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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lemuel P. Randolph, Director
ORIGJNAL
Subject: RESOLUTION AWARDING A PURCHASE
ORDER IN THE AMOUNT OF $96,989.56 TO
CALIFORNIA STRUCTURAL CONTRACTORS
FOR PURCHASE AND INSTALLATION OF ONE
LITCHFIELD 36 FOOT RAINBOW BAND
SHELTER AT ANNE SHIRRELLS PARK IN
ACCORDANCE WITH ATTACHED
DESCRIPTION AND DRAWINGS.
..~
Dept: Parks, Recreation & Community
Services Dept.
Date:
July 14, 2003
MICC Meeting Date: July 21, 2003
Synopsis of Previous Council Action:
Project was approved in the Prop. 12 Per Capita Grant Program by Resolution 2001-245 and
included in CIP for 2002-03 and again in CIP for 2003-04 on 6/19/03.
Recommended motion:
Adopt Resolution
Signature
Contact person:
Lemuel Randolph
Phone: 384-5030
Supporting data attached: Staff Report & Resolution Ward: Ward 6
FUNDING REQUIREMENTS: Amount: $96,989.56
Source: (Accl. No.) 243-363-5504-7271
(Accl. Description) Park Construction Fund
Finance'
Council Notes:
r:?. ~.;:::cx>:tJ-2()c).:5 "20\
Agenda Item No. a I
1/c1l/o3
.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution awarding a Purchase Order in the amount of $96,989.56 to California Structural
Contractors for purchase and installation of one Litchfield 36 foot Rainbow Band Shelter at
Anne Shirrells Park in accordance with attached description and drawings.
Backe:round:
The proposed Purchase Order is for the purchase and installation of a 36' Litchfield Rainbow
Band Shelter with a precut metal roof. The shelter is to be installed on a 12" Elevated concrete
slab to include ADA accessibility. The stage will have an electrical system installed for
operation of lights and sound system. Walkways will be installed to and around the shelter.
The shelter has been requested by the Community and Neighborhood Association through 6th
Ward Councilwoman Anderson. The shelter will be used for special community events on a
regular basis to provide for unity among the citizens of the local community. There are several
events held at Anne Shirrells Park each year that draw from the entire city for promotion of
various city and county services and to focus attention on meeting the needs of the community.
These events will be significantly enhanced by the completion of this park amenity.
The band shelter at Anne Shirrells Park was approved as one of the projects in the Proposition
12, Per Capita Grant Program, which was approved by the Mayor and Common Council by
Resolution 2001-245 on August 9, 2001 and is in the FY 02-03 Park Construction Budget.
The Parks, Recreation and Community Services Department prepared the appropriate
specifications and received contract bid estimates from three (3) vendors as required by the
Purchasing Manager:
Company
Locations
Amount
California Structural Contractors
RFL Development
WF Construction
Baldwin Park
Palm Desert
San Dimas
$ 96,989.56
$109,122.00
$106,000.00
Job estimates received from vendors were addressed in error to the COUNTY of San Bernardino,
Attn: John Tucker. These documents should have read to the CITY of San Bernardino, Attn:
John Tucker.
Estimates and Drawings were reviewed by the Parks and Recreation Department staff and it was
determined that the bid of California Structural Contractors meets all requirements. All three
bids were for the exact same Litchfield Rainbow Band Shelter.
The Account No. 243-363-5504-7271 was funded in FY 02-03 in the amount of $94,000. These
are Prop 12 funds and are to be carried over into FY 03-04 budget.
The FY 03-04 Clr Budget requests that $40,000 be added from City Park Construction Funds to
the budget for this shelter bringing the total to $ 134,000. The additional $40,000 will pay for the
additional $2,989.56 on the contract bid price, plus the additional work for construction of
walkways to and around the band shelter and for the electrical requirements for operation of the
shelter. The additional funds will also pay for any contingencies that may arise after the project
begins.
