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'CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
roRletN1\ L
RESOLUTION OF THE CITY OF SAN
Subject: BERNARDINO AUTHORIZING THE MAYOR OF
THE CITY OF SAN BERNARDINO OR HER
DESIGNEE TO APPLY FOR AND ADMINISTER A
GRANT WITH THE COUNTY OF SAN
BERNARDINO PRE-SCHOOL SERVICES
DEPARTMENT AND AUTHORIZING THE
DIRECTOR OF PARKS, RECREATION AND
COMMUNITY SERVICES DEPARTMENT TO
ADMINISTER FEDERAL GRANTS TO CONTINUE
THE HEAD STARTIPRESCHOOL PROGRAM AT
DELMANN HEIGHTS COMMUNITY CENTER FOR
FY 2003-2004 BEGINNING JULY 1, 2003 THROUGH
JUNE 30, 2004.
From: Lemuel P. Randolph, Director
Dept: Parks, Recreation & Community
Services Dept.
Date: June 5, 2003
MICC Meeting Date: June 16, 2003
Synopsis of Previous Council Action:
June 03, 2003 - Council approved Resolution 2002-154 to continue the Head Start
Program for FY 2002-2003.
June 10, 2003 - Grants Committee recommended approval.
Recommended motion:
Adopt Resolution
Contact person:
Lemuel P. Randolph
Phone:
384-5030
Supporting data attached:
Stall Report, Reso, & Agreement Ward: City-wide
FUNDING REQUIREMENTS:
Amount: $60,171 (In-Kind Services)
Source: (Accl. No.) 123-523-xxxx $240,682
(Accl. Description) 123-522-xxxx $28.050
Finance:
Council Notes:
~C:C, ~-zC()3-1 Lt?
Agenda Item No. 33
f, J III )03
..'
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Resolution of the City of San Bernardino authorizing the Mayor of the City of San Bernardino or
her designee to apply for and administer a grant with the County of San Bernardino Pre-School
Services Department and authorizing the Director of Parks, Recreation and Community Services
Department to administer federal grants to continue the Head Start/Preschool Program at
Delmann Heights Community Center for FY 2003-2004 beginning July 1,2003 through June 30,
2004.
Backl!:round:
The Head Start Preschool Program has been in operation at Delmann Heights Community Center
for the past thirty years. The school began with one class of 15 children and has now grown to
four classes of 15 children each. Two classes (of 30 participants) are implemented in the
morning (8:30am-1 1:30am) and two classes (of 30 participants) are implemented in the
afternoon (l2:30pm-4:00prn). The morning class enjoys breakfast and lunch and the afternoon
class receives lunch (on arrival) and an afternoon snack prior to going home. Program
curriculum includes music, language arts, math and science.
There are II staff that coordinate, implement and supervise the program. Staff work 194 days
(i.e.: mid-August to late-May) and each program participant receives 170 days of education. The
demographic profile is as follows: 55% Hispanic, 25% African-American, 10% Anglo, 3%
Asian-American and 7% other. Ages of program participants are 3 to 4.9 years old. Children
must meet Federal income guidelines in order to participate in the program.
All participants receive a free dental and vision exam annually. The program is a successful
collaboration between the following agencies: City of San Bernardino Parks, Recreation &
Community Services Department and the County of San Bernardino Preschool Services
Department. These 60 children are now receiving education and training opportunities that
would not be available to them were it not for the Delman Heights Program.
Financial Impact:
There is no General Fund cash match required for this grant. The funding requirements are
$240,682 (Program Grant) and $28,050 (Food Service Grant) federal share and $60,171 non-
federal share of City in-kind services. The in-kind includes thousands of hours of volunteer
work by the parents of the children involved as well as operating costs for Delmann Heights
Center in the Parks, Recreation and Community Services Department.
Recommendation:
Adopt resolution.
1
2
tory
RESOLUTION NO.
