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Home My WebLink About1988-145 RESOLUTION NUMBER 88-145 1 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT 2 TO WARREN DUNCAN FOR DEMOLITION AND CLEARANCE OF RESIDENTIAL STRUCTURE LOCATED AT 908 NORTH MT. VERNON AVENUE, SAN BERNARDINO, 3 CALIFORNIA. 4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 5 6 SECTION 1. Warren Duncan is the lowest responsible bidder 7 for demolition and clearance of the residential property located 8 at 908 North Mt. Vernon Avenue, San Bernardino, California, for 9 the total amount of $1,990.00. A contract is awarded to said 10 bidder accordingly, but such award shall be effective only upon 11 the contract being fully executed by the parties. All other bids 12 therefore are hereby rejected, and the Mayor is hereby authorized 13 and directed to execute said contract on behalf of the City, a 14 copy of the contract is attached hereto, marked Exhibit "1" and 15 incorporated herein by reference as though fully set forth at 16 length. 17 SECTION 2. Execution and Amendments. This contract and any 18 amendments or modifications thereto shall not take effect or 19 become operative until fully signed and executed by the parties 20 and no party shall be obligated hereunder until the time of such 21 full execution. No oral agreements, amendments, modifications or 22 waivers are intended or authorized and shall not be implied from 23 any act or course of conduct of any party. 24 I HEREBY CERTIFY that the foregoing resolution was duly 25 adopted by the Mayor and Common Council of the City of San 26 Bernardino at a reqular meeting thereof, held on the 27 16th day of 28 wit: 4-29-88 , 1988, by the following vote, to Mav 1 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO WARREN DUNCAN FOR DEMOLITION AND CLEARANCE OF RESIDENTIAL STRUCTURE LOCATED AT 90R NORTH MT. VERNON, SAN BERNARDINO, CALIFORNIA 1 2 3 4 5 6 7 8 9 10 AYES: Councilpersons Estrada. Reillv. Flores. Maudslev. Minor. Pace-Ludlam. Miller NAYES: None ABSENT: None '^ /"'1" c,,#>>g /r1'2/Jc::ob/"/- / / City Clerk The foregoing resolution is hereby approved this / Y', .L day of May , 1988. 11 12 13 14 Approved as to legal form 15 and"content: -rft-~~ J. ),~ 16 ,I City Attorney 17 ~ 18 0739 19 20 21 22 23 24 25 26 27 28 4-29-88 2 / \.... _" ":-.',\- I J! / ' t/~~k;i~~~rdino c / 1/ / //",-") ,I , 11/1..'//'1'/ Mayor, 'lb. ty 1 2 3 4 5 6 7 8 9 10 A~REEMEHT CDBG DEMOLITION PROGRAM - FY 1987/1988 THIS AGREEMENT is entered into effective as of 1['cA '-'-'"'1'1 t:<-<-<-- 1988, at San Bernardino, California, between . ; the CITY OF SAN BERNARDINO, a municipal corporation, referred to as "city", and Warren Duncan, hereinafter referred to as "Subrecipient". City and Subrecipient agree as follows: 1. Recitals. 11 competitive procurement procedures for demolition services (al Subrecipient has submitted a bid in response to 12 issued by the City Community Development Department. Funds are 13 available to city through the Community Development Block Grant 14 Program from the United States of America to City. 15 (bl Subrecipient represents that the expenditures 16 authorized by this agreement are for valid and eligible 17 community development purposes, as defined in CFR 570 in 18 accordance with Federal law and regulations, and that all funds 19 granted under this agreement will be used for no purpose other 20 than those purposes specifically authorized. The specific 21 purposes and scope of services of this particular agreement are 22 the demolition of the structure located at 908 North Mt. Vernon 23 Avenue, San Bernardino, California. 24 Payments. City shall reimburse Subrecipient for allow- 2. 25 able costs incurred under the scope of this agreement and 26 applicable Federal regulations, which have not been paid for or 27 reimbursed in any other manner by any other Agency or private 28 source of funding. Reimbursement will be made upon the 4-29-88 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 4-29-88 2 1 (d) The parties intend that the funds be utilized 2 within the time period covered by this agreement, and 3 entitlement to any funds not expended or obligated shall revert 4 to the city. No reserve for the future shall be established with 5 the funds except as may be authorized to meet commitments made 6 for services provided during the period of this agreement, but 7 not yet paid for at the conclusion of this agreement. 8 5. Services Available to Residents: Monitorinq and Reoort- 9 inq Proqram Performance. The services of Subrecipient shall be 10 made available to residents and inhabitants of the City of San 11 Bernardino unless otherwise noted in Exhibit "A". No person 12 shall be denied service because of race, color, national origin, 13 creed, sex, marital status, or physical handicap. Subrecipient 14 shall comply with Affirmative Action guidelines in its 15 employment practices. 16 6. Procurement Practices: Conflict of Interest. 