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CITY OF SAN BERNARDINO _ REQUEST FOR COUNCIL ACTIQ RIG I N A L
From:
Michael J. Conrad, Fire Chief
Dept:
Fire
Subject: Resolution authorizing the San Bernardino City Fire
Department (SBCFD) to enter into a cooperative
agreement with the United States Department of
Agriculture (USDA), San Bernardino National Forest
relating to fire protection and rescue services within
the foothills of the San Bernardino Mountains adjacent
to the City limits.
Date:
June 26, 2006
MC/C Meeting Date:
July 10,2006
Synopsis of Previous Council Action:
03/20/00
Resolution No. 2000-60 approving a cooperative agreement between the San Bernardino City Fire
Department (SBCFD) and the USDA, San Bernardino National Forest Service relating to fire
protection and rescue services within the mutual threat zone.
06/02/03
Resolution No. 2003-112 authorizing the SBCFD to renew the cooperative agreement with the
USDA, San Bernardino National Forest Service relating to fire protection and rescue services
within the mutual threat zone for the term of May 19, 2003 through May 19, 2008.
RECOMMENDATION:
Adopt resolution.
~1,~
Signature f
Contact Person: Michael J. Conrad, Deputv Chief
Phone: (909) 384-5286
Supporting data attached: Staff Report, Resolution, Cooperative Agreement, and Operating Plan
Ward: Citywide
FUNDING REQUIREMENTS:
Amount:
$0
Source:
(Ace!. No)
( Ace!. Description)
Finance:
Council Notes: R--eS(). )./JD.b -:J.'fR
7JlojMP
Agenda Item No. ~
STAFF REPORT
SUBJECT
Resolution authorizing the San Bernardino City Fire Department (SBCFD) to enter into a
cooperative agreement with the United States Department of Agriculture (USDA), San
Bernardino National Forest relating to fire protection and rescue services within the foothills of
the San Bernardino Mountains adjacent to the City limits.
BACKGROUND
SBCFD is requesting authorization to renew the cooperative agreement (Attachment A) with
USDA, San Bernardino National Forest, to provide efficient use and coordination of fire fighting
resources for incidents that are beyond the control of either agency and to provide the quickest
appropriate initial response regardless of jurisdictional boundaries. The cooperative agreement is
not intended to address only emergency or disaster relief situations, but any situation in which
the mutual aid assistance will benefit both parties.
The execution of the cooperative agreement between SBCFD and the USDA Forest Service, San
Bernardino National Forest is for fire protection and rescue services within the foothills of the
San Bernardino Mountains adjacent to the City limits. The cooperative agreement establishes the
terms, provisions and conditions for providing mutual assistance in all risk incidents.
The agreement has repeatedly been proven effective in mobilizing fire defense forces sufficient
to materially reduce losses. The term of this cooperative agreement is for five years from the date
of last signature on the agreement. Also, SBCFD or USDA has the right to terminate their
participation under agreement by providing 30 days written notice to the other party.
FINANCIAL IMPACT
Since the execution of cooperative agreement in 2000, there has been no cost to the city. Though
highly improbable, there is language contained within the agreement that addresses the issue of
payment but more specifically addresses the issue of an equal exchange of assistance to avoid
year-end billing.
RECOMMENDA nON
Adopt resolution.
RESOLUTION :\0.
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RESOLLTIO:".' OF THE !\IAYOR A:".'D COMMO:".' COU:'ICIL OF THE CITY OF SA:'"
BERc'\'ARDI:\O At:THORIZI:\G THE SA:'II BER:\ARDIl\"O CITY FIRE DEPART:\IE:\T
(SBCFD) TO E:'ITER I:\TO A COOPERcUIVE AGREEEME:\T WITH THE UNITED
STATES DEPARTMEl'lT OF AGRlCt:LTURE (USDA), SA:\ BERcI\'ARDI:\O :\ATIO:\AL
FOREST RELA TI:\G TO FIRE PROTECTIO:\ A:\D RESCt:E SERVICES WITHIN THE
!\ILTUAL THREAT ZO:\E.
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BE IT RESOLVED BY THE !\IAYOR A:'ID COl\I:\IO:\ COUl\"CIL OF THE CITY
OF SAN BERc'iARDINO AS FOLLOWS:
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SECTIO:".' 1. That the CSDA Forest Service, San Bemardino )Jational Forest, hereinafter
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called Forest Service and the San Bemardino City Fire Department (SBCFD) wish to enter into a
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cooperative agreement; and
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SECTIO:'ll 2. The Mayor or his designee is hereby authorized and directed to execute said
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cooperative agreement, a copy which is attached as Attachment A; and
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SECTIO'i 3. Said cooperative agreement will be for each party providing to the other a
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reasonable and reciprocal exchange of fire, rescue, and emergency medical services in the mutual
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threat zone. Each party agrees to undertake this reciprocal exchange of services under the terms,
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provisions, and conditions listed in Attachment A, for the tenn of fi\e years.
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SECTIO:\ 4. The authorization to execute the above referenced Agreement is rescinded if it
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is not executed within sixty (60) days of the passage of this resolution.