RESOLlJTlON OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
MAYOR OF THE CITY OF SAN BER."IARDINO OR HER DESIGNEE TO APPLY FOR
3 AND ADMINISTER A GRANT WITH THE COUNTY OF SAN BERNARDINO PRE-
4 SCHOOL SERVICES DEPARTMENT AND AUTHORIZING THE DIRECTOR OF
PARKS, RECREATIO:'< AND COMMUNITY SERVICES DEPARTMENT TO
5 ADMINISTER FEDERAL GRANTS TO CONTINUE THE HEAD START/PRESCHOOL
PROGRAM AT DELMAN!\: HEIGHTS COMMUNITY CENTER FOR FY 2003-2004
6 BEGINNING JULY 1,2003 THROUGH JUNE 30, 2004.
7
8
9
10
BE IT RESOL VED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERi'\iARDIl'iO AS FOLLOWS:
SECTION 1. Thc :'vlayor of the City of San Bernardino or her designee is hereby
11
authorized to execute Agreement for Delegation of Activities with the County of San Bernardino
12
13
14
15
Preschool Services Department, copies of which are attached hereto, marked Exhibit "An and
incorporated herein by reference as fully as though set forth at length, and the Director of Parks,
Recreation and Communlt\' Scnlces Department is hereby authorized to administer federal
16 grants to cont1l1ue the Head SurliPreschool Program at Delmann Heights Community Center.
17 SECTION 2. The authOrizatIon granted hereunder shall expire and be void and of no
18 further effect if the agreement is not executed by both parties and returned to the Office of the
19
City Clerk within] 20 days following effective date of the Resolution.
20
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21
22 III
23 III
24 III
25 III
26 III
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28 7Lu 83
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{I
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RESOLt:TlON OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
1 MAYOR OF THE CITY OF SA" BERNARDINO OR HER DESIGNEE TO APPLY FOR
AND ADMINISTER A eRA"T WITH THE COUNTY OF SAN BERNARDINO PRE-
2 SCHOOL SERVICES DEPARTMENT AND AUTHORIZING THE DIRECTOR OF
3 PARKS, RECREATlO" AND COMMUNITY SERVICES DEPARTMENT TO
ADMINISTER FEDERAL GRANTS TO CONTINUE THE HEAD START/PRESCHOOL
4 PROGRAM AT DEL!\I.ANN HEIGHTS COMMUNITY CENTER FOR FY 2003-2004
BEGINNING JUL Y 1, 2003 THROUGH JUNE 30, 2004.
5
6
and Common Council of the City of San Bernardino at a
7
8
9
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
Meeting,
thereof, held on the
day of
, 2003, by the following vote to
wit:
10 COUNCIL MEMBERS
11 ESTRADA
AYES
NAYS
ABSTAIN ABSENT
12 LONGVILLE
13
MC GINNIS
Rachel G. Clark, City Clerk
21
The foregoing resolutton is hereby approved this
day of
,2003.
22
23
24 Approved as to form
25 And Legal content:
26
27
28
JUDITH V ALLES, MAYOR
City of San Bernardino
James F. Penman
City Attorney
"27-" }
p e.-..--
PFlESCHOOL SERVICES DEPARTMENT
COUNTY OF SAN BERNARDINO
HUMAN SERVICES SYSTEM
250 South Lena Road . San Bernardino, CA 92415.0630
(909) 387.2363 . TOO (909) 387.2438 . Fax (909) 387.3313
May 20, 2003
ROBERTA YORK
Executive Director
Lemuel Randolph, Director
San Bernardino Parks & Recreation Department
547 N. Sierra Way
San Bernardino, CA 92410-4816
Dear Mr. Randolph:
We are in the process of amending contracts to set prices for meals served and the maximum
reimbursable amount for FY 2003-04 (July 2003 through June 2004). The maximum
reimbursable food cost amount for your agency is $28,050. The following are food budget
details.
Estimated No. Estimated No.
of Servings per of Operating
Meals Type Day Davs Unit Price Total Food Cost
Breakfast 30 170 $ 1.05 $ 5,355.00
Lunch 60 170 $ 1.95 $ 19,890.00
P.M. Snack 30 170 $ 0.55 $ 2,805.00
Total Food Cost $ 28,050.00
The county contract amendments in this regard are scheduled to be submitted for Board of
Supervisor approval in June 2003.