17 Subrecipient shall comply with procurement procedures and 18 guidelines established by Attachment "a" to Office of Management 19 and Budget Circular No. A-I02, "Procurement Standards". In 20 addition to the specific requirements of Attachment "a" to 21 Circular No. A-I02, Subrecipient shall maintain a code or 22 standards of conduct which shall govern the performance of its 23 officers, employees or agents in contracting with and expending 24 the federal grant funds made available to Subrecipient under 25 this agreement. Subrecipient's officers, employees or agents 26 shall neither solicit nor accept gratuities, favors, or anything 27 of monetary value from contractors or potential contractors. To 28 the extent permissable by State law rules, and regulations, the 4-29-88 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 standards adopted by Subrecipient shall provide for penalties, sanctions or other disciplinary actions to be applied for violations of such standards by either the subrecipient's officers, employees or agents, or by contractors or their agents. All procurement transactions without regard to dollar value shall be conducted in a manner so as to provide maximum open and free competition. The Subrecipient shall be alert to organizational conflicts of interest or non-competitive practices among contractors which may restrict or eliminate competition or otherwise restrain trade. Subrecipient agrees to adhere to conflict of interest provisions set forth in 24 CFR Section 570.611 and to the procurement rules specified in Office of Management and Budget Circular No. A 102 Attachment "a" in its expenditure of all funds received under this agreement. 7. Anti-Kick Back Provisions: Equal Emplovment Opportunity. All contracts for construction or repair using funds provided under this agreement shall include a provision for compliance with the Copeland "Anti-Kick Back" Act (lB.U.S.C. B74) as supplemented in Department of Labor Regulations (29 CFR, Part 3). This act provides that each contractor or subgrantee shall be prohibited from inducing, by any means, any person employed in the construction, completion or repair of public work, to give up any part of the compensation to which he is otherwise entitled. Subrecipient shall report all suspected or reported violations to City. All contracts in excess of $10,000.00 entered into by Subrecipient using funds provided under this agreement shall contain a provision requiring 4-29-88 4 1 compliance with Equal Employment Opportunity provisions 2 established by Executive Order #11246 as amended. 3 8. prevailinq Waqe Requirement. Any construction 4 contracts awarded by Subrecipient using funds provided under 5 this agreement in excess of $2,000.00 shall include a provision 6 for compliance with the Davis-Bacon Act (40.U.S.C. 276a to 276a 7 7) and as supplemented by Department of Labor Regulations 8 (29CFR). Under this Act, contractors shall be required to pay 9 wages to laborers and mechanics at a rate not less than the 10 minimum wages specified in a wage determination made by the 11 Secretary of Labor. In addition, contractors shall be required 12 to pay wages not less often than once a week. Subrecipient 13 shall place a copy of the current prevailing wage determination 14 issued by the Department of Labor in each solicitation and the 15 award of a contract shall be conditioned upon the acceptance of 16 the wage determination. Subrecipient shall report all suspected 17 or reported violations to city. 18 9. Temoorarv Withholdinq. The Director of the Community 19 Development of the city of San Bernardino is authorized to 20 temporarily withhold the payment of funds to Subrecipient when 21 the Director determines that any violation of this agreement has 22 occurred. Funds shall be withheld until the violation is 23 corrected to the satisfaction of the Director. subrecipient 24 shall have the right to appeal the decision of the Director to 25 the Mayor and Common Council. The sole grounds for such appeal 26 shall be that no violation of the agreement has occurred. 27 Subrecipient shall file such appeal within fifteen (15) days 28 after such first withholding. The Mayor and Common Council 4-29-88 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 shall set a date for the hearing of such appeal which is within thirty (30) days following the date of filing. 10. Records Retention. Financial records, supporting documents, statistical records, and all other records pertaining to the use of the funds provided under this agreement shall be retained by Subrecipient for a period of three (3) years, at a minimum, and in the event of litigation, claim or audit, the records shall be retained until all litigation, claims and audit findings involving the records, have been fully resolved. 