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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: June 3, 2003
ORIGINAL
Subject: Resolution of the Mayor and
Common Council of the City of San
Bernardino ratifying the submittal of an
application for the FY 03 / 04
Enhancement of Community Policing
Grant from the U.S. Department of
Justice, and authorizing acceptance of
the grant.
From: Garrett W. Zimmon, Chief of
Police
Dept: Police
Synopsis of Previous Council Action:
7/15/03 - Grants Committee recommended for approval.
Recommended Motion:
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Adopt Resolution.
Signature
Contact person: Wesley Farmer, Captain
Phone: (909) 384-5608
Supporting data attached:
Yes
Ward: City Wide
FUNDING REQUIREMENTS: Amount: $250,000
Source: 123-768-XXXX
Finance:
Council Notes:
12 L~.j,!--Z c);:"~ <'. "2 ClI
Agenda Item No. 11
7/lJ/1J3
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT
Resolution of the Mayor and Common Council of the City of San Bernardino ratifying the
submittal of an application for the FY 03 / 04 Enhancement of Community Policing Grant, from
the U.S. Department of Justice Community Oriented Policing Office, and authorizing acceptance
of the grant. There is no cash match requirement for this grant.
BACKGROUND
The Crime Free Rental Housing Program submitted an application for the FY 2003/2004
Enhancement of Community Policing Grant under the Open Topic section. The grant application
was received in late June, with a submittal deadline of June 30, 2003; therefore, the application
was submitted prior to review and approval of the Grants Committee, and is being presented to
the Council with a request for ratification of the application submittal. This is a one-year grant
for up to $250,000 which will be utilized to implement the Crime Free Business Program, with
the possibility of a second year renewal based on performance and funding, to advance the
community policing dIorts of local law enforcement.
During the past eight years, the City of San Bernardino has been conducting Crime Free Rental
Housing Landlord Training utilizing the Crime Prevention Through Environmental Design
(CPTED) concept. To date, the Rental Housing Program has conducted over 50 training sessions
and certified over 3,000 individuals, which represents over 13,000 rental units in the city. The
Rental Housing team consists of one Project Coordinator and a part-time Administrative Clerk II.
50% of the program's funding is derived from the City's general fund and the remaining 50%
from the annual Local Law Enforcement Block Grant (LLEBG).
The City of San Bernardino's Landlord Training Manual is currently utilized by over 80 agencies
throughout the State of California. The Crime Free Rental Housing Program is recognized as a
model program in the Department of Justice's National Monograph. Most recently officers from
Burlington, North Carolina, came to Crime Free Rental Housing training and were looking to
implement the CFRH program in their city. EDA also utilizes the Rental Housing training for
participants in the beautification grant program they offer to those in need. Participants must
attend the eight-hour training, and have a (CPTED) inspection to receive the EDA grant.
With the grant monies from the COPS office, the Crime Free Rental Housing Program will
implement a Pilot Crime Free Business Program and develop a Business Owners Training
Manual. At this time there are no Crime Free Business Programs available; this program will be
the first of its kind. Currently, this type of training is done on an as-needed basis and is time
consuming for the area commanders and detectives. The Crime Free Business Program will
target the small business owners throughout the City, and provide crime prevention training and
techniques to those businesses that may not have the resources to have a loss prevention
department. The program will assist in developing a partnership between the Police Department
and city merchants, in an effort to reduce crime and increase property values throughout the City.
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Owners and business managers will be invited to attend free education training classes on
various aspects of effective business management.
Phase I of the training will be a four-hour education and certification for business owners and
managers. Topics that will be discussed include: burglary prevention, shoplifting & internal theft
prevention, robbery prevention, check, credit card and refund fraud, graffiti, private property
tows, CPTED training, arson prevention, and vandalism. The Crime Free Business Program will
also educate the small business owners in disaster preparedness plans, homeland security, and
develop an emergency handout for them to utilize in their businesses for easy access in case of
an emergency.
Phase II will take a hard look at the business and its physical layout, window coverage,
employees, hiring practices, and overall security. Trainers will assess its vulnerability to all kinds
of crime, from burglary to embezzlement. Some basic tips and techniques will be provided
during the phase I training. An on-site property review is conducted from a crime prevention
standpoint utilizing the CPTED concept, which incorporates such issues as locks, lighting,
landscaping and overall cleanliness of the property.
Owners and business managers will reap the benefits of reduced crime, better community
awareness, increased property values, more attractive business communities, and improved
quality of life. Once the business has successfully completed both phases of the program, they
will be able to post a program sign, illustrating their support of a "crime free" environment and a
partnership with the Police Department.
The grant will purchase the necessary equipment and supplies to implement and develop the
Crime Free Business Program. It will also provide the necessary funding to develop and publish
the Business Owners Training Manual, and all training materials, including the supplies needed
for the completion of the inspections. It will also purchase the reverse 911 system and system
maintenance for two years. The two years of maintenance should give the city enough time to
evaluate the system and its worth within the city structure.
Contingent upon receiving the grant award, an Administrative Clerk III position will be added to
the Police Department's table of organization. This clerk will assist with the development and
publication of the Business Owners Training Manual, the creation of necessary training
materials, and creation and maintenance of the training power-point presentation. Absent
additional funding, this position will be eliminated at the conclusion of the grant.
On July 15, 2003, the Grants Committee reviewed the item, and recommended approval of grant
submittal ratification.
FINANCIAL IMP ACT
There is no match requirement for this grant; therefore, there will be no impact to the City's
General Fund.
RECOMMENDA nON
Adopt Resolution.
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RESOLUTION NO.
RESOLUTION m' THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO RATIFYING SUB MITT AL OF AN APPLICATION FOR THE
FY 03 I 04 ENHANCEMENT OF COMMUNITY POLICING GRANT FROM THE U.S.
DEPARTMENT OF JUSTICE.
SECTION 1.
That the Mayor and Common Council of the City of San
Bernardino hereby ratify the submittal of an application for the FY 03 I 04 Enhancement of
Community Policing Grant in the amount of $250,000 from the U.S. Department of Justice,
and authorize acceptance of the grant.
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'1?0;, 1
1/;</ /03
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO RATIFYING SUBMITTAL OF AN APPLICATION FOR THE
FY 03 / 04 ENHANCEMENT OF COMMUNITY POLICING GRANT FROM THE U.S.
DEPARTMENT OF ,JUSTICE,
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
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Common Council of the City of San Bernardino at a
meeting thereot~ held on the
, 2003, by the following vote, to wit:
day of
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGVILLE
MCGINNIS
DERRY
SUAREZ
ANDERSON
MCCAMMACK
Rachel G. Clark, City Clerk
day of
,2003.
The foregoing resolution is hereby approved this
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
27 By:L j,p~
28 0
OMS no. 1103-0085 (exp. 10/3/103)
Community Policing Development Application Packet
. Please answer all of the following questions completely, and type all answers.
