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Home My WebLink About18-Facilities Management CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: James Sharer, Director Subject: Approval of plans and design for the Verdemont Fire Station #232, and authorization for the City Engineer to solicit bids for construction. Dept: Facilities Management Date: June 30, 2003 OR I GIN A ~eeting Date: July 21, 2003 Synopsis of Previous Council Action 5/15/00 MCC adopt a resolution approving a Fire station-siting plan 1/22/02 MCC adopt a resolution authorizing execution of a contract with WLC Architects Inc. for professional design services for the Verdemont Fire Station 6/17/02 MCC approve the offer for the purchase of Parcel No. 0261-19106 for the Verdemont Fire Station Recommended Motion: That the plans and design for the Verdemont Fire Station #232 be approved, and that the City Engineer be authorized to solicit bids for construction. Contact person: James Sharer James W. Sharer Phone: 384-5244 Supporting data attached: Staff Report Ward(s): 5 FUNDING REQUIREMENTS: Amount: Source: Acct. No. California Infrastructure Bank Loan Finance Council Notes: Agenda Item NO.1.K.-- 7/J.J 103 CITY OF SAN BERNARDINO- REQUEST FOR COUNCIL ACTION STAFF REPORT Subiect Approval of plans and design for the Verdemont Fire Station #232, and authorization for the City Engineer to solicit bids for construction. Backeround In May of2000, the Mayor and Council adopted a resolution establishing Emergency Service Delivery Management and Planning Standards for the Fire Department. The recommended standards include a five-minute drive time from fire station locations to arrival of emergency incidents. Using the five-minute drive time as a guide, a fire station siting plan was developed and adopted as part of the planning standards. The siting plan includes a Fire Station in the Verdemont area, specifically in the vicinity of the PalmlKendall intersection. In 2001, a Fire Station Design Committee consisting of stafffrom Fire, Facilities Management, and Development Services, was established to develop a Request for Proposal for the design phase of the Verdemont Station. In early 2002, a contract for Fire Station Design Services was awarded to WLC Architects Inc. The design calls for a 7900 square foot station with a two bay garage. This station has been designed to meet the current and future needs of the fire department in the Verdemont Area, giving them a base of operations to handle structure and brush fires, as well as paramedic service. The new station will include a workout room for the heath and safety of the firefighters, a library/study area for the paramedics stationed there, and a facility that is of a contemporary/spanish design to blend in with the new housing developed and proposed for the area. The estimated cost of construction of the new station is $2,000,000, which includes a 10% contingency. The State of California Infrastructure and Economic Development Bank provides low rate infrastructure loans for up to twenty-five years. The current interest rate is 3%. After plans and design are approved, the project will take six weeks to bid and will be brought back to the Council in September to authorize the selection of a contractor. The construction will take nine months and the station should be completed by June 2004. Financial ImDact In late May, the California Infrastructure and Economic Development Revolving Fund Program approved the City's preliminary loan application to fund construction costs of the new station. The City was then invited to submit a formal application. The final application is currently being completed and will be brought to Council for approval along with the construction bid award in September. Since the preliminary application has already been approved by CIEDB, construction of the Fire Station may begin before the final application is reviewed by CIEDB. In order to offset the costs to man this fire station, a proposal establishing a special tax district in the Verdemont area will be brought forward during the month of August. The tax will only be charged to new development and will cost $300 - $350 per year ($ .15 per square foot). The tax will be based on square footage of the home and will increase approximately 3% per year for inflation. Recommendation: That the plans and design for the Verdemont Fire Station #232 be approved, and that the City Engineer be authorized to solicit bids for construction. W L C A r ( h i I 0 ( I s lQfly W9iH. AlA . W4f~ M. WlMIJ, AlA . Robart) fWuI.y. AlA . JOlflCJ P. D,COntiflo, AlA . Rober' M ~jmo"J, AlA Glenn Uedo, AlA . MfJS Medino, AlA ' II. .lJJi-- 'I~!; :..!;'. . r, I ~:"w:":1 ' July 14, 2003 PROJECT SCHEDULE Verdemont Fire Station City of San Bernardino Project 0210200.02 TASK 1. Schematic Desi&n 2. Design Dn.topment 3. Construction Doenmenls A. 50% Submittal Progress prints - verify quantiry required Draft specificatioDS Product cut sheets Itemized cost estimate B. tOO% submittal Originalrracings Final speciflC.uons Final cost estimate Structural calculations . Title 24 energy/lighting calculations C. Initial Building Department Review D. Council.pproval ofEIRJDERC E. Incorporate Review Comments F Council approval to go to bid G. Final Building Department Review Original tracings - stamped and signed 4. Bidding A Bid review B. Council Award 5. ConsU''Uction A. Construction B. Punch LisVStall Up KN:cmIPOO210100x3-ps BEGIN ENDIDA TE DUE Complete Complete April 25.2003 April 11. 2003 April 25, 2003 April 28, 2003 July 21, 2003 July 7. 20032003 July 3, 2003 July 15, 2003 August4,2003 July 21. 2003 July 24, 2003 AugustS.2003 July 23, 2003 , I , September 16, 20113 , , August 4, 2003 i I October 6, 2003 I October 15, 2003 July I, 2004 Jl1lle 3D, 2004 July 15, 2004 Virginia Dare Tower. 10470 Foothill Boulevard. Rancho C"camongo, California 91730. 3754 . pll. 909 987 0909 fa. 909 9180 9980 1110 If 0" Poi..t 'load. SVII. '200 . Folsom. Co~do(nio 95630 . &301 . ph" 916 355 9922 fOlC 916 355 9950 ' 1250 .451n Slreer. SUlrt 150 . Emerv...jil.. 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