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Home My WebLink About2006-145 1 2 2006-145 RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING A 3 PROFESSIONAL SERVICES AGREEMENT WITH LAN ENGINEERING CORPORATION TO PROVIDE ENGINEERING SERVICES FOR THE DESIGN OF 4 OLD WATERMAN CANYON BRIDGE REPLACEMENT. 5 6 7 8 9 10 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. LAN Engineering Corporation, 1887 Business Center Drive, Suite 6, San Bernardino, CA 92408, is competent, experienced and able to perform the design of old Waterman Canyon Bridge Replacement, and has provided the most advantageous and best . proposal for provision of the design of Old Waterman Canyon Bridge Replacement per 11 Agreement for Professional Services, attached hereto and incorporated herein as Attachment 1, 12 for the not-to-exceed amount of $224,621.00. Pursuant to this determination, the Purchasing 13 14 Manager is hereby authorized and directed to issue Purchase Orders for said services to said firm 15 which references this Resolution. The Mayor is hereby authorized and directed to execute said 16 Agreement on behalf of the City. 17 SECTION 2. The authorization to execute the above referenced Agreement is rescinded 18 if it is not executed within sixty (60) days of the passage of this resolution. 19 2006-145 1 RESOLUTION ......... APPROVING A PROFESSIONAL SERVICES 2 AGREEMENT WITH LAN ENGINEERING CORPORATION TO PROVIDE ENGINEERING SERVICES FOR THE DESIGN OF OLD WATERMAN CANYON 3 BRIDGE REPLACEMENT. 4 5 I I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a j t. regular 7 8 9 10 11 12 13 meeting thereof, held on the , 2006, by the following vote, to wit: day of 15th May Council Members: ABSTAIN ABSENT AYES NAYS ESTRADA x BAXTER ~ MC GINNIS x DERRY x 14 KELLEY 15 -1L- ! JOHNSON x 16 17 i MC CAMMACK 18 19 x ~/b.~ Ra el Clark, CIty Clerk 20 The foregoing resolution is hereby approved this I ~d::h day of May ,2006. 21 22 23 24 Approved as to Form: 25 26 J. Morris, M San Bernardino 27 28 fJ. .~ es F. Penman, City Attorney - 2 - Attachment 1 - Agreement Old Waterman Canyon Road Bridge (Replacement) City of San Bernardino AGREEMENT FOR PROFESSIONAL SERVICES (FOR NON-FEDERALLY FUNDED PROJECTS) This AGREEMENT is made and entered into this /8':# day of H~ ' 2006, by and between the CITY OF SAN BERNARDINO, California, a lClpal corporation, hereinafter referred to as the "CITY" and LAN ENGINEERING CORPORATION, hereinafter referred to as "CONSULTANT" 1. SCOPE OF SERVICES Consultant shall perform those services specified in Consultant's Proposal dated February 6, 2006 as modified by Revised Fee Proposal dated March 17, 2006 for preparation of plans, specifications, and estimates for Replacement of Old Waterman Canyon Bridge attached and incorporated herein as Exhibit 1, and as directed by the City of San Bernardino. 2. TERM OF AGREEMENT The services of Consultant are to commence after the City has authorized work to start by issuance of a Notice to Proceed. This Agreement shall expire one year from the date of this Agreement unless extended by written agreement of the parties. 3. STANDARD OF PERFORMANCE Consultant shall complete all work product and design in conformance with City of San Bernardino Standard Specifications and Standard Drawings. 4. CHANGES/EXTRA SERVICES A. Performance of the work specified in the Proposal is made an obligation of Consultant under this Agreement, subject to any changes made subsequently upon mutual written agreement of the parties. Any change, which has not been so incorporated, shall not be binding on either party. 5. COMPENSATION A. The City shall reimburse the Consultant for actual costs (including labor costs, employee benefits, overhead, profit, other direct and indirect costs) incurred by the Consultant in performance of the work, in an amount not to exceed $224,621.00, except that reimbursement shall not include courier services, mileage or reimbursement for travel to the City to attend meetings or conduct the activities. Actual costs shall not exceed the estimated wage rates and other costs as set forth in the Proposal. B. Said compensation shall not be altered unless there is significant alteration in the scope, complexity or character of the work to be performed. -1- Agreement for Professional Services with LAN Engineering Corporation Any adjustment of the total cost of services will only be permitted when the Consultant establishes and City has agreed, in writing, that there has been, or is to be, a significant change. C. The Consultant is required to comply with all Federal, State and local laws and ordinances applicable to the work. 6. PAYMENT BY CITY A. The billings for all services rendered pursuant to this Agreement shall be submitted monthly by Consultant to City and shall be paid by City within thirty (30) days after receipt of same, excepting any amounts disputed by City. All tasks as specified in Proposal shall be completed prior to final payment. 7. SUPERVISION AND ACCEPTANCE OF SERVICES A. The Director of Development Services of City or his designee, shall have the right of general supervision over all work performed by Consultant and shall be City's agent with respect to obtaining Consultant's compliance hereunder. No payment for any services rendered under this Agreement shall be made without prior approval of the Director of Development Services or his designee. 8. COMPLIANCE WITH CIVIL RIGHTS LAWS AND AMERICANS WITH DISABILITIES ACT Consultant hereby certifies that it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, marital status, national origin or disability. Consultant's hiring practices and employee policies shall comply with applicable Federal, State and local laws. Such action shall include, but not be limited to, the following: Recruitment and recruitment advertising, employment, upgrading and promotion. 9. TERMINATION OF AGREEMENT A. This Agreement may be terminated by either party upon thirty (30) days written notice in the event of substantial failure of the other party to perform in accordance with the terms of this Agreement. Each party shall have twenty (20) days following date of such notice within which to correct the substantial failure giving rise to such notice. Consultant hereby covenants and agrees that upon termination of this Agreement for any reason, Consultant will preserve and make immediately available to City, or its designated representatives, maps, notes, correspondence, or records related to work paid for by the City and required for its timely completion, and to fully cooperate with City so that the work to be accomplished may continue. Any subsequent use of such incomplete documents shall be at the sole risk of the City and City agrees to hold harmless and indemnify - 2- Agreement for Professional Services with LAN Engineering Corporation Consultant from any claim, losses, costs, including Attorney's fees, and liability arising out of such use. B. This Agreement may be terminated for the convenience of the City upon thirty (30) days written notice to Consultant. Upon such notice, Consultant shall provide work product to City and City shall compensate Consultant in the manner set forth above. C. Following the effective date of termination of the Agreement pursuant to this Section, the Agreement shall continue until all obligations arising from such termination are satisfied. 10. CONTINGENCIES In the event that, due to causes beyond the control of and without the fault or negligence of Consultant, Consultant fails to meet any of its obligations under this Agreement, and such failure shall not constitute a default in performance, the City may grant to Consultant such extensions of time and make other arrangements or additions, excepting any increase in payment, as may be reasonable under the circumstances. Increases in payment shall be made only under the "changes" provision of the Agreement. II. INDEPENDENT CONTRACTOR Consultant shall act as an independent contractor in the performance of the services provided for under this Agreement. Consultant shall furnish such services in its own manner and in no respect shall it be considered an agent or employee of the City. 12. ASSIGNMENT OR SUBCONTRACTING Neither this Agreement, nor any portion thereof, may be assigned by Consultant without the written consent of City. Any attempt by Consultant to assign or subcontract any performance of this Agreement without the written consent of the City shall be null and void and shall constitute a breach of this Agreement. 13. NOTICES All official notices relative to this Agreement shall be in writing and addressed to the following representatives of Consultant and City: Consultant William Nascimento, President LAN Engineering Corporation 1887 Business Center Dr. Suite 6 San Bernardino, CA 92408 City Mr. James Funk, Director Development Services Department City of San Bernardino 300 North "D" Street San Bernardino, CA 92418 - 3 - Agreement for Professional Services with LAN Engineering Corporation 14. RESPONSIBILITIES OF PARTIES Upon termination, or completion of all work under this Agreement, Consultant will transfer ownership and title to City of all programs, reports, documents, plans and specifications. 15. INDEMNITY Consultant shall indemnify, defend and hold harmless City from and against any and all claims, demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs, expenses (including attorney's fees) and liabilities, of, by, or with respect to third parties, which arise from Consultant's negligent performance of services under this Agreement. Consultant shall not be responsible for, and City shall indemnify, defend and hold harmless Consultant from and against, any and all claims, demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs, expenses (including attorneys' fees) and liabilities of, by or with respect to third parties, which arise from the City's negligence. With respect to any and all claims, demands, suits, actions, proceedings, judgments, losses, damages, injuries, penalties, costs, expenses (including attorneys' fees) and liabilities of, by or with respect to third parties, which arise from the joint or concurrent negligence of Consultant and City, each party shall assume responsibility in proportion to the degree of its respective fault. 16. LIABILITYIINSURANCE Consultant shall maintain insurance policies meeting the minimum requirements set forth herein. All insurance maintained by the Consultant shall be provided by insurers satisfactory to the City. Certificates evidencing all insurance coverage required herein shall be delivered to the City prior to the Consultant performing any of the services under the Agreement. All insurance certificates required herein shall name the City as an additional insured and provide for thirty (30) days written notice from the insurer to the City prior to modification or cancellation of any insurance policy of the Consultant. A. ERRORS & OMISSIONS - The Consultant shall maintain errors and omissions insurance with a combined single limit of not less than One Million Dollars ($1,000,000.00) per occurrence. B. COMPREHENSIVE GENERAL LIABILITY AND AUTOMOBILE INSURANCE - The Consultant shall maintain comprehensive general liability and automobile liability insurance with a combined single limit of not less than One Million Dollars ($1,000,000.00) per occurrence. C. WORKER'S COMPENSATION INSURANCE - The Consultant shall maintain worker's compensation insurance in accordance with the laws of the State of California for all workers employees by the Consultant. -4- Agreement for Professional Services with LAN Engineering Corporation 17 . VALIDITY Should any provision herein be found or deemed to be invalid by a court of competent jurisdiction, this Agreement shall be construed as not containing such provision, and all other provisions which are otherwise lawful shall remain in full force and effect, and to this end the provisions of this Agreement are declared to be severable. 18. ENTIRE AGREEMENT This Agreement represents the entire and integrated understanding between the parties hereto and supersedes all prior and contemporaneous negotiations, representations, understandings and Agreements, whether written or oral, with respect to the subject matter thereof. This Agreement may be amended only by written instrument signed by both parties. II II - 5- Agreement for Professional Services with LAN Engineering Corporation AGREEMENT FOR PROFESSIONAL SERVICES (FOR NON-FEDERALLY FUNDED PROJECTS) IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date shown below. Date: 5"-/8-0' LAN ENGINEERING CORPORATION bY~ S ature (}, tJlL+/ IE Ie.. ""t;. AJ It> u. "" e,..JJo Print NamelTitle r~f> I &>~, CITY OF SAN BERNARDINO Date: m OJ /8) :J{)Oft::> bY:~~ atric . Morris or City of San Bernardino ATTEST: ~ci~ie~ Approved as to Form: ~ es F. Penman, City Attorney III -6- . EXHIBIT "I" Llm and Nascimento Engineering Corporation [!m . February 6, 2006 . City of San Bernardino 300 North "0" Street San Bernardino, CA 92418 . . Attention: Mr. Michael Grubbs, PE, Engineering ManagerlField Engineer SUbject: Request for Statement of Qualifications and Technical Proposals for Design of a Replacement Bridge Crossing Waterman Canyon Creek located approximately One Mile North of Highway 18 on Old Waterman Canyon Road In the City of San Bernardino. I I Dear Mr. Grubbs: . The LAN Engineering, Inc. (LAN) team is very pleased to submit ten (10) copies of our Statement of Qualifications and Technical Proposal, dated February 6, 2006. We recognize the importance of this project to the City, and look forward to having the opportunity to provide our services. I This type of assignment warrants an experienced Project Team and a familiarity with the project delivery process. Accordingly, we have structured our project team to provide the City with full professional services that specialize in the design of major bridge and roadway facilities. Our project team is experienced in all phases of Bridge, Roadway, and Drainage Design, including preparation of environmental documentation, development of hydraulic and geotechnical design requirements, and completion of final plans, specifications, estimates, and construction schedule. I . I, William Nascimento, PE, SE, will serve as the Principal-in-Charge and QNQC of the project. My strong technical and management skills will contribute significantly to our team, as well as my experience with numerous projects involving bridge and roadway design and construction requiring federal approvals for funding. I . Our Project Manager, Mr. Todd Dudley, PE, SE, will be the team's contact for the remainder of the selection process. Todd has dedicated his 21 years of experience to designing and managing major