I. Project Description
. Provide an executive summary and a detailed project description. If applicable, please
include a discussion of any requirements detailed in a request for proposals and how this
project will advance community policing/assist other agencies in advancing community
policing. The project description should not exceed 15 double-spaced pages and must
include the following information:
I. An explanation of the specific public safety need that this project will address.
2. An explanation of why your agency is unable to address this public safety need
without Federal assistance.
. If applicable, please describe how your agency will engage the community throughout the
project.
. Provide a detailed implementation plan that outlines project goals and objectives.
Please include a project timeline.
II.
Law Enforcement ExecutivelProgram Official Information
(please complete the following information about the Law Enforcement Executive (for law
enforcement agencies) or Program Official (for non-law enforcement agencies) with the
authority to apply for this grant on behalf of the applicant agency. If the grant is awarded,
this position would be responsible for the programmatic implementation of the award.)
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Applicant's Legal Name: San Bernardino Police Department
Applicant's EIN Number (9-digit # assigned by the IRS):
95.6007721
Applicant Executive's Name: Michael Billdt
Title: Assistant Chief of Police
710 North "0" Street
Applicant's Address:
City: San Bernardino
CA
State:
Zip Code: 92 4 0 1
Telephone: (909) 384-5610 Fax: (909) 388-4950
Federal Congressional District(s) (Number): 43
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The total amount of Federal funds requested under this proposal: $ 250, 000.
Population of jurisdiction of primary applicant (if applicable): 194,100
The Primary Applicant's Fiscal Year: From: !}2-1 ~ I ~ To: ~ I~ I ~
Th P' A I' t' F d I C ' t A Department of Health & Human Res.
e nmary pp lcan s e era ogruzan gency:
(A Federal Cognizant Agency, generally, is the Federal agency from which your jurisdiction
receives the most Federal funding, Your Federal Cognizant Agency also may have been
previously designated by the Office of Management and Budget)
Is the primary applicant delinquent on any Federal debts? 0 Yes lJI No
(IF YES, PLEASE EXPLAlN ON A SEPARATE SHEET,)
Anticipated Program Start Date: 7/01 /03 End Date: 6/ 30/04
Application Contact PersoniProject Manager: Jill Fonz i
Telephone: (909) 388-4831
E 'I fonzi ji@sbcity.org
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Fax: (909) 388-4915
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III. Government ExecutiveIFinancial Official Information
(please complete the following information about the Government Executive (for
government agencies) or Financial Official (for non-government agencies) with the
authority to apply for this grant on behalf of the applicant agency. If the grant is awarded.
this position would be responsible for the financial aspects of the award)
Government Executive OR
Financial Official's Name: Barbara Pachon
Title: Director of Finance
Address: 300 North "0" street
C't San Bernardino
1 y:
State: CA
Zip Code: 92402
Telephone: (909) 384-5242
F~: (909) 384-5043
IV.
J)'pe of Agency:
... State PolicelHighway Patrol, Local, Tribal Government Agency
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o Institution of Higher Education
o Non-profit Organization
o Profit Organization
o Other (please specify)
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False statements or claims made in connection with COPS grants may result in fines,
imprisonment, debarment from participating in federal grants or contracts, and/or any
other remedy available by law.
I certifY that the information provided on this form is true and accurate to the best of my
knowledge.
V.
Signatu~e(s)1 ,-1
~~~~ Michael Billdt, Asst. Chief
Signature of the Law Enforcement Executive or Program Official with the authority to
apply for this grant on behalf of the applicant agency
of Polic
Date: ~-.)S - \)3
(2r~~~~~~ Barbara Pachon, Director of Finance
Signature of the overnment ExecutJve or Fmanclal Official With the authonty to apply for
this grant on behalf of the applicant agency
Date:
VI.
Budget (your agency must address the foUowing two items):
Items requested must be in addition to items already funded in your agency's budget. In
other words, COPS funds cannot be used to pay for any item for which your agency has
already budgeted.
I. Submit an itemized budget that lists the items your agency will request. A Budget
Detail Worksheet is attached, in addition to general budget guidelines.
. Indirect Costs are allowed only if the applicant has a Federally approved indirect
cost rate. A copy of tbe rate approval (fuDy executed, negotiated agreement)
must be attached.
. If fringe benefits are being requested, please provide a detailed breakdown of the
items that are included in the applicant's fringe benefit percentage rate.
2. Submit a budget narrative. Provide a brief, but detailed, description of the items
requested and how these items relate to the project goals and objectives.
VII. Addenda
. Assurances (please sign and return)
. Certifications (please sign and return)
. Disclosure of Lobbying Activities (please sign and return if applicable)
Please be advised that a hold may be placed on this application if it is deemed that the applicant
agency is not in compliance with federal civil rights laws and/or is not cooperating with an
ongoing federal civil rights investigation
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VIII. Return Address
Applications should be no longer than IS pages, double-spaced. Submit one original and
four copies to:
U.S. Department of Justice
Office of Community Oriented Policing Services (COPS)
1100 V ennont Avenue, NW
Washington, DC 20530
Attn: Angel Winters, PPSE
For Overnight/Express deliveries, please substitute the zip code 20005.
Paperwork ReductioD Act Notice
The public reporting burden for this col/ection of information is estimated to average 8 hours per response,
including time for reviewing instructions. searching existing data sources, gathering and maintaining the data needed.
and completing and reviewing the application. Send comments regarding this burden estimate or any other aspect of
this collection of information, including suggestions for reducing this burden, to the Office of Community Oriented
Policing Se",ices, U.S. Department of Justice. 1100 Vermont Avenue N. W. Washington, DC 20530; and to the Publit:
Use Reports Project, Office of Information and Regulatory Affairs. Office of Management and Budget, Washington.
DC 20503. OMB no. 1103-0085 (exp. 10/31/03)
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PROBLEM STATEMENT - Open Topic
For the past eight years the Crime Free Rental Housing Program has been training
landlords and property managers in effective property management techniques. The program has
been recognized in the U.S. Department of Justice monograph "Keeping Illegal Activity Out of
Rental Property" and has fielded hundreds of calls from cities all over the country wanting to
look at the program. Over 80 cities in the State of California have requested permission to
copyright the city of San Bernardino's Crime Free Rental Housing Manual to implement the
training program in their city.
Robberies within the City of San Bernardino's small business communities is on the rise
and becoming a chronic problem, and a public safety concern for the police department. The
statistics for robberies in the City of San Bernardino for the year 2000 were 663, for year 200 I
were 829, and for year 2002, 887. Through May 2003 there have been 430 robberies within the
City of San Bernardino, which is an increase of 31.1 0% over this time last year.
Ex-offenders paroled to San Bernardino have many barriers to becoming productive,
responsible, and law-abiding citizens, and consequently, pose a considerable risk to public safety.
