HomeMy WebLinkAboutR30-Economic Development Agency
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SAN BERNARDINO CITY HOUSING AUTHORITY
FROM:
Maggie Pacheco
Deputy Director
SUBJECT:
SAN BERNARDINO CITY HOUSING
AUTHORITY
DATE:
June 30. 2003
ORiGINAL
SvnoDsis of Previous Commission/Council/Committee/Authoritv Action(s):
On June 5, 2003, Redevelopment Committee Members Anderson, Suarez and Estrada unanimously voted to recommend
to the San Bernardino City Housing Authority ("Authority") adoption of a Resolution adopting by-laws for the
Authority. Subsequently, on June 19,2003, Staff returned to the Committee to present substantial revisions to the San
Bernardino City Housing Authority Bylaws that were required in order to be somewhat consistent with Community
Development Commission Bylaws, City Charter, and other changes suggested by Staff, Agency Special Counsel, and
General Counsel. As such, the Redevelopment Committee unanimously approved the revised Authority Bylaws on June
19, 2003.
On May 5, 2003, the Mayor and Common Council adopted a resolution declaring a need to create a City Housing
Authority in the Community ("San Bernardino City Housing Authority") and declaring the Mayor and Common Council
to be Corrunissioncrs of the Authority.
On December 5, 2002, Redevelopment Committee Members Anderson, Suarez and Estrada reviewed Staffs
recommendation to create the San Bernardino City Housing Authority for the purpose of facilitating redevelopment of
residential neighborhoods and unanimously voted to recommend that the Mayor and Common Council consider this
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Recommended Motion(s):
(SAN BERNARDINO CITY HOUSING AUTHORITY)
MOTION A: A RESOLUTION OF THE SAN BERNARDINO CITY HOUSING AUTHORlTY ("AUTHORlTY")
ADOPTING BYLAWS AND CERTAIN PROCEDURAL POLICIES, INCLUDING APPOINTMENT
OF CERTAIN OFFICERS AND OTHER POSITIONS OF THE AUTHORlTY; AND
AUTHORIZING CERTAIN OFFICERS AND OTHER POSITIONS OF THE AUTHORlTY TO
CONTRACT FOR GOODS AND SERVICES, AND TO CONSENT AND ACCEPT DEEDS AND
GRANTS.
MOTION B: THAT THE SAN BERNARDINO CITY HOUSING AUTHORlTY ("AUTHORlTY") CONSENT TO
THE PROVISION OF CERTAIN ADMINISTRATIVE AND MANAGEMENT SERVICES BY THE
REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO ("AGENCY") TO
PROVIDE DAY TO DAY STAFF RESOURCES NECESSARY TO OPERATE AND ADMINISTER
FUNCTIONS AND OPERATIONS OF THE AUTHORlTY, AND ACCEPT A S5,000 GRANT
FROM THE AGENCY FOR SAID OPERATIONS.
-------------------------------------------------.------->----------------------- ----------------.-----.----._----------------------------------------------------------------------------------
Contact Person(s):
Maggie Pacheco
Phone:
(909) 663-1044
All
Project Area(s)
N/A
Ward(s):
Supporting Data Attached: [;71 Staff Report [;71 Resolution(s) 0 Agreement(s)/Contract(s) 0 Map(s) [;71 Other
Redevelopment Agency
FUNDING REQUIREMENTS Amount: $ 5,000 Source: Low/Moderate Income Housing Fund
Budget Authority:
Itzf?~",",
SIGNATURE:
Commission/Council Notes:
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Meeting Date: 07/07/2003
Agenda Item Number: R.3a
-'
SAN BERNARDINO CITY HOUSING AUTHORITY
STAFF REPORT
San Bernardino Citv Housin!!: Authoritv
BACKGROUND:
On May 5, 2003, the Mayor and Common Council adopted a resolution declaring a need to create a
City Housing Authority in the Community ("San Bernardino City Housing Authority") and declaring
the Mayor and Common Council to be commissioners of the San Bernardino City Housing Authority
("Authority").