bridge projects throughout Inland Empire. Todd is committed to do "Whatever It Takes" for the success of this project. . . The LAN Project Team is comprised of highly qualified subconsulting firms with successful experience on similar projects. Our Project Team includes: WEST Consultants, a firm that specializes in hydraulics and streambed analysis; Jones & Stokes, a firm specializing in Environmental analysis; Kleinfelder Inc., a Geotechnical firm that is experienced at working with federal agencies and flood control districts; and Associated Engineers, also very experienced in working with federal agencies and local flood control districts, who will be handling the Right-of Way Engineering tasks for this project. LAN has successfully completed projects using each of these firms in the past. I I As evidenced in the related experience and resume portions of our proposal, the LAN Project Team has worked for many public agencies, and therefore understands the importance of producing a quality product that proceeds on a predictable schedule, provides practical solutions, and is conscious of City budget constraints. Consequently, our project management practices include safeguards to ensure that the City of San Bernardino will benefit from a project that: provides a complete and comprehensive PS & E package, which conforms to I I 1887 Business Center Drive, Suite 6 San Bernardino, CA 92408 (909) 890.0477 Fax (909) 890.0467 EXHIBIT "I" , Letter to Mr. Michael Grubbs, PE Engineering Manager/Field Engineer Request for Statement of Qualifications and Technical Proposals for the Replacement Bridge over Watannan Canyon Creek City requirements and federal guidelines; is developed through a cost-effective analysis and design procedure and incorporating practical design features; and is completed on time. Since all the personnel on our team have been hand-selected for their experience and expertise in similar projects, we believe our team will be able to meet or exceed the City of San Bernardino's expectations. The project team members and their roles are as follows: Firm Summary Description of Work Office Location LAN Engineering Project Management, Civil and Structures Engineering. San Bernardino .. ... ............. .m'~"'_'" .. .. .......~..... WEST Consultants Hydrology/Hydraulics San Diego . ..."'.....i..... ..................+... Jones & Stokes Environmental Temecula Kleinfelder Geotechnical Redlands Associated Engineers Right-of-Way/Utility Mapping Ontario As Principal-in-Charge, I certify that all information contained in this Proposal is truthful, accurate, and complete, and is valid for a period of not less than 90 days from the date of submittal. In addition, LAN Engineering can adhere to the contractual terms indicated in the sample Professional Services Agreement. Contract Information: Mr. Todd Dudley, PE, SE, Project Manager Email: todd.dudlev(Ql.lanengineering.com Tel: 909.890.0477 ext. 308 . Fax: 909.890.0467 We thank you for taking the time to review our project proposal and look forward to discussing our qualifications and details of our project approach at the next stage in your selection process. Sincerely, I ~h~~ ~r I William Nascimento, PE, SE PRINCIPAL~N-CHARGE I I I I I l!m . . I . . I . . . . . . . I . . . I. I EXHIBIT "I" Technical Approach Project Understanding and Approach {l;", Existing Conditions Exhibit Scope of Work Items to be Accomplishedl Furnished by the City Comments and Suggestions from the Consultant ~ L1M & NASCIMENTO ~ ENGINEERING COIU'OltATlON I I I I I r I I I I I I I I I I I I I EXHIBIT "1" Project Understanding and Approach PROJECT UNDERSTANDING Project Description The project consists of completing a bridge replacement design, including final plans, specifications and estimates needed for construction and including tasks for final environmental clearance under CEQA, documentation and exhibits needed to certify right of way, and coordination with utilities for relocations. The design will provide for the replacement of the existing bridge structure with a new bridge that will have sufficient width and vertical clearance to qualify for a waterway adequacy of 7 under FHW A's Recording and Coding Guide for the Structure Inventory and Appraisal of the Nation's Bridges (slight chance of overtopping bridge deck and roadway approaches), and shall include foundations that are capable of surviving 100 year storm events. Proposed Improvements The final design will provide for a bridge structure that spans Waterman Canyon Creek with an improved waterway adequacy sufficient to meet the requirements for design storm flows. In addition, the bridge must be supported on foundations that are designed to survive the 100 year design storm, including the effects of bulked flows due to potential burning of the watershed that drains into the canyon, and impacts from debris including trees and large rocks that are carried by the storm flows. Improved waterway adequacy can be achieved through a combination of extending the span of the bridge and raising the soffit of the bridge superstructure. The existing bridge span of approximately 22.37 feet can easily be extended for new bridge construction. In addition, the vertical clearance under the bridge can be improved through a combination of raising the roadway profile at the stream crossing, and minimizing the depth of the superstructure. Because raising the roadway profile may result in additional environmental and right of way issues, it will be important to design a bridge with the minimum structure depth possible. In addition, we believe that it is important to construct a single span bridge structure if at all possible in order to avoid placing a pier within the stream bed, which will be subjected to beatings from debris flowing downstream, and could result in a maintenance headache for the City should the pier be damaged by storm flows or require the removal of trees and brush that become hung up on the pier. Protection against storm flow hazards will be developed through a combination of designing foundations that extend below the anticipated scour elevation, designing scour protection for foundations, designing cutoff walls and invert improvements that will stabilize the invert of the stream bed and minimize scour at the bridge site, and by designing substructures with the strength to withstand debris impacts resulting from design storm events. Additional improvements will include utility openings to carry existing communications and gas lines and additional utility openings to accommodate potential future utilities within the bridge structure, and metal beam guard rail approaches to protect errant vehicles from collisions with the concrete bridge railing. The bridge replacement will be designed to minimize impacts to the existing roadway profile. Improvements to the stream bed for scour protection and stabilization of the stream bed will be designed to minimize impacts to the environmentally sensitive Waterman Canyon Creek. All proposed improvements will be designed within the existing roadway right of way if at all possible. Existing Conditions Old Waterman Canyon Road is a rural two-lane roadway approximately 24 feet in width, with no shoulders and no curb and gutter or AC dikes. The roadway is approximately 3 miles in length, running parallel to the new state highway 18, and serves as access to several homes that are built within the canyon. Traffic on the roadway is light and traffic speeds are generally moderate, although posted speed limits were not noted. The existing cast in place, reinforced concrete T -beam structure is approximately 26 feet wide and spans approximately 22 feet over Waterman Creek. The existing bridge structure has been in place at least since 1929 when the original 20.5 foot wide bridge was widened by approximately 5.6 feet. The bridge carries a 4" diameter high pressure gas line attached to the downstream edge of the bridge deck, and carries a galvanized steel conduit on the upstream edge of deck, that presumably carried the overhead communications line that is now supported on timber poles over the creek. The existing structure exhibits severe damage on the upstream edge of the bridge, which has been battered by debris Replacement Bridge over Waterman Canyon Creek I I I r I I . I: I I I I I ( I I I I l EXHIBIT "I" Project Understanding and Approach carried by storm flows. In addition, the bridge railing has been washed off of the bridge deck and the roadway embankements have been eroded on the downstream side of the roadway by storm flows that overtopped the bridge deck and approach roadways. The faces of the bridge abutments have been severely worn by storm flows and the wingwalls on the downstream sides of the bridge have been undermined by erosion of the foundation soils. The invert of the stream bed underneath the bridge has been effectively stabilized and protected from erosion by a cutoff wall constructed of concreted rock on the downstream side of the bridge. However, the steam bed downstream of the cutoff wall has eroded into a vertical drop, extending approximately eight feet below the invert elevation underneath the bridge. This erosion has left the foundations of the downstream wingwalls exposed, and threatens to undermine the bridge abutment foundations as well. The roadway profile is rising at approximately a two percent grade from south to north at the bridge site, which is located within a sag vertical curve. The roadway alignment is on tangent at the stream crossing, but includes reversing horizontal curves on the south approach to the bridge. Background The development of a project to rehabilitate the existing bridge was initiated by the City in December of 2003, following the large storm flows of that Christmas Eve, which were exacerbated by the fires that burned a large portion of the watershed that drains to Waterman Canyon during the summer of 2003. FEMA approved repairs to the existing bridge as part of the emergency repairs needed to various facilities damaged by the brush fires that affected large areas of the local hillsides in the summer of 2003. At that time, the intent was to replace the bridge railing that had been washed away by the storm, reconstruct the reinforced concrete girder on the upstream edge of the bridge, which had been demolished by debris carried downstream with the storm flows, construct repairs to other bridge girders damaged by storm flows, repair and reinforce the exposed face of the north abutment, and construct wingwall extensions and roadway embankments to restore support for the roadway and protect the bridge foundations from future damage due to storm flows. Plans and specifications were developed for the proposed bridge repairs, but the repairs could not be constructed before the new storm season began. In 2004 the bridge and roadway approaches were again overtopped by storm flows, which caused additional damage to the bridge structure and further eroded the streambed and roadway embankments. In 2005, following evaluations of the new site conditions, it was determined that bridge replacement represented a better value for construction costs than bridge repairs. Subsequently, FEMA approved the funds for a bridge replacement project in place of the original repair project. Coordination with Other Agencies Completion of the bridge replacement design will involve coordination with FEMA (which has a significant funding role in the project), and the County of San Bernardino Flood Control District, which has review and approval roles for work affecting Waterman Canyon Creek. LAN Engineering anticipates that these important partners in the project will be invited to participate in project development team meetings. In addition, this project will affect various utility companies and their facilities. Affected utility companies will be consulted to the extent necessary to solicit their input to the process. PROJECT APPROACH To ensure that we do the best possible job in completing the bridge replacement PS&E, LAN Engineering will make use of our wealth of experience in this type of work right here in San Bemardino County. Coordination will be a key to expediting the completion of the Design phase of this bridge replacement project. Our familiarity with the agencies, and consultants involved with this project will allow us to coordinate this project effectively and efficiently. LAN Engineering is currently engaged in work for the City and the County of San Bernardino, and is familiar with the affected staff at each agency. In addition, we are involved in numerous projects that have Jones and Stokes as the Environmental Consultant, we are working with West Consultants on at least three current projects, and have teamed with both Kleinfelder and Associated Engineering on many past and current projects. We believe our knowledge of the project, as described in the Project Understanding Section (above), along with our discussion of how we intend to address key project issues, as described in the following Project Approach Sections, demonstrates a viable plan to achieve the Scope of Work in Exhibit B of the Request for Statement of Qualifications and Technical Proposal. Replacement Bridge over Waterman Canyon Creek . ,g ~ ." ,~ "0 ~! Q <( W . 0 C) . 0: € z Q ~ i< 0 0 >- III Z C) <( z " ~ z <( X l! Ww 0: ~~ W ~ :l: ;: .... ::l Q 0 ..J III 0 C) C) z z ;;: 0 0 ..J <( 0 :l: ..J ~ ti: 0 . 0 e ~ z 'f C) ~ z " ;;: 0 '" 0 0 0 0 ..J . ~ , . <.) 0 :0 .2 0 jj 0 " N ." . .~ ,~ E I E 0 0 E ~ ~ 0";;; 'I <.):J/ ~ ~- ~ . W . 0: ~ € ::l . . 0 0 .... 0: " ~ ::l 0 0: ~ .. Ii; ill W C) Q i< III C) Z Q >= ~ III X 0: w z < w 0 >- Ii; (t C) Z Q <( w i< " ;: III Z :l: C) .... <( ::l Z :l! 0 >= 0: III III W . C) X ~ tl z w ;: ;;: ... Q ~ 0 0 ..J .~ 0 W 0 ~. ..J " C) :gJ it "'~ z 0& l! 9 .~"5 <( <( W ~. 0: :l: ~e . ." .... .... ,,~ ~ III ::l ~'f . 0: 0 ~~ ." \ c. III ~~ ::l O. ~ 0 .0. C) . ~" Z 0 ~.. 0 ;;: . ~~ ~ ~ 0 ., ~.~ 0 ill ..J o' , -0 &LL :~ .0 ., ~ 8 " " " " r .Q E g ! Scope of Work EXHIBIT "I" Scope of Work (Tasks - Milestones) A. Administration 1. Project Setup 2. Schedule I Budget Control 3. Progress Reporting 4. Coordination I Meetings H. Hydrology. Hydraulics and Dehris Flow .