Contributing to these barriers is a unique set of social factors present in the City of San
Bernardino. For example, 60% of housing in the city is comprised of rental property, while 40%
of the residents are on public assistance. In 1997, unemployment in San Bernardino was 16%,
approximately twice as high as the national average. Contributing to unemployment, the City of
San Bernardino has a limited number of employment opportunities due to major job losses and
company closures. Rockwelllnternational Corporation, Lockheed Missiles and Space Company,
Santa Fe Railroad, May Company, Southland Corporation and Fleetwood Trailers all left the city
of San Bernardino in the last decade and took with them over 2,500 jobs combined. In addition,
the closure of Norton Air Force Base has accounted for 10,000 additional jobs no longer in
existence. Also reflective of the area's economic decline are the 17.9% of residents in San
Bernardino living below the federal poverty level.
Illustrative of the crime problem in San Bernardino, the California Crime Index for Part I
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Crimes reports that 8,989 such crimes were committed in the city during the year 2002. This
total includes 2,489 violent crimes (46 murders, 102 rapes, 887 robberies, and 1454 aggravated
assaults) and 5,046 property crimes (2,340 burglaries and 2706 motor vehicle thefts). The City of
San Bernardino has the highest number of Part I crimes throughout San Bernardino and Riverside
counties, and is ranked 10th in the state overall in this same category. Due to the economic slow
down, and a population of 194,100 this problem is only going to get worse.
The small business community does not have the luxury of a loss prevention department
like the large corporate stores. This puts them at a disadvantage and often turns them into victims
of crimes such as robbery, petty theft, take-over armed robbery, shop lifting, bad checks, even
being followed with the days receipts then robbed or car jacked.
PROGRAM DESCRIPTION
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The grant will allow us to create a Pilot Crime Free Business Program. This program
will educate small business owners in crime prevention techniques. This will be a two-phase
process and utilize the Crime Prevention Through Environmental Design (CPTED) concept. The
first phase will be a four-hour education and certification training class. Topics discussed will
include: burglary, shoplifting and internal theft prevention, robbery prevention, check, credit card
and refund fraud, graffiti, private property tows, CPTED, preventing arson, vandalism, and how
to handle the employee who was just robbed. This training will also cover how to be a good
witness, emergency/disaster preparedness plans, homeland security, and develop a emergency
handout for them to utilize in their businesses for easy access in case of an emergency.
The second phase of the program will consist of a CPTED inspection. In preparation for
this program a business inspection utilizing the CPTED concept has been created. The area CSO
. II's will go to the businesses and complete the CPTED inspection. Once the business has
completed the necessary changes, a Crime Free Business certificate of completion will be issued.
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Once the two phases of the program are completed the business owner will be given a
static cling sign stating they are a "Team Member of the Crime Free Business Program" and are
working in partnership with the police department. The local small business community has
been asking for our assistance with this education. This education is necessary so business
owners can take effective steps in protecting themselves and their investments in our community
and forming a partnership with the police to improve their quality of life. Owners and business
managers will reap the benefits of reduced crime, better community awareness, increased
property values, and more attractive business communities. Currently the education has been
done on an as-needed basis and is time consuming for our area commanders and detectives.
The project will recruit participants from the top 10% list of businesses who are being
victimized, and their neighboring businesses. This program will utilize our business licensing
records by sending invitations with business registration renewals to encourage attendance. The
newspaper and local cable channel will be utilized for advertisement to encourage the business
community to attend. This will assist in raising awareness and get neighbors to report suspicious
behavior they may witness at neighboring businesses.
The goal of the Pilot Crime Free Business program is to educate the small business owner
in crime prevention so they can assist the officers in creating a safer environment, and lower the
number of robberies occurring in the city. Once the grant has been awarded, the fust training
session will be conducted in approximately August of2003. During the first few training sessions
"The Business Owners Training Manual" will be developed and published. Once the manual has
been completed it will be submitted, along with other training materials to the U.S. Department
of Justice (COPS office) to make available to other agencies in need of this type of community
policing program. The Crime Free Business Program staff will make themselves available for
. other agencies to visit our training and will assist them in implementing this program in their
community. The grant will fund the salary for a full time Administrative Clerk lll, who will
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assist with the creation of the Business Owners Training Manual, creating and maintaining
training materials, creating and mailing necessary letters and correspondence, and keeping
business files and data entry current.
In preparation for the Crime Free Business Program, suspect ID tablets, height markers
and a CPTED business inspection, as well as signs have been created for participants in the
program. A translator will translate the suspect ill tablets into Spanish and Vietnamese so the
victim will be more comfortable when trying to get a complete description of a suspect after a
traumatizing experience. Currently they are available in English and Korean. The Crime Free
Business Program will conduct training classes on a bi-monthly basis with Phase II inspections
completed the subsequent month.
A test training has been conducted and had about 50 participants at this session, some
came from outside the city for the education. The test training was a mini two-hour session and
did not get into the more complex details that will be covered in the four-hour training. The
response was outstanding and the participants couId not say enough about the wealth of
information that was provided. The information that will be included in the four-hour training is
greater in content, and will assist in the effort to reduce crime, clean up business properties, and
build a partnership between the police department and the business community.
This grant will also fund the Crime Free Rental Housing Enhancement program which
will give the police department a tool that will allow them to directly dial areas, groups or
neighborhoods and leave a 30 second message. The system is called Reverse 911 Interactive
Community Notification, and is designed so the user can create and launch an emergency
message in just a few minutes. This user-friendly interface allows map-based geographic calling
or list calls. The user can create calling zones on-the-fly, based on immediate circumstances, like
. a missing child, or a police standoff in a neighborhood where the public needs to stay inside their
homes. The device can be used for pre-planned events such as notifYing citizens of a
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neighborhood crime briefing, or for making the apartment community aware of a cat burglar.
This tool can be accessed by simply signing on to the Reverse 911 system, choosing the type of
activity to be performed, and filling in the appropriate fields within the easy to understand
windows screen. The user can then send a message via voice, faxes, or can conduct a phone
survey. The user can choose if they want the recipients to respond to the message, designate the
calling zone or list, schedule time for the calls to begin and launch the session. The entire process
to set up an outbound calling session, message and launch the calls takes just a few minutes, but
could save hundreds of man-hours and it could save lives. This tool will benefit the business
and residential communities as a whole by making them more aware of what's going on in their
perspective neighborhoods. Therefore more community members will want to be involved in the
process to improve their own quality of life. This will also help build the partnership between the
community and the police who serve them.
PROGRAM EV ALVA nON
The evaluation monitor will identifY two business areas where this program training
will be delivered and monitored to evaluate the program's progress and effectiveness.
The Criminal Justice Department at California State University San Bernardino will be
evaluating the project. The evaluation methodology will include an experimental design with
control and experimental areas. The outcomes from the program areas will be compared to
similar control areas.
Specifically, the evaluation component will include:
I. Pre-project survey of officers, business people, and surrounding residents of crime and
neighborhood conditions and opinions of what needs to be done. These surveys will
provide information relative to the perceptions relative to needs in the areas and impressions
of the effectiveness of police programming. Pre, mid-point, and post questionnaires will be
used for some of the population groups.
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2. During and after analysis of calls for service and crime. The primary objective of the
program is to reduce crime and disorder as measured by crime reports and calls for service.