If you should need further assistance, please contact Johnson Selvadurai at 386-8072.
Sincerely,
1&6
Roberta York
Executive Director
PRESCHOOL SERVICES. READINESS FDA FUTURE LEARNING
FAS
New Vendor Gode Dept. Contract Number
f-- SC A
~ Change SANBERN772A 02-658 A-1
Cancel
County Department Dept. Orgn. Contractor's License No.
Preschool Services Department
County Department Contract Representative Telephone Total Contract Amount
Margie Donahue (909) 387-2444 $543,128
o Revenue [X] Encumbered Contract Type
o Unencumbered 0 Other:
If not encumbered or revenue contract type, provide reason:
Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount
July 1, 2002 June 30, 2004 $265,905 $277,223
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount
RSC HPS 150 300 3252 F07 $277.223
Fund Dept. Organization Appr. ObjIRev Source GRC/PROJ/JOB No. Amount
,
Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount
,
Project Name Estimated Payment Total by Fiscai Year
PSD - Delegate Agencyl FY Amount 110 FY Amount 110
Food Service Agreement
- -
COLA 1 Quality - Federai 02/03 $ 8,491 I
- -
PSD - Delegate Agencyl 03/04 $240,682 I
- -
Food Service Agreement 03/04 $ 28,050 I
FOR COUNTY USE ONL Y
County of San Bernardino
STANDARD CONTRACT
"HIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, called
1e County, and
ame
:ity of San Bernardino Parks & Recreation
ddress
hereinafter called
DELEGATE AGENCY (DELEGATE)
>47 N. Sierra Way
;an Bernardino, CA 92410
'hone Birth Date
909) 384-5233
ederallD No. or Social Security No.
r IS HEREBY AGREED AS FOllOWS:
~mendment No.1
t is hereby agreed to amend Contract #02-658 between the County of San Bernardino and City of San Bernardino
'arks & Recreation as follows:
.ection IV. Deleqate Aqency General Responsibilities
~mend Paragraph H. to read as follows:
~. Delegate shall notify County in writing of any change in mailing address and/or physical location within ten
(10) days of the change, and shall immediately notify County of changes in telephone or fax numbers.
Page 1 of 5
. '
mend Paragraphs N. and O. to read as follows:
Delegate shall obtain from the Department of Justice (DOJ) records of all convictions involving any sex
crimes, drug crimes, or crimes of violence of a person who is offered employment or volunteers for all
positions in which he or she would have contact with a minor, the aged, the blind, the disabled or a
domestic violence client, as provided for in Penal Code Section 11105.3. This includes licensed personnel
who are not able to provide documentation of prior Department of Justice clearance. A copy of a license
from the State of California is sufficient proof.
Delegate shall notify County of any staff member, paid, intern or volunteer, who is knowingly or negligently
employed who has been convicted of any crime of violence or of any sexual crime. Delegate shall
investigate all incidents where an applicant, employee, intern or volunteer has been arrested and/or
convicted for any crime listed in Penal Code Section 11105,3 and shall notify County. To the County's
discretion, the County may instruct Delegate to take action to either deny/terminate employment or
terminate internship and/or volunteer services where the investigation shows that the underlying conduct
renders the person unsuitable for employment, internship, or volunteer services.
Delegate shall immediately notify HSS concerning the arrest and/or conviction, for other than minor traffic
offenses, of any paid employee, agent, consultant, intern, or volunteer staff, when such information
becomes known to Delegate.
mend First Paragraph of Paragraph Q. to read as follows:
Delegate agrees to and shall comply with the following indemnification and insurance requirements:
mend Paragraph Q, Section 2, b. to read as follows:
, b, Comprehensive General and Automobile Liability Insurance - This coverage to include contractual coverage
and automobile liability coverage of owned, hired and non-owned vehicles. The policy shall have combined
single limits for bodily injury and property damage of not less than one million dollars ($1,000,000).