\nalysis 1. Review Available Information 2. Perform Watershed Analysis As Needed 3. Develop Estimates of Stream Flow Hydraulics 4. Develop Estimates of Debris Flow Characteristics 5. Perform Scour Potential Analysis 6. Establish Recommendations for Invert Stabilization and Scour Protection ('. Environmental: Technical Studies for CEQA C1earanct' .' I. Historic Properties and Cultural Resources 2. Biological Resources 3. Water Quality D. Ceott'chnicalln\'Cstigation I. Literature Review 2. Site Reconnaissance 3. Exploration Plan I Utility Clearance I Encroachment Permits 4. Field Exploration 5. Seismic Hazard Assessment 6. Laboratory Testing 7. Analysis and Reports Preparation F. Sun eying and Existing Topography 1. Submit Detailed Survey Request to City 2. Develop DTM files from Survey Data Received from the City F. Right of Way and Utility Mapping 1. Use Assessor's Maps to Identify R/W and Property Lines 2. Perform Mapping 3. Evaluate Structure Alternative Impacts to Roadway Profile 4. Develop Cost Estimate and Construction Schedule for Each Alternative 5. Summarize Information in Type Selection Report with Preferred Alternative Clearly Identified C. Hridge Rt'placement Type Seledion and Final Design 1. Foundation Type Consideration 2. Consider Precast and Cast-in-Place Alternatives 3. Evaluate Structure Alternative Impacts to Roadway Profile 4. Develop Cost Estimate and Construction Schedule for Each Alternative 5. Summarize Information in Type Selection Report with Preferred Alternative Clearly Identified Replacement Bridge over Waterman Canyon Creek EXHIBIT "I" . Scope of Work Project Management / QA/QC Project Management Todd Dudley, our proposed Project Manager will continue the responsible working relationships he has already established with the City of San Bernardino Contract Manager. With their leadership, we see ourselves as an extension of City staff, with a mission of meeting, and exceeding, the needs of the Contract Manager. By establishing a sound working relationship with your Contract Manager and engineering staff, we are better able to understand what specific services are needed and how best to fulfill the project needs. Regular contact throughout the contract is essential for keeping control of the project's changing needs, for providing guidance and support to our assigned personnel, and for monitoring and assuring performance. Along with monitoring and assuring performance of our staff, key elements of managing the contract will be: tracking the budget; staffing forecasts; and progress reporting. We will work closely with your Contract Manager in establishing reporting and information tracking formats that will provide the management information necessary for oversight of our contract and our budget status. Meetings & Project Development Team (PDT) Our Project Manager, Todd Dudley, will work with City Staff to identify the makeup of the Project Development Team; will then schedule a Kick-off Meeting; and subsequent team meetings, at least monthly thereafter, for the duration of the project. Consultant team members will attend the meetings on an as needed basis. All team members will be asked to attend the kick-off meeting, and they will be notified well in advance of the time and location of all subsequent project team meetings. Minutes from previous meetings will be distributed for comment before the next meeting. Field Review As part of the initial scoping work with the City, a field review of the project site will be made. This review will assist in clearly establishing the scope and goals for this project between the City and LAN Engineering. Schedule / Deliverables The Project Manager will develop a project schedule in coordination with City Staff. Progress for each of the milestones will be discussed in reference to the project schedule at each team meeting. A plan will be developed to deal with issues that arise, which could delay the schedule. Deliverables will be developed through direction from City Staff and interaction with the Project Team. Design alternatives will be analyzed with respect to a costlbenefit analysis and other factors including safety, environmental impact, constructability, and functionality. Quality Control Plan LAN's quality control procedures are geared to the systematic elimination of all design inconsistencies in the final construction documents. The primary technique used in quality control is the independent review of all technical work produced by every individual on the project, including; ./ Reviews within each discipline, where the drawings, specifications, calculations, design analyses, etc., are reviewed for inconsistencies, inaccuracies, and for work not shown by a colleague with similar background and experience who is not assigned to the project. ./ Interdisciplinary reviews to ensure coordination and consistency among disciplines. In addition, our Quality Assurance consists of the following: ./ The team understands all of the client's specific expectations and project objectives, and can develop with the client, a project plan (budget and schedule) that will realistically and cost-effectively meet those expectations and objectives. ./ Selecting experienced and well-trained professionals and technicians with the right educational background to be responsible for the work. ./ Each person responsible for the work understands and supports the client's expectations from project inception. ReDlacement Brid!!e over Waterman Canyon Creek Scope of Work EXHIBIT "1" ,( All project team staff receives daily feedback from their immediate supervisors concerning the accuracy, precision, and clarity of their work, and whether it conforms to current professional standards and the expectations ofthe client. Bridge Replacement Design Bridge Replacement Concepts LAN Engineering will develop bridge replacement concepts for consideration within 35 working days from notice to proceed with the work. These concepts will be developed based on information that is readily available. Knowing that the existing bridge has been overtopped in two of the last three years, and observing the stream topography and general site conditions we will develop concepts for bridge replacement that consider the need to provide more stream flow capacity while minimizing stream bed alterations and adjustments to the existing roadway profile. Some modifications to the bridge replacement concepts may be needed as additional information becomes available from technical studies including hydraulics and hydrology, geotechnical investigations and detailed surveys of the project site. Our proposed r0adway cross section provides for two full-width standard traffic lanes and minimum shoulder widths in conformance with Caltrans' Highway Design Manual and AASHTO's Policy on Geometric Design of Highways and Streets. In order to provide as much hydraulic capacity as possible while minimizing modifications to the roadway profile we will consider spans that are longer than the existing bridge structure provides, and span configurations that will result in vertical clearances underneath the bridge that are higher than the existing structure. One possible solution that could provide the required clearances and minimize changes in roadway profile is to construct a bridge with a cast-in-place / prestressed bridge deck. A cast-in-place, prestressed concrete slab bridge will provide the minimum structure depth possible, and can span as far as 120 feet, which we anticipate will be sufficient for this site. We propose using Caltrans standard open post and rail, reinforced concrete barrier railing, which is crash tested and approved for construction on state highways. The bridge replacement will be designed to accommodate existing and future utilities and will consider drainage, safety and aesthetic issues. A cross section of a cast-in-place / prestressed slab capable of spanning approximately 60 feet is shown below. 31'-6" <t. Old Waterman Canyon Rd 1'-9" 2' 12'-0" 12'-0" ~ D Profile Grade -2'1> -2% - ~ 2' 1'-9" Cone Bar r ier Type 80~ Typ 0 o Future Utility Opening C/P/PS Slab Typ 8"yj Opening for HP Gas. R~12" 6"(ii Opening for Verizon Part of Reolacement Bridge over Waterman Canyon Creek EXHIBIT "1" Scope of Work developing the bridge replacement concepts will be evaluations of stream bed and roadway approach improvements needed for each alternative identified. Scour protection for bridge substructures will be an important consideration for all alternatives. Heavy scour and the effects of debris impacting the structure at the existing bridge site suggests that significant effort will be needed to protect improvements. Also, the effectiveness of downstream cutoff walls in stabilizing the streambed invert upstream is evident. These considerations will guide decisions made during this concept development stage. 1.;. ,~/ # ~~. 4~~.'.;~;;~4-~~~~ \'''-- .t~ '.,- \~~ .. Requirements for span length, vertical clearance, foundation type and scour protection will be uncertain at this stage, and so assumptions will have to be made in order to complete the concepts for the City's consideration. Structure type alternatives to be considered will include both cast-in -place and precast construction types. Advantages and disadvantages of each will be identified for each alternative. Although cast-in-place construction is typically cheaper to construct than precast alternatives, precast construction can be used to avoid the erection of falsework, which could be an advantage if the construction phase will extend into the storm season, or if sensitive environmental issues are identified for the streambed. In addition, precast construction can be used to shorten the construction schedule, because the superstructure elements can be constructed at a casting yard at the same time that grading and substructure construction is being done in the field. Then, once the girders I deck slabs are set into place on the abutments, the bridge construction can be completed without having to place equipment in the stream bed. Advantal!:es I Disadvantal!:es Cast-in-Place vs Precast Construction Alternatives . clPlpS Concrete PClPS Concrete False Work False Work required. None. Minimum work in Waterman Reauirement .. Creek Stream Bed. Transportation None Girder length up to 135 feet can be Requirement transported. Special permit is required for girder length more than 120 feet. Seismic Performance Excellent. Special detailing required for seismic design. Revlacement BridJle over Wa/erman Canyon Creek EXHIBIT "I" Scope of Work Construction Schedule Falsework construction in Since the girders / slabs can be Waterman Canyon Creek fabricated while the substructures prohibited during the storm are being constructed, the schedule season. can be expedited. Construction Cost Approximately $200/ft", Higher cost than CIP/PS (Including depending on the structure Construction. Typically in the range Mobilization and system used. of$230/ft2 Contingency) Roadway improvements needed to carry traffic over the replacement bridge and resulting modifications to profile, alignment and improvement touchdown locations will also be considered in this phase of the project. We know from field review and available topography that the bridge is located in a sag vertical curve and the approach roadway has a slight horizontal curve at the south approach to the bridge. Assumptions made regarding vertical clearances needed under the bridge and span lengths required will define limits and extents of improvements that will be required for approach roadways. Costs for improvements to roadway and scour protection will be included in the development of bridge replacement concepts at this stage. PROJECT SITE TOPOGRAPHY Environmental, utility conflicts and right of way issues that could influence design features will not be known at this time and detailed survey data and project site mapping will not yet be completed, so these concepts will be suitable only for advanced planning. Bridge concepts developed at this stage will be refined during the Type Selection phase. Rpnlnrpmpnt Rridve over Waterman Canvon Creek I . . . . I . . . . I I . . I I, I. I I EXHIBIT "I" Scope of Work Hydrology, Hydraulics, and Scour Protection Analysis Task 1 Background Data Collection West Consultants will obtain and review available watershed and hydraulic data for the analysis, Geotechnical data for the project site such as the depth to bedrock and grain size distribution are useful, but not required, Any geotechnical data obtained will be provided by LAN Engineering, West Consultants will also estimate grain size during the field reconnaIssance. West Consultants will perform a detailed field reconnaissance of the site to document field conditions. The field inspection will include an assessment of stream behavior in the vicinity of the bridge crossing, existing and potential scour problems, and estimates of hydraulic parameters. Observations will be made of lateral channel stability, aggradation/degradation, hydraulic roughness, bed material size, and hydraulic controls. LAN Engineering will provide digital topography for the site and as-built plans for the bridge. Task 2 Hydrologic Analysis West Consultants will review existing information for the watershed and the Waterman Canyon Creek stream flows. A flood frequency analysis will be performed for the observed stream flows to determine the required storm events (100 year, 10 year, and 3 year). This task assumes that the observed flow data are sufficient for the study and no additional hydrologic modeling will be necessary. If a hydrologic model (e.g., HEC-HMS) needs to be constructed for the watershed, this additional task will be added to the scope on a time and materials basis. Task 3 Hydraulic Analysis HEC-RAS, the Hydrologic Engineering Center's "River Analysis System" computer model will be developed for the Waterman Canyon reach in the vicinity of the bridge (the bridge is located in the FEMA designated zone A with no detailed hydraulic analysis conducted in the past). The cross-section data in the vicinity of the bridge will be based on topographic mapping provided by LAN Engineering. The HEC-RAS hydraulic model will be used to determine the hydraulic characteristics of the stream (near the bridge) necessary for the design of scour protection such as hydraulic opening, design flood water elevations, scour velocities, outlet flow (tailwater) conditions, and backwater effects. Task 4 Sediment Yield Analysis A qualitative assessment of sediment yield will be performed for the contributing watershed. West Consultants will use the U.S. Army Corps of Engineers, Los Angeles District (LA Corps) method to assess sediment yield for the specified flood events (the method was developed to estimate unit debris yield values in Southern California watersheds and accounts for different fire factors). Based on this analysis, the bulking coefficients will be determined for the design discharges obtained in Task 2. Task 5 Scour Analysis Scour calculations will be performed using the HEC-RAS computer program and/or custom spreadsheets. Procedures outlined in FHWA's Hydraulic Engineering Circulars, HEC 20 and HEC 23, and other standard guidelines will be used to evaluate