Calls and a variety of crime statistics will be compared beginning at least six months prior to
implementation and during the program. It is anticipated that at least 12 months of data will
be statistically analyzed. Additionally, this data will be collected for a control area. This
analysis will reveal if the program had the desired outcome.
3. Photographs depicting the condition of the business pre and after program. One of the
objectives of the program is to encourage business owners to buy into the "broken windows"
philosophy. Thus, officers assigned to the program will encourage business owners to make
repairs and clean up their businesses and surrounding areas. The police will also work with
other city departments to help facilitate this cleanup. Pre and post photographs will be used
to determine if there have been changes in the areas.
Once the Crime Free Business Program is up and running, the cost of maintaining the
program should decrease within two years, and will be consolidated within the Crime Free Rental
Housing Program as the grant concludes. Program staff and possibly other police personnel will
attend Crime Free conferences to stay abreast on any new laws or legislation regarding
businesses. The experiences of the Crime Free Business Program will be shared with the law
enforcement community. This program will adhere to the ADA standards throughout the manual
development and implementation of the program.
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Budget Detail Worksheet
Organization Name and State:
San Bernardino Polirp,
r.=tlif"n1'"n;:=t
ORI # (FBI ID Number) (ifapplicable):
CA03610
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List each requested position by title, if available. Show the annual salary rate and the percentage of time to be
devoted to the project Compensation paid for employees engaged in grant activities must be consistent with that
paid for similar work within the applicant's organization.
Nameffitle
Computation
Cost
Administrative Clerk III
dedicated full time to program
2,427. X 12 months
Total: $ 79 124
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I FItIIB -..nIl
Fringe benefits should be based on actual known costs or on an established formula. Fringe benefits are for
the personnel listed in budget category (A), and only for the percentage of time devoted to the grant project.
NameffitIe
Compntation
Cost
PERS paid by Employer salary X 7%
Medicare salary X 1.45%
Workers Comp salary X 3.5%
Unemployment salary X.25%
Health Care salary X 12.76%
$2,038.68
$422.30
$1,019.34
$ 72 .81
$3,716.22
$7,269.35
Sub Total
Total: $ 7,269.
\ COI11t11IJ1dty I'oIIci1D IlBvB/{f1mBnt PrtJptJsal PackBt
COPS AppIea_1
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2 I Budget Detail Worksheet
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Itemize teqIlested travel expenses of project penonnel by purpose (e.g., site visits, advisory group meetings).
Show lhe basis of computation, including separate listing of travel costs, lodging and meals. Identify lhe
location of travel if known.
Purpose of Travel LocatioD Item CompatatioD Cost
International Crime Free Conferenre - Mesa Arizona 2 people
Air !iIre 2 X $300. = $600.
Hotel 4 night stay 2 people approx. $500.
Meals $45. Per day X 4 days X 2 people $360.
Attendaoce for 2 at conference 2 X $200. $400.
National Crime Prevention Conference - Washington DC
Air!ilre 2 X $500. = $1,000.
Hotel 4 nights at $164. Per night + tax approx. $800.
Meals $45. Per day X 4 days X 2 people $360.
Attendaoce for 2 to conference 2 X $250. $500.
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Various Program related Trade Shows - unknown locations
Air!ilre 2 X $1,000.
Hotel
Meals
Attendaoce fees
approx.
approx.
approx.
$2,000.
$2,000.
$500.
$1,000.
Total: $ 14 700
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Subtotal: $1 D, D2D.
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List requested nonexpendable equipment. N""'""'.....dohle eqllipment is tangible l"uverIY having a useful life of
more 1han two years and an acquisition cost ofSS,OOO or more per unit. ~hle items sbould be included
either in the "Supplies" category oc in the '"()the(' category. AppJicanls should analyze the cost benefits of
purchasing versus leasing t:ql.;pnv.nt, especially higlH:ost items and those suiject to Illpid tecbnical advances.
Rented or leased equipmeoI sbould be listed in the "ContmctoaI" call:gory.
Item
CompDtatlon
Cost
Reverse 911 Interactive Community Notification System
Installation, data base maintenance for first year, training, 3 extra licenses for remote access.
2 years maintenance 85,000.
Total:$ 8<;,000.
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i:l1IJ1111I8ttY I'B/ict1fJ IIBtd/bfJ1lt1I1t I'rf1IJD1/Ji Packlft
t CI/I'S Aif1/iC8tiJ11 I
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2 I Budget Detail Worksheet
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Travel Continued:
lTI'lIVIII
Itemize requested travel expenses of project personnel by purpose (e.g., site visits, advisory group meetiogs).
Show the basis of computation, including separate listing of travel costs, lodging and meals. Identify the
location of travel if known.
Purpose of Travel
Location
Item
Computation
Cost
Travel related to training and education
locations to be announced for 2 people
air fare Aprox 1,000. X 2 = 2,000.
Attendance for 2 aprox 500. X 2 = 1,000.
Hotels aprox 1,000.
Meals 45 a day X2 people aprox 500.
Total: S 14,700.
Subtotal: $ 4 <; n f\
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List requested nonexpendable equipment. Nonexpendable equipment is tangible property having a useful life of
more than two years and an acquisition cost of $5,000 or more per unit. Expendable items should be included
either in the "Supplies" category or in the "Other" category. Applicants should analyze the cost benefits of
purchasing versus leasing equipment, especially high-cost items and those subject to rapid technical advances.
Rented or leased equipment should be listed in the "Contractual" category.
Item
Computation
Cost
N/A
Total: S
.
~CI1PS Application
Community Po/lcInfJ IlBvBlopmsnt /'ropOSBI PacJclt
.
.
*
Budget Detail Wortsheet I 3
lIP -
..
List requested items by type (office supplies, postage, and expendable equipment items costing less !ban $5,000,
such as books, hand-held recorders, etc.) and show the basis for computation. Generally, supplies may include
any materials that are expendable or consumed during the course of the project.
Supply Items
Computation
Cost
Printing Charges
Advertising
Postage
Materials & Office Supplies
Dues & Subscriptions
Adobe Software
Portable Display Unit
Cart - moving of materials
Program table cover
Table - Trade shows
Promotional give away items
Paper folder
Three Hole Punch
Laminator & supplies
Materials carrying case
Computer Cases
2 uotebook computers 2 X $2,500. =
2 Docking stations - 2 X $500.
2 19" flat screen monitors 2 X $750. =
2 monitor staods 2 X 100
2 keyboards 2 X 50.
2 external mouse 2 X 25.
2 IPAQ Palm computers & upsyncs
Scanners & Portable printers
Digital cameras
Digital video camera
Portable projector & screen
I Xerox Phaser 860 Printer approx.
25,000.
3,000.
2,000.
15,000.
1,000.
5,000.
1,000.
500.
500.
300.
7,000.
500.
500.
500.
1,000.
1,000.
5,000.
1,000.
1,500.
200.
100.
50.
2,000.
2,000.
3,500.
1,000.
4,000.
3,000.
Total: $ 87,150.
. CtmunIBity PolIcing IlBvBltJfJlllllJTl Prt/pt1S8J PIICkBt
CDPS App/JCatltm I
*
4 I Budget Detail Worf<sheet
.