Exception: If the Delegate is going to transport clients, at any given time, then the policy shall have
combined single limits for bodily injury and property damage of not less than two million dollars ($2,000,000).
mend Paragraph R. to read as follows:
Delegate shall designate an individual to serve as the primary point of contact for the Contract. Delegate shall
notify HSS when the primary contact will be unavailable/out of the office for three (3) or more workdays.
Delegate or designee must respond to County inquiries within two (2) County business days.
ection VI. Fiscal Provisions
mend Paragraphs A., B., C. and D. to read as follows:
The maximum amount of reimbursement under this Contract shall not exceed $543,128, including the
original contract amount and all subsequent amendments (see following detail), and shall be subject to
availability of funds to the County. The consideration to be paid to Delegate, as provided herein, shall be
in full payment for all Delegate's services and expenses incurred in the performance hereof, including
travel and per diem.
#02-658 Citv of San Bernardino Parks & Recreation
Oriainal Contract $ 265,905 Julv 1, 2002 throuoh June 30, 2003
Amendment 1 - COLA $ 8,491 July 1, 2002 throuoh June 30, 2003
Amendment 1 $ 268,732 Julv 1, 2003 throuah June 30, 2004
Maximum Reimbursement $ 543,128
Page 2 of 5
"
B. The Delegate will contribute $120,342 to the program funds. Such contributions shall be in cash or in-kind
in the amount of $120,342 as follows:
IN-KIND
Oriainal Contract $ 58,048 Julv 1, 2002 throuah June 30, 2003
Amendment 1 - COLA $ 2,123 Julv 1, 2002 throuQh June 30, 2003
Amendment 1 $ 60,171 Julv 1, 2003 throuah June 30, 2004
Maximum Reimbursement $ 120,342
C. The County agrees to reimburse the Delegate for authorized expenditures. The reimbursement will be
based on the attached Program Budget (See Attachment B) and unit costs as defined in Paragraph D. of
this Section. The Delegate will submit to the County statements that are sufficient to support payment
under the County's accounting procedures established or approved by the County's Controller. Within
thirty (30) days, the County will approve or disapprove payment of the statements. In no event, will the
Delegate receive reimbursement exceeding $543,128, except if it has received prior written authorization
from the County, which shall be incorporated into and attached to this agreement.
D. For food services, the Delegate will provide invoices once a month to PSD Finance Department, not later
than the tenth (10th) day of each month for the previous months activities. Invoices shall include, and be
based upon all meals delivered, including breakfasts, lunches and snacks at the following unit price:
MEALS
Estimated Estimated
Meal Type Number af Number of Unit Price Total Price
Servings Per Operating Days
Dav
Breakfast 30 170 1.05 $ 5,355
Lunch 60 170 1.95 $ 19,890
P.M. Snack 30 170 .55 $ 2,805
Total Food Cost Shall Not Exceed: $ 28,050
Delete Paragraph E. in its entirety.
SECTION IX. TERM
Amend to read as follows:
This Contract is effective as of July 1, 2002, and is extended from its original expiration date of June 30, 2003, to
expire on June 30, 2004, but may be terminated earlier in accordance with provisions of Section X of the Contract.
SECTION XI. GENERAL PROVISIONS
Amend Paragraph A. to read as follows:
A. When notices are required to be given pursuant to this Contract, the notices shall be in writing and mailed to
the following respective addresses listed below.
Delegate:
San Bernardino City - Parks & Recreation
547 North Sierra Way
San Bernardino, CA 92410
County:
County of San Bernardino
Human Services System
Attn: Contracts Unit
150 S. Lena Road
San Bernardino, CA 92415-0515
Page 3 of 5
County (Insurance Information Only):
County of San Bernardino
c/o Insurance Data Services
P.O. Box 12010 - CB
Hemet, CA 92546-8010
Idd new Paragraph I. to read as follows:
Delegate shall not offer (either directly or through an intermediary) any improper consideration such as, but
not limited to, cash, discounts, service, the provision of travel or entertainment, or any items of value to any
officer, employee or agent of the County in an attempt to secure favorable treatment regarding this
Agreement.