CURRENT ISSUE:
Similar to the Community Development Commission (CD C), the Authority needs to adopt Bylaws in
order to operate. On May 22, 2003 the Redevelopment Committee reviewed initial draft Bylaws and
recommended approval to the Authority of the draft Bylaws presented at the meeting. After May 22,
2003, Senior Assistant City Attorney Carlyle, Agency Special Counsel Gondek and Staff met to re-
examine the draft Bylaws and operation procedures to insure consistency with current Housing
Authority Law, CDC Bylaws, City Charter, and other necessary changes that were found to be out-
dated in the CDC Bylaws. Consequently, due to the substantial modifications to the Bylaws they
were re-presented to the Redevelopment Committee on June 19,2003 for discussion, reconsideration
and approval.
The attached Bylaws and policies (Exhibit "A" and Exhibit "B") state that the Mayor and Common
Council members will be the Chairperson and the Commissioners of the Authority. The Mayor shall
serve as the Chair, Mayor Pro Tempore shall serve as the Vice-Chairperson. It is recommended that
the Redevelopment Agency Executive Director serve as Executive Director of the Authority,
Authority Secretary, and also the Treasurer. Moreover, the Assistant Secretary and Assistant
Executive Director of the Authority will be the Deputy Director of the Redevelopment Agency. The
Authority Executive Director will have the authority to enter into contracts or purchase goods on
behalf of the Authority for prices under $25,000 similar to the City Administrator and Agency
Executive Director. The meetings of the Authority shall be held following CDC meetings, when it is
deemed necessary. The Bylaws also address term limits and compensation for the Commissioners of
the Authority which has been established by Resolution at the maximum provided by Housing
Authority Law, $50 for attending each Authority meeting for a maximum of four meetings per
calendar month. The Term of the Officers of the Authority remains the same as for the Mayor and
Common Council, (four years) provided the officers continue to hold such offices. The General
Legal Counsel of the Authority shall be the City Attorney of the City (Article N, Section 2 of
Bylaws).
Moreover, in order to be consistent with CDC Bylaws, the Redevelopment Committee also reviewed
the CDC Bylaws, Section 10, adopted February 4, 1985, which establishes the Redevelopment
Committee as a standing committee for the primary "responsibility to coordinate between Agency
Staff and Commission on matters relating to personnel, budget, policies and procedures and on any
------------------------------------------------------------------------------------------------------------------~------------------------------------------------------------------------------------------
P:\AgcndasIJfollsillg Al.lthorily\03-07-07 Housing Authority Bylaws IlA Ilcm.doc
HOUSING AUTHORITY AGENDA
Meeting Date: 07/07/2003
Agenda Item Number: ~Il.
. .
San Bernardino City Housing Authority Staff Report
San Bernardino City Housing Authority
Page 2
other matters which the Commission may refer to such Committee" and made an approval
recommendation that the Redevelopment Committee act as the Authority Committee. The Authority
Committee (Article VI, Section 9 of Bylaws) will meet from time to time to consider and prepare
recommendations to the board of Commissioners and any such other specific items of business
referred to the Authority Committee by the Board of Commissioners.
The procedure for conducting the Authority meetings will be conducted in the same manner as the
Common Council meetings.
It is further recommended that the Authority utilize the Staff Resources of the Redevelopment
Agency for administrative and management services as authorized under California Housing
Authority Law and as noted in the May 5, 2003 Staff Report to the Mayor and Common Council.
Because the Authority will need to meet to consider approval of the Bylaws and procedures, or to
conduct any future business, it is also recommended that the Authority also accept an initial budget
amount of $5,000 for start up operational costs of the Authority, such as compensation to
Commissioners and for any other ancillary costs, from the Agency.
ENVIRONMENTAL IMP ACT:
None.
FISCAL IMPACT:
A companion Community Development Commission (CDC) Staff report has been prepared and
presented on today's CDC Agenda allocating an initial sum of $5,000 to the Authority for start up
costs from the Redevelopment Agency's Low/Moderate Income Housing Fund.
RECOMMEND A nON:
That the San Bernardino City Housing Authority adopt the attached Resolution and Motion B.
Jj) .'..