F.~ I ~b...1a
Consultant Fees: For each requested consultant enter the name, if known; service to be provided; hourly or daily
fee (8-hour day); and estimated time on the project. Consultant fees in excess of $450 per day require
additional justification. (please contact the COPS Office for further guidance.)
Name of Consultant
Service Provided
Computation
Cost
N/A
Subtotal: $
...............................................................................................................................
Consultant Expenses: List all requested expenses to be paid from the grant to each individual consultant in
addition to his/her fees (e.g., travel, meals, lodging).
Item
Location
Computation
Cost
.
Subtotal: $
...............................................................................................................................
Contracts: Provide a description of the product or service to be procured by contract and an estimate of
the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate
justification must be provided for sole-source contracts in excess of $100,000. (Please contact the COPS Office
for further guidance.)
Item
Cost
Sublolal: $
Total: S
. I COPS ApplIcation
Coml1lll1ity PoIlci11tJ /JIJVB/opl11BlTt Proposal PackB!
.
.
.
Budget Detail Worksheet I 5
l ~ - ...1 CIIItI
If indirect costs are requested, a copy of the agency's fully-executed, negotiated Federal Rate Approval
Agreement must be attached.
Description
Computation
Cost
N/A
Total: $
I DtIIlr CIIItI
List other requested items that will support project goals and objectives.
Description
Computation
Cost
The Development of Evaluation
Total: $ 26, 757 .
CiJmnrJlity PoIcintJ IlBv8/opmBnt Proposal PackBt
COPS Appb~ I
*
..*
6 I Budget Detail Worksheet
.
~~J
When you have completed the Budget Detail Worksheet, transfer the totals for each category to the spaces
below.
Bodget Category Amount
A. Personnel $ 29,124.
B. Fringe Benefits $ 7,269.
C. Travel $ 14,700.
D. Equipment $ 85.000.
E. Supplies $ 87.150.
F. Consultants/Contracts $
G Indirect Costs $
.
H. Other Costs $ 26,757.
Total Project Costs 5250.000.
CM# 003031910
Created: March 21. 2003
. I COPS App//catkm I
Cl1mmlIity PoIJcIng /J8vBlopmsnt Proposal I'aCkBt
.
.
.
Burleet Narrative
The grant will purchase the necessary equipment and supplies to implement and develop the
Crime Free Business Program. It will also provide the necessary funding to develop and publish
the Business Owners Training Manual, and all training materials including the supplies needed
for the completion of the inspections. It will also purchase the reverse 911 system and
maintenance for two years, which will enhance the Crime Free Rental Housing Program as well
as the Crime Free Business Program.
A- Personnel
Hiring of an Administrative Clerk III to assist in creating the Business Owners Training Manual
and implementation of the Crime Free Business Program. This person will work 100% of the
time on this program and attend meetings, conferences and trainings with the project coordinator.
B- Frinee Benefits
The benefit package offered to a full time Administrative Clerk III; PERS, unemployment,
workers compensation, medicare, and health care.
C- Travel
International Crime Free Conference is scheduled for July 28-30, 2003 in Mesa, Arizona. The
Crime Free Business Program staff will attend for the education and current information on the
Crime Free Programs offered.
The National Crime Prevention Conference will be held October 11-14,2003 in Washington,
DC. The Crime Free Business staff will attend to receive current information in the areas of
crime prevention, and homeland security. All program related information will be implemented
in the Crime Free Business Training.
~----
.
.
.
The program representatives will attend business trade shows and association meetings to
promote the program and to educate the business community.
The program representatives will also attend local and out of state COPS conferences to present
and promote the Crime Free Business program.
The program staff will make themselves available to local and out of state agencies to present
and promote the Crime Free Business Program.
Do Equipment
Reverse 911-1bis system is an Interactive Community Notification, and is designed so the user
can create and launch an emergency message in just a few minutes. 1bis user-friendly interface
allows map-based geographic calling or list calls. The user can create calling zones on-the-fly,
based on immediate circumstances, like a missing child, or a police standoff in a neighborhood
where the public needs to stay inside their homes. The device can be used for pre-planned events
such as notifying citizens of a neighborhood crime briefmg, or for making the apartment
community aware of a cat burglar.
E- Supplies
Printing -
Printing of training manuals, training brochures, crime prevention and disaster
preparedness packets, suspect ID tablets, certificates and other training materials.
Advertising - Placement of advertisement for prevention meetings and Crime Free
Business training classes in local newspapers and mailing program invitations through business
registration renewals.
Postage - Mailing letters, certificates, program invitations, brochures, training information and
class confirmation letters.
.
.
.
Office supplies - Pencils, pens, paper, paper clips, envelopes, files, folders, notebooks, and
other training supplies needed to implement and maintain the program.
Publications/SubscriptionslDues - Newspapers, training books, informative subscriptions related
to the program.
Adobe software- For use in creating a manual for the pilot Crime Free Business Program.
Software to be purchased: Adobe Photo Shop, Adobe Editor, and Adobe Page Manager. This
software will also be utilized in creating the power point presentation.
Portable display - A portable display unit that will be utilized for trade shows and
conferences.
Cart - To be utilized for transporting training materials to training facilities, conferences and
trade shows.
Table cover with program logo - To be used for trade shows and conferences as well as when
giving presentations
Table - To be utilized for conferences and trade shows
Promotional items - Purchasing promotional give away items for trainings, conferences and
trade shows.
Paper folder - For folding letters, newsletters, brochures and other program folding needs.
Three hole punch - For punching two or three holes in necessary documents and training
materials that are kept in binders and files.
Laminator - For laminating necessary training and program materials.
Material cases - To transport training materials to meetings, trade shows, and conferences.
Computer cases - For safely keeping laptop and palm computers while transporting.
Promotional lapel pins - To be given to those participants who successfully complete phase I.
.
.
.
2- notebook computers - for the program to be utilized for off-site presentations to local business
associations and any conferences attended. The computers will also be utilized in the
development and publishing of the Crime Free Business Owners Training Manual.
2-docking stations - for the computers so they can sync with the city network.
2- 19" flat screen monitors
2- monitor stands
2- keyboards and 2- external mouses
2-IP AO Palm computers and upsvncs
Scanners and portable printers- For use in the development and publishing of the Business
Owners Training Manual which will enable the scanning of before and after photos, that will be
displayed in the manual, and utilized for the evaluation process.
Cameras - To be utilized for phase II inspections of the Crime Free Business Program.
Portable proiector & screen - To conduct off-site power point training and program promotional
presentations.
F. Consultants/Contracts
Not Applicable
G. Indirect Costs
Not Applicable
H. Other Costs
Performance evaluation - The cost related to the development of the performance evaluation.
U.s. Department of Justice
Office of Community Oriented Policing Services
(!;
.
Assurances
Several provisions of feder.t.llaw and policy apply to all grant programs. We (the Office of Community Oriented Policing Services) need to
secure your asS\lr.lnce that the applicant will comply with these provisions. If you would like further information about any of these
assurances, please contact your state's COPS Grant Prognro Specialist at (BOO) 421-6770.