the channel stability downstream of the structure in order to prevent the current headcut from endangering the bridge foundation. West Consultants will review all of the information gathered to assess whether long-term channel degradation could be significant. West Consultants will provide a qualitative and quantitative estimate of vertical channel stability downstream of the structure and any local scour at the structure as appropriate. Task 6 Design of Scour Protection West Consultants will provide a conceptual design for scour protection of the channel bed and side slopes in the vicinity of the bridge. In order to prevent accelerated erosion on the downstream side of the bridge, a drop structure with energy dissipating device may be proposed (vertical or sloped concrete basin drop, riprap basin drop, CSU, USBR or SAF stilling basin, etc.) depending on the assessment of the erosion hazard. The design is envisioned to be an Replacement Bridge over Walerman Canyon Creek 1 I' I 1 1 1 . . . . . EXHIBIT "I" Scope of Work iterative procedure between the hydraulic designers (West Consultants) and the civil/structural designers (LAN Engineering). Two iterations is the assumption for this cost proposal. West Consultants will provide conceptual design based on hydraulic and scour considerations, including pertinent dimensions and material types, but will not prepare design plans nor specifications under this scope of work Task 7 Report West Consultants will submit the results of the study in a Hydraulic/Scour Analysis and Scour Protection Report, The report will include field observations, a description of the bridge, the magnitude and frequency of design flow, a description of the HEC-RAS model and modeling method, sediment yield analysis (flow bulking), scour analysis procedure, and scour protection design. Geotechnical Investigation and Analysis Key Geotechnical Issues The existing bridge is located in Waterman Canyon in the southem San Bernardino Mountains and crosses over Waterman Canyon Creek The creek is a perennial stream that flows year round and is underlain by young river alluvium comprised of numerous cobbles and boulders in a sand and gravel matrix. Gneissic metamorphic bedrock underlies the mountain ridges east and west of the creek and is exposed on the canyon wall just west of the bridge. Bedrock is anticipated beneath the alluvium at an unknown depth. The San Andreas and Arrowhead Springs faults are located approximately 1-1/2 miles and Y, mile to the south, respectively. The site is not located within a California- designated Earthquake Fault Zone. The site is also located in an area known for geothermal activity (hot springs) with water temperatures just a few hundred feet downstream of the bridge on the order of several hundred degrees Fahrenheit. Based on a review of available documents and our experience in the area, we have identified several key geologic and geotechnical issues that should be addressed for the project. These issues include: . Moderate to high ground accelerations due to the presence of nearby active faults including the San Andreas fault zone. . Coarse oversize materials (cobbles and boulders) within the creek and likely at the bridge abutments. . . Shallow groundwater. . Potential for liquefaction and laterally spreading. . . Potential for geothermal activity in the project area. These key issues will be addressed during our geotechnical investigation. I I I I I I The following paragraphs present Kleinfelder's scope of work for geotechnical engineering support services for this project. Scope of Services Kleinfelder's geotechnical engineering support services for this project are presented as follows. We understand that the geotechnical deliverable items required for the project will include a proposed Field Exploration Drilling Plan, Preliminary and Final Soils and Foundation Reports, and Log of Test Borings (LOTB). Task 1 - Literature Review We propose to begin our investigation by reviewing available geologic and geotechnical literature pertaining to the project site, We will review published soil and geologic data in our files and as available from appropriate public agencies. This will include a review of literature prepared by the California Geological Survey, the U.S. Geological Survey, the City and County of San Bernardino, and other government agencies. Replacement Bridge over Waterman Canyon Creek . . . . . . . . . . . . , . . II I EXHIBIT "1" Scope of Work Task 2 - Site Reconnaissance A geologic/geotechnical reconnaissance by a California Certified Engineering Geologist and/or a California Registered Geotechnical Engineer of our firm will be performed along the full length of the proposed improvements, to observe and check for geological conditions and features that could impact design, construction and cost of the proposed improvements. Task 3 - Exploration Plan/Utility Clearance/Encroachment Permits Prior to our field investigation we will submit a plan showing locations of the proposed borings along with completed application packages in order to obtain any necessary encroachment permits. We will forward these documents to LAN, who will then submit them to the City for review and approval. Following approval, and prior to drilling, we will contact Underground Service Alert (USA) to identify potential conflicts between our planned boring locations and existing underground utilities. Our proposed drilling program will consist of boreholes located on the shoulders of the roadway. We do not anticipate drilling in the traffic lanes. However, some limited traffic control may be required (cones, arrowboard, etc.) around the excavation equipment if any portion of the drilling equipment encroaches onto the roadway due to space limitations on the shoulders. Task 4 - Field Exploration Our field exploration program will consist of four exploratory mud rotary and hollow-stem auger borings. Due to space limitations we proposed one boring each at the north and south ends of the bridge. These borings will be drilled as close to the proposed bridge abutments as possible. These borings will be drilled to depths of 75 to 100 feet using mud rotary drilling techniques to penetrate the coarse cobbles and boulders below groundwater. Two additional borings will be drilled using a hollow-stem auger drill rig to depths of 15 to 25 feet, or to practical refusal, whichever occurs first, north and south of the bridge for pavement design. All borings will be drilled with truck-mounted drill rigs. Our typical sampling interval will be 1.5 meters (five feet) in the borings. The number of blows necessary to drive both a Standard Penetration Test (SPT) sampler and a California- type sampler will be recorded. An engineer or geologist will maintain a log of the materials encountered in the borings, and obtain samples for visual examination, classification and laboratory testing. Groundwater, if encountered, will be measured in the open borehole at the time of drilling. Upon completion, the borings will be backfilled with soil from the excavations, except for borings encountering groundwater which will be backfilled with grout. In preparing this proposal, we assume that access to drilling locations can be obtained with a standard truck mounted rig. We also assume that all agencies and private parties will grant access for our work without cost or delay to Kleinfelder. Task 5 - Seismic Hazard Assessment A geologic/seismic hazards evaluation will be conducted for this project. This will include evaluations of the potential for surface fault rupture, seismic-induced ground deformation or settlement related to liquefaction, seismic compaction, lurching or lateral spreading. Task 6 - Laboratory Testing Laboratory testing will be performed on selected samples obtained during field exploration to assess the physical characteristics of the subsurface materials. We anticipate the testing will include moisture/density, gradation, plasticity index, sand equivalent, consolidation, collapse potential, direct shear, maximum density/optimum moisture content, corrosion potential; and R-Value. Our testing program may be modified based on the actual subsurface materials encountered during exploration. Replacement Bridge over Waterman Canyon Creek Scope of Work EXHIBIT "I" Task 7 - Analysis and Reports Preparation Our Soils and Foundation Report will be prepared in general accordance with Caltrans Standards. Typically, Caltrans requires a Geotechnical Design Report for the roadway portion of a project and a separate Foundation Report for all structures including bridges, retaining walls, tunnels, MSE walls, etc. Since this project is essentially a bridge project that may include some approach roadway sections we plan to combine the two report types into one Soils and Foundation Report as requested in the RFP. Preliminary and final reports will be prepared in accordance with Caltrans standards and will present the data obtained during field exploration and laboratory testing, as well as conclusions and recommendations pertaining to the following: . Project description including proposed improvements, climatic conditions, terrain and surface drainage, and land use. . Discussion of geotechnical settings including regional geology, subsurface soil and groundwater conditions. . Recommendations for design of retaining walls, including foundation type, allowable capacity and lateral pressures. . Recommendations for construction of roadway and embankment foundations and estimated settlement. . Evaluation of gross and surficial stability of the proposed fill slopes, if any. . Earthwork considerations, including excavation characteristics and erosion controls. . Collapse, expansive and corrosion potentials of the subgrade soils and recommended mitigation measures, if necessary. . Earthquake considerations including seismic design criteria for fill embankments, and seismic hazards including the potential for liquefaction, ground rupture due to surface faulting and seismically induced settlement. . Recommendations for pavement structural design based on traffic indices assumed or provided by the client. . Seismic design recommendations including recommended acceleration response spectra in accordance with the current Caltrans Seismic Design Criteria. . Recommendations for design and construction of shallow or deep foundations including recommended bearing capacities, lateral resistance, and total and differential settlements. . Overall stability analyses of footings, slope and foundation materials; evaluatiqn for static and pseudo- static conditions. . Construction considerations. . Log of Test Borings (LOTB) Sheets. Our findings, conclusions and recommendations will be presented in a draft Soils and Foundation Report with a site map showing boring locations, LOTB Sheets and laboratory test results. After review by LAN and the City, comments will be incorporated into the report and a final report submitted. We assume one round of review comments from prior to completion of our final report. . Rpn/nrpmlml Bridf!e over Waterman Canyon Creek EXHIBIT "1" Scope of Work Environmental Engineering Services The proposed project involves the replacement of the Old Waterman Canyon Road Bridge located approximately one mile north of Highway 18 on Old Waterman Canyon Road. It is assumed that the following criteria shall be met and incorporated into the bridge/project engineering design: . American Association of State Highway and Transportation Officials requirements; . National Cooperative Highway Research Program 350 report criteria; . Minimum criteria specified in section 2.7 of Caltrans' Bridge Design Specifications; . Bridge length and vertical clearance over Waterman Canyon Creek shall be sufficient to qualify for a Waterway Adequacy of 7 under Federal Highway Administration's Recording and Coding Guide for the Structure Inventory and Appraisal of the Nation's Bridges; . No requirements for sidewalks or railings to meet bicycle railing criteria; . Foundations shall be protected from wash-out due to 100-year storm flows, and concrete barrier rails shall allow for storm flows to pass through; . Old Waterman Canyon Road will be closed during construction; traffic plans and technical provisions will be prepared. Details of the bridge design, including the selection of a precast or cast-in-place replacement structure type, will be determined in accordance with the findings of the engineering study prepared for the project and the results of geotechnical investigation and testing. For this scope and cost the following assumptions have been made: . Project will replace the existing Old Waterman Canyon Road Bridge with a new bridge designed to withstand storm flows and that also meets the criteria listed above. . Jones & Stokes will prepare the technical reports identified in this scope of work to support. the City in the preparation of the environmental document. . The City will prepare the California Environmental Quality Act (CEQA) document. . National Environmental Policy Act (NEPA) approval will not be required for the project based on the RFP. . Technical reports will not be submitted to Caltrans for review other than as part of normal CEQA public availability process (i.e., Caltrans environmental oversight is not assumed). 1.0 Environmental Document Project Management / Coordination / Meetings Jones & Stokes' scope of work for quality control, progress reporting, schedules, and coordination! meetings is outlined below. . Quality Control: The Jones & Stokes project manager will be responsible for directing and implementing the project's quality control program. Senior technical reviewers in each discipline will review each work product, including field methods, data collection, analysis, report writing, and any subcontracted work studies. In addition, a technical editor will review all reports to ensure consistent use of terminology and style as well as general readability for the target readers. Finally, the project manager will review all documents before they are submitted to the City. . Environmental Schedule: Jones & Stokes will provide schedule input to LAN on the environmental technical reports. D",,,,,I,,,,,...,,,,,.,,I 11..;,1...0 roHO.. W"formnrl rnnunn r,ppk EXHIBIT "1" Scope of Work . Coordination/Meetinl!:s: Communication and coordination will be facilitated through progress meetings and project conference calls. The Jones & Stokes Project Manager will attend progress meetings with LAN and the City during as needed during the preparation of technical reports. It is assumed that up to four (4) project related meetings will be attended. Meetings beyond this amount would be charged on a time and materials basis. . Proiect Manal!:ement: This task includes the coordination and management efforts by the Jones & Stokes project manager. Deliverable" . Environmental PM Attendance at up to four (4) project related meetings. 