! / !i.\.J:cu/ '-
Maggie P~checo, Deputy Director
P:\Agendas\Housillg Authorily\03-07-07 Housing Authority Bylaws IlA Itcm.doc
HOUSING AUTHORITY AGENDA
Meeting Date: 07/07/2003
Agenda Item Number: ___ _
R3D
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24
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RESOLUTIONt 0 ~ '1
2
3
A RESOLUTION OF THE SAN BER"IARDINO CITY HOUSING
AUTHORITY ("AUTHORITY") ADOPTING BYLAWS AND CERTAIN
PROCEDURAL POLICIES, INCLUDING APPOINTMENT OF CERTAIN
OFFICERS AND OTHER POSITIONS OF THE AUTHORITY; AND
AUTHORIZING CERTAIN OFFICERS AND OTHER POSITIONS OF
THE AUTHORITY TO CONTR-\CT FOR GOODS AND SERVICES, AND
TO CONSENT AND ACCEPT DEEDS AND GRANTS.
4
5
6
7
8
WHEREAS, per Section 34240, the Housing Authorities Law, which requires that the
San Bernardino City Housing Authority ("Authority") provide for the time and place of holding
9
its regular meetings; and
10
WHEREAS, it is desired that the Authority make and adopt bylaws to carry into effect
II
its powers and purposes; and
WHEREAS, it is desired that the Authority make and adopt certain procedural policies
for the efficient conduct of its business; and
14
WHEREAS, the Authority has reviewed and considered the "Bylaws of the San
15
Bernardino City Housing Authority" attached hereto as Exhibit "A," and the "Procedural Policy
16
Regarding Use of Consent Calendar" attached hereto as Exhibit "B;" and
17
WHEREAS, Article III, Section 1 of the Bylaws of the Authority provides for the
18
Authority to set a per diem payment to its Commissioners for attendance at its meetings; and
19
WHEREAS, Article IV, Section I of the Bylaws of the Authority provides for the
20
Authority to appoint an Executive Director to serve as its chief executive; and
21
WHEREAS, the City Attorney of the City of San Bernardino (the "City") will serve as
22
General Legal Counsel for the Authority; and
23
/11
/11
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WHEREAS, pursuant to Government Code Section 27281, deeds or grants conveying
2
any interest in or easement upon real estate to the Authority for public purposes shall not be
accepted for recordation without the consent of the Authority evidenced by its Certificate of
3
4
Acceptance attached to or printed on the deed or grant.
5
NOW, THEREFORE, IT IS HEREBY RESOLVED, DETERMINED AND ORDERED
BY THE SAN BERNARDIJ\'O CITY HOUSING AUTHORITY, AS FOLLOWS:
6
7
Section I.
The Bylaws of the Authority, a copy of which is attached hereto as
8
Exhibit "A," are hereby adopted.
9
Section 2.
The Procedural Policy Regarding Use of Consent Calendar, a copy of
10
which is attached hereto as Exhibit "B," is hereby adopted.
Section 3.
The Authority hereby establishes its meeting dates pursuant to Article VI
11
- Meetings, of the Authority Bylaws.
Section 4.
The Executive Director of the Economic Development Agency, also
referred to as the Redevelopment Agency of the City of San Bernardino, is hereby appointed as
14
the Executive Director of the Authority. The Executive Director shall serve in that position at
15
the pleasure of the Authority and only so long as helshe holds the position of Executive
16
Director.
17
Section 5.
The Chairperson, Vice-Chairperson, Secretary and Executive Director of
18
the Authority are each hereby separately authorized to accept and consent to deeds and grants
19
conveying any interest in or easement upon real estate to the Authority for public purposes.
20
Section 6.
The Commissioners of the Authority shall receive per diem payments, for
21
attendance at not more than four (4) meetings per calendar month, of fifty dollars ($50.00) per
22
meeting.
23
III
III
III
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25
2
A RESOLUTIO:" OF THE SA~ BER:"IARDIl'iO CITY HOUSING
AUTHORITY (HAUTHORITY") ADOPTING BYLAWS Ai\'D CERTAIN
PROCEDVRAL POLICIES, I:\'CLUDING APPOI:\'TMENT OF CERTAIN
OFFICERS AND OTHER POSITIOi\'S OF THE AUTHORITY; AND
AUTHORIZING CERTAIN OFFICERS AND OTHER POSITIONS OF
THE AUTHORITY TO CONTRACT FOR GOODS AND SERVICES, AND
TO CONSENT AND ACCEPT DEEDS AND GRANTS.
