
TOTAL
1,379,204.36
15,481.00
(2,413.58)
1,392,271.78
Distribution: WHITE. City Clerk CANARY. Treasurer PINK. Cash Reconcil. GOLD. AP REGISTER
FINC-3.01 t4.901
CITY OF WoN lEAHNDNO
CEN'TRALPRlNT\NQ8ER'M:ES
~
CERTIFICATE
OF
DECLARATION
STATE OF CALIFORNIA
ss.
COUNTY OF SAN BERNARDINO
I, the Director of Finance of the City of San Bernardino, the undersigned
declare:
That the attached Register of Demands dated
JULY 15, 2003
~.~-.._.-.._._.---_.-
has been audited as required by Sections 37202 and 37208 of the Government Code and
San Bernardino City Resolution No. 11549; said demands are accurate and correct; that
there are adequate funds to pay the demands in the bank pursuant to the Bank Balance
Adjustment Reports.
Executed on
JULY 15. 2003
at San Bernardino,
California.
I declare under penalty of perjury that the foregoing is true and correct.
~c-f(~L
Ditector of Finance
DISTRIBUTION:
WH ITE - City Clerk, YEl-LOW - Treasurer
CORR'ECTE'O COpy
City of San Bernardino
Finance Department
ACCOUNTS PAYABLE SUMMARY
Date Paid
Claim Register Number
Check No.
Void:
Check No.
. .
XXXXXXXXXX2003/2004
. Through
No.
No.
'::r .',
Total Amount Approved
$
,":'
. '-'
~
Approved for Payment
Director of Finance
Mayor and Common Council on the
Day of
19
By the following vote to-wit:
AYES
NOES
Absent:
City Clerk
f _'I , : 1'1' . !, /'
~ .: ~i C '.
. ,
"'1 "-;-
.!,
: ..1 ! ,.1 ~ :. fj
: r:' 1 . S ::lj .
Dlltributlon: WHITE. City OMIt CANARY. Tr.asu,., PINK. e.sh R,concil. GOLO . AP REGISTER
FINC4.01 14-101
mlr&~'"
CORRECTED COpy
City of San Bernardino
Finance Department
BANK BALANCE ADJUSTMENT REPORT
Month:
Page Number:
Account Name:
Commercial
Date:
2003/2004
XXXXXXXXX
Account Number:
206-698-020
Reporting Period:
Book Balance Forward:
50,000.00
. Deposits - Total Amount:
+
New Checks - Total Amount:
Check Numbers
'. -
t.
L
'-:- 'L;! ~:~. rH' -: ~ [ "
f' '-'
. Checks Cancelled - Total Amount:
Check Numbers:
+
. .
-.
;
;" r t,. L;
,- .. i ~J
'I,i, i ..
~'~ z .;:" ., " ,: r.~1 r;.
/: ,'.: ~-_ i: f l: I
~ ~,. " -
. Checks Voided - Amount as Applicable
Check Numbers:
- , ,~ . 1 {" " f , ,
+
SUB TOTAL
50,000.00
Bank Adjustments:
"New Book Balance I
50,000.00
I
n L K f.7:; l'i!
Submitted By
Approved By
.Carry forward 10 next page
aTVOI'~.AN./IfONO
CENTlUolPANTIHOa'1MCU
Dlatrlbutio" _ WHITE. T,..IU,.r CANARY. Ch~1l File PINK.. AP File GOLD. Cash Reconcile
FINC-3.02 11-961
City of San Bernardino
Finance Department
ACCOUNTS PAYABLE SUMMARY
Date Paid Jul y 22, 2003
Claim Register Number #4 2002/2003
Check No. 598290 thru 598294 HANDTYPES1ll-I\-1HIl'.1'I 675180
XXXXX'XX
Void: 675421. 675515 No.
thru 675589
Check No.
No.
Total Amount Approved
$
1,681,685.45
Approved for paym~ uiR ~
Director of Finance! J/4"c'/ ~ 0---1
Mayor and Common Council on the
Day of
19
By the following vote to.wit:
AYES
NOES
Absent:
City Clerk
REGISTER
CANCELLED
HANDTY PES
TOTAL
1,682,446.52
-2,231.07
-1,470.00
1,681,685.45
Diltriblltlon: WHITE.CityCl9rk CANARY. Tr.'surer PINK-CsshRtlconcil, GOLD.APREG/STER
ClTYCfSANIlERNMDlr<<l
FINC-3.01 l4-SOI CEHTRALPAltmNGSER\IICES
CERTIFICATE
OF
DECLARATION
STATE OF CALIFORNIA
ss.
COUNTY OF SAN BERNARDINO
I, the Director of Finance of the City of San Bernardino, the undersigned
declare:
That the attached Register of Demands dated
Jul y 22. 2003
has been audited as required by Sections 37202 and 37208 of the Government Code and
San Bernardino City Resolution No. 11549; said demands are accurate and correct; that
there are adequate funds to pay the demands in the bank pursuant to the Bank Balance
Adjustment Reports.
Executed on
July 22. 2003
at San Bernardino,
California.