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RESOLCTIO:\' OF THE '\IA YOR A:\'D CO'\1'\10:\' COl.::\'CIL OF THE CITY OF SA\'
BER:\'ARDI:\O Al.:THORlZI:\'G THE SA:\' BERc"'ARDINO CITY FIRE DEPARTME\'T
(SBCFD) TO E:\'TER I:\'TO A COOPERc~ TlYE AGREEDIE:\T WITH THE C:\'ITED
STATES DEPART:\IENT OF AGRlCl.:LTl.:RE (l'SDA), SA:\' BERc"lARDI:\O :\ATIO:\AL
FOREST RELATING TO FIRE PROTECTIO"i A:\D RESCl.:E SERnCES WITHI:\' THE
'\1l.:Tl.:AL THREAT ZO:"iE.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2006, by the following vote, to wit:
:\'AYS
ABSTAIN ABSE:\T
Council Members:
AYES
ESTR.i\DA
BAXTER
\lCGL\l\'IS
DERRY
KELLEY
JOID;SO~
MCC-\.\1\lACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
,2006.
Patrick J. Morris, Mayor
City of San Bernardino
2.+ Appro\'ed as to Form:
25 JAMES F. PEKMA~,
26 City Attorney
27 By L t/~
28 {I
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Ati4d~m~l1t "A"
FS Agreement '\0. 04-FI-I105i ,00-008
FD Agreemenl '\0. 008
COOPER.... TIVE FIRE PROTECTIO:\ AGREDIE:\"T
BETWEE:-i
C:\ITED STATES DEPARTME:\T OF AGRlCUL TCRE,
SAN BER"iARDI:\"O NATIONAL FOREST
AND
SA:\" BER'\'ARDlNO CITY FIRE DEPARHIE:"IT
THIS COOPERATIVE FIRE PROTECTlO:\ ,\GREEME~T is made and entered into by and
between the USDA Forest Service. San Bernardino !\:ational Forest, hereinafter referred to as the
FOREST SERVICE, and the San Bernardino City Fire Department, hereinafter referred to as the
DEP ARTMENT and jointly referred to as PARTIES under the authority and provisions of the
Reciprocal Fire Protection Act of May 27, 1955 (42 USC 1856). the Stafford Act, Public Law
93-288 as amended (42 USC 5121 et. seq.), the Granger-Thye Act of April 24, 1950 (16 USC
572), and the Cooperative Funds and Deposits Act of Dee 12, 1975 (16 CSC 565al-3).
I. PURPOSE
The purpose of this Agreement is to provide for cooperation in the prevention. detection and
suppression of wildland fires within the protection areas of PARTIES signatory to this
Agreement. This Agreement describes the conditions in which "mutual aid" periods are
established to provide resources to each other on a non-reimbursable basis. This Agreement also
describes the conditions of "Assistance by Hire" on a reimbursable basis.
It is also meant to provide overhead personnel for Federal Incident Management Teams and
miscellaneous overhead resources.
The Agreement also provides for cooperation in fuels treatments and prescribed burning within
the protection areas of the PARTIES signatory to this Agreement.
II. STATDIE:\'T OF MUTUAL BENEFITS A:"ID INTERESTS
The FOREST SERVICE and DEPART'vIENT have responsibilities for prevention and
suppression on lands administered by each agency, on private lands, and on other lands for
which both parties have assumed fire management responsibilities through authorized
agreements.
As both PARTIES maintain prevention, detection and suppression forces to protect areas each is
rosnonsl'ble ~or ;t;s mutll'llhr ad\'an'"g"oUS '1....ri ;.... tho ...."hl;C I....+"'..""s' ~Ol. th..,. ....artl.os.o th;s
...... t' u J., J.~ J .1..U....ll) I HU...:,.... uuu IU ~iI..... pUVll. LJl'-i.... I. . LU(.; pi.... L 1.111
Agreement to coordinate and assist in each other's efforts in prevention, detection, and
suppression of wildland fires in and adjacent to their areas ofresponsibility. It is also mutually
advantageous for both PARTIES to provide support and participate in non-fire emergencies of
national scope.
III. DEFINITIO:\"S See Exhibit A.
FS Agreement :\'0. 04-FI-tl 051200-008
FD Agreement :\"0. 008
1\', GE:\ER.\L PROVISIO:\S
1. Al\:"I:VAL OPERA TI:"I:G PLA:\S The PARTIES will meet annually, prior to the initiation of
fire season, to prepare an Annual Operating Plan (AOP). This AOP will include protection area
maps for all parties, current rates for use of department equipment and personnel, lists of
plincipal personnel, dispatching procedure;, and any other items identified in this Agreement as
necessary for efficient implementation. This AOP shall become attached to and made a part of
this Agreement.
2. RECIPROCAL FIRE PROTECTIO:\ (MUTUAL AID) As deemed appropriate, the
PARTIES will establish reciprocal initial attack areas for lands of intermingled or adjoining
protection responsibilities. Within such areas a Supp0l1ing P.i\RTY will, upon request or
voluntarily, take initial attack action in support of the Protecting PARTY. The Protecting
P.i\RTY will not be required to reimburse the Supporting PARTY for initial attack actions taking
place in these areas within the first 12 hours following initial dispatch of suppression resources.
All assistance beyond this mutual aid period will be Assistance by Hire and will be billed
retroactively for the full period from the time of initial dispatch. Reciprocal initial attack will
follow the guidelines specified in the attached AOP.
3. ASSISTAl\CE BY HIRE Assistance by Hire is the provision of fire suppression resources, by
one P,i\RTY to another, on a reimbursement basis. All requests to hire fire protection assistance
must be clear and precise and shall be processed and recorded through the dispatching systems of
the PARTIES. Requests not processed in this manner will not be reimbursable. Personnel,
equipment, supplies or se[\"]ces provided by the Supporting PARTY and essential to filling the
resource order, \\'hich are necessary and reasonable, shall be considered as reimbursable as
Assistance by Hire. The DEP.i\RT:vIPH may provide out.of-state assistance to the FOREST
SERVICE when requested. Such assistance will be Assistance-by-Hire unless otherwise
specified as mutual aid in the AOP pursuant to this agreement.