2.0 Environmental Technical Studies The technical analyses will be prepared to meet CEQA requirements. Jones & Stokes will coordinate with the City to identify any specific local requirements. Based on the content of the RFQ/RFP issued for the project and our knowledge of the project area, it is assumed that technical studies will be required for historic properties and cultural resources, biological resources, geologic investigations, and water quality. It is assumed that geologic investigations will be included in the Geotechnical investigation performed by the project engineer. Deliverables Unless otherwise noted, the deliverables for the following technical studies will be a separate bound report including a standardized project description, a methodology relevant to each topic area, description of the affected environment, impact assessment, and mitigation measures. All draft technical studies will be submitted to the City for review. It is assumed that the reports will be revised once following review by the City. The deliverables for each technical study include the following: . 5 hard copies of draft technical studies. . 5 hard copies and one digital copy of final technical studies. For this -scope of work, the following technical studies have been assumed. If additional studies are requested during the City's preparation of the CEQA document, a scope and cost will be submitted for approval prior to their initiation, however, based on the characteristics of the study area it is not anticipated that additional separate technical studies will be warranted. Biolol!:ical Technical Study Jones & Stokes will perform the following tasks related to the evaluation of biological resources associated with the proposed project. Review of Project Information and Applicable Literature Potentially relevant project and biological resource information will be reviewed prior to fieldwork. Jones & Stokes will access and review relevant natural resource references and databases (e.g., soils maps, the California Natural Diversity Data Base; California Native Plant Society Electronic Inventory, Internet resources, Jones & Stokes's internal resources, etc.). With City approval, relevant resource agencies will also be given an opportunity to provide a list of species and issues of concern for the project. Field Evaluation for Biological Resource Constraints After reviewing relevant information, the project area will be evaluated, with a thorough walkover covering all portions relevant to potential biological resource regulatory constraints. Detailed field notes will be compiled including conditions, visible disturbance factors, species, habitats, and more general biological resource issues observed or detected. The site will be evaluated regarding the presence, absence, or likelihood of occurrence for all special status D~~lru.",.........t fl..id<ro ....."Dr Wntormnn rnnvnn rrppk EXHIBIT "1" Scope of Work species, habitats, or more geneml biological resource issues potentially posing a constraint to the project through applicable laws and regulations. Adjacent areas will also be briefly examined where accessible, to provide context. Jurisdictional Waters Determination The project consists of replacing an existing bridge over Waterman Canyon Creek. This creek and any associated wetland or riparian vegetation would likley be regulated by state and fedeml regulatory agencies. In order to accurately assess potential impacts to areas under jurisdiction of the U.S. Army Corps of Engineers (USACE), California Department ofFish and Game (CDFG) and Regional Water Quality Control Board (RWQCB) a formal delineation of regulated waters will be completed. The delineation will be completed according to the USACE protocol for delineating wetlands as well as CDFG standards. The limits of wetlands or other waters that would be regulated by USACE, RWQCB and/or CDFG will be mapped onto project plans and/or an aerial photogmph and will also be mapped using a sub-meter accurate global positioning system (GPS). The results of the delineation will be presented in a separate delineation report that will be attached to the biological technical report. This scope and cost assumed that the City will be responsible for providing access. Permits The need for permits associated with the project (i.e., Section 40 1 Water Quality Certification, Section 404 Permit, Streambed Alteration Agreement, etc.), and the extent of the permitting activities, cannot be determined until the environmental analyses in the technical studies have been conducted. If permits are required for the proposed project a separate scope and cost for preparing the permit applications and obtaining the permits can be provided to LAN Engineering and the City for review and approval for preparing and processing any required permits. Biological Technical Report The biological technical report provided under this task will be a single, standard-format document with mapping of the general site location and vegetation types. Methods and results for each task will be provided. Observations of the physical setting, conditions and disturbance factors, as well as plant, animal and habitat resources will be summarized. All plant and animal species with special legal or management status along with more geneml biological resource issues, which have any reasonable potential to constrain the project, will be reviewed. Any recommendations for further work needed to clarify relevant issues (e.g., focused surveys not included in this scope) will be provided. Cultural Resources Technical Study CEQA requires that projects financed or approved by public agencies must include an evaluation of the impact of a project on cultuml resources. In order to determine impacts to culluml resources, it is necessary to detennine if potentially significant culluml resources are located within the project area. Therefore, Jones & Stokes recommends a Phase I inventory be conducted to detennine the presence or absence of potentially significant cultuml resources within the project area. The Phase I scope of work would include the following: Record Search/Archival Research Jones & Stokes Associates cultuml resources staff will conduct a record search. This record search will consult California's database of previously recorded sites and studies within a one-mile mdius of the proposed project area. Sources that will be consulted include the National Register of Historic Places, the California Inventory of Historic Resources, California Historical Landmarks, California Points of Historical Interest, and Historic Spots in Califomia. Jones & Stokes will also review historic maps and published litemture to detennine whether any previously known prehistoric, historic, or ethnogmphic resources are present within the project area. Jones & Stokes Associates will initiate Native American consultation through the Native American Heritage Commission (NAHC) and request they consult their sacred sites index and refer us to interested individuals with knowledge of resources of concern to Native Americans that may be present within the project area. Jones & Stokes will also contact the San Bernardino County planning department and local historical societies to request information regarding the types of potential culluml resources in the study area. RDnlnrpm~ml Rridul! nver Waterman Canvon Creek EXHIBIT "I" Scope of Work Field Survey The proposed project area will be surveyed for cultural resources by Jones & Stokes archaeologists. The survey will include a mixed survey strategy in accordance with professional standards and appropriate with the field topography. For the purpose of estimating field survey costs, Jones & Stokes assumes that the survey coverage will include up to 50 feet from edge of pavement on both sides of the existing Old Waterman Canyon Road alignment. Jones & Stokes also assumes that no archaeological sites or portions of the historic built environment will be identified during the survey. Should cultural resources be identified during the field survey, they will be recorded on Department of Parks and Recreation (DPR- 523) forms. The identification of cultural resources beyond the pre-1929 Old Waterman Canyon Road Bridge is not assumed and is not included in this scope and cost. If cultural resources are identified that have to be recorded then a scope and cost for this work will be submitted to LAN Engineering Corporation and the City for approval. Prepare Technical Report Jones & Stokes will prepare a technical report that documents the methods, results, and recommendations of the current study. This report will include a significance evaluation of the pre-I929 bridge in accordance with CEQA. As required by the Office of Historic Preservation, additional copies of the final report will be placed on file with the appropriate information center of the Califomia Historical Resources Information System. Jones & Stokes will revise the report based upon one set of comments from LAN Engineering and the City of San Bernardino. Water Quality Study Jones & Stokes will prepare a water quality assessment documenting the existing water quality; impacts on surface water and groundwater; design features, procedures, and practices that would minimize water quality impacts; and mitigation measures that would reduce any significant impacts to less than significant levels, if necessary and where feasible. ' The California Department of Transportation (Caltrans) has developed a recommended procedure for determining the water quality impacts of, and preparing water quality reports for, tranportation projects in California, which will be followed for the proposed project. The procedures are outlined in the document Water Quality Technical Notes (Notes), dated 1990. As part of the water quality assessment, existing data for the study area will be collected and summarized including topography, climate conditions, and local and regional hydrology, geology and soils, erosion potential, and biological resources. Relevant local, state, and federal regulations related to water quality will be summarized. Beneficial' uses for surface waters will be summarized describing any listed species and/or sensitive habitat that could be affected by water quality-related impacts of the project. The beneficial uses for potentially affected ground waters will also be described. Surface and groundwater quality objectives will be described. Existing data will be used to describe the ambient conditions of streams and water bodies that are likely to be affected. The potential short-term (construction) and long-term (operation) impacts to water quality will be analyzed and mitigation measures proposed if necessary. Appropriate permits, if required, will also be identified in the report, however, the procurement of permits is not included in this scope and cost. Technical Study Assumptions: . Engineering plans, including limits of construction and staging areas, will be provided at a level of detail sufficient for preparing the technical studies (roadway lanes, topographic information [including changes in topography resulting from the proposed project], state plane tick marks, station numbers, and existing structures within 500 feet of the proposed project). . Mapping showing existing conditions (roadway lanes, topographic information, state plane tick marks, station numbers, and existing structures within 500 feet of the proposed project) will be provided. . A maximum of one build and one no-build alternative (i.e., project and no project) will be evaluated. . No public meetings or hearings are assumed for the proposed project. . No cultural resources will be identified. . Focused protocol surveys for any species are not included in this scope and cost. . Project will not be subject to Section 106 of the National Historic Preservation Act (NHPA). . Cultural resources survey coverage will include up to 50 feet from edge of pavement on both sides of the existing Old Waterman Canyon Road alignment. . Biological study area will encompass the bridge and up to a 500-foot wide buffer area surrounding the bridge site totaling approximately 6 acres in extent. Rlmlnn>ment Brid1!e over Waterman Canyon Creek EXHIBIT "I" Scope of Work Bridl!e Tvpe Selection and Geometric Approval Drawinl!s At this phase of the project development preliminary information will be available for right of way, hydraulics and hydrology, utilities and geotechnical investigations. This information will be used to refine the bridge replacement altematives and construction costs and schedules will be updated to reflect the design requirements. A completed Type Selection Report will be submitted which will include a comprehensive summary of alternative design concepts, with the preferred alternative identified with explanations for the selection preference. this submittal will include Geometric Approval Drawings, showing proposed roadway plan, profile and superelevations for the preferred design alternative. This report will be submitted to the City for review and final approval of the design concept. Final Desil!n Following the City's selection for bridge replacement type the final design phase of the project will begin. This phase of the project will include submittal for 65%, 95% and 100% completed PS&E. Each progress submittal will include plans, technical provisions, construction cost estimate and construction schedule. Comments received from each submittal will be incorporated into the revised PS&E developed for the next milestone submittal. Plans will be developed in AutoCAD format and technical provisions will be submitted in hard copy form and in electronic format as Word documents. The 95% submittal will include quantity and design calculations submitted in bound hardcopy format, page numbered and with table of contents. Final bid documents will include full size plan sheets, an RE pending file and a 4-Scale plot of bridge deck contours. Bid and Construction Support Bid and Construction support will be provided as requested by the City. Bid support and construction support will be provided on a time and materials basis. Effort for bid and construction support are not reflected in our project schedule. Similarly, costs for bid and construction support are not included in our fee proposal. l1on/nromont Rridue over Waterman Canyon Creek Items to be Accomplished/Furnished by the City EXHIBIT "I" The following are items that are expected to be furnished by the City: Environmental - City will accomplish development and approval of the required environmental document. Consultant team will provide necessary technical studies required for this project area. Consultant will provide coordination and support as needed for any public meeting/hearing. Survevs/Maoolnl! - Design surveys, as needed, to design this bridge project will be provided by City. This will include sufficient data to create contours as needed for design of the bridge and any necessary retaining walls, cutoff walls, etc. Elevations upstream and downstream will be provided to the extent needed for hydraulic studies. Ril!ht of Wav _ In the event that right of way appraisals, easements, acquisition, etc are needed for construction of this project, these activities will be handled by the City. The LAN Engineering team will provide right of way engineering and coordination with the City. Existlm! Plans & Data - To the extent available, City will provide available plans, city planning data, and utility data to Consultant in support of design of this bridge project. Precise Street Alil!nment/Profile - City will provide final alignment/profile to be used for the bridge and roadway design. Comments and Suggestions from the Consultant The LAN team has no additional comments or suggestions that we believe to be necessary to improve the finished project, or to comply with the requirements of this Request for a Statement of Qualifications and Technical Proposal. Replacement Bridge over Waterman Canyon Creek . , . ~ . . ~f: .1 ! .. ,- .:i :" . I~ ! ! c " ~ ~@ f ~ '. . ,. i , 0 , ~ II .I i I~ f, .. c i, I, i~ .' i Li " '-'-' ~~. ~. " ~ 5 . I' ~ f~ Zii i , " li '" !