By the appliCUlt's authorized representative's signature, the applicant assures that it will comply with all legal and administrative
requirements that govern the appliant for acceptance and use of federal. grant funds. In particular. the applicant assures us that:
1. It has been legally and officially authorized by the appropriate
governing body (for example, mayor or city cOWlcil) to apply for this
grant and that the penons signing the application and these
assurances on its behalf ~ authorized to do so and to act on its
behalf with respect to any issues that m2Y arise during processing of
this application.
2 It will comply with the provisiODs of federal b.w which limit certa.in
political activities of grantee employees whose principal employment
is in connection with an activity financed in whole or in part with this
gr.tnt. These restrictions are set forth in 5 u.s.c. ~ 1501. et seq.
3. It will comply with the minimum wage and maximum bours
provisions of the Fedenl Fair Labor Standards Act, if applicable.
.
4. It will establish safe~ds, if it has not done so already, to prohibit
employees from using their positions for a purpose that i~ or gives
the appearance of being. motivated by a desire for priwte gain for
themselves or others. particularly those with wbom they bave family,
business or other ties.
5. It will give the Department of Justice or the Comptroller Gcoer.U
access to and the right to enmine records and documents related to
tbegnnt
6. It will comply with all requirements imposed by the Department of
Justice as a coodition or administr:l.tive requirement of the grant,
including but not limited to: the requirements of OMB Circulan A-
87, A-21, A-122, or the f"ederal Acquisition Regulations, as applicable
(governing cost principles); OMB Circulars A-I02 oc A-II0, as
applicable (Uniform Administrative Requirements for Gnnts and
Cooperative Agreements); OMB Circub.r A-133 (governing audits);
the applicable provisions of the Omnibus Crime Control and Safe
Streets Act of 1968, as amended; the currerat edition of the COPS
Gcant Monitoring Sta.ndatds and Guidelines; and with all other
applicable program requirements, b.ws, orders, regulation~ or
cimiliu:s.
7. If applicable, it will, to the extent pncticable and consistent with
applicable law, seek, n:cruit and hire qualified memben of racial and
ethnic minority groups and qu.aJi6ed women in order to further
effective law enforcement by increasing their ranks within the swom
positions in the agency.
.
8. It will not, on the ground of race, color., religion, national origin,
gendcr, disability or age, unlawfully exdude any person from
participation in, deny the benefits of or employment to any person.,
or subject any person to discrimination in connection with any
programs or activities funded in whole or in part with federal funds.
These civil rights requirements are found in the non-
discrimination provisions of the Omnibus Crime Control and
Safe StttetS Act of 1968, as amended (42 USe. ~ 3789(d)); Tide
Vl of the Civil Rights Act of 1964, as amended (42 U.s.e.l
2000d); the Indian Civil Rights Act (25 USe.l~ 1301-1303),
Section 504 of the Rehabilitation Act of 1973, as amended (29
USe.l794); Title 11, Subtitle A of the Americans with
Disabilities Act (ADA) (42 USe. ~ 12101, et seq.); the Age
Discrimination Act of 1975 (42 USe. j 6101, et seq.), and
Department of Justice Non-Discrimination Regulations
contained in Tide 28, Parts 35 and 42 (subparts C, D, E and G)
of the Code of Federa.l Regulations.
A. In the event that any court or administrative agency m2k.es a
finding of discrimination on groWlds of ace, coloe, religion,
national origin.. gender, disability DC age against the applicant after
a due process bearing. it agrees to forward a copy of the finding
to the Office of Civil Rights, Office of Justice Programs, 810 7th
Sttee~ Nw, Wasbingtoo. o.e. 2053\.
a Grantees that have 50 or more employees and grants over
$500,000 (or over $1,000,000 in grants over an eighteen-month
period), must submit an acceptable Equal Employment
Opportuoity Plan C'EEOP'? oc EEOP sbort form Qf grantee is
required to submit an EEOP under 28 CFR 42.302), that is
approved by the Office of Justice Programs, Office for Civil
Rights within 60 days of the aW2rd stut date. For grants under
$500,000. but over $25,000, or for grantees with fewer than SO
employees, the grantee must submit an. EEOP Certification.
(Grantees of less than $25,000 are oat subject to the EEOP
requirement.)
9. Pursuant to Department of Justice guiddines (June 18, 2002
FedenI Regi"" (Volume 67, Number 117, P'll'" 41455-41472)),
uodcrlide VI of the Civil Rights Act of 1964, it will ensure
meaningful acc~s to its programs and activities by penons with
limited English proficieocy.
10. h will ensure that any facilities under its ownership, IC2SC or
supervision which shall be utilized in the accomplishment of the
project are not listed on the Environmental Protection Agency's
(EPA) list of Violating Faciliti~ and that it will notify us if
advised by the EPA that a facility to be used in this grant is under
consideration far such listing by the EPA.
11. If the applicant's state has established a revi<.'W and comment
procedure under Executive Order 12372 and has selected this
program for review, it has made this applio.rion available for
revicw by the state Single Point of Contact.
1--
.
.
.
12. It will submit all surveys. interview protocols. and other
informatioo collections to the COPS Office for submission to the
Office of Management and Budget for clearance under the
Paperwork Reduction Act of 1995 if required.
13. It will comply with the Human Subjects Resean:b Risk
Protections requirements of 28 CFR Part 46 if any part of the
funded project contains non-exempt research or statistical activities
which involve human subjects and also with 28 CFR Part 22,
requiring the safeguarding of individually identifiable information
collected from research participants.
14. Pursuant to Executive Order 13043, it will enforce 00-
the-job seat belt policies and prognms for employees when
operating agency-owned, cented or personally-awned
vehicles.
15. It will not use COPS funds to supplant (replace) sate,
local. or Bureau of Indian Affiairs funds that oth~se
would be made awihble fO[ the purposes of this grant. as
applicable.
False statements or claims made in connection with COPS grants (including cooperative agreements) may result in fines.
imprisonment. disbarment &om. participating in federal grants 0( contr.lcts, and/or any other remedy available by law.
J certify that the asSUC2l1Ces provided are true and accurate to the best of my knowledge.
C1Jt::T;t;~ ~ not relieve the grout..~/ ~ i~~lig>riOn' undo< tbU grnnl
Signature of Offici2l with Programm.atic Authority {or Law Date
Enforcement Executive. a licabl
<:::::'
Sigmture of Of with Financial Authority (or Government
Executive. as applicable)
&> - ;)'>-03
Date
updated: March 20. 2003 e03031909cpd
I
~~
.
.
.
u.s. Department of Justice
Office of Community Oriented Policing Services
e
Certifications
Regarding lobbying; Debarment Suspension and Other Responsibility Matters; Drug-Free Workplace
Requirements Coordination with Affected Agencies.