Except for :vIutual Aid, all requests for fire suppression assistance in either PARTY'S OPA shall
be Assistance by Hire. Any other resources provided by a supporting P,i\RTY, and not
specifically ordered by the protecting P.i\RTY, shall be considered a voluntary contribution.
4. I:\DEPE:\'DE:-'-T ACTIO:-'- Except as otherwise described in the AOP, any party on its own
initiative and without reimbursement may go upon lands protected by the other PARTY to
suppress wildfires, if the fire is a threat to property within that PARTY'S protection
responsibility. In such instances, the PARTY taking action will promptly notify the protecting
PARTY.
If either P ARTY takes action on a fire independently, the Supporting P.i\RTY will furnish the
Protecting P,i\RTY a preliminary report (oral) within 24 hours of the action taken and a written
incident report with 10 days.
2
FS Agreement :"0. 04-FI-II051200-008
FD Agreement :"0. 008
5. CLOSEST FORCES The P."cR.TIES agree to aggressively pursue initial attack plans that
utilize "Closest Forces" wherever appropriate, and to identify preplanned initial attack areas
within their respective jurisdictions. This philosophy dictates that the closest available resources,
regardless of ownership, shall be utilized initially. The emphasis to get Ihe closest resources to
respond to initial attack fires is in the best interest of all PARTIES.
6. "iOTIFICA TIONS Each P."cR.TY will promptly notify the Protecting PARTY of fires burning
on or threatening lands for whicli that PARTY has protection responsibility. When taking action,
the Supporting PARTY will, as soon as possible, notify the Protecting P."cR.TY in accordance
with the AOP; detailing what equipment and personnel have been dispatched to the incident
location.
7. BOuNDARY LINE FIRES Boundary line fires will be the initial attack responsibility of the
Protecting P."cR.TIES on either side of the boundary. Neither PARTY will assume the other is
aware of the fire, or is taking action. The officer-in-charge who arrives first at the fire will act as
Incident Commander. When both PARTIES have arrived it will be mutually agreed to the
designation of the Incident Commander or the initiation of a Cnified Command Structure.
8. COST SHARI:\'G On multi-jurisdictional incidents and incidents which threaten or bum
across direct protection boundaries, the PARTIES may, by decision of the Unified Incident
Commanders, jointly develop and execute a written cost share Agreement which describes a fair
distribution of financial responsibilities. Billing timeframes are dictated by the cost share
agreement. These timeframes supercede the billing timelines identified in Clause 16.
9. CO"1'\1u:\'ICA TION SYSTEMS The PARTIES agree to share the use of communication
systems, radios and radio frequencies for the execution of this Agreement. Sharing of
frequencies must be approved only by authorized personnel for each P ARTY and documented in
the AOP.
lO. FACILITIES, EQUIPMENT Al\'D SuPPORT The PARTIES may procure, loan, lease, share
or exchange facilities, equipment and support services. This may include, but is not limited to,
such things as dispatch centers, training facilities, administrati ve offices, fire stations, air attack
bases, lookouts, warehouses, vehicles, fire equipment, remote automated weather stations,
lightning "detection" equipment and communications equipment. AOPs may outline conditions
for specific situations. Whenever it has been mutually agreed, fees for such use, as might be
found in special use permits or other similar documents, may be waived. Any operational costs
required for such proposed use may be shared and reimbursed by the using PARTY. Any shared
cost or reimbursements will be governed in accordance with the existing policy of each P,"cR.TY.
1 l. JOINT PROJECTS The PARTIES may jointly conduct appropriate mutual interest projects to
maintain or improve the fire protection capability of the PARTIES. Such projects will be
properly documented, with the objectives of each undertaking and the role each PARTY wiil
play in accomplishing that objective fully explained. Anticipated cost and the amount of each
PARTY'S share of the cost will be shown and itemized.
3
FS Agreement :\0. 04-FI-I 1051200-008
FD Agreement '\0. 008
12. REPLACE'lENT OF FIRE SUPPLIES Replacement of PARTY-owned supplies that are
lost, damaged, or expended may be re-supplied al the incident prior to demobilization and
according to established procedures.
13. DETEIUnl\A nON OF CAUSE AND PRESERV A nON OF EVIDENCE The PARTIES
will altempt to protect the point of origin of the fire and evidence pertaining to the fire cause. On
initial attack actions, the PARTY taking the action is responsible to gather and preser\'e evidence
and information pertaining to the origin and cause of the lIre. To the extent permitted by
applicable County, State and federal laws, the PARTIES will cooperate to jointly investigate
wildland fires of mutual interest and provide the appropriate jurisdictional PARTY with
investigation files relative to specific fires.
14. TRAINING The PARTIES will cooperate to insure that jointly provided training will produce
safe and effective fire and aviation programs. The intent is to provide high quality training that
will minimize training costs by sharing of resources, standardization of courses. impro\'e
fire fighting efficiency and safety. Training also includes panicipation of fire team members at
annual Incident '.1anagement Team meetings so members can maintain competency for their
specific positions. Each PARTY will bear the cost of training for their respecti\'e employees
unless specifically addressed in the AOP.
15. FIRE TRAIl\ING CE'ITERS The PARTIES to this Agreement agree to reimburse (or bill)
the other PARTY for fire training rendered at PARTY'S training center(s). Billing and
reimbursement procedures for this training will use the process identified at the respective fire
training facility. Reimbursement and billing arrangements for the rent of either PARTY'S
training facilities is also considered part of this Agreement and billings will also be processed as
identified by each training facility.