Financial Imnact:
Funding is budgeted in the Park Construction Fund Budget, Account No. 243-363-5504-7271 in
the amount of $ 134,000 consisting of $94,000 (Prop 12) and $40,000 (Park Construction) to
cover this proj ect.
Recommendation:
Adopt Resolution
.
.
1
RESOLUTION N~
RESOLUTION AWARDING A PURCHASE ORDER IN THE AMOUNT OF
2 $96,989.56 TO CALIFORNIA STRUCTUR-\L CONTRACTORS FOR PURCHASE AND
3 INSTALLATION OF ONE LITCHFIELD 36 FOOT RAINBOW BAND SHELTER AT
ANNE SHIRRELLS PARK IN ACCORDANCE WITH ATTACHED DESCRIPTION
4 AND DRAWINGS.
5
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
6 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
7
SECTION I. That California Structural Contractors is the lowest and best responsible
8
bidder for purchase and installation of one 36 foot Litchfield Rainbow Band Shelter, in
9
accordance with description and drawings (attached), for a total amount of $96,989.56, and, as
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14
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such, the City is authorized to enter into the standard purchase order with California Structural
Contractors; pursuant to this determination, the issuance of a purchase order by the Purchasing
Manager to California Structural Contractors in the amount of $96,989.56 is hereby authorized;
and all other quotations therefore are hereby rejected.
SECTION 2. The Purchase Order shall reference this Resolution No. 2003-
and shall read
17
"California Structural Contractors for purchase and installation of one 36 foot Litchfield
Rainbow Shelter, P.O. No.
18
, not to exceed $96,989.56, and shall incorporate the terms
19 and provisions of its bid proposal, which is on file in the City Clerk's Office.
20 SECTION 3. The authorization to execute the above referenced purchase order is rescinded if
21
22
23
the parties to the agreement fail to execute it within sixty (60) days of the passage of this
resolution.
24
25
26
1//
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//1
28 /// 7/2.-1/03
1//
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RESOLUTION AWARDING A PURCHASE ORDER IN THE AMOUNT OF
$96,989.56 TO CALIFORNIA STRUCTURAL CONTRACTORS FOR PURCHASE AND
INST ALLA TION OF ONE LITCHFIELD 36 FOOT RAINBOW BAND SHELTER AT
ANNE SHIRRELLS PARK IN ACCORDANCE WITH ATTACHED DESCRIPTION
AND DRAWINGS.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
Meeting, thereof,
held on the
day of
.2003, by the following vote to wit:
COUNCIL MEMBERS
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
LIEN LONGVILLE
MC GINNIS
DERRY
SUAREZ
14 DEAN-ANDERSON
15 MC CAMMACK
16
17
18
19
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
,2003.
20
21
JUDITH V ALLES, MAYOR
City of San Bernardino
22 Approved as to form
23 And Legal content:
24 James F. Penman
City Attorney
25
26
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California Structural Contractors- Anne Shirrclls band shelter
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CHL ~lRUCIURHL CONTRRCTOR 6263375255
.
California Structural Contractors
4256 Park Place
Baldwin Par/v CA 91706
Phone (626)337-5285
Fax (626)337-5255
C5L#538743
County of San Bernadino
Attention: John Tucker
. ' ,'~'.'
DESCRIPTION
Supply all labor and materials necessary to facilitate the installation of one
Litchfield 36' Rainbow Band Shelter. Shelter to installed per plans and
. specifications, See attached drawings and specifications.
'-J Please note that this set of specifications shows the roofing to be shingle.
Per my conversation with the MFG rep the roofing will be pre cut metal
roof.CSC to provide shade s/:lelterfrom-Litchfield. CSC to provide 12
inch slab on grade underthe band;shelter, Slitbto be ADA Accesible.
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TOTAL
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Estimate
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DATE ESTIMATE __.
