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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date June 5, 2003
Subject:. Resolution authorizing the
execution of an annual purchase order,
with three single year renewal options,
to Star Auto Parts, for the purchase of
automotive parts and supplies utilized
by the Public Services Department Fleet
Division.
From: Lynn Merrill, Director
Dept: Public Services
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;.dOIl AL
Meeting Date: June 16, 2003
Reso 2000-286
Reso 2001-58
Reso 2002-95
Reso 2003-49
September 18, 2000 Annual PO, $44,000
March 19,2001 Increase Annual PO $14,000
April 1 , 2002 Increase Annual PO $28,000
February 19, 2003 Increase Annual PO $33,000
Recommended Motion:
Adopt resolution.
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Contact person Don Johnson, Fleet Mgr Phone: 5220
Supporting data attached:
Ward:
All
FUNDING REQUIREMENTS:
Amount:
$90,000
Source:
635-341-5111
Materials & Supplies
Finance:
Council Notes:
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Agenda Item No. ~
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RES~I~~
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN ANNUAL
PURCHASE ORDER, WITH THREE SINGLE YEAR RENEWAL OPTIONS, TO STAR
AUTO PARTS, FOR THE PURCHASE OF AUTOMOTIVE PARTS AND SUPPLIES
UTILIZED BY THE PUBLIC SERVICES DEPARTMENT FLEET DIVISION
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Star Auto Parts furnishes parts and supplies for repairs and
preventative maintenance of the City fleet of light and heavy vehicles and equipment.
Pursuant to this determination, the Purchasing Manager is hereby authorized to issue
an Annual Purchase Order to Star Auto Parts in the amount of $90,000. This Annual
Purchase Order and future year renewal options shall be contingent upon funds being
approved in the City's Budget for this service.
SECTION 2. The Purchase Order shall reference this Resolution No. 2003-
and shall read, "Star Auto Parts, parts and supplies P.O. No.
not to
exceed $90,000" and shall incorporate the terms and conditions of the Contract, which
is on file in the City Clerk's Office.
SECTION 4. The authorization to execute the above referenced Purchase
Order is rescinded if not issued within sixty (60) days of the passage of this resolution.
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June 5, 2003
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN ANNUAL
2 PURCHASE ORDER, WITH THREE SINGLE YEAR RENEWAL OPTIONS, TO STAR
AUTO PARTS, FOR THE PURCHASE OF AUTOMOTIVE PARTS AND SUPPLIES
3 UTILIZED BY THE PUBLIC SERVICES DEPARTMENT FLEET DIVISION
4
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
5
Mayor and Common Council of the City of San Bernardino at a
6
7
, 2003, by the
day of
meeting thereof, held on the
8 following vote, to wit:
9 Council Members: AYES NAYS ABSTAIN ABSENT
10 ESTRADA
11 LONGVILLE
12 MCGINNIS
13
DERRY
14
SUAREZ
15
16 ANDERSON
17 MCCAMMACK
18
19
20
21
22
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2003.
day of
23 Approved as to
24 Form and legal content
Judith Valles, Mayor
City of San Bernardino
25 JAMES F. PENMAN,
City Attorney
26
7 By: (1~ 7- iL
V
May 28, 2003
28
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Vote:
..e-
Abstain
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7to?-\?"\
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Absent e7
Ayes 1-'1
k 1(.-03
Nays
Item #
L-Co
Resolution #
Meeting Date (Date Adopted):
Change to motion to amend original documents: -
Reso. # On Attachments: -=--- Contract term:
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY By:
NullNoidAfter: {..,n OA-<j~ J"'-{S"'G~
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...
Date Sent to Mayor: Co - ( 'i --(,,\ "-,
Date of Mayor's Signature: (., -\ <1-0 3
Date of ClerklCDC Signature: <C., dO -0"')
Reso. Log Updated: ,/'
Seal Impressed: ./
Date Me~~ for Signature:
-'-
60 Day Reminder Letter Sent~
90 Day Reminder Letter Sent on 45th day:
See Attached: Date Returned: -
See Attached:
~-
Request for Council Action & Staff Report Attached: Yes /
Updated Prior Resolutions (Other Than Below): Yes
Updated CITY Personnel Folders (6413,6429,6433, 10584, 10585, 12634): Yes
Updated CDC Personnel Folders (5557): Yes
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes
No By
No --L By
No ~ By
No / By
No! B
Copies Distributed to:
City Attorney /
Parks & Rec.
Code Compliance Dev. Services _ EDA Finance /'
Police Public Services/ Water Others:
MIS
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: _
Date:
Revised 01/12/01