3
4
5
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the San
6
Bernardll10 City Housing Authority of the City of San Bernardino at a
meeting
7
hereof, held on the
day of
, 2003. by the following vote to wit:
8
Commissioners:
Aves
Navs
Abstain
Absent
9
ESTRADA
LONGVILLE
MCGIl\'NIS
DERRY
SUAREZ
ANDERSON
MC CAMMACK
10
II
14
15
16
17
Secretary, San Bernardino City Housing
Authority
] 8
The foregoing resolution is hereby approved this
day of
,2003.
19
20
Judith Valles, Chairperson
San Bernardino City Housing Authority
21
22
Approved as to Form and Legal Content:
By: ~t~ -c~~~ ~~ ~ CS' ~~ ~
General Legal Counsel ~ ~ IrllA v-h ~
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(.../'") ~ ~ " ..,,-.. r-t!1I:
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03-07-07 HA Bylaws.doc
EXHIBIT "A"
BYLAWS OF THE
SAN BERNARDINO CITY HOUSING AUTHORITY
"AOl_l
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THE SAN BERNARDIJ\O CITY HOUSIJ\G AUTHORITY, a public body corporate
and politic (the "Authority") hereby declares that these Bylaws shall guide the operation and
administration of the functions of the Authority:
ARTICLE I -THE AUTHORITY
Section I. Name of Authoritv. The name of the Authority shall be the "San
Bernardino City Housing Authority."
Section 2. Seal of Authoritv. The seal of the Authority shall be in the form of a
circle two (2) inches in diameter and within the circle, the seal shall bear the name of the
Authority and the year of its organization.
Section 3. Office of Authoritv. The business office of the Authority shall be at the
Economic Development Agency of the City of San Bernardino, 20 I North "E" Street, Suite 301,
San Bernardino, California 92401.
Section 4.
called the "Board
Commissioners.
Board of Commissioners. The governing board of the Authority shall be
of Commissioners" and shall consist of the Chairperson and seven (7)
Section 5. Commissioners of Authoritv. The Mayor and Common Council of the
City of San Bernardino have, by Resolution No. 2003-105, declared the Mayor and Common
Council members to be the Chairperson and the Commissioners, respectively, of the Authority.
The Commissioners of the Board of Commissioners of the Authority shall be the members of the
Common Council, as that body is presently constituted, and each Commissioner of the Authority
shall serve as a Commissioner only so long as such Commissioner also retains office as a
member of the Common Council of the City of San Bernardino.
ARTICLE II - OFFICERS
Section I. Officers. The officers of the Authority shall be a Chairperson, a Vice-
Chairperson, a Secretary and a Treasurer.
Section 2. Chalmerson. The Mayor of the City of San Bernardino shall be the
Chairperson of the Board of Commissioners of the Authority. The Chairperson of the Authority
shall preside at all meetings of the Board of Commissioners of the Authority but shall not be
entitled to vote on any matter. At each meeting the Chairperson shall submit such
recommendations and information as he or she may consider proper concerning the business
affairs and policies of the Authority. No order, resolution or ordinance of the Board of
Commissioners shall have effect without approval of the Chairperson except where at five (5)
Commissioners concur in its adoption. In case of orders, the approval of the Chairperson shall
be presumed unless at the same meeting at which the order is passed, the Chairperson causes
his/her disapproval, with the Chairperson's reasons therefor, to be spread upon the minutes of the
Authority. All resolutions and ordinances of the Board of Commissioners after passage must be
submitted to the Chairperson who shall, within five (5) days after the Chairperson has received
the same, endorse the approval or disapproval of the Chairperson thereon, giving the reasons for
disapproval. Each ordinance or resolution of the Board of Commissioners to be valid must be
03.1)7.07 HA Bylaws doc
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passed by a vote of not less than four (4) Commissioners and approved by the Chairperson,
provided that if the Chairperson fails to approve the same it may be passed by a vote of not less
than five (5) Commissioners, and shall take effect as if approved by the Chairperson.
Section 3. Vice-Chairperson. The Mayor Pro Tempore of the City of San Bernardino
shall be the Vice-Chairperson of the Board of Commissioners of the Authority. The Vice-
Chairperson shall be deemed a Commissioner but shall also perform the duties of the
Chairperson of the Board of Commissioners of the Authority in the absence or incapacity of the
Chairperson; and in the case of the resignation or death of the Chairperson, the Vice-Chairperson
shall perform such duties as are imposed on the Chairperson until such time as a successor to the
office of Mayor may accept the office of Mayor of the City of San Bernardino. The authority of
the Vice-Chairperson to participate and cast votes on the actions of the Board of Commissioners
shall be the same as the authority of the Mayor Pro Tern of the City of San Bernardino to
participate and cast votes on the actions of the Common Council of the City of San Bernardino.