~ ! !~ , I, "1" --------="~: . i I '. i ~ ; j r 1 ! j '[ ! , I . ! " , ~~~.. ~:~~~~ ~;:j:::~:<:1!: !':~~~ ~~;:;~:!ll!;:;~;~ :~11:;>;~~~.'I3i11~~ ;o;;~~:s$::;!$~ j l'!l:':O:~ N ~ ~ - -..: ~;: ~ ~:::..;::~::. ;~~;:...; :..~ eM" :1'l1!';:'">I~; ~ l';: 1!~':.:::= ~ ~:~;; N ~~:=~ ::::::"'1!e;;N l' ! ,j .t ~ ~ ~ 1 ! ~ -< 'I 2 ~ ~ } i t :f i ~ 8 J ~ ~ ~ ! g g ~ J .. t i ~ ! J i J J 5 j 5 :f ~ ~ ! .! .. .. I ! I ~ 1 k ! g I! i .! .! 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IHI~ L C. o a "" ~" ,:Ill.l ,c", {l)1Il ',' {!8 ~!_________ci i~ -. o. - . ~.g. ~w , ATTACHMENT "B" - Location Maps and General Proposal RequirementsCity of San Bernardino Old Waterman Canyon Road Bridge (Replacement) Page 1 of 5 REQUEST FOR STATEMENT OF QUALIFICATIONS/TECHNICAL PROPOSALS For Design of a Replacement Bridge over Waterman Canyon Creek located approximately One Mile North of Highway 18 on Old Waterman Canyon Road in the City Of San Bernardino. ISSUED BY: CITY OF SAN BERNARDINO DEVELOPMENT SERVICES DEPARTMENT DATE ISSUED: JANUARY 6, 2006 DUE DATE: MONDAY, FEBRUARY 6,2006 ATTACHMENT "B" . Vicinity Map and Proposal Requirements Old Waterman Canyon Road Bridge (Replacement) City of San Bernardino Page 2 of 5 . "-'AYQ.v'ES" ..: OL--.. .1mi lkm 011'111 Canvon * , IB' !4rrOwhtl.;sd Sp'lug~ C ~lr' :; 1.1/.' U,'l(Ii.5~11 fj'-PI;lrritn,. <;, %, '" " ..:-...:!t ~1, , " q, Muscoy z '" ~ c .iTie" 1%110,. ^'ort/ 11Ja'IrEiI "1 ;;: '" ~. ~ z ~ . r; 3 E 40th Sf . c; ~ t- ~ ~ n I g c;:: g Solfl i\blTucl lr1lt,'.UI n,....~f".lril'" W 40th 5t Z e' ~.~ " \ .'- <'.\ ~-:,~, :JO'~= 1,(1 " , .:,...o-.~:__ ~ 30ffl St sa ;"--c--'-.._-'o~. "'-..'''::.' (,Oel Rosa '0 w.... H~hl.1nd:;. . 11:)2005 N1WTEQ 'i: :t005 MilPQU.;,r..t cnm. in..: ;'; .' , ........ji;< '.~ -~ --...i(..'. -"'".." " LOCATION MAPS ATTACHMENT "B" . Vicinity Map and Proposal Requirements Old Waterman Canyon Road Bridge (Replacement) City of San Bernardino Page 3 of 5 PROPOSAL REQUIREMENTS A. BASIC REQUIREMENTS a) Ten (10) copies of the proposal shall be submitted to the following: City of San Bernardino Department of Development Services Division of Public Works A TTN: Mr. Michael Grubbs, Engineering ManagerlField Engineer 300 North "D" Street, 3rd Floor San Bernardino, CA 92418 Proposals shall be received in hand by the City Engineer or his designee before 4:00 p.m. on Mondav Februarv 6. 2006. b) Proposal shall indicate the following in a detailed manner: c) Past experience on similar projects. d) Staff persons specifically assigned to the project at the professional level. Short resumes may be included, but extensive resumes should be limited to key personnel only. e) A flow chart for the completion of each of the identified tasks showing work hours by classification, as well as calendar time, including allowances for review periods. f) Previous obligations with other projects (related to time and availability of staff). g) Support personnel to be used. h) Name of sub-consultants to be used for specific aspects of the project, including a summary of previous working arrangements on similar types of work. i) Statement of local preference eligibility, including identification of any office located in the City of San Bernardino and the number of employees stationed at the office, the number of employees doing business inside the City limits, and a machine copy of your firm's City of San Bernardino Business License. j) Items, actions or information the Consultant expects to be provided by the City. k) Any comments or suggestion that the Consultant believes necessary to improve the finished project or to comply with the requirements ofthis RFP. I) Separate sealed envelope. Fixed fee or not-to-exceed fee for the work required by this RFP, together with an hourly rate sheet applicable to this project for classifications above, including all materials and expenses, shall be submitted in a , ATTACHMENT "B" - Vicinity Map and Proposal Requirements Old Waterman Canyon Road Bridge (Replacement) City of San Bernardino Page 4 of 5 separate sealed envelope. Please note that the City will not payor compensate for travel time, courier services, mileage or reimbursement for travel to the City of San Bernardino to attend meetings or conduct the activities necessary to complete tasks required to be performed as part of consultant services. B. SELECTION PROCESS The selection process will be based on a point system and will consist of tbree phases as follows: a) First phase selection shall consist of an evaluation by staff (including the Development Services Director, City Engineer, a Senior Engineer and Project Manager) of proposals based on the above items identified in Section III B (except No. 10). An additional 5% percent will be given to City of San Bernardino based consultants. In order to be deemed as "City of San Bernardino Based Consultant (a "local," business for the purpose of granting a local business preference, shall mean a business possessing a fixed office or distribution point with at least one owner or employee within the City of San Bernardino, and possessing all valid and current permits and licenses required to transact such business, including, but not limited to a City Business Registration Certificate). A maximum of 100 points can be achieved in this phase of the selection process. The three consultants with the highest numerical scores will be invited to continue with the second phase of the selection process. b) Second phase of the selection process will consist of staff evaluation of a presentation by the three consultants with the highest numerical score from the first phase selection. The interview will be detailed questions on this specific project, including, but not limited to, personnel, schedule, project staging, and knowledge of the project. 5% percent of local preference will also be awarded in this phase of the selection process for Consultants that meet the requirements identified in paragraph I above. A maximum of 100 points can be achieved in this phase of the selection process. c) The third and final phase of the selection process will consist of staff submitting a final package to the Mayor and Council for consideration approval. Final scores of the top three consultants will be submitted to the Mayor and Common Council with a recommendation to award an Agreement for Professional Services to the consultant with the highest numerical score. However, the Mayor and Common Council have the prerogative to award an Agreement for Professional Services to any of the top three consultants or reject all proposals. d) If the Mayor and Common Council award an Agreement for Professional Services, the selected consultant will be requested to execute an Agreement for Professional Services (draft copy attached). Failure of the consultant to execute the Agreement within 60 days of approval by the Mayor and Common Council will void the approval. ATTACHMENT "B" - Vicinity Map and Proposal Requirements Old Waterman Canyon Road Bridge (Replacement) City of San Bernardino Page 5 of 5 C. GENERAL INFORMATION This "Request for Proposal" does not commit the City to award a contract, pay any costs incurred in the preparation of a proposal in response to this request, procure or contract for any services. All proposals submitted in response to this request will become the property of the City and may be used by the City in any way deemed appropriate. The City reserves the right to accept or to reject, in part or in its entirety, the response to the request for proposal if such action is deemed to be in the best interest of the City. Any contract entered into as a result of this proposal shall be considered to include the items of work detailed in this proposal unless specifically deleted in the proposal at the request of the City. D. INSURANCE REOUIREMENTS The Consultant will be required to maintain in force at all times during the performance of their work the following policy or policies of insurance covering its operations: a) Comprehensive General Liability, including contractual liability, products and completed operations and business automobile liability, all of which will include coverage for both bodily injury and property damage with a combined single limit of 2,000,000. The City shall be named as "additional insured" on all policies required to be furnished. b) Professional liability coverage with limits not less than 2,000,000 per occurrence and $4,000,000 aggregate. c) Workers' Compensation coverage at statutory limits. d) The consultant shall assume liability for the wrongful or negligent acts, errors and omissions of its officers, agents and employees and subcontractors, and have adequate insurance to cover such negligent acts, errors and omissions with limits of 2,000,000 dollars. E. PAYMENT The Consultant that is recommended by Staff and approved by Mayor and Common Council shall attend the pre-design meeting to establish the start date. Once the Notice to Proceed has been given, the Consultant can submit for payments. The City will release funds at percentages with receipt of Plans, Notices, or Specifications. No payment shall be given above the percentage of completed work accepted by the City. The City shall hold 15% of the total cost for 360 calendar days after acceptance of the plans and specifications by the City, or 45 calendar days after the City issues a Notice of Completion for the project, whichever occurs first. Any request for additional information or clarification should be submitted in writing to Michael W. Grubbs, Engineering Manager/Field Engineer, at (909) 384-5155 (Fax). ATTACHMENT "B" - Scope of Work Old Waterman Canyon Road Bridge (Replacement) City of San Bernardino Page 1 of 11 SCOPE OF WORK & TECHNICAL REQUIREMENTS FOR THE REPLACEMENT BRIDGE OVER WATERMAN CANYON CREEK LOCATED APPROXIMATELY ONE MILE NORTH OF HIGHWAY 18 ON OLD WATERMAN CANYON ROAD IN THE CITY OF SAN BERNARDINO Old Waterman Canyon Road Bridge (Replace) I. GENERAL PROJECT SCOPE The existing Old Waterman Canyon Road Bridge has suffered extensive damages due to storm flows in both of the past two years (December 2003 and during the storm season extending from the fall of 2004 through the spring of 2005). Damages suffered as a result of storm fiows have affected the abutments, wingwalls, bridge deck, bridge girders, bridge railing, approach embankment fill slopes and abutment backfill. The existing Old Waterman Canyon Road Bridge is a single span, cast-in-place reinforced concrete structure approximately 26'-1y." wide and approximately 22.37 feet long. The bridge deck is constructed as a reinforced concrete T-Beam section cast monolithically with the abutments. The date of the original 20.5-foot wide bridge construction is unknown. A 5.6-foot wide widening section was constructed in 1929. As-built plans are not available. A topographic survey was completed in January of 2004, including detailed measurements of as-built construction for exposed structural elements and limits of damages to the structure elements due to the storm flows occurring in December of 2003. The bridge carries an existing 4" diameter HP Gas line on the east edge of deck, and there is an existing overhead communications line parallel with the west edge of deck. The gas line will need to be carried on the future bridge. Bridge design shall accommodate the existing communications and other potential future utilities. The Federal Emergency Management Agency (FEMA) and the California Office of Emergency Services (OES) have authorized funding for the preparation of bridge replacement plans and construction of the replacement bridge. The consulting engineer shall prepare all technical environmental reports needed for the City to complete environmental clearances for CEQA. Technical studies may include but not be limited to historic properties and cultural resources, biological studies, geologic investigations and water quality. All state and local requirements for the protection of endangered species and sensitive habitat shall be observed for this bridge replacement project. Consultant shall prepare complete hydrology, hydraulic and debris flow analyses needed to size the bridge replacement structure. The City prefers that the bridge deck be designed to drain away from the bridge. However, drainage from the bridge may be conveyed through deck drains subject to the judgement of the consulting engineer. The Consultants' roadway engineer shall design drainage devices to control off-site roadway drainage at the bridge approaches. The Consultant shall develop a bridge replacement concept and submit a written type selection report to the City of San Bernardino for concurrence of the preferred bridge replacement alternative. Upon concurrence from the City, consultant will initiate the preparation of ATTACHMENT "B". Scope of Work Old Waterman Canyon Road Bridge (Replacement) City of San Bernardino Page 2 of 11 environmental technical studies and begin preparation of plans, special provisions, and construction cost estimates for the bridge repiacement. The City shall provide all Surveying work. Consultant shall perform utility investigations and certification, and complete all PS&E design work including but not limited to hydraulic analysis and design, roadway and structurai design, and preparation of roadway closure plans. The Consultants' roadway engineer will provide permanent signing and striping details. Consultant shall research existing right-of-way and show on plans. If additional right-of-way is needed, the consultant shall prepare legal descriptions and plats for the additional right-of-way and provide to City. The City shall be responsible for acquisition of additional right-of-way. The Consultant shall provide resources to support the project bid process, including responding to questions submitted by Contractors, when asked to do so by City staff. Instructions to bidders are not included in this scope of work. This scope does not cover construction management. The City plans administer and inspect the bridge construction using city staff. The Consultant shall provide construction support services, to include responses to RFI's when requested by City staff and review of Contractor submittals on an as-needed basis. Assumptions for Old Waterman Canyon Road Bridge (over Waterman Canyon Creek) In general, the proposed replacement shall be designed to accommodate two, 10' wide traffic lanes with 4' wide shoulders and concrete barrier rails on each side of the bridge. Bridge design shall meet the following criteria: 1. Concrete barrier rails shall be designed to meet the following requirements: a) Open post and railing type to allow storm fiows to pass through the railing. b) Meet the American Association of State Highway and Transportation Officials (AASHTO) requirements. c) Be acceptable under the National Cooperative Highway Research Program (NCHRP) 350 report criteria. d) Meet minimum criteria specified in Section 2.7 of Caltrans' Bridge Design Specifications (BDS). 