HomeMy WebLinkAbout12-Fire Department
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept:
Fire
ORlG\NAL
Subject: Resolution authorizing the Purchasing Manager to issue
annual purchase orders to Greenwoods Uniforms in the
amount of $30,000 for replacement of Class "B"
Uniforms and to Allstar Fire Equipment Inc. in the
amount of $64,000 for replacement of fire safety
clothing.
From:
Larry R. Pitzer, Fire Chief
Date:
May 30, 2003
MC/C Meeting Date:
July 7, 2003
Synopsis of Previous Council Action:
04/15/02
Resolution No. 2002-110 authorizing the Purchasing Manager to increase Allstar Fire Equipment
Inc. annual purchase order.
08/20/01
Resolution No. 2001-261 authorizing the Purchasing Manager to issue an annual purchase order
to Allstar Fire Equipment Inc.
RECOMMENDATION:
Adopt resolution.
Contact Person: Larrv Pitzer, Fire Chief
Phone: (909) 384-5286
Supporting data attached: Staff Report, Resolution, & Bid SheetsWard: Citywide
FUNDING REQUIREMENTS:
Amount:
Greenwoods Uniforms $30,000
Amount:
Allstar Fire Equipment Inc. $64,000
Source:
(Accl. No) 001-202-5111
(Accl. Description) Materials & Supplies
Finance:
Council Notes:
'\2 ",-<;0 '1l Z t:Ci-s - I ~ (..,
Agenda Item No. I ::(
7-7-03
STAFF REPORT
SUBJECT
Resolution authorizing the Purchasing Manager to issue annual purchase orders to Greenwood's
Uniforms in the amount of $30,000 for replacement of Class "B" Uniforms and to Allstar Fire
Equipment Inc. in the amount of $64,000 for replacement of fire safety clothing.
BACKGROUND
Fire is requesting authorization to purchase ongoing replacement of Class "B" Uniforms and fire
safety clothing. Through normal and continual use, uniforms and fire safety equipment become
worn or damaged, and need to be replaced. Fire had two (2) Request for Quotes (RFQ) #F 04-
002 and #F 04-008 processed to solicit formal bids.
RFQ #F 04-002 notices inviting bids for Fire Department uniforms were sent to fourteen (14)
vendors on April 3, 2003. Notices were distributed to the San Bernardino Area Chamber of
Commerce, the City's Web Site, and advertised in The Sun Newspaper. Bids from two (2)
vendors were received and reviewed.
All vendors were requested to bid on each of the items listed on RFQ #F 04-002 (attachment A).
The following information is the result of the formal bid process:
Vendor Name
Greenwoods Uniforms
Long Beach Inland Uniforms
Location
San Bernardino, CA
Riverside, CA
Bid Proposal (based on unit)
$546.50
$597.35
RFQ #F 04-008 notices inviting bids for protective clothing for structural firefighting were sent
to seven (7) vendors on April 28, 2003. Notices were distributed to the San Bernardino Area
Chamber of Commerce, the City's Web Site, and advertised in The Sun Newspaper. Responses
from three (3) vendors were received and reviewed.
All vendors were requested to bid on each of the items listed on RFQ #F 04-008 (attachment B).
The following information is the result of the formal bid process:
Vendor Name
Allstar Fire Equipment
Special T Fire Equipment
L.N. Curtis & Sons
Location
Arcadia, CA
San Bernardino, CA
Oakland, CA
Bid Proposal (based on unit)
$978.04
$1,103.00 (-1%= $1,091.97)
No bid
Pursuant to the City's bidding process, it is recommended that Greenwood's Uniforms be
awarded an annual purchase order in the amount of $30,000 for procurement of Class "B"
Uniform safety boots and work uniforms. The City permits a 1 % local vendor preference for the
purpose of comparing bid prices. Special T Fire Equipment is not the lowest bidder for RFQ #F
1
04-008. Therefore, it is recommended that an annual purchase order be issued to Allstar Fire
Equipment Inc. in the amount of $64,000 for procurement of replacement safety equipment.
Both awards include the option, at the City's discretion, of renewing the contract annually for up
to three years
The cost and technical specifications of all bids were reviewed and the low bidders were
determined in each category. All vendors recommended are acceptable and meet or exceed all
items called for in the specifications.
FINANCIAL IMPACT
The total dollar amount of $94,000 is included in the Fire Department Fiscal Year 2003-2004
budget for Class "B" Uniforms and safety equipment. Funding is available in account number
001-202-5111 (Materials and Supplies).
RECOMMENDA nON
Adopt resolution.
2
1
RESOLUTION NO.~~
RESOLUTION OF THE MAYOR AND COM~"l ~JjCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE ANNUAL
PURCHASE ORDERS TO GREENWOOD'S UNIFORMS IN THE AMOUNT OF $30,000
FOR REPLACEMENT OF CLASS "B" UNIFORMS AND TO ALLSTAR FIRE
EQUIPMENT INC. IN THE AMOUNT OF $64,000 FOR REPLACEMENT OF FIRE
SAFETY CLOTHING.