16. BILLI!\G PROCEDURES The Supporting PARTY will bill the Protecting PARTY for costs
incurred for assistance provided and identi fied as reimbursable. Reimbursable costs may also
include transportation, salary, benefits, overtime, and per diem ofDEP.A.RTME:\T personnel
assigned to FOREST SERVICE Incident '.1anagement Teams and miscellaneous overhead
assignments. Rates and conditions of use for the equipment and personnel will be mutually
agreed to and documented in the AOP. The costs of "backfilling" employees of either PARTY
into local home unit positions for personnel that have been mobilized to incidents are not
reimbursable.
PARTIES shall submit a bill within 90 days of the incident.
PARTIES must use their own invoice for billing under this Agreement to avoid any confusion
with other services that may have been ordered under other agreements(s). For the purpose of
this Agreement, OES F-42 is not an acceptable support document. Invoices must identify
Supporting PARTY name, address, and Taxpayer Identification Number (DEP.A.RTMENT only),
fire name, order and request number, and bill number and amount. Invoice supporting
documentation must include description of services perfonned, period of services performed, and
any applicable cost share agreements. Supporting documentation will itemize details of billing,
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FS Agreement "\0. 04-FI-tt 051200-008
FD Agreement "\0. 008
listing personnel. equipment. travel and per diem. aircraft. supplies and purchases as appro\'ed in
the attached AOP. It ,,'ill also include itemized deductions for fl:el, oil. maintenance and repair
of equipment. DEPARTC'vIE"-'T invoices wil! include "Record of Activities" (FSLA-5) and
FOREST SERVICE Invoices will include transaction regi,ter.
The applicable administrative rate may be applied to reimbursement billing utilizing Office of
Management and Budget's, "Cost Principles for State, Local, and Indian Tribal Governments"
OC'vlB Circular A.87 (60 FR 26484, dated May 17th, 1995). Applicable administrative rates must
be approved and identified in the attached AOP.
Invoices for services under this agreement must be sent to:
Albuquerque Service Center
% Incident Business - Cooperative Agreements
101 B Sun Ave.!\iE
Albuquerque, ~~ 87109
Address of Fire Department:
San Bernardino City Fire Department
200 E. 3rd Street
San Bernardino, CA 92410-4804
All bills will have a payment due date 30 days upon receipt by the FIRE DEP ART:'vfE:'\T or
FOREST SERVICE.
Contested Billings: Written notice that a bill is contested will be mailed to the PARTY within 60
days ofreceipt of the invoice and will fully explain the contested items. Contested items will be
resolved no later than 60 days following receipt of the written notice. PARTIES are responsible
for facilitating resolution of contested billings.
17. FIRE PREVE:'\TION PARTIES agree to share responsibilities and materials for fire
prevention activities. Materials may include posters for display in public buildings, businesses
and the like. PARTIES will share responsibility for fire prevention and rural fire safety
presentations and demonstrations.
18. FIRE RESTRICTIONS AND CLOSVRES PARTIES will coordinate declarations, such as
fire season, fire restrictions and closures, within each PARTY'S policy and procedures.
19. PRESCRIBED FIRE AND FUELS MANAGEME:'\T This AGREEMENT is meant to cover
the cooperation and use ofresources for the purposes of Prescribed Fire and Fuels Treatments.
The PARTIES may cooperate in the development and implementation of Prescribed Fire plans.
Mutually beneficial projects may be at no cost or Assistance by Hire where appropriate. In the
event a wildfire results from Prescribed Burning operations, responsibility and accountability for
5
FS Agreement !'in. 04-FI-ll051200-008
FD Agreement l\ n. 008
the cost of suppression rest "irh the PARTY that has authority for igniting the bum as identified
in the Rx Bum Plan. E2.ch PARTY will keep the other PARTY infonned of all Prescribed Fire
operations.
20. :\A TIO\'AL E\IERGE:\CIES The PARTIES to this Agreement may respond upon request to
Nationaily declared emergencies providing there are no statutory prohibitions against such use.
Legal citations for this use are not outlined in this Agreement and therefore reimbursement
provisions may be different than what is described herein.
21. E;\IPLOY\IE:\T POLICY Employees of the parties to this Agreement shall at all times be
subject only to the laws, regulations, and rules governing their employment, regardless of
incident location, and shall not be entitled to compensation or other benefits of any kind other
than specifically provided by the terms of their employment.
22. EXAMI:\ATIO:\ OF RECORDS Each PARTY shall give Ihe other, or their authorized
representative, access to, and the right to examine all records, books, papers and documents
related to this Agreement. PARTIES shall make supporting documents available for a period of
3 years after tinal payment.
23. PRE\'IOCS AGREE'\IE:\TS CA:-ICELED This Agreement supersedes and cancels any prior
Cooperative Fire Protection At,'Teement between the PARTIES.
24. FC'liDI:\G Ll'\UTA TIO:\' "othing herein shall be considered as obligating either PARTY to
expend, or as involving either PARTY in any contract or other obligation for the future payment
of, money in excess of funding approved and made available for payment under this Agreement
and any modification thereto.
25. MODIFICA TIO:\S \-Iodifications to this Agreement shall be made by mutual consent of the
parties, by the issuance of a written modification, signed and dated by both parties, prior to any
changes being made.