I declare under penalty of perjury that the foregoing is true and correct.
~d4Jli,/\-,
Dir~tor of Finance
DISTRIBUTION:
WHITE - City Clerk
YELLOW - Treasurer
.
City of San Bernardino
Finance Departme"!ttCFiVf":C11'1 rHH\
ACCOUNTS PAYABLE SUMMAII:V
Date Paid
JULY 29, 2003
Claim Register Number #5
2003/2004
Check No.
675590
Through 675902.598295
No.
No.
Void: 675845,675851
Check No.
Total Amount Approved
$
2,009,329.47
A:proved f~r paym~b / g,L
Director of Finance <=..- '---
/
Mayor and Common Council on the
Day of
19
By the following vote to-wit:
AYES
NOES
Absent:
City Clerk
REGISTER
HANDWRITE
CANCELLED
TOTAL
1,671,373.88
342,530.00
(4,574.41)
2,009,329.47
Distribution: WHITE. Cit( Clerk CANARY. T,easurer PINK. Cash Reconcil, GOLD. AP REGISTER
FINC-3.01 '4-90)
~~~
.
CERTIFICATE
OF
DECLARATION
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
ss.
I, the Director of Finance of the City of San Bernardino, the undersigned
declare:
That the attached Register of Demands dated ~ U L Y_2.~-,-...2Q(l}._
has been audited as required by Sections 37202 and 37208 of the Government Code and
San Bernardino City Resolution No. 11549; said demands are accurate and correct; that
there are adequate funds to pay the demands in the bank pursuant to the Bank Balance
Adjustment Reports.
Executed on
JULY 29. 2003
.._ at San Bernardino,
California.
I declare under penalty of perjury that the foregoing is true and correct.
DISTRIBUTION,
WHITE - City Clerk
YELL0W - Treasurer
CERTIFICATE
OF
DECLARATION
STATE OF CALIFORNIA
ss.
COUNTY OF SAN BERNARDINO
I, the Director of Finance of the City of San Bernardino, the undersigned
declare:
That the attached Register of Demands dated ~--L.27. .2003
has been audited as required by Sections 37202 and 37208 of the Government Code and
San Bernardino City Resolution No. 11549; said demands are accurate and correct; that
there are adequate funds to pay the demands in the bank pursuant to the Bank Balance
Adjustment Reports.
Executed on .1..1 y ?7, ?003
__ at San Bernardino,
California.
I declare under penalty of perjury that the foregoing is true and correct.
~~d#~~'=-----
D' ector of Finance
DISTRIBUTION:
WHITE - City Clerk . YELI..OW ~ Treasurer
CERTIFICATE
OF
DECLARATION
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
ss.
I, the Director of Finance of the City of San Bernardino, the undersigned
declare:
That the attached Register of Demands dated J U L Y 21, 2003
has been audited as required by Sections 37202 and 37208 of the Government Code and
San Bernardino City Resolution No. Il549; said demands are accurate and correct; that
there are adequate funds to pay the demands in the bank pursuant to the Bank Balance
Adjustment Reports.
Executed on
JULY 21, 2003
at San Bernardino,
California.
I declare under penalty of perjury that the foregoing is true and correct.
~~~~
DISTRIBUTION,
WHITE - City Clerk
YELLOW - Treasurer
CERTIFICATE
OF
DECLARATION
STATE OF CALIFORNIA
COUNTY OF SAN BERNARDINO
ss.
I, the Director of Finance of the City of San Bernardino, the undersigned
declare:
That the attached Register of Demands dated _~'LJt1._2!L03
has been audited as required by Sections 37202 and 37208 of the Government Code and
San Bernardino City Resolution No. 11549; said demands are accurate and correct; that
there are adequate funds to pay the demands in the bank pursuant to the Bank Balance
Adjustment Reports.
Executed on
JULY 8._20()~___
at San Bernardino,
California.
I declare under penalty of perjury that the foregoing is true and correct.
DISTRIBUTION:
WH ITE - City Clerk
YELLOW - Treasurer
PAYROLL SUMMARY REPORT
Water 0
City IXI
PERIOD ENDING DATE 7/ 31/ 03
CHECK NUMBERS USED: 794558 TO 796191
DATE PAID
7/31/03
PPNo.
14
CHECK NUMBERS VOIDED: 794558, 795 1 72
CHECK NUMBERS CANCELLED:
EARNINGS:
Regular Gross:
3,214,911. 45
Adjustments:
Total Adjusted Gross Payroll
3,214,911.45
DEDUCTIONS:
Total (Without Adjustments) 2, 761 , 541 . 73
Adjustments:
Net Payroll
453,369.72
I
,
Total Adjusted Deductions
2,761,541.73
APPROVALS FOR PAYMENT
-IkM/7 ~
0VDZTOR OF FINANCE
Mayor and Common Council on the
SECRETARY OF CIVIL RVICE BOARD
Day of
,20
The Following Vote To-Wit:
Absent
Ayes
Noes
City Clerk
CITY OF SAN BERNARDINO-Finance Department
DISTRIBUTION: WHITE -Payroll CANARY-Gily Clerk