11. Termination for Cause. City reserves the right to terminate this agreement and any and all grants and future payments under this agreement in whole or in part at any time before the date of completion of this agreement whenever city determines that the Subrecipient has failed to comply with the conditions of this agreement. In the event City seeks to terminate this agreement for cause, City shall promptly notify the Subrecipient in writing of the proposed termination and the reasons therefore, together with the proposed effective date. Subrecipient shall be given an opportunity to appear before the Mayor and Common Council at the time at which the Mayor and Common Council are to consider such recommended termination, and shall be given a reasonable opportunity to show cause why, if any exists, the agreement should not be terminated for cause. Upon determination by the Mayor and Common Council that the contract should be terminated for cause, notice thereof, including reasons for the determination, shall promptly be mailed to the Subrecipient, together with information as to the 4-29-88 6 1 effective date of the termination. Such notice may be given 2 orally at that hearing. The determination of the Mayor and 3 Common Council as to cause shall be final. 4 12. Termination for Convenience. City or Subrecipient may 5 terminate this agreement in whole or in part provided both 6 parties agree that the continuation of the project would not 7 produce beneficial results commensurate with further expenditure 8 of funds. In such event, the parties shall agree upon the 9 termination conditions, including the effective date and, in the 10 case of partial terminations, the portion to be terminated. The 11 Subrecipient shall not incur new obligations for the terminated 12 portion after the effective date and shall cancel as many 13 outstanding obligations as possible. City shall allow 14 Subrecipient full credit for the City's share of the non 15 cancellable obligations properly incurred by the Subrecipient 16 prior to termination. 17 13. Hold Harmless. Subrecipient agrees to indemnify and 18 save harmless the city and its employees and agents from all 19 liabilities and charges, expenses (including counsel fees), 20 suits or losses, however occurring, or damages, arising or 21 growing out of the use of or receipt of funds paid under this 22 agreement and all operations under this agreement. Payments 23 under this agreement are m3de with the understanding that the 24 City is not involved in the performance of services or other 25 activities of the Subrecipient. Subrecipient and its employees 26 and agents are independent contractors and not employees or 27 agents of City. In the event of any termination, subrecipient 28 shall forthwith provide to the Community Development Department 4-29-88 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 any and all documentation needed by the community Development Department to establish a full record of all monies received by subrecipient and to document the uses of same. 14. Amendment. This agreement may be amended or modified only by written agreement signed by both parties, and failure on the part of either party to enforce any provision of this agreement shall not be construed as a waiver of the right to compel enforcement of any provision or provisions. 15. Assiqnment. This agreement shall not be assigned by Subrecipient without the prior written consent of City. 16. Notices. All notices herein required shall be in writing and delivered in person or sent certified mail, postage prepaid, addressed as follows: As to City: As to Subrecipient: Director Community Development Dept. City of San Bernardino City Hall, Fifth Floor 300 North "D" Street San Bernardino, Calif. 92418 Warren Duncan 1700 Pennsylvania Colton, CA 92324 17. Entire Aqreement. This agreement and any document or 19 instrument attached hereto or referred to herein integrates all 20 21 terms and conditions mentioned herein or incidental hereto, and supersedes all negotiations and prior writing in respect to the 22 subject matter hereof. In the event of conflict between the 23 terms, conditions or provisions of this agreement, and any such 24 document or instrument, the terms and conditions of this 25 agreement shall prevail. 26 27 IN WITNESS WHEREOF, the parties hereto have executed this 28 4-29-88 8 AGREEMENT BETWEEN CITY OF SAN BERNARDINO AND WARREN DUNCAN AWARDING BID FOR DEMOLITION OF RESIDENTIAL STRUCTURE LOCATED AT 908 NORTH MT. VERNON, SAN BERNARDINO CALIFORNIA agreement on the day and year first hereinabove written. 1 2 3 4 5 6 7 8 ATTEST: ~~$~~ ~ Cl. ty lerk 9 10 Approved as to form and legal content: 11 '\ ~~ 12 Attorney 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 4-29-88 9 CITY ?F SAN BERNARDINO .ie- )J '/ './' - /' BY~i/'?.(d <1') ,lA..-~U~ Mayor, ~r the City of San Bernardino By: BY: secretary ~ II ON ".- ~'7.!~ .... CJ:I = Ii ~'" .i." ~ I ~~ o ~ <( W 0 &f- ~Z ...(f) .., "w 0.- ';...J ZCD 0<( - >Vl o Cw cr .. f- e:( 0<( Z :: t; cr 0 w Ji.~ CD '/1"2 ..... z ~ ~ -- <1: ii '" en ~; ~ c~ .- 0 .' 0 ~ > '"" > Q.'ii ..... ...;; o ~ U -.. &Q. ~ S ~ e" " ., o .~ z~ .u . . 0; ., .:: c ! 0 .. . ~ I-< E a z o'~ ~ . ~ ~ E g .. ~O" ~ ";t1 CI.1 c.!!. ~ "j! ~ o ~ Z = 0 ;! o~ -Q. 211-'" ~ l:l 0 ~oo ~ 00 l>l - ~ > l>l Cl "" z .... 0 ~ iii N Z a- ~ '" x I.) ... o ~ ... .... u '0 ~ :; ~ E .. '" ~ '" Vl ~ .... c '" e ... .~ - .. u z ",. 0 o ~ o ~ .... ~ ... J( ~ ~ '" ::: u . > ... : Vl ... 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