26. \'ATIO:\'AL E\TER.\GE:\'CY I:\CIDEXT '\IA:\AGE'\IEl'IT SYSTEM The PARTIES to
this Agreement will operate under the concepts defined in the 1\ ational Interagency Incident
'-1anagement System (NIlMS) including: Incident Command System (ICS), qualifications
system, certification system, training system, the management of publications, and participate in
the review, exchange, and transfer of technology as appropriate for providing qualified
resources, and for the management of incidents covered by this Agreement.
27. FIREFIGHTER & OVERHEAD OUALlFICA TIO:\S FOREST SERVICE agrees to send
qualified perscnnel who meet all the position requirements specitied in FSH 5109.17 (meets or
exceeds PMS 310- I) to any DEPARTMENT incident. The DEPARTMENT agrees to send
qualified personnel who meet the training and qualification standards specified in :\'ational
Wildfire Coordinating Group's (:\'WCG) P\-IS 310-1 to any FOREST SERVICE incident, IMT
assignment or overhead req uest.
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FS Agreement :\0. 04-Fl-ll 051200-008
FD Agreement :\'0. 008
28. PERSO'\AL PROTECTIVE EOClP'IE:"T The PARTIES agree to provide their respective
responding personnel with appro\cd personal protective equipment (PPE) suitable for the
assigrunent. In the case of FOREST SERVICE resources. XFPA standards apply in wildland fire
situations. In the case ofDEPARTME:\T resources :\FPA or CAL OSHA. title 8 specifications
meet the requirement. At no time will personnel respond without the approved PPE.
~9. LA W E:"FORCEI\IE:'-iT Law enforcement efforts shall be coordinated to the maximum extent
possible. at all levels by all PARTIES. The PARTIES shall render mutual assistance in law
enforcemcnt activities and the gathering of evidcnce, and in actual court prosecutions to the
fullest extent practicable.
30. EOLIPI\tENT Equipment owned and used by either PARTY to suppress fires on lands for
\\'hich the other is responsible shall nom1ally be operated, serviced, and repaired by the owning
PARTY. Fue], lubricants. and maintenance are the fiscal responsibility of the Supporting
PARTY. Special rates for Federal Excess Personal Property (FEPP) equipment will be displayed
in the rate schedules, which eliminates any purchase or replacement costs for the apparatus.
31. WAIVER OF CLAnlS AGAI'\ST THE PARTIES The PARTIES signatory to this
Agreement hereby waive all claims between and against each other, arising in the perfonnance
of this Agreement, for compensation for loss or damage to each other's property, and persona]
injury, including death, of employees, agents and contractors, except that this waiver shall not
apply to intentional torts or acts of violence against such persons or property.
32. '\O'\DISCRIMIi'\ATIO:" The PARTIES shall comply with all Federa] statutes relating to
nondiscrimination and all applicable requirements of all other Federa] laws, Executive orders,
regulations, and policies. These include but are not limited to: (a) Title VI of the Civil Rights
Act of 1964 (42 C.S.e. 2000d, 2000e-16), which prohibits discrimination on the basis ofrace,
color, disability, or national origin; (b) Title IX of the Education amendments of 1972, as
amended (20 U.S.e. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of
sex; and Section 504 of the Rehabilitation Act of 1973 as amended (29 USe. 794) which
prohibits discrimination on the basis of disabilities.
33. ACCIDE:-;'T INVESTIGATIOl'\S Whenever an accident occurs involving the equipment or
personnel of a Supporting PARTY, the Protecting PARTY shall take immediate steps to notify
the Supporting PARTY that an accident has occurred. As soon as practical, the Protecting
PARTY shall conduct an investigation of the accident. Costs for investigation personnel are
P ARTY-specific and will be borne by the sending PARTY. Other accident or incident
investigation costs are the fiscal responsibility of the PARTY(lES) that has jurisdiction and/or
investigative responsibility. The sharing ofinfonnation between PARTIES on accident
investigations aEd their findings and probable causes is a valuable tool for safety and must be
encouraged.
34. FREEDOI\I OF Il'\FORMA TION ACT (FOIA) Any infonnation furnished to the Forest
Service under this instrument is subject to the Freedom oflnforn1ation Act (5 USe. 552).
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FS Agreement :\'0. 04-FI-ttO;;t200-008
FU Agreement :\'0. 008
35. DEBT COLLECTIO:\' Ij\(PRO\"E:\IE:\'T ACT The DEPARDIE:\T shall furnish thei" tax
identification number (TIN) upon execution of this Agreement. The DEPARTMEl\T may wish
to enroll in the Automatic Deposit program. Information concerning this program can be found
at: ww\\-.nfc. usda. Q:o\'/dciaiefi \veb.htnl.
36. TERMI:\'A TIO:\' Both P ARTlES retain the right to terminate their participation under this
Agreement by providing 30 days written notice to the other PA....~TY.
37. LEGAL Al.:THORITY The DEPARTMENT certifies that the person executing this on their
behalf has the legal authority to enter into this Agreement.
38. COMME:\ICEMENT/EXPIRATIO:'ol DATE This instrument is executed as of the date oflast
signature and is effectivc for fi ve years from that date, at which time it will expire unless
renewed.
39. AL TER"iA IE DISPUTE RESOLl.:TION In the e,'ent of any issue of controversy under this
Agreement, the Pi\RTIES may pursue Altcrnate Dispute Resolution procedures to voluntarily
resolve those issues. These procedures may include, but are not limited to, conciliation,
facilitation, mediation, and fact finding.