2
3
4
5
6
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
7
SECTION 1. That Greenwood's Uniforms is the lowest and best responsible bidder for the
8
replacement of Class "B" uniforms (attachment A), for a IOtal amount not-to-exceed $30,000 in
9
accordance with Bid Specification F 04-002, and, as such the City is authorized to issue an annual
10
11
purchase order to Greenwood's Uniforms; pursuant to this determination, the issuance of annual
12
purchase order by the Purchasing Manager to Greenwood's Uniforms in an amount not-to-exceed
13
$30,000 is hereby authorized, The annual purchase order is for one year with the option of two
14
one-year extensions. All other bids are hereby rejected.
15
SECTION 2. The Greenwood's Uniforms Annual Purchase Order shall incorporate by
16
and Bid Specification F 04-002;
reference this Resolution No. 2003-
17
SECTION 3. That Allstar Fire Equipment Inc. is the lowest and best responsible bidder for
18
the replacement of fire safety clothing (attachment B), for a total amount not-to-exceed $64,000 in
19
accordance with Bid Specification F 04-008, and, as such the City is authorized to issue an annual
20
purchase order to Allstar Fire Equipment Inc.; pursuant to this determination, the issuance of an
21
annual purchase order by the Purchasing Manager to Allstar Fire Equipment Inc. in an amount not-
22
to-exceed $64,000 is hereby authorized. The annual purchase order is for one year with the option
23
24
of two one-year extensions. All other bids are hereby rejected.
25
SECTION 4. The Allstar Fire Equipment Inc. Annual Purchase Order shall incorporate by
26 reference this Resolution No. 2003-
and Bid Specification F 04-008;
27 SECTION 5. The authorization to execute the above referenced Annual Purchase Orders is
28 rescinded if they are not issued within sixty (60) days of the passage of this resolution.
1 IL 0 -If-
1/11oJ
2
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE PURCHASING MANAGER TO ISSUE ANNUAL
PURCHASE ORDERS TO GREENWOOD'S UNIFORMS IN THE AMOUNT OF $30,000
FOR REPLACEMENT OF CLASS "B" UNIFORMS AND TO ALL STAR FIRE
EQUIPMENT INC. IN THE AMOUNT OF $64,000 FOR REPLACEMENT OF FIRE
SAFETY CLOTHING.
,
~
4
5
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common
6
Council of the City of San Bernardino at a
meeting thereof, held on the
7
day of
,2003, by the following vote, to wit:
8
9
ABSTAIN ABSENT
NAYS
AYES
Council Members
10
ESTRADA
II
LONGVILLE
12
McGINNIS
13
DERRY
14
SUAREZ
15
ANDERSON
16
McCAMMACK
17
18
Rachel G. Clark, City Clerk
19
,2003.
day of
The foregoing resolution is hereby approved this
20
21
22
23
Judith Valles, Mayor
City of San Bernardino
24
Approved as to form
and legal content:
25
James F. Penman
City Attorney
26
2
~7
28
Attachment "A"
I-
W
W
I
(/)
>-
a:
<(
~
~
:J
(/)
o
CO
,
I,
,,'
I
, ,
L: L: L:
U U J,l
Ul ~ ~ 115 lJ)
",', ~ ~ ~ lJ)
a: " "
0 Ul Ul Ul " "
'" '" '" lJ) lJ)
0 '0 '0 '0 0 ... 0 ...
Z :0 :0 :0
W U U U 0 a5 0 0
~ ~ <Xl
> e e e "" "" "" ""
I Ul It) It) It) It) It) It) It) It) It) It) It) It) It) It) It) 0 It) m
E m m m m m m ~ m m m m m ~ ~ m 0 C') "!
I (; ~ ~ 0 N cO ~ ~ cO .,; oi .,; N ~ ~ cO M ..: lJ)
L: N N " "- N N N N N 0 C') ~ N N N m "
I' 1 ():=: ~ ~ ~ ~ It)
'" e '"
"':J '0
I, k lD'O 'in
I" f~ Ole Q;
e '" >
0-
;, --' e IT: )',
I, m <Xl 0 <Xl 0 N N It) It) 0 0 <Xl C')
u: m ": lJ) '" "- <Xl <Xl "- lJ) lJ) ~ ": "-
W 0 ~ oi ~ oi ..: ..: -<i M cO m ~ <!i
N C') It) N ~ ~ N C') C') ~ N N
, _a: ~ ~
:s:c..
w--'
, 0<(
_0
a:o
c..--,
" 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 <Xl <Xl
e
Ul i5 ~ ~ 0 ~ 0 ~ 0 0 0 0 0 ~ 0 ~ 0 ": ":
", '0 m ~ N 0 N 0 <Xl cO .,; .,; 0 0 N ..: N N N "
0 N " It) C') ~ ~ N C') " N N N It) " m
0 Ul e ~ ~ It) It)
'.,'.,. ;: E Q;
e ~ lD
; '" 0
Q)~ e
~ e '"
~ (!):J Ul
I" ,if .