2. The bridge length and vertical clearance over Waterman Canyon Creek shall be sufficient to qualify for a Waterway Adequacy of 7 under FHWA's Recording and Coding Guide for the Structure inventory and Appraisal of the Nation's Bridges (slight chance of overtopping bridge deck and roadway approaches). 3. No sidewalks shall be required. 4. There will be no requirements for bridge railing to meet bicycle railing criteria. 5. Bridge foundations shall be protected against being washed out under 100 year storm flows. 6. Old Waterman Canyon Road will be closed for construction of the replacement bridge. Traffic plans and technical provisions will be needed for the roadway closure. II. DESIGN ENGINEERING SERVICES Task 1 - HydroloQY. HYdraulics and Debris Flow Analysis The bridge replacement development includes an engineering study of various engineering considerations, and shall include the following work: ATTACHMENT "B". Scope of Work Old Waterman Canyon Road Bridge (Replacement) City of San Bernardino Page 3 of 11 . Evaluation of Watershed Hydrology . Analysis of Stream Flow Hydraulics . Estimation of Debris Flows . Analysis of Scour Potential Consultant shall review existing information for the watershed and Waterman Canyon Creek steam flows. Additional investigations shall be conducted to establish estimates of water surface elevation, stream flow velocity, debris flow characteristics and scour potential associated with the following storm events: . 100 year . 10 year . 3 year Information developed by the Consultant shall be presented in a written report including plan and section views showing limits of flooding and scour potential for each of the three analysis storm events. Based on the Consultant's written report, the City, in consultation with the Consultant, will select. the design storm event for development of the bridge replacement design. Task 2 - Bridlle Reolacement Conceot The bridge replacement concept development includes an engineering study of various feasible alternatives, and shall include the following work: . Configuration of Replacement Bridge Structure to Accommodate Design Storm Flows, including Span Length and Vertical Clearance Considerations. . Provisions to pass debris flow to the extent economically feasible. . Development of Scour Protection for the bridge structure and roadway approaches. . Damage Predicted for the Replacement Bridge Structure and roadway approaches for Storm Flows exceeding the Design Storm Event. In establishing the recommended bridge replacement structure, the type selection evaluation shall include but not be limited to the following considerations: . Constructibility . Construction Materials . Foundation Types . Precast vs. Cast-In-Place Construction . Seismic Requirements . Channel and Slope Protection Upstream and Downstream of Bridge . Span Configuration (Depth / Span) . Utility Openings / Utility Accommodation . Vertical Clearances . Construction Schedule . Construction Cost Specific elements to be addressed shall include: 1. Hvdraulics and Hvdroiollv: Bridge type selection shall provide for passage of design storm and debris flows as established by the City on the basis of hydrology, hydraulics and debris flow studies performed by the Consultant. ATTACHMENT "B". Scope of Work Old Waterman Canyon Road Bridge (Replacement) City of San Bernardino Page40f11 2. Scour Protection: Scour protection shall be proposed to protect the bridge foundations and approach roadways from being washed away by design storm events as established by the City on the basis of studies conducted by the Consultant. 3. Structure Tvpes: Consultant shall analyze the feasibility and cost of Precast vs. Cast-In- Piace Construction and make a recommendation based on experience, cost and constructibility as to the preferred alternative. 4. Utilitv Installations: Identify the utilities that are impacted by the bridge. Utility facilities likely to be installed on the proposed structure shall be addressed. 5. Constructibilitv: Consultant will evaiuate the constructibility of the bridge crossings. Issues to address include access to the site for heavy equipment, access during the rainy season, or concerns and potential impacts falsework may have on stream flows during construction. 6. Compliance with Environmental Documents: Consultant shall evaluate the project's environmentai setting and identify those items that may have an impact on the roadway alignment, structure design or construction schedule of the bridge. Consultant shall incorporate anticipated environmental mitigation issues in the type selection evaluation. 7. Cost Estimates: Each alternative will have a cost estimate prepared identifying costs for construction of each of the elements in the aiternative. 8. Tvpe Selection Exhibits: Bridge replacement geometry for each of the alternatives identified shall be depicted in Plan, Elevation and Typical Section and shall include a roadway profile which includes the roadway touchdowns at each end of the proposed improvements. Begin and End of Bridge Stations shall be identified on the plans. 9. Preferred Alternative: Consuitant will recommend a Preferred Alternative and give reasons for the preferred replacement type selection. Task 3 - Geotechnical Services General Geotechnical Engineer shall perform geotechnical and bridge foundation investigation and testing, and prepare the final reports and exhibits required to obtain permits, approvals and support the design and construction of the bridge replacement. Geotechnical Standards The project involves facilities owned by the City. The City requires all bridge and approach roadway work to conform to Caitrans bridge design and construction standards and Caltrans' Highway Design Manual. Roadway approach work details shall conform to the City of San Bernardino Standard Plans. The Geotechnical Engineer shall identify and confirm specific submittal and delineation requirements in advance of performing the work. All geotechnical investigation and reporting shall be consistent with Caltrans standards, procedures, manuals and specifications. Units Reports and Drawings shall depict all dimensions in English units. Geotechnical Tasks ATTACHMENT "B" - Scope of Work Old Waterman Canyon Road Bridge (Replacement) City of San Bernardino Page 5 of 11 3.1. Geotechnical Investigation / Report Geotechnical Engineer shall perform geotechnical investigations necessary to complete draft and final foundation reports required to proceed with final bridge design conforming to Caitrans bridge design requirements. Geotechnical Engineer shall evaluate seismic hazards and develop recommendations for earthquake design criteria per standards of practice (Caltrans Seismic Design Criteria). These recommendations shall be presented within the foundation report. The Geotechnical Engineer shall obtain any permits and utility clearances needed to complete field investigations. It is envisioned that no drilling will be performed in the traveled way and no traffic controls will be needed for the geotechnical exploration activities. The geotechnical tasks shall include the following: . Review of existing soil information . Field investigation . Laboratory testing . Determination of static and dynamic soil strength parameters (as appropriate) . Assessment of site liquefaction potential and lateral spreading . Assessment of Soil Corrosivity . Seismic design recommendations . Potential impact on the bridge foundation due to adjacent embankment fill settlement . Review / comment on scour parameters prepared by others . Recommendations on foundation design alternatives and construction (including shallow and deep pile foundation alternatives) Proposed Field Exploration Drillinq Proqram: Geotechnical Engineer shall include the number, depths, and location of each boring, bore hole logging procedure, sampling procedures and the number of samples (disturbed and undisturbed) anticipated, and other proposed field tests to be conducted. Borings shall be performed in compliance with all applicable environmental protections. Geotechnical Submittals: . Proposed Field Exploration Drilling Program . Preliminary Soils and Foundation Report . Final Soils and Foundation Report . Log of Test Borings Log of Test Borings shall be in accordance with Caltrans Standards using the Caltrans soil legend, and shall be prepared for inclusion within the final bridge replacement plans. The Geotechnical Engineer under whose responsibility the geotechnical work was prepared shall stamp and sign the final Log oITest Borings. 3.2. Geotechnical Engineering Foundation Specifications and Review of Foundation Plan The Geotechnical Engineer shall review technical specifications for foundations, including excavation, backfill, piling as required, preparation of subgrade, retaining wall drainage, and other pertinent geotechnical items. The Geotechnical Engineer shall review and approve the foundation plan. The Geotechnical professional named in the Agreement covering this Scope shall sign the foundation plan. . Geotechnical Engineering Support Services During Construction ATTACHMENT "B" - Scope of Work Old Waterman Canyon Road Bridge (Replacement) City of San Bernardino Page 6 of 11 Provide support to client as requested during bid-phase and construction phase. Respond to RFl's and review proposed field changes as required. Support client with field inspections when requested. Task 4 - Initial PS&E General Consultant shall design the project in accordance with the most recent of the following Caltrans bridge design criteria dated prior to initiation of the PS&E process: 1. Project Environmental Documents 2. Bridge Design Specifications Manual 3. Bridge Design Details Manual 4. Bridge Design Aids Manual 5. Bridge Memo to Designers 6. Seismic Design Criteria 7. Standard Plans (for bridge structure items) 8. Standard Specifications (for bridge structure items) 9. Guide for the Submittal of Plans, Specifications and Estimates 10. Standard Special Provisions with current amendments 11. Bridge Standard Details Sheets 12. Highway Design Manual with current amendments 13. Traffic Manual with current amendments In addition, bridge barrier railing shall conform to the recommendations as incorporated in the following references: 1. National Cooperative Highway Research Program (NCHRP) 350 Report. 2. American Association of State Highway and Transportation Officials (AASHTO) Draftinq of Plans: Plans shall be computer drafted in AutoCAD format and shall be plotted on standard 24'''x36'' plan sheets per City of San Bernardino standards. The final plan submittal shall include one set of Engineer signed hard copy plans on vellum sheets. All drafting of bridge plans shall be performed in accordance with Caltrans detailing standards, format and conventions. Specifications: Consultant shall prepare a draft and final set of Specifications (one set of hard copy and one set of electronic file on MS Word per Caltrans SSP format covering all work items for which consultant is responsible. Specifications shall be based upon July 2002 Standard Specifications, State of California, Department of Transportation. Consultant's specifications shall supplement and list all modifications to the Caltrans Standard Specifications. Utilitv Notices: Client through its consultant will handle utility notices and agreements. Structure Desiqn Check Consultant shall perform a comprehensive check of the bridge design. Consultant shall confirm the structural design and details of the bridges through a detailed and systematic review of the design calculations prepared by Registered Civil Engineers and/or Registered Structural Engineers, who are duly licensed by the State of California, and who were not involved with the original design. Original calculation sheets will be initialed by the structure review engineer as conforming to the bridge design standards identified in this scope of work. The structure review shall include but not be limited to the following tasks: ATTACHMENT "B" - Scope of Work Old Waterman Canyon Road Bridge (Replacement) City of San Bernardino Page 7 of 11 . Review of relevant background and supporting information. . Verification of member capacities. . Review of structure plans for completeness and consistency with the design. . Resolution of design issues with the design engineer with final design reflecting agreement between the designer and checker. . Review of the project special provisions to ensure all bridge items of work are adequately addressed. . Review of Construction Cost Estimate Quantitv Calculations: Consultant shall prepare a set of Quantity Calculations. All bid items used in the construction cost estimate shall be described in the quantity calculations. Calculations shall be neat, orderly, and show all sketches, diagrams, and dimensions. Cost Estimate: Consultant shall prepare a Cost Estimate, which includes all bid items described within the "Specifications" as noted above. The estimate shall use the same nomenclature and units of pay as indicated in the Specifications. The estimate shall reflect current Cost Data prices as described in construction cost data published by Caltrans. Client understands that consultant has no control of the actual cost of construction or the successful bidder's method of pricing. Consultant's cost estimate is made solely on the basis of the consultant's qualifications and experience as a design professional. Task 5 - Final PS&E Upon receipt of agencies/entities', and Client's comments and recommended revisions to the Initial PS&E submittal, Consultant will proceed with revising the plan set, specifications and/or design calculations as necessary for the items of work as previously directed to be performed by City under Task 4. Task 6 - Bid Set Upon final resolution of comments and recommended revisions to the Final PS&E submittal, consultant will proceed with finalizing the plan set, specifications and/or design calculations as necessary for the items of work as previously directed to be performed by client under Task 5. Other items required for the Bid Set are: Resident Enqineers File: Consultant shall prepare a Resident Engineer's File, which shall include any memos to the Resident Engineer. 