.
Section 4. Secretary. The Secretary of the Authority shall be the Executive Director
of the Redevelopment Agency of the City of San Bernardino (the "Agency"). The Secretary
shall keep the records of the Authority, and subject to the provisions of Article VI, Section 9,
below, the Secretary shall maintain a record of all votes of the Authority and records of all
proceedings in a journal of proceedings and shall perform all other duties incident to the duties of
document and records custodian of the Authority. The Secretary shall keep in safe custody the
seal of the Authority and shall have the power to affix such seal to all contracts and instruments
authorized to be executed by the Board of Commissioners.
Section 5. Treasurer. The Treasurer of the Authority shall be the Executive Director
of the Agency. The Treasurer shall have the care and custody of all funds of the Authority and
shall deposit the same in the name of the Authority in such banks or investments as the Board of
Commissioners may direct in accordance with the financial investment and public funds deposit
policies of the City of San Bernardino and applicable provisions of State law. The Treasurer
shall sign all orders and checks for the payment of the money of the Authority as authorized by
the Board of Commissioners. Except as may otherwise be authorized by resolution of the Board
of Commissioners, all orders and checks of the Authority shall be countersigned by either the
Chairperson of the Board of Commissioners or in the absence of the Chairperson ofthe Board of
Commissioners, by the Vice-Chairperson. The Treasurer shall keep regular books of accounts
showing receipts and expenditures of the Authority and shall deliver to the Board of
Commissioners an accounting of all financial transactions, funds, accounts, assets and liabilities
of the Authority. The Treasurer shall give such surety bond for the faithful performance of
duties of Treasurers as the Board of Commissioners may determine. The Treasurer may
designate such employees of the Agency as the Treasurer deems appropriate to assist the
Treasurer in the performance of the duties assigned to the Treasurer by these Bylaws, by the
Board of Commissioners and by applicable law.
.
Section 6. Terms of Office of Certain Officers of the Authoritv. The Chairperson
and Vice-Chairperson of the Authority shall hold such offices only during the period of time
when such persons hold the office of the Mayor and Mayor Pro Tempore, respectively, and upon
any such officer of the Authority ceasing to hold his or her applicable elected office with the City
of San Bernardino (either by virtue of resignation, rotation of assignment in office in the case of
Mayor Pro Tempore, vacancy or upon the acceptance of elected office of the successor or such
03-07-07 HABylaws,doc
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officer), their successors in such City offices shall automatically succeed to the corresponding
office of the Authority.
(b) The person who holds the offices of Secretary and Treasurer of the Authority
shall hold such offices only during such period of time that such person holds the title of
Executive Director of the Agency, and upon such person ceasing to be the Executive Director of
the Agency, the duly appointed successor to the Executive Director of the Agency shall
automatically succeed to the office of Secretary and Treasurer of the Authority.
ARTICLE III - COMPENSATION OF CHAIRPERSON AND COMMISSIONERS
Section 1. Per Diem Payments. The Chairperson and each Commissioner shall not
be regularly employed by the Authority during his or her tenure office, but may receive per diem
payment for attendance at Authority meetings in an amount set by the Board of Commissioners
consistent with the Housing Authority Law.
ARTICLE IV - OTHER POSITIONS
Section I. Executive Director. The Executive Director of the Agency shall serve as
the Executive Director of the Authority. The Executive Director shall be charged with the
administration and management of the Authority, subject to direction from the Board of
Commissioners of the Authority. The Executive Director shall have the authority to contract on
the Authority's behalf without prior Authority approval for goods and services to be furnished to
the Authority when the contract price for such goods and services to be furnished to the
Authority when the contract price for such goods and services does not exceed Twenty-Five
Thousand Dollars ($25,000). The Executive Director may designate such employees of the
Agency as the Executive Director deems appropriate to assist the Executive Director in the
performance of the duties assigned to the Executive Director by these Bylaws, by the Board of
Commissioners and by applicable law. The person who serves as the Executive Director of the
Authority shall hold such position only during the period of time that such person also holds the
title of Executive Director of the Agency and upon such person's ceasing to be Executive
Director of the Agency the duly appointed successor to the Executive Director of the Agency
shall automatically succeed to the position of Executive Director of the Authority.