The County, by written notice, may immediately terminate any Agreement if it determines that any improper
consideration as described in the preceding paragraph was offered to any officer, employee or agent of the
County with respect to the proposal and award process. This prohibition shall apply to any amendment,
extension or evaluation process once an Agreement has been awarded.
Delegate shall immediately report any attempt by a County officer, employee or agent to solicit (either directly
or through an intermediary) improper consideration from Delegate. The report shall be made to the
supervisor or manager charged with supervision of the employee or to the County Administrative Office. In
the event of a termination under this provision, the County is entitled to pursue any available legal
remedies.
Idd new Paragraph J. to read as follows:
Equipment - All equipment, materials, supplies or property of any kind (including office equipment and
furniture, vehicles, publications, copyrights, etc.) which has a single unit cost of five hundred dollars ($500)
or more, including tax, purchased with funds received under the terms of this Contract and not fully
consumed in one (1) year shall be the property of the County, unless otherwise required by Funding
Source, and shall be subject to the provisions of this paragraph. The disposition of equipment or property
of any kind shall be determined by County when the Contract is terminated. Additional terms are as
follows:
1. The purchase of any furniture or equipment which exceeds a single unit cost of five hundred dollars
($500) and/or was not included in Delegate's approved budget, shall require the prior written approval
of County, and shall fulfill the provisions of this Contract which are appropriate and directly related to
Delegate's services or activities under the terms of the Contract. County may refuse reimbursement
for any cost resulting from such items purchased, which are incurred by Delegate, if prior written
approval has not been obtained from County.
2. Before equipment purchases made by Delegate are reimbursed by County, Delegate must submit
paid vendor receipts identifying the purchase price, amount of purchase price charged to the
Contract, item description, item condition, serial number, model number and location where
equipment will be used during the term of this Contract.
3. Delegate shall submit an inventory of equipment purchased under the terms of this Contract as part
of the monthly activity report for the month in which the equipment is purchased. Inventory shall
include purchase price, amount of purchase price charged to the contract, item description, item
condition, serial number, model number and location of equipment.
4. Delegate shall properly document any loss or destruction of items and shall submit copies of such
documentation to the County within 15 days following the occurrence causing the same.
5. At the termination of this Contract, Delegate shall provide a final inventory to County and shall at that
time query County as to requirements, including the manner and method in returning said equipment
to County. Final disposition of such equipment shall be in accordance with instructions from County.
Page 4 of 5
TTAcHMENT B:
ttachment B, "DA - 5B Parks FY 2003-2004 Budget" is added to the Program Budget.
TTACHMENT C:
ttachment C, "DA - 5B Parks COLA {Quality - Budget FY 2002-2003" is added to the Contract.
II other terms and conditions in this contract remain in full force and effect.
JUNTY OF SAN BERNARDINO
City of San Bernardino Parks & Recreation
(Print or type name of corporation, company, contractor, etc.)
By ~
(Authorized signature ~ sign in blue ink)
Dennis Hansberger, Chairman, Board of Supervisors
3ted
Name
Judith Valles
(Print or type name of person signing contract)
GNED AND CERTIFIED THAT A COPY OF THIS
JCUMENT HAS BEEN DELIVERED TO THE
;AIRMAN OF THE BOARD
Clerk of the Board of Supervisors
of the County of San Bernardino.
Title
Mayor
(Print or Type)
Dated
Deputy
Address 547 N. Sierra Way
San Bernardino, CA 92410
j
i) .? I ' ( ))
Presented to 895 for Signature,
. . ,-'
L '/' 1/'
.... r~ (",:. y' /' ;,/i
Roberta York, Director PSO
;"'/", / j .\.