40. PRI:\'CIPAL CONTACTS The principal contacts for this instrument are:
FOREST SERVICE CO:\TACT
Dan Gosnell
Battalion Chief
(909) 382-2632
Fax: (909) 383-5770
dgosnell@fs.fed.us
DEPARTMENTCO:\TACT
Mike Conrad
Deputy Fire Chief
Bus: (909) 384-5286
Fax: (909) 384-5281
Email: conrad_mi@sbcity.org
FOREST SERVICE GR..A.:\TS At\D AGREEMEt\TS SPECIALIST
Bonnie Harris
Grants and Agreements Coordinator
(626) 574-5246
8
FS Agreement :-;0. 0~-FI-II051200-00S
FD Agreement :-;0. 008
FIRE DEPARD1ENT AD\lI'.:ISTRATIVE CO'.:TACT
\1ike Conrad
Deputy Fire Chief
(909) 384-5286
DEPARTME;\T TAXPAYER JDENTlFICA TlO:\" I\"UMBER: 95-6000772
REVIEW:
Bonnie Harris
FOREST SERVICE GRi\NTS A)JD
AGREE\1El\'TS SPECV\UST
Mike Conrad, Deputy Chief
DEPARTMEl\'T REVIEWER
Date
Date
APPROVAL:
1:\ WITNESS WHEREOF, the parties have executed this Agreement as of the last date written
below:
Jeanne Wade Evans
FOREST SUPERVISOR
Patrick J. Morris, \1ayor
CITY OF SAN BER.'\"ARDI'.:O
Date
Date
Exhibit A, Definitions
Exhibit B, Annual Operating Plan
Exhibit C, Form FSLA-5 Record of Activity
Exhibit D, Maps
9
FS Agreement :-;0. 04-FI-1l051 200-008
FD Agreement :-;c. 008
COOPER.HIVE FIRE PROTECTIO:\ AGREEMPH
EXHIBIT A
DEFI:-.'ITIO:'iS
ADMI'\"ISTRA TIVE RATE: That pre-established percentage charge that will be applied by the
billing PARTY.
AIRCRAFT: Any firefighting fixed or rotary-winged aircraft owned or contracted exclusively to the
DEPARTME"T or FOREST SERVICE.
ASSISTA'\"CE BY HIRE: Fire suppression resources and associated support resources needed to fill
the incident order that are to be paid for by the Protecting Pi\RTY. Reimbursement may be
actual cost or according to pre-established rates.
A VAILABLE: Following the Incident Command System protocols, the status of a fire fighting
resource that indicates its availability for assigrullent on an incident.
BACKFILLI'\"G: The act ,)fproviding cover staffing at the station or administrative site that has
been vacated by the resources pro\"ided to the incident
BOL~DARY FIRE: A fire burning on or directly adjacent to the Direct Protection Boundary
between the DEPARTME"T and the FOREST SERVICE.
CLOSEST FORCES CO'\"CEPT: The philosophy of committing the closest available appropriate
resources, regardless of ownership, as described in the Arumal Operating Plan, to a wildfire for
initial attack or for critical need.
COOPER-'^' TIVE FIRE PROTECTION: Specific fire protection services furnished by one party to
the other on a reimbursable basis pursuant to the Arumal Operation Plan.
COST SHARE AGREE'.fE'\"T: An interagency ab'Teement describing the conditions and/or
percentage ofDEPART'.1E'\"T and FOREST SERVICE financial responsibility for costs
incurred as a result of jointly approved operations pursuant to the terms of this agreement.
DETECTlO'\": The act or system of discovering and locating a fire.
DIRECT PROTECTION AREA (DPA): That area which, by law or pursuant to the terms of this
agreement, is provided wildland fire protection by the DEPARTMENT or by the FOREST
SERVICE. DPAs may include a mixture ofDEPARTME1\'T and fOREST SERVICE
responsibility areas.
10
fS Agreement :-;0. 04-fl-ll051200-008
fD Agreement :-;0. 008
DiRECT PROTECTIO:\ AREA \IAPS: Omcial maps which identify areas of direct wildland fire
protection for each PARTY.
FEDERAL EXCESS PERSO:\AL PROPERTY (FEPP) PROGRA\1: A program in which Federal
property originally purchased for use by a Federal agency, but no longcr needed by that entity, is
acquired by the USDA Forest Ser..ice for loan to one of the 50 States or the Territories for use in
the State's rural or wildland fire protection program. As a result, the equipment stays in service
to .A.merica, protecting lives and propcrty across the nation. The term "personal" simply refers to
any tangible property that is not real estate. This can include trucks, aircraft, personal protective
equipment, fire hose, et cetera, but not buildings.
FIRE HELICOPTER: A rotary wing aircraft provided by the DEPARTME:\T or the FOREST
SERVICE for planned availability and initial attack fire response.
FIRE PREVE:\TIOl\: Activities directed at reducing the number of fires that start, including public
education, law enforcement, dissemination of information and the reduction of hazards through
engineering Inethods.
FIRESCOPE (Firefighting Resources of California for Potential Emergencies): A cooperative effort
in\olving all agencies with fire fighting responsibilities in California. Organized to create and
implement new applications in fire service management, technology and coordination, with an
emphasis on incident command and multi-agency coordination.
HA'\1)CREW: A wildland fire suppression crew consisting of approximately 15 to 20 persons.
HELIT ACK: A fire fighting module consisting of a "fire helicopter", helitender, and fire fighting
crew. The number of personnel in the crew may vary.
HOSTlI'iG U:\IT: The organization or area responsible for the incident or the area where the
incident occurs.
I:\CIDE:\T: An occurrence or event, either human-caused or natural phenomenon, that requires
action by emergency service personnel to prevent or minimize loss of life or damage to property
and/or natural resources.