Section 2. General Legal Counsel. The General Legal Counsel of the Authority shall
be the City Attorney of the City. The General Legal Counsel shall provide legal representation
to the Authority and shall prepare and review all ordinances, resolutions and contracts and shall
represent the Authority in all administrative and legal proceedings. The General Legal Counsel
may designate such other lawyers employed in the Office of City Attorney as the General Legal
Counsel deems appropriate to assist the General Legal Counsel in the performance of the duties
assigned to the General Legal Counsel by these Bylaws, by the Board of Commissioners and by
applicable law. The General Legal Counsel of the Authority shall hold such position and
represent the Authority only during the period of time when such person also holds the office of
City Attorney of the City of San Bernardino, and upon such person ceasing to hold the office of
City Attorney of the City of San Bernardino (either by virtue of resignation, vacancy or upon the
\ acceptance of elected office of the successor to the City Attorney) the successor in such office of
City Attorney of the City of San Bernardino shall automatically succeed to the service of General
Legal Counsel of the Authority.
OJ-07.07 HA Byla"",doc
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Section 3. Assistant Secretary and Assi,tant Executive Director of the Authority.
The Deputy Director of the Agency shall serve as the Assistant Secretary of the Authority and
the Assistant Executive Director of the Authority, as applicable, and shall perform the duties of
the Secretary of the Authority and/or the Executiye Director of the Authority in the absence,
vacancy or incapacity of the Secretary or the Executive Director, as applicable. The person who
performs the duties of Assistant Secretary and Assistant Executive Director of the Authority
shall hold such position with the Authority only during the period of time that such person holds
the position of Deputy Director of the Agency, and upon such person ceasing to be the Deputy
Director of the Agency, such person's successor shall automatically succeed to the position of
Assistant Secretary and Assistant Executive Director of the Authority.
Section 4. Other Employees. From time to time the Board of Commissioners may
employ or designate such other employees, agents and personnel as it deems necessary or
desirable to fulfill its objectiyes and programs.
Section 5. Compensation of Employees and Agents. The Board of Commissioners
may fix and detennine the compensation of all Authority employees, agents and consultants
whose compensation is not already provided for by the City or by the Agency, as applicable.
ARTICLE V - EXECUTION OF DOCUMENTS
Section 1. Signature Authority. Except as may be otherwise authorized by resolution
of the Board of Commissioners, the Chairperson, or in the absence of the Chairperson, the Vice-
Chairperson, and the Executive Director, shall jointly execute all deeds, contracts, agreements
and other instruments previously approved by the Board of Commissioners.
ARTICLE VI - MEETINGS
Section 1. Compliance With Open Meeting Laws. The meetings of the Board of
Commissioners shall be conducted in accordance with the provisions of the California Open
Meeting Laws (Goyernment Code Section 54950, et gg.)
Section 2. Annual Meeting. The annual meeting of the Board of Commissioners of
the Authority shall be held at the time and place of the first regular meeting of the Authority in
July of each year. In the event such date shall fall on a legal holiday, the annual meeting shall be
held on the next succeeding business day of the Authority.
Section 3. Regular Meetings. Regular meetings of the Board of Commissioners shall
be held at the place of the regular meetings of the Community Development Commission and
shall follow such Commission meetings. In the event the day of a regular meeting falls on a
legal holiday, said meeting shall be held on the next regular business day of the Authority.
Section 4. Special Meetings. Special meetings of the Board of Commissioners may
be called by the Chairperson or by any four (4) Commissioners of the Authority by written notice
to all Commissioners delivered at least twenty-four (24) hours before the called meeting in
accordance with the applicable provisions of the California Open Meeting Laws.
0).07-07 HA Bylaws,doc
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Section 5. Quorum. Four (4) voting members of the Board of Commissioners of the
Authority shall constitute a quorum for the purposes of conducting the business of the Authority,
but a smaller number of its members may adjourn a meeting from time to time until a quorum is
obtained. In the absence of any members at the time of commencement of a meeting of the
Board of Commissioners, the Secretary may adjourn a meeting to another time or date.