I .i >
... ",'
,"....... I>.
. ' '" ~ ',..'.",'
-'" :0 ~ ~ ,~
;; (5 u ill I f,
0 '" L: L:
L: ;: :0 ~ j :s: :s: N '. ,'"
Cf)
- c c Cf) ui 0 N ; "L1J
, (5 Cf) - - L: L: i '....,....
'" '" Z Cf) Cf) --' :s: :s: u u ,"'"'
(!) c.. c.. ~ ~ ,<(
t C t t :;{ 0 0 ," 1'0
". , (;; ~ (;; L: Ii)
:;;: '" '" :c :c L: 0 0 U L: --' ,/ >-
Cf) .g u u c.. Cf) Cf) Cf) lD lD ~ N ~ U <( ,.;,
-= -= - iil f- a: en
E 0 0 0 E E E E E E ;: .. 'UJ
"- "- ~ c.. 0 "., > ..J
~ ~ ~ ~ ~ ~ ~ f- }~ <(
Q; Q; Q; .E .E - '"
O/l O/l ;: ~ lD }~ @ f-
I e :c :c :c 'E 'E e E e e lJ) lJ) <Xl :J 0
:J 0 0 0 :J :J :J :J :J :J "" "" "" W Cf) 0 f-
- ('l "., ~ '" lJ) "- <Xl m " 0 - ('l C') " It) ..'
, - - - - - -
c
'"
E
t
'"
CL
'"
o
~
iI
~
Ul
E
g
e
:J
~
,
"
o
U.
>-
'"
'0
'"
'0
(;
U
'"
a:
Ul
'0
in
>-
'"
'0
'"
u
e
:0
o
e
e
<(
'0
e
'"
'0
'"
e
'"
CL
o
'0
iD
ib,
J,
J....
,~
co'
'.~
e;
s
ti
'0,
::I.
..~
,~
l\l
~<
J!l
0'
.~
ill
e
..
0,
..
,:5'
.c.
(,)
J
Q
c
B
'~:
..'
!
J
J
)
C
(
~
~
:J
f) 0 0
::l iii iii
0 0
ii c z z
:i
..
~
0
0 <:>
c:> c:>
<0 ,..:
'" '"
'" ..,
m
UJ
c:> ....
N <Xl
N .,;
<( c:> ...
CO '"
25
<(
u
a:
<(
c.:>
z
i:
f-
a
...j
()
LU
>
t=
()
LU
f-
a
a::
a..
tBH EOO/ZOOd ISH
Attachment "B"
z
~
o
z
o
J
<(
~
>-
'"
;;.:
III
o
UI
o
a:
o
<.)
w
a:
'"
o
m
CJ) ::; ...
w g en
>- ..; ~ ~
0>
<:> - o.
-
~ ~
~ .., :I:
0
cD u
cD ... I-
.... en ::>
0> u..
...:
<(
.J
~
'"
;.;
m
w
~
'8
z
?i
c
z
<(
c
UJ
:z
UJ
# ~
~
/I)
0
ai
,
EtOSrBEIOB+ 1"'4"nd\"uoul~ OUlpJ!UIIS UOS 10 ~llJ-"Jlj
,t:IO [DD1-11-;0
,,"..-.._~",....,"~"_. "..,,",--.~".~~._---~-~.~-~'" ,--,-...
,
"
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): iI, '1-('3 Item #
Vote: Ayes 1-5, f) Nays-0
Change to motion to amend original documents:
IL
Resolution # {("03 -, \.q r"
Abstain -A Absent Co
Reso. # On Attachments: ~ Contract term: -
Note on Resolution of Attachment stored separately: -===--
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
NnlllVoid After:(.A'\ Op.~::'1 9-5-03
I
By: -
Date Sent to Mayor: 1\ - q -0'::'
Date of Mayor's Signature: () - '1" c,3
Date ofC1erk/CDC Signature: ')- I a. OS
Reso. Log Updated:
Seal Impressed:
./
,/
~;
D~ISRl"/T e:tter Sent for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
See~_
Date Returned: -
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234,655,92-389):
Yes ~ No Byf-
Yes No .-L.... By
--r-----
Yes No~ By i
-;---
Yes No ...JL... :c
Yes No I
-
Copies Distributed to:
City Attorney ,/'
Parks & Rec.
Code Compliance Dev. Services EDA Finance ./'
Police Public Services Water Others: f"'l<'", <. Z)
MIS
Notes:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: _
Date:
Revised 01/12/01