"-, f ;"/ c. /", )
Date /' if /'
,
'/-
~
Lori Cia attini, HSS Contract Administration
lie
;te
Date
AudnodConvo"e~Recorder
Use Onl
o Contract Database 0 FAS
Input Dat Keyed By
Page 5 of 5
DA-SB Parks ATTACHMENT B
FY 2003-04 Budget
(Includes: Federal Basic and USDA Funds For Nutrition Services)
This Budget is for 60 Part-Day Federal Slots Served in 4 Classes of 15 Children per Class.
Federal USDA Funds For Total
Basic Budget Nutrition services Budget
GABI Descrlotlon FY 2003-04 FY 2003-04 FY 2003-04
A. Personnel
A01 Program Managers & Content Area Experts 25,100 25,100
A02 Teachers/Infant Toddler Teachers 86,850 86,850
A05 Teacher Aides & Other Education Personnel 36,782 36,782
A14 Clerical Personnel 15,287 15,287
A17 Maintenance Personnel 6,263 6,263
Total Personnel 170,282 170,282
B. Fringe Benefits
B01 Social Security{FICA), State Disability, Unemployment 6,386 6,386
B02 Health/Dental/Life insurance 41,132 41,132
B03 Retirement 8,816 8,816
B04 Other Fringe 2,469 2,469
Total Fringe Benefits 58,803 58,803
E. Supplies
E01 Office Supplies 4,380 4,380
E02 Child and Family Service Supplies 4,417 4,417
E03 Food Services Supplies 600 600
E04 Other Supplies
Total Supplies 9,397 9,397
F. Contractual
F04 Child Transportation Services 1,200 1,200
F08 Other Contracts 1,000 1,000
Total Supplies 2,200 2,200
H. Other
H17 Other
Total Other
Sub Total 240,682 240,682
Food Program 28,050 28,050
Grand Total Budget 240,682 II 28,050 II 268,7321
60,171 II
In-Kind Match Required
II
60,171 I
DA-SB Parks_Budget FY 2003-04
DA-SB Parks ATTACHMENT C
COLA/Quality- Budaet FY 2002-03
Budqet Cateqories
COLA/Quality
Budget
FY 2002-03
Fringe Benefits
6,778
1,713
Personnel
Total Budget
8,491
2,1231
In-Kind Match Required
1::;........1 r\^ co. o~..vC' rl'll .6..J'III:::llitu ~llrln,::l,t F=Y ?O()?-()~
DA-SB Parks C-Q Budget FY 02-03
HUMAN SERVICES SYSTEM
COUNTY OF SAN BERNARDINO
CAROL L. ANSELMI
Interim Assistant County Administrator
Reply to: Margie Donahue
Human Services Administration
150 S. Lena Road
San Bernardino, CA 92415-0515
May 23, 2003
City of San Bernardino Parks & Recreation
AUn: Lemuel Randolph
547 North Sierra Way
San Bernardino, CA 92410
Dear Mr. Randolph:
Enclosed are four copies of the Amendment to Contract 02-658 for the Delegation of Activities and
Food Services for the Head StarUState Preschool Program between the City of San Bernardino
Parks & Recreation Department and the County of San Bernardino.
Please sian and date each one in blue ink and ret rn all four to
approved them on June 17,2003 It is imperative that all four signe les are returned to me no
a er une. . in order to meet the Board of Supervisors deadline, After the Board of
Supervisors has approved the Contract, I will send you a signed copy. Please send the documents
to:
Human Services System
ASD/Contracts Administration
Alln: Margie Donahue
150 S. Lena Road
San Bernardino, CA 92415-0515
Thank you for your help. If you have any further questions, please contact me at (909) 387-2444.
Sincerely,
"
)1VL~, JJt~1MA-
Margie Donahue
Contract Analyst
cc: Roberta York, PSD
Pamela Brown, PSD
Walt Braton, City of San Bernardino
Andy Brown, City of San Bernardino
Leotha McGee, City of San Bernardino
Judith Valles, City of San Bernardino
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
June 19,2003
TO:
Lemuel Randolph, Director of Parks, Recreation & Community Services
FROM:
Michelle Taylor, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2003-142
At the Mayor and Common Council meeting of June 16, 2003, the City of San Bernardino
adopted Resolution 2003-142 - Resolution authorizing the Mayor or her designee to apply for
and administer a grant with the county of San Bernardino Preschool Services Department and
authorizing the Director of Parks, Recreation and Community Services Department to
administer federal grants to continue the Head Start/Preschool Program at Delmann Heights
Community for FY 2003-2004 beginning July 1, 2003 through June 30, 2004.