T:\ITIAL A TT ACK: Resources initially committed to an incident.
LINE OFFICER! AGENCY REPRESE:\T A TlVE: A Supporting PARTY employee with full
authority to make decisions on all matters affecting that PARTY'S participation at the incident.
MOVE-L1> A1\1) COVER: Identifies a relocation of fire suppression resources from their
established location to a temporary location to provide fire protection coverage for an initial
attack response area.
II
FS Agreement 7'0. 0~-F1-11051200-008
FD Agreement 7'0. 008
\lLTLAL .\ID: Automatic initial attack response by suppression resources (excluding aircraft and
pilot~sj) as specified in the Operating Plan for specific pre-planned initial attack response areas
and provided at no cost to the Protecting PARTY for the first speciiied hours from the time of
initial repoI1. Mutual Aid is limited to those Initial Attack resources or move-up and cover
assignments that ha\'e been deten71ined to be appropriate in the annual Operating Plans. Aircraft
(fixed and rotary-winged, including pilot[s]) shall always be Assistance by Hire.
PRESCRIBED FIRE: The planned use of fire on wildlands to accomplish specific objectives
including reducing fire hazard, pro\'iding flood protection, enhancing wildlife and fisheries, or
improving water yields and/or air quality.
PROTECTI"iG PARTY: The PARTY responsible for providing direct wildland fire protection to a
given area pursuant to this agreement.
RECIPROCAL FIRE PROTECTION (MUTUAL AID): Automatic initial attack response by
suppression rcsources as specified in the Annual Operating Plan for specific pre-planned initial
attack response areas and provided at no cost to the PROTECTING PARTY for the specified
mutual aid period. Aid is limited to those resources or move-up and cover assignments that have
been deternlined to be appropriate in the Arl1lual Operation Plan.
REIMBURSABLE WORK: Reinforcements exceeding reciprocal fire protection services furnished
by either PARTY, at the request of the other, or fire protection furnished as a chargeable
cooperati\'e fire protection service
REPAIR OF SUPPRESSIO~ ACTIVITY DA\lAGE: Those activities undeI1aken by fire
suppression forces during or immediately after the control of a wildfire to insure the prevention
of erosion or to repair other damages resulting from fire suppression activities.
SUPPORTING PARTY: The PARTY directly contributing suppression, rescue, support or service
resources to the PARTY possessing direct fire protection responsibility for the arca upon which
an incident is located.
SL l'PRESSIO~: All the work of confining and extinguishing a fire beginning with its discovery.
L:-.JIFIED COM\1A):l): The organizational stmcture implemented on multi-jurisdictional incidents.
The PARTIES' Incident Commandcrs wil1jointly determine incident objectives.
WILDFIRE: An unwanted fire buming uncontrolled on wildland.
WILDLAND: Lands covered wholly or in part by timber, brush, grass. grain. or other flammable
vegetation.
11
FS Agreement No. 04-F1-11051100-008
FD Agreement No. 008
FD Tax ID No. OOll000008
Exhihit B
2006
ANNUAL OPERATING PLAN
FOR COOPERA TIYE FIRE PROTECTIO~ AGREEMENT
Between
UNITED STATES DEPARTMENT OF AGRICULTURE,
SAN BERNARDINO NATIONAL FOREST
and
SAN BERt"lARDIl'iO CITY FIRE DEPARBIENT
ANNUAL OPER.\TI~G PLAN
The PARTIES will meet annually, prior to the initiation of fire season to prepare an Annual
Operating Plan (AOP). This AOP will include protection area maps for all PARTIES. current
rates for use of department equipment and personneL lists of principal personnel. dispatching
procedures. and any other items identified in this Agreement as necessary for efficient
implementation. This AOP shall become attached to and be a part of the Agreement.
!\1UTl'AL AID RESPONSE PROCEDURES
\1utual aid is the initial attack response by both DEPARTMENT and FOREST SERVICE
suppression resources that are identified in each PARTY'S Emergency Command Center's run
cards or computerized automated dispatch system (CAD). The Protecting PARTY will not be
required to reimburse the Supporting PARTY for initial attack actions taking place in these areas
within the first 12 hours (as identified in the Agreement) following initial dispatch of suppression
resources. All assistance beyond this "Mutual Aid" period will be assistance by hire and will be
billed retroactively for the full period from the time of initial dispatch.
Aircrati (fixed and rotary-winged) including pilot(s) shall always be Assistance by Hire.
DESCRIPTION OF FOREST SERVICE DIRECT PROTECTION AREA (DPA)
Federal lands within the San Bernardino National Forest boundary.
DESCRIPTIOi\' OF DEPARTMENT DIRECT PROTECTIOi\' AREA (DPA)
Land contained within the City limits of San Bernardino.
CLOSEST FORCES
The DEPARTMENT and the FOREST SERVICE agree to adopt the "Closest Forces" concept
for initial attack. This philosophy dictates that the closest available appropriate resource
regardless of ownership shall be utilized initially. The emphasis to get the closest appropriate
FS Agreement :\0. 04-Fl-ll051200-008
FD Agreement :\0. 008
FD Tax lD :\0. 000000008
I
resources to respond to initial attack fires" is in the best mterest of both PARTIES. This concept
of "Closest Forces" will also be applied to ongoing incidents whenever there is a critical and
immediate need for the protection of life and property. Beyond initial attack, the "Closest
Forces" concept is modified and the Protecting PARTY wiil request the most appropriate
resource to aid in the suppression of a wildfire.