3/19/2003 1070
PROJECT
QTY I RATE
96,989.56
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IU: 13U'3384'2.160
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R F L DEVELOPMENT
CSL#413689
PO &x 1/6IJ5, Palm nr..<.:'I, CA. 92155
760- 772-8420
PROPOSAL AND ACCEPTANCE
San llemadion. CA
PRONE: DATE:5-)-03
JOB NAME:Park
JOB AD\)RESS:San Bernadioo. CA
SUBMITI'ED TO: County of Sl\I1 Bernadino
ADDRESS:
JOB DtSCRIPTJON:
Revised from proposal dated 3-31-03
Pun:hase IIDd wblll Litchfield 36' Rainbow An:h shade shelter tin drll,.in~
supplied by Litchfield dated 2-"1.
"n",ide lInd instill concrete sl:l!l per !l3me drawin~ lit t 2":bove f:xl,tlnlt elllv:ltion
and include ADA lIecns.
.
We p"'p""e tu furnish labor and materials to preform work a.~ dcscnbcd above. for the sum of:
One hundred nine thousad one hUDdred twenty two & no/lOO*****"'" Dollan ( $109,122.00 )
Payment to be made as follows: % d~{llJsil. % duc when material is delivered and remaning
100 % due upon completion..
".,...,.,........aId Air
,\ll W(lrk to be, ooqilerM in . Wt'tIrma:nl1ko n1IImCf lKoCORhrw; 1tI,1arxiMnl pn&C~"
lV!yaJtmatiQDClfdcviaum.fNmllE.w~~iuu w\\~viI18ex1':tcnod Will he
-"od""'__ocdcnlDll..;ube.."",,,~u-...J.b.M lIu>
OO\lIrxt ^".greomcnra cnn1i~ U(JtlI'lllttika, Kcidalu or cklIyI bt'y0Dd \1IQt
waINl
Authorized Signature:
AcceptllDl"e uf Proposal: the above pnces. specifications and condItions are satlStactOry and herebyacceptw
Sip.ture:
Date:
Dee 26 02 08:52a
.
.
.
WF PROPERTY MANAGEMENT
SOS 5SS 5763
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JOB ESTIMATE
Date: April 29, 2003
To:
County of San Bernardinu
Attn: John Tucker
VIA FAX:
909384-5160
From: Mike Watkins
No. of Pages: I
Re: Revised Bid
Rainbow Band Shelter
Dear Mr. Tucker:
The following is our revised bid to supply all labor and materials necessary to faCllitate
the installatioll of (1) Litchfield 36' Rainbow Band Shelter.
NOTE: Please note that this set of specifications shows the roofing to be shingle, roof.
CSC to provide shade shelter from Litchfield. CSC to provide 12-inch slab 011 grade
under the band shelter. Slab to be ADA Accessible.
The above work to be completed in a substantial and workmanlike manner according to
standard practice for the sum of: $106,000
*** One hundred six thousand dollars and nu cents*'*
Sincerely,
Mike Watkins
WF Construction, lnc.
WF Construction, Inc.
635 W. Allen Ave, San Dimas, com. 91773 (909) 599-4262 FAX (909) 599.8643
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Resolution # ''2 CD ~) - 20 I
Abstain -6 Absent e-
Meeting Date (Date Adopted): '"),.? 1.03 Item # L'
Vote: Ayes I J) Nays .-if
Change to motion to amend original documents:
Reso, # On Attachments: ~ Contract term: -
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor:
')--23'Cc'.:,
Date of Mayor's Signature: ". :1'1' C-~)
Date of ClerklCDC Signature: -'j. ':k\. ( .'.:-
Date Me~o/Letter Sent for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
__'.hS.ee Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney ,// Code Compliance
Dev. Services
Parks & Rec,
/ Police
Public Services
Water
Notes:
NulINoidAfter: (rO I)A--/::'! '1-,<\-(,;,3
By: -
Reso. Log Updated: ../
Seal Impressed: ... /'
Date Returned:
..
Yes /' No By---!-
Yes No -.L-. By-L...
Yes No ...L By f
./ -r-
Yes No :/=
-
Yes No ./
-
EDA
Finance ,/'"
MIS
Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: ~
Date:
Revised 01/ 12/0 I