Section 6. Order of Business. At the regular meeting of the Board of Commissioners
of the Authority, the following shall be the order of business:
J. Roll call.
2. Approval of the minutes of the previous meeting.
3. Unfinished business.
4. New business.
5. Adjournment.
Section 7. Manner of Voting. The voting on fornlal resolutions, matters relating to
any federal, state, county, or city agency or authority, and on such other matters as may be
requested by a majority of the Board of Commissioners of the Authority, shall be by roll call,
and the ayes and noes and members present and not voting shall be entered upon the minutes of
such meeting.
Section 8. Procedural Rules. All rules of order not herein provided for shall be
deternlined in accordance with the procedural rules followed at the meetings of the Common
Council of the City of San Bernardino.
Section 9. Authoritv Committee Established. The Board of Commissioners shall
establish a standing committee of its members to be called the "Authority Committee". The
Authority Committee shall meet from time-to-time in accordance with the California Open
Meeting Laws to consider and prepare recommendations to the Board of Commissioners relating
to the business and policy matters of the Authority and to such other specific items of business as
referred to the Authority Committee by the Board of Commissioners.
ARTICLE VII - AMENDEMENT
Section I. Amendment of Bvlaws. The Bylaws of the Authority shall be amended
only with the approval of at least four (4) Commissioners at a regular or special meeting of the
Board of Commissioners.
03.07.07 HA Byl4wsdoc
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EXHIBIT "B"
SAN BERNARDINO CITY HOUSING AUTHORITY
Procedure Policv Regarding Use of Consent Calendar
As a procedural matter, the Board of Commissioners of the Authority, in the conduct of
its business, shall use a consent calendar in the same manner, or in substantially the same
manner, as such a consent calendar is used by the Common Council of the City of San
Bernardino as of the date of adoption of this policy.
All Authority resolutions placed on the agenda for a particular meeting for approval on
the consent calendar shall not require any further reading of either the resolution or the title
thereof and the further reading of any such resolution either by title or in its entirety shall be
deemed waived if such resolution is placed on a consent calendar and no Authority
Commissioner objects at or prior to the time of adoption thereof. Nothing contained herein shall
preclude any Commissioner from removing an Authority resolution from the consent calendar
for further discussion or consideration, and when such Authority resolution is so removed from
the consent calendar by any Commissioner, such resolution shall be subject to all procedural
rules of the Authority for the introduction, reading, consideration and approval of resolutions in
. general.
All resolutions placed on the consent calendar shall be assigned a separate resolution
number by the Secretary and shall be filed with all other resolutions of the Authority in
consecutive order. The approval of the consent calendar by the Board of Commissioners of the
Authority at a regular or special meeting of the Authority, or at any adjourned meeting thereof,
shall require that a motion to approve the consent calendar be duly made and seconded, and
approved by at least four (4) Commissioners present and voting on the consideration of the
consent calendar.
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0).07.07 HABylaws_uoc
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): '1- -1- 03 Item #
Vote: Ayes \- S.f ,1 Nays h
Change to motion to amend original documents: -
Q .30 Resolution # 'S.!ZI-I A } 2ev:'- \
,
Abstain h Absent (,
Reso_ # On Attachments:
t/
Contract term: -
Null/Void After: -
Note on Resolution of Attachment stored separately: -=--
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
By: -
Date Sent to Mayor: '\-'1- 02,
Date of Mayor's Signature: "'\ c.:l-O 7)
Date of Clerk/CDC Signature: '1- \ (1 . u ')
Reso. Log Updated: V
Seal Impressed: /
Dat'2.tvlerno/Lett:' Sent f~r Sig~~ll1re~_ ___
60 Day Reminder Letter Sent on 30th day: ----
90 Day Reminder Letter Sent on 45th day:
See Attached:
Date Returned: -
Se~ AH-::Jched:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes V No BY-!
Yes No --;,.L.. By~
i
Yes No --L- :1=
Yes No /"
Yes No /
Copies Distributed to:
City Attorney
Parks & Rec.
Code Compliance Dev. Services EDA;/' Finance
Police Public Services Water Others:
MIS
Notes:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: _
Date:
Revised 01/12/01