4 Scale Plan: Consultant shall prepare a 4-Scale Deck Contours Plan for the bridge. Task 7 - Construction Support Services Consultant will be retained on a Time and Materials basis to provide construction support services, including: . Consultant shall review and take appropriate action upon client supplied Contract Change Orders (CCO's). Consultant's review and action shall be for conformance with the design concept of the Project and with appropriate construction specifications and details. . Consultant shall review and take appropriate action upon client supplied Contractor submittals such as shop drawings, samples of construction material, and product data as required in the construction documents. Consultant's review and action shall be only for conformance with the design concept of the Project and with the information given in the construction documents. Consultant's review of any Contractor prepared drawings shall not ATTACHMENT "B" - Scope of Work Old Waterman Canyon Road Bridge (Replacement) City of San Bernardino Page 8 of 11 relieve the Contractor from it's sole responsibility for dimensions, quantities, calculations, weights, fabrication processes, construction means and methods, coordination of trades or safety factors related to construction. . Provide adjustments and revisions to design based upon unanticipated and/or unknown field conditions encountered during the course of construction. Consultant shall not perform any work related to this task without prior direction from client's designee. III. ITEMS TO BE PROVIDED BY CLIENT A. Precise Aliqnment & Centerline Profile: Consultant shall prepare the Construction Plans based on the final alignment and centerline profile provided by client. Consultant and client or its roadway consultant shall mutually agree on the form of the delivery of said information. B. CEQA: Client will provide final environmental requirements for the project supported by technical studies performed by the Consultant. C. Survev: The client will provide a 3D electronic file of the Project area, in AutoCAD format for use by Consultant in project design. IV. MEETINGS Consultant shall attend & conduct project status meetings, with staff as directed and with others as required, to discuss status and/or other details of Project. Meetings shall be held once per month except for conditions when the progress work schedule is delayed beyond the control of the consultant. Minutes of all meetings shall be prepared by consultant and submitted to meeting attendees within 10 working days following each meeting. At the request of the client, consultant shall attend such other meetings or presentations as needed to complete the terms of this scope. V. SCHEDULE The consultant shall submit a Schedule to client for approval within ten (10) days of Notice to Proceed as issued by the client, or his designee. Schedule shall be prepared containing the items of work and time frames set forth within this Scope of Work. The Schedule shall provide for completion of this work by consultant by the date listed in this Scope. This date shall be considered as the date the Project will be approved to advertise for bids by client. The Work identified under Task 7 "Construction Support Services", shall not be included in the schedule. By entering into agreement with client to prepare the plans and special provisions, consultant acknowledges that time is of the essence in the completion of tasks noted herein. Consultant shall complete this contract within the agreed upon time frame. ATTACHMENT "B" - Scope of Work Old Waterman Canyon Road Bridge (Replacement) City of San Bernardino Page 9 of 11 VI. ADMINISTRATION A. Submittals Task 1 - Hydraulics and Hydrology Consultant shall complete hydrology, hydraulics, debris flow and scour analyses no later than 20 Working Days from NTP. Task 2 - Bridge Replacement Concepts: Consultant shall complete a report on bridge replacement alternatives by 35 working days from the Notice to Proceed. Task 3 - Geotechnical Services: Geotechnical Engineer shall provide submittals in accordance with the following timetable. Task Schedule Proposed Field Exploration 10 Working Days from NTP Proaram Field Investigations 15 working days from Approved Exoloration Seismic criteria and preliminary 10 working days following Field foundation recommendations Investiaations Draft Report 15 working days following Field Investiaations Final Report 10 working days following receipt of Comments on Draft Renort LOTB For 65% Submittal Task 4 - Initial PS&E: Geometric Approval Drawings - This submittal shall consist of plans showing the proposed roadway alignment, profile, and superelevation for the proposed bridge replacement. This submittal shall be consistent with the findings of all hydraulics and hydrology investigations, shall incorporate the City's response to those findings, and anticipated bridge replacement details. Consultant schedule shall reflect a 15 working day review period for return of comments. This submittal shall be made no later than 15 working days from receipt of the report of hydraulics and hydrology investigations. Unchecked Details Submittal - This submittal shall consist of Unchecked Plans and Draft Specifications in accordance with this Scope of Work. This submittal shall consist of an approximate level of 65% completion of the plans and specifications to Client (100% plans). Consultant shall deliver copies of this package to client as delineated in the table at the end of this section. Consultant will arrange for distribution of package to reviewing parties and/or other local agencies identified by the client, and will collect for incorporation and transmit review comments to the City for information. Consultant schedule shall reflect a five (5) week period for review and return of comments. This submittal shall be made no later than 40 working days from the date the geometric approval drawings are approved by the City. Checked Details Submittal - This submittal shall consist of Initial or Checked Plans, Specifications, Quantity Calculations, Engineer's Estimate and Engineering Calculations in accordance with this Scope of Work. This submittal shall consist of an approximate level of 95% completion of the plans and specifications. Consultant shall deliver copies of this package to client as delineated in the table at the end of this section. Consultant will arrange for distribution of package to reviewing parties and/or other local agencies identified by the client, and will collect for incorporation and transmit review comments to the client for ATTACHMENT "B" . Scope of Work Old Waterman Canyon Road Bridge (Replacement) City of San Bernardino Page 10 of 11 information. Consultant schedule shall reflect a five (5) week period for review and return of comments. This submittal shall be made no later than 25 working days following receipt of comments on the unchecked detail submittal. Task 5 . Final PS&E: This submittal shall consist of Final plans, Specifications, Quantity Calculations, Engineer's Estimate, and Design Calculations in accordance with the provisions of this Scope of Work. This submittal shall be equivalent to 100% completion of this Scope, excluding Task 6. Consultant shall deliver copies of this package to client as delineated in the table at the end of this section. Consultant will arrange for distribution of package to reviewing parties and/or other local agencies identified by the City, and will collect for incorporation and transmit review comments to the City for information. AlE schedule shall reflect a three (3) week period for review and return of comments. This submittal shall be made no later than 25 working days following receipt of comments on the 95% submittal. Task 6 - Bid Set: This submittal shall consist of Final plans, Specifications, Quantity Calculations, Engineer's Estimate, RE Pending file, and 4-scale in accordance with the provisions of this Scope of Work. This submittal shall be equivalent to camera ready completion of this Scope, excluding Task 6. Consultant shall deliver copies of this package to client as delineated in the table below. This submittal shall be made no later than 15 working days following receipt of comments on the 100% submittal. Task 7. Construction Support Services: Construction Support Services as requested by the client, or designee, will be performed by AlE as requested. Submittal Requirements: The following submittal elements shall be made as follows: For Structures Initial PS&E No of Copies Concept Unchecked Checked Final Bid Evaluation Details Details PS&E Set Concept Evaluation 3 - - - - 11 x17 Plans !Bond) - 5 5 5 - 22x34 Plans (Vellum) - - - - 1 Structure Special Provisions - 2 2 2 2 (SSP's) Disk Containino SSP's - - 1 1 1 Marginal Estimate, - - 2 2 2 Quantities & Check Quantities Desion Calculations - - 1 1* - RE Pending File (MR Form - - - - 1 & CT Bridae Farm) 4-Scale Plot of Deck - - - - 1 Contours * - as revised . ATTACHMENT "B" - Scope of Work Old Waterman Canyon Road Bridge (Replacement) City of San Bernardino Page 11 of 11 For Geotechnical Initial PS&E No of Copies Concept Unchecked Checked Final Bid Evaluation Details Details PS&E Set Proposed Field Exploration 2 - - - - Proaram Seismic criteria and 2 - - - - preliminary foundation recommendations Draft Report - 2 - - - Final Report - - 2 - - LOTB - - 1 1 1 A. Qualitv Assurance/Qualitv Control Plan The development of a QA/QC plan is left up to the consultant subject to consultant's plan meeting the general minimum specifications, which follow below. The QA/QC plan shall assure a high degree of involvement of the consultant and shall assure that the engineer signing the plans meets the definition of "responsible charge" in the Professional Engineers Act. The QA/QC plan shall name a licensed professional engineer in the State of California responsible for QA/QC. The QA/QC plan shall assure that submittals are checked and shall name a person responsible for checking. Checking shall include the following: . Verification that criteria and manuals have in fact been followed and the identification of any deviations and any resolutions. . Identification of all proposed deviations from Caltrans criteria and manuals and their resolution. . Check of structural calculations and geometric calculations (separate from the independent check otherwise specified herein). . Verification that quantities are accurate. QA/QC is integral to all the tasks of this scope of work. In delivering a quality product on schedule and within budget it is presumed each task is included in the overall QA/QC process. Therefore, the fee for each task within this scope of work shall include QA/QC and there shall be no separate pay item for QA/QC. B. Corrections Corrections to the Plans, Specifications, Special Provisions, Quantity Calculations, Engineer's Estimate are anticipated and shall be considered as part of the normal design process. No extension of time or fees shall be allowed for corrections as described herein above. C. Completion of Work The target date for the completion of work described in this agreement, excepting construction support services, is as provided in the schedule. Extension of the completion date shall be granted for delays outside of the control of the consultant, subject to the approval of the client. DEVELOPMENT SERVICES DEPARTMENT " 300 North "D" Street. San Bernardino' CA 92418-0001 Planning & Building 909.384.5057 . Fax: 909.384.5080 Public WorkslEngineering 909.384.5111 . Fax: 909.384.5155 www.sbcity.org February 3, 2006 To: Qualified and Interested Consultants Amendment to Request for Statement of Qualifications and Technical Proposals for Design of a Replacement Bridge over Waterman Canyon Creek located approximately One Mile North of Highway 18 on Old Waterman Canyon Road in the City Of San Bernardino. Gentlemen: The insurance requirements for the subject request for proposals is hereby amended as follows: 16. LIABILITY/INSURANCE Consultant shall maintain insurance policies meeting the minimum requirements set forth herein. All insurance maintained by the Consultant shall be provided by insurers satisfactory to the City. Certificates evidencing all insurance coverage required herein shall be delivered to the City prior to the Consultant performing any of the services under the Agreement. All insurance certificates required herein shall name the City as an additional insured and provide for thirty (30) days written notice from the insurer to the City prior to cancellation of any insurance policy of the Engineer. A. ERRORS & OMISSIONS - The Consultant shall maintain errors and omiSSIOns insurance with a combined single limit of not less than One Million Dollars ($1,000,000.00) per occurrence. B. COMPREHENSIVE GENERAL LIABILITY AND AUTOMOBILE INSURANCE - The Consultant shall maintain comprehensive general liability and automobile liability insurance with a combined single limit of not less than One Million Dollars ($1,000,000.00) per occurrence. C. WORKER'S COMPENSATION INSURANCE - The Consultant shall maintain worker's compensation insurance in accordance with the laws of the State of California for all workers employees by the Consultant. If you have any questions, please contact Michael Grubbs at (909)384-5179. ~~ Michael W. Grubbs, P.E. . Engineering Manager/Field Engineer