HomeMy WebLinkAbout18-Public Services
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date June 17, 2003
ORIGINAL
Subject: A resolution authorizing an
Annual Purchase Order, with three
single year renewal options, to Fairview
Ford for services and materials to
support the City's light vehicle fleet.
From: Lynn Merrill, Director
Dept: Public Services
Meeting Date: July 7, 2003
Reso 99-215
Reso 2000-88
8/16/99
4/17/00
Annual Purchase Order - $64,260
Increase PO by $21,000 - 2 single year options
Recommended Motion:
Adopt resolution
tf:~
Signature
Contact person Don Johnson, Fleet Manager
Phone:
5220
Supporting data attached:
Ward:
All
FUNDING REQUIREMENTS:
Amount:
$90,000
Source:
$80,000
635-341-5111
Materials & Supplies
$10,000
635-341-5173
Outside Vehicle .Maintenance
Finance:
Council Notes:
\2-C&:l ~ LexY:> - \ 'is (.
Agenda Item No. I ~
7- 7-63
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rcOfJ\1
RESOLUTION NO. U
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN ANNUAL PURCHASE ORDER, WITH
THREE SINGLE YEAR RENEWAL OPTIONS, TO FAIRVIEW FORD FOR
SERVICES AND MATERIALS TO SUPPORT THE CITY'S LIGHT VEHICLE FLEET.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Fairview Ford is the preferred supplier of Ford factory
authorized materials and service. Pursuant to this determination, the Purchasing
Manager is hereby authorized to issue an Annual Purchase Order to Fairview Ford for
service and materials in an amount not to exceed $90,000.
SECTION 2. The Purchase Order shall reference this Resolution No. 2003-
and shall read, "Service and materials for City's light fleet" P.O. No. not
to exceed $90,000 and shall incorporate the terms and conditions of the Contract,
which is on file in the City Clerk's Office.
SECTION 4. The authorization to execute the above referenced Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
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June 19, 2003
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ".1- 03 Item #
Vote: Ayes \-S'f f') Nays 8
Change to motion to amend original documents: ~
i~ Resolution# 2(f:J3- \ \5<0
Abstain b Absent (,
Reso. # On Attachments: ==-- Contract term: -
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Null/VoidAfter: Ice. OAf") '1'5-0,-<,
By:
~
Date Sent to Mayor: 'I. '" . c.':,
Date of Mayor's Signature: ~ c, - () 3
Date of ClerklCDC Signature: 'j- \ G' C<=:,
Reso. Log Updated: ./
Seal Impressed: /
See Attached:
See Attached:
See Attached:
-------
Date Returned: -
9au:M.!''.''<:iL:tter Sent for Signature:
60 Day Reminde;'l:etter-Sent__JlI1lt!iay:
90 Day Reminder Letter Sent on 45th d:;-______
Request for Council Action & Staff Report Attached: Yes / No BY~
-
Updated Prior Resolutions (Other Than Below): Yes No ~ By
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Yes No ~ BL
Updated CDC Personnel Folders (5557): Yes No ----L By_
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No ,I By_
Copies Distributed to:
City Attorney /
Parks & Rec.
Code Compliance Dev. Services
Police Public Services /' Water
EDA
Finance ,/
MIS
Others:
Notes:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: _
Date:
Revised 01112/0 I