Attached are four (4) original agreements. Please obtain signatures in the appropriate location
and return one original agreement to the City Clerk's Office as soon as possible, to my attention.
Please be advised that the resolution and agreement will be null aud void if not executed
within 120 days, or by October 14, 2003.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
Michelle Taylor
Senior Secretary
I hereby acknowledge receipt of the above mentioned documents.
Signed:
Please sign and return
Date:
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
June 19,2003
TO:
Lemuel Randolph, Director of Parks, Recreation & Community Services
FROM:
Michelle Taylor, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2003-142
At the Mayor and Common Council meeting of June 16, 2003, the City of San Bernardino
adopted Resolution 2003-142 - Resolution authorizing the Mayor or her designee to apply for
and administer a grant with the county of San Bernardino Preschool Services Department and
authorizing the Director of Parks, Recreation and Community Services Department to
administer federal grants to continue the Head Start/Preschool Program at Delmann Heights
Community for FY 2003-2004 beginning July 1, 2003 through June 30, 2004.
Attached are four (4) original agreements. Please obtain signatures in the appropriate location
and return one original agreement to the City Clerk's Office as soon as possible, to my attention.
Please be advised that the resolution and agreement will be null and void if not executed
within 120 days, or by October 14, 2003.
If you have any questions, please do not hesitate to contact me at ext. 3206. Thank you.
Michelle Taylor
Senior Secretary
Signed:
Please sign and return
Date:
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
October 14, 2003
TO:
Lemuel Randolph, Director of Parks, Recreation & Community Services
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2003-142 - Head Start/Preschool Program at Delmann Heights
CC:
Andy Brown, Manager, Delmann Heights Community Center
Our office has not received the executed contract (Contract No. 02-658) with the County of San
Bernardino for the Head Start/Preschool Program at Delmann Heights Community Center. This
contract was approved at the Mayor and Common Council meeting held on June 16,2003.
Please forward the executed agreement to the City Clerk's Office, to my attention, as soon as
possible. If you have any questions, please do not hesitate to call me at ext. 3206.
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
October 17, 2003
TO:
Veronica Martinez, Senior Secretary
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2003-142 - Head Start/Preschool Program
CC:
Attached is a fully executed copy of the contract with the County of San Bernardino for the Head
StartlPreschool Program.
If you have any questions, please call me at ext. 3206.
,.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): G" 1<.,. () '3
Item #
'2,':;'
Vote:
Ayes l~ .,
Abstain
CY--
Nays k::r
Change to motion to amend original documents: -
Reso. # On Attachments:
Contract term:
01 63/0'-)
Note on Resolution of Attachment stored separately: ~_
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
.>,
G \ 'b /() '2)
Date of Mayor's SignaMe: '~ l"t -0')
Date of ClerklCDC Signature: G" \ "1 - 0'3.
Date Sent to Mayor:
Resolution #
-WCl 3~ Ilf'2
Absent -G-
NuWVoidAfter: (20 DPf:S / )G~,,\-C~3
I
By:
Reso. Log Updated: ,/"
Seal Impressed:
./
(",\ c, -CJ S
\6 -\L\,b'?
See Attached: / Date Returned: It)-' 1-06
See Attached: ,/
See Attached:
Date Memo/Letter Sent for Signature:
6(N:lay Reminder Letter Sent on 36th day:
90 Day Reminder Letter Sent on 45th day:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distribut~o:
City Attorney
Parks & Rec. /
Code Compliance
Dev. Services
Water
Public Services
Police
Notes:
Yes / No By
Yes No -.L.. By
Yes No~ By
Yes NO-1" By
Yes No By_
EDA
Finance
,,/
MIS
Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: _
Date:
Revised 01/12/01