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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lemuel P. Randolph, Director
Subject: RESOLUTION OF THE MAYOR
AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE
FINANCE DIRECTOR OR HER DESIGNEE TO
EXECUTE A PURCHASE ORDER IN AN
AMOUNT NOT TO EXCEED $450,377 TO
MICON CONSTRUCTION, INC. FOR THE
PURCHASE AND INSTALLATION OF THREE
(3) WATER PLAYGROUND SYSTEMS
LOCATED AT JERRY LEWIS SWIM CENTER,
WILDWOOD PARK AND LYTLE CREEK
PARK.
Dept: Parks, Recreation &
Community Services Dept.
Date: June 12,2006
MICC Meeting Date: July 10,2006
Synopsis of Previous Council Action:
None
Recommended Motion:
Adopt Resolution
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Contact person:
Dan Ustation
Phone: 5031
Supporting data attached: ye~
Ward:
2,3,4
FUNDING REQUIREMENTS: Amount: $ 450,377
Source: (Acct. No.) 243-363-5504-7440
(A ('rt J)pJ;;:C'rlptll"1n) P~rk rrmo;;:tnlrtlnn Fllnrl
Finance:
Council Notes:
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Agenda Item No.
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7/10/0&
,
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
Finance Director or her designee to execute a Purchase Order in an amount not to exceed
$450,377 to Micon Construction, Inc. for the purchase and installation of three (3) water
playground systems located at Jerry Lewis Swim Center, Wildwood Park and Lytle Creek Park.
Background:
The Parks, Recreation and Community Services Department received funding from the County
of San Bernardino for the purchase and installation of three (3) water playgrounds. This is an
aquatic recreation system that provides combinations of interactive play with a fully automated
support system. The sites are located at the Jerry Lewis Swim Center, Lytle Creek Park and
Wildwood Park. The water playgrounds will replace the old wading pools. The wading pools
needed costly repairs to the surfacing and drainage system to make them safe for public use. The
wading pools also required staff to fill and drain the pools daily as well as supervise the usage by
the public.
To activate the system, individuals must push a button on a pole within the play area. The water
playground system is controlled by a timer set for certain days and times of the week. The
advantage of this type of system is that it does not require city staff. The system is low
maintenance, vandal resistant and conserves water consumption.
The Parks, Recreation and Community Services Department prepared the appropriate
specifications and the Purchasing Division of the Finance Department published and furnished
contract bid documents to vendors. Contract bid documents were advertised in The Sun
Newspaper and the City Web page. Bids were publicly opened and declared on April 18, 2006.
The following is a summary of bids received:
Carson Services - Los Angeles, Ca
$ 430,377.00
$ 466,953.33
Micon Construction - Placentia, CA.
Malibu Pacific - Westlake Village, CA $ 489,999.00
The job walk was conducted on March 30, 2006. The companies listed above were the only
vendors who attended the mandatory job walk.
Financial Impact:
Funding in the amount of $400,000 was received from the County of San Bernardino. The
balance of $50,377 includes a $20,000 contingency which has been budgeted in the Park
Construction Fund to be included in the FY06-07 CIP. The CIP is scheduled to go before the
Mayor and Council for approval at the end of July.
Recommendation:
Adopt Resolution
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RESOLUTION NO.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE FINANCE DIRECTOR OR HER
DESIGNEE TO EXECUTE A PURCHASE ORDER IN AN AMOUNT NOT TO
EXCEED $450,377 TO MICON CONSTRUCTION, INC. FOR THE PURCHASE AND
INSTALLATION OF THREE (3) WATER PLAYGROUND SYSTEMS LOCATED AT
JERRY LEWIS SWIM CENTER, WILDWOOD PARK, AND LYTLE CREEK PARK.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION I. The Finance Director or her designee is hereby authorized to execute a
purchase order to Micon Construction, Inc in an amount not to exceed $ 450,377, which
includes a contingency amount of $20,000, but such award shall be effective only upon being
fully executed by both parties for the purchase and installation of three (3) water playground
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systems located at Jerry Lewis Swim Center, Wildwood Park and Lytle Creek Park. Pursuant to
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this determination the issuance of a purchase order by the Purchasing Manager or designee to
Micon Construction, Inc. in an amount not to exceed $ 450,377 is hereby authorized and all
other quotations therefore are hereby rejected.
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SECTION 2. The authorization granted hereunder shall expire and be void and of no
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further effect if the agreement is not executed by both parties and returned to the Office of the
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City Clerk within 120 days following effective date of the Resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE FINANCE DIRECTOR OR HER
DESIGNEE TO EXECUTE A PURCHASE ORDER IN AN AMOUNT NOT TO
EXCEED $450,377 TO MICON CONSTRUCTION, INC. FOR THE PURCHASE AND
INSTALLATION OF THREE (3) WATER PLAYGROUND SYSTEMS LOCATED AT
JERRY LEWIS SWIM CENTER, WILDWOOD PARK AND LYTLE CREEK PARK.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
, 2006, by the following
day of
meeting thereof, held on the
vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
BAXTER
MCGINNIS
DERRY
15
KELLEY
16
JOHNSON
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MCCAMMACK
Rachel G. Clark, City Clerk
day of
The foregoing resolution is hereby approved this
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2006.
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Patrick J. Morris, Mayor
City of San Bernardino
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Approved as to Form:
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JAMES F. PENMAN, City Attorney
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~ Item # .;;t3 Resolution #
Vote: Ayesl ::l} ~ ~~,'1lNays %- Abstain ~
J ...J ~
Change to motion to amend original documents 0 Companion Resolutions
c2Dl)h -;)..J 0
Absent ~,
Null/Void After: \'lID days I -d 'A. \\\\ C'l..CYlQ1.cctt~~..!
Resolution # On Attachments: on/It Note on Resolul1on of attachment stored separately: 0
PUBLISH 0 POST 0 RECORD W/COUNTY 0 By:
Date Sent to Mayor: 7/11 J (J Cr>
Date of Mayor's Signature: 7//2.-/ 7)v
Date ofClerklCDC Signature: '1113/f$.p
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Reso. Log Updated: ~
Seal Impressed: ~
Reso. # on Staff Report..ES(,
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
Request for Council Action & Staff Report Attached: Yes No By_
Updated Prior Resolutions (Other Than Below): Yes No By_
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Yes No By_
Updated CDC Personnel Folders (5557): Yes No By_
Updated Traffic Folders (3985,8234,655,92-389): Yes No By_
Copies Distributed to:
Animal Control 0 EDA
City Administrator 0 Facilities
City Attorney ...klf.Anf\...... Finance
Code Compliance 0 Fire Department
Development Services 0 Human Resources
Others:
o Information Services
o Parks & Recreation
j(] V-Vl rrrvtr t", Police Department
o Public Services
o Water Department
o
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o
o
o
Notes:
Ready to File: _
Date:
Revised 12/18/03