Although the Department of Justice has made every effort to simplify the applianon process, other provisions of federal law require us to
seek your agency's certification rcg:uding certain matters. Applicants should read the regulations cited below and the instructions for
certification included in the regulations to understmd the requirements and whether they apply to a particular lilpplicant. Signing this form
complies with certification requirements under 28 CFR Part 69, "New Restrictions 00 Lobbying." and 28 CFR Put 67, "Government-wide
Detmment and Suspension (Nonprocurement) and Government-wide Requirements for Drug-Free Workplace (Gnnts)," and the
coordination requirements of the Public Safety Partnership and Community Policing Act of 1994. The certificatioos shall be treated as a
material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered gnat.
1. Lobbying
As required by Section 1352, Tirle 31 of the us. Code, aod
implemented at 28 eFR Part 69, for penons entering into a gnnt or
cooperative agreement over $100,000, as defined at 28 CFR Part 69,
the appliOUlt certifies that::
A. No federnl approprUled funds have been paid or will be paid, by
(K on behalf of the undersigned, to any person for influeocing or
attempting to influence an officer or employee of any agency, a
member of Congress, an officer or employee of Congress, oc an
employee of a member of Congress in connection with the aWcing
of any federal grant; the entering into of any cooperative agreement;
and the extension, cootinU2.tioo, renewal. amendment or modification
of any federal gnutt or cooperative agreement.;
B. If any funds other than federal appropriated funds have been p2id
or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency. a member of
Congress., an officer Of employee of Congress., or an employee of a
member of Congress in connectioo with this federal grant or
coopenuive agreement. the undersigned shall complete and submit
Standard Form - UJ..., "Disclosure of Lobbying Activities," in
acconhnce with its instructions;
C. The undersigned sball require that the language of this certification
be included in the award documents for all subawuds at all tiers
(tnduding subgrants. cootr2cts under gn.nts and cooperative
agreements, and subcontracts) and that all sulrrecipients shall certify
and disclose accordingly.
2. Debarment, Suspension and Other Responsibility Matters (Direct
Recipient)
As required by Executive Order 12549, Debarment and Suspension,
and implemenred at 28 CFR Part 67, for prospective participants in
primary covered rnnsactions, as defined ar 28 CFR Pact 67, Section
67.510 -
A. ]ne applicant certifies that it and its principals:
(0) Have nor within a three-year period preceding this application
been coovicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with
obtaining. attempting to obt2in, or performing a public (federal,
stolte or loaI) transaction or contract under a public tntnsaction;
vio12tion of fedeW. or st2te antitrust statutes or commission of
embezzlemenr:. theft, forgery, bribery, fa1sific:u:ion or destruction
of records, making false statements, or receiving stolen property;
(rn) Ne not presently indicted for or otherwise criminally or
civilly charged by a government2l. entity (federal. st2te or local)
with commission of any of the offenses enumerated in pangnph
(A)(.) of this ,erti6rarion; aod
(iv) Have not within a three-year period precediog this
application had one or more public transactions (federal, state or
locaI) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the
statements in this certification, he or sbe shall attlcb an
expb.oation to this application.
3. Drug-Free Workp12ce (GI'1.ntees Other Than Individuals)
As required by the Drug-Free Workpb.ce Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as
defined at 28 CFR Part 67, Sections 67.615 and 67.620.
A. The applicant certifies that it will. or will continue t~ provide
a drug-&ee \/o'Orkp12ce by:
(i) Publishing a statement notifying employees that the unlawful
manufacture, distribution. dispensing, possession or use of a
controlled substmce is prohibited in the grantee's workpb.ce aDd
specifying the actions that will be taken against employees for
violation of such prohibition;
(Ii) Establishing an on-going drug-&ee awareness program to
inform employees 2bou[ -
(a) "Inc dangers of drug abuse in the workplace;
(I) Arc nor presently debarred, suspended, proposed for debarment,
declared ineligible, sentcoccd to a dcnia.l of federal benefits by a state (b) The grantee's policy of maintaining a drug-free workplace;
or federal court, or voluntarily excluded from covered tnnsactions by
any federal department or agency;
,---- ~
.
.
.
(c) Any available drug counseling. rehabilitation and employee
assistance programs; and
Cd) "The penalties that may be imposed upon employees for drug-
abuse violations ocrurcing in the workplace;
(lii) Making it a requirement that each employee to be engaged in
the performance of the grant be given a copy of the stltemeot
required by pangrnpb 0);
(iv) Notifying the employee in the statement required by pangrapb
(i) that. as a condition of employment uoder the grant, the
employee will -
(a) Abide by the terms of the statement; and
(b) Notify the employe!' in writing of his or her CO:Dviction foc a
violatioo of a criminal drug sbtute occurring in the workplace no
bte!' than five calendar days after such conviction;
(v) Notifying the agency. in writing, within 10 calendar days after
receiving Dotice under subparagraph (iv)(b) &om an employee or
otherwise receiving actual. DOnCe of such conviction. Employers of
convicted employees must provide notice, including position tide,
to: COPS Office, 1100 Vermont Ave., N\v, Washington. DC
20530. Notice shall include the identification number(s) of och
,ffected gnnt
(vi) Taking one of the foDowing actions, within 30 aleodar da)'ll of
receiving notice under subparagraph (iv)(b). with respect to any
employee who is so convicted .
(a) Taking appropriate personnel action against such an employee.,
up to and including termination, cOQsistent with the requirements
of the Rehabilitation Act of 1973. as amended; or
(b) Requiring such employee to participate satisfactorily in a
drug abuse assistance or rehabilit2tion program approved for
such purposes by a federal, state or local health, law
enforcement or other appropriate ~ency;
(vil.) Making a good faith effort to continue to uuint2.in a
drug-free workplace through implementation of pangrapbs
(D, (n), (m), (IV), (v) and (VI).
B. The grantee may insen in the space provided below the
site(s) for the performance of work done in connection with
the specific grant
Place of petfocrnance (street address, city. county. state, zip
code)
~an Bernardino Police Department
710 N "0" street, San Rprnardino
Check . if there are workplaces 011 61e that are oot
identified here.
Section 67.630 of the regulations provides that a grantee
that is a state may elect to make one certification in each
fedenl woo year, a copy of which should be included with
each appliatioo for Department of Justice funding. States
and state agencies may elect to use OJP Form 4061/7.
Check r:J if the state has elected to complete OJP Form
4061/7,
4. Coordination
The Public Safety Partnership and Community Policing Act
of 1994 requires applicwts to certify that there has been
appropriate coordination with all agencies that may be
affected by the applicant's gnat proposal if approved
Affected agencies may include; among othen, the Office of
the United States Attorney. state or local prosecutors, or
correctional agencies. The applicant certifies that there has
been appropriate coordination with aU affected agencies.
San T1ernardino Police - 710 North "D" Street, San Bernardino
Grantee Agency Name and Aadress:
Apphfi.fi1o~~<ii,'il)'!,nPro~ectWam'<;::OP Gnn'ee IRS/ Vendm Numbe" 9 5 . 6 0 0 7 7 21
False statements or claims made in connection with COPS grants (including coopentive agreements) may result in fines,
imprisonment, disbarment from participating in federal grants or contrllcts., and/or any other remedy aVllilable by law.
I certify that these certi6.ations provided are true and accurate to the best of my knowledge
Elections oc other selections of new officials ~ not relieve the grantee entity of its obligatioos under this grant
TypcdNameandlideofOffici2JwithPmgrammaticAuthontyMichael Billdt / Asst. Chief of police
::~:r;1JIZj=t;J!:;~ Date' ~/i/; /bJ
"....AN dl-d fOffi~-' 'thF' ~-'A th ' Barbara pachon / Director of Finance
I!~..... ame an I eo u;.u wt manl...j.;U U onfy
(0' Government Executive, '" 'PPli~ //
Sign,",,,,, ~flt?/~;;;;' ?/',-~I?V\...
Date,?' - J. $'- (I ':f
Created: June /8. ]oo]
U.S. Department of Justice
Office of Community Oriented Policing Services
.
.
Disclosure of Lobbying AcIivities
InsIructions for Coli.....' 01 sr-w, ~ of I.obbylng ActiviIies
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipi-
ent, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant
to title 31 V.S.C. section 1352. The filing of a form is required for each payment or agreement to make pay-
ment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in con-
nection with a covered Federal action. Complete all items that apply for both the initial filing and material
change report. Refer to the implementing guidance published by the Office of Management and Budget for
additional information.
1. Identify the type of covered Federal action for which lob-
bying activity Is and/or has been secured to Influence the out-
come of a covered Federal action.
2. Identify the status of the covered Federal action.
.
3. Identify the appropriate classification of this report. If this
Is a follow-up report caused by a material change to the infor-
mation previously reported, enter the year and quarter in
which the change occurred. Enter the date of the last previ-
ously submitted report by this reporting entity for this cov-
ered Federal action.
4. Enter the full name. address, city, state and zip code of the
reporting entity. Include Congressional District number. if
known. Check the appropriate classification of the reporting
entity that designates if it is, or expects to be, a prime or sub-
award recipient. Identify the tier of the subawardee, e.g.. the
fIrst subawardee of the prime is the I st tier. Subawards
include but are not limited to subcontracts. subgrants and
contract awards under grants.
5. If the organization filing the report in item 4 checks
"Subawardee," then enter the full name, address, city, state
and zip code of the prime Federal recipient. Inciude
Congressional District, if known.
6. Enter the name of the Federal agency making the award or
loan commitment. Include at least one organizational level
below agency name, if known. For example, Department of
Transportation. United States Coast Guard.
7. Enter the Federal program name or description for the cov-
.
ered Federal action (Item i). If known, enter the full Catalog
of Federal Domestic Assistance (CFDA) number for grants,
cooperative agreements, loans and ioan commitments.
8. Enter the most appropriate Federal identifying number
avallabie for the Federal action identifled in Item i (e.g..
Request for Proposal (RFP) number; Invitation for Bid (!FB)
number: grant announcement number; the contract, grant. or
loan award number; the application/proposal control number
assigned by the Federal agency). Include prefIxes, e.g., "RFP-
DE-OO-lJOl."
9. For a covered Federal action where there has been an
award or loan commitment by the Federal agency. enter the
Federal amount of the award/loan commitment for the prlme
entity identifled in item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code of
the lobbying entity engaged by the reporting registrant identi-
fied in item 4 to Influence the covered Federal action.
(b) Enter the full name(s) of the indlvldual{s} performing ser-
vices, and include full address if dllferent from 10 (a). Enter
Last Name, First Name, and Middle Initial (MI).
il. The certifyIng official shall sign and date the form, print
his/her name, title and telephone number.
Public reporting burrJen IiJr this coUection of information is estimaled 10
'''''''8'' 30 minules per response. including time for reviewing instructions.
S<'.i1f"Ching existing dal3 SCUlreS, gathering and maintaining the dal3 needed.
and completing and reviewing the coUed1on of information. Send com .
ments regarrJing the burrJen estimale or any other aspecl of this cvllertion of
infonnation. including suggestions for reducing this burden, 10 the OlJjce of
Managemenl and Budget PafJ!'lW<rlReduction Project (0348-0046).
Washington. D.C. 20530.
.
.
.
Not Applicable
DiscIosureofLobbyingAclivities
Approved by OMB
0348-0046
(as amended)
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352
(See reverse for instructions and public burden disclosure)
1. Type of Federal Action: _ 2. Status of Federal Action: - 3. Report Type: _
a. contract a. bld/olTer/application a. initial filing
b. grant b. initial award b. material change
c. cooperative agreement c. post-award
d. loan For Material Change Only:
e. loan guarantee Year:
f. loan insurance Quarter:
Date of last report
4. Name and Address of Reporting Entity: 5. If Reporting Entity In No.4 Is Subawardee, Enter
o Prime o Subawardee Name and Address of Prime:
TIer _' Ifknown:
Congressional District (number), if known:_ Congressional District (number), if known: _
6. Federal Department/Agency: 7. Federal Program NamelDescrlption:
CFDANumber. if applicable:
8. Federal Action Number,lfknown: 9. Award Amount, If known:
$
10, a. Name and Address of Lobbying Registrant 10. b. Individuals Performing Services
(If individual, last name, first name. MI): (including address if dilTerent from No.IOa)
(last name, frrst name, MI):
11. information requested through this form Is authorized by Signature:
Title 31 U.S.C. ScdIon 1352. 'ThIs dlsclosure oflobbying
activities Is a material "'pteselllation of fact upon which Print Name:
reliance was placed by !be tier above when this transaction
was made or entered into. 'ThIs dlsclosme Is required pur-
suant to 31 U.s,C. 1352. 'ThIs information will be "'ported to Title:
the CoDg"'SS semi-annually and will be available for public
inspection. Any person who falis to ille !be required dlsclo- Telephone No.: Date:_
sure shall be subject to a dvli penalty of not less than SI0.000
and not m~ than SI00,OOO for each such failure.
Federal Use Only: Authorized ror Local Reproduction. Standard Form - LLL
I '
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): (). Z 1-03 Item #
Vote: Ayes 1 . 'I Nays .c;:.1
Change to motion to amend original documents:
'2. '1 Resolution # 2 c(~3 - 2(',')
Abstain ..0 Absent .~
Reso. # On Attachments: L
Contract term: -
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: ') - Z~. ()3
~-, '7
Date of Mayor's Signature: I. )t c' .J
Date of ClerklCDC Signature: "1_ J"\ -("3
Date Memo/Letter Sent for Signature:
60 Day Reminder Letter Sent on 31ltlt.tkly;....._.
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
-~eAttached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
/
City Attorney If
Parks & Rec.
Code Compliance Dev. Services
Police / Public Services Water
Notes:
NulUVoid After:-
By:
Reso. Log Updated: ..-/
Seallrnpressed: .-'
Date Returned:
Yes ..d-
Yes
Yes
Yes
Yes
No
By~'
ByL
By~
By -r--
B1"'~
,
No..L..
No V
No ;/
No /
EDA
F. v'
mance
MIS
Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: ~
Date:
Revised 01/12/0 I