'lOVE-UP A:\'D COVER
":vIove-up and Cmu" is the reallocation of fire suppression resources from their established
location to a temporary location. For this agreement, "Move-up and Cover" is limited to moving
Supporting PARTY engine companies and dozers (if applicable) to Protecting PARTY facilities
which have been temporarily vacated because of emergency activity. The Protecting PARTY
may prm'ide subsistence and lodging at no cost to the Supporting PARTY. :'vlutual Aid (if
applicable) ":'vIove-up and Cover" will be at no cost to the Protecting PARTY for the initial
:'vIutual Aid period agreed to in this Agreement. While in the Mutual Aid period (if applicable),
if the Supporting PARTY'S resources are dispatched by the Protecting PARTY to a fire,
Assistance by Hire will apply unless the fire is located in an area of predetermined aid (as agreed
to in this Agreement). In no case will FOREST SERVICE resources be held in ":'vIove-up and
Cover" status beyond the end of their 16 hour maximum duty day.
SI:\'GLE POL\T RESOURCE ORDERI:\'G
Any and all requests for emergency assistance and incident support on cross boundary incidents
must be clear and precise and shall be processed and recorded through a single dispatching
center identified by the Incident Commanders of both PARTIES (Unified Command) and
supported by order and request numbers.
COiWVllJ:\'ICATIO:\'S A'\'D FREOUE'\'CY :\IANAGEME:\'T
The PARTIES agree to utilize the frequencies assigned by the Emergency Command Centers for
the management of an incident. This includes the assigned Command and TaClical Frequencies.
In the case where the PARTIES' administrative frequencies have not been assigned for those
purposes, the use of those frequencies must be temporarily suspended. \Vhile away from the
home geographic area and traveling to and from an incident, the PARTIES agree to suspend the
use of their respective pre-assigned frequencies. These frequencies are licensed through the
Federal Communications Commission for specific geographic areas and are not to be used
outside those areas. Family recreational "walkie-talkie" type radios are prohibited from use
while traveling to and from an incident or while on any federal incident.
2
FS Agreement No. 04-FI-ll051200-008
FD Agreement :\'0. 008
FD Tax ID 'io. 000000008
SHARI~G FREQlT\CIES
The DEPART\IDiT agrees to authorize use by the FOREST SERVICE of the following
frequencies:
800 MHz system:
10-SBFD-l
10-SBFD-2
10-SBFD-A
10-SBFD-B
10-SBFD-C
10-SBFD-D
10-SBFD-E
10-HAC-l
10-HAC-2
10-CTAC-l
10-CTAC-2
Thc Forest Service does not nonnally carry 800 \1Hz radios, but in the event they have access to
these radios, they will ha\'e authorization to use these talk groups. The said talk group use shall
be dcsif,'11ated by the San Bernardino City lncident Commander in either single or unified
command of the incident.
These frequencies will be used for fire/emergency only within or adjacent to the
DEPART\1E"irS responsibility area.
The FOREST SERVICE agrees to authorize use by the DEPART'vIE"iT of the following
frequencies:
Forest "iet Rx 171.475 Tx 169.875
Air to Ground 170.000
Tac 1 168.050
Tac 2 168,200
Tac3 168.600
These frequencies will be used for fire,'emergency only within or adjacent to the FOREST
SERVICE'S responsibility area,
FS Agreement No. 04-FI-1I051200-008
FD Agreement :-; o. 008
FD Tax ID :-; o. 000000008
OPER,\TIO\'AL & Dl'TY OFFICER CO\'TACTS
SA:\ BER:\ARDP.\O CITY FIRE DEPARTME:\T DCTY OFFICER CO:\TACT
SAN BERNARDINO CITY FIRE DEPARTMENT
FIRE MANAGEMENT
! Mat Fratus i 602 '909.384.5286 ! i 7413
! Mike Alder ,603 909.384.5279 I 909.289.0216 ! 7411
i Howard Bennett ' 603 909.384.5279 i 909.289.0216 I 7412
, Allen Simpson 603 i 909.384.5279 909.289.0216 ' 7416 I
Dan Dickerson 604 ! 909.384.5401 909.754.1271 17403
! Jess Cameos '604 I 909.384.5401 I 909.754.1271 ! 7418
, Denis Moon I 604 ! 909.384.5401 : 909.754.1271 ! 7417
, 7402
17415
FOREST SERVICE DUTY OFFICER CONTACT
SAN BERNARDINO NA TIONAL FOREST
FIRE and A VIA TlON MANAGEMENT
I Chief 1
I Chief 2
I Chief 3
: Div 10
, Div 9
,
, Safety 1
'kBdC(j;;;ii'i- ,WOrllt~};ri'."".Mbblle . " Pt{ er;....~j%#.:.};\'!:t\-~;
..~'l.l~t~l; ~~~.:;t.r.;;7y..~.;...C:~.tJ~i~;~fl~atI.
909.~82.2600 S8COP' 606 J6"< '34,04:0.t'i-117,17.01'~'
, 909.382.2629 I 951.228.5241 i 909.422.7728
, 909.382.2630 I 951.315.5119 I 909.535.9265
909.382.2633 951.313.5453 : 909.432.2206
, 909.382.2635 I 951.223.7655 I 909.223.7655
: 909.382.2632 ! 951.317.9483 909.432.6830
! 909.382.2631 i 951.754.0560 , 909.432.2326
Name"
SUPERVISOR'S OFFICEt';;,,'i;'""~
c .'. ':~;',_ '/;?":'''',C'-:,..-,, '''<i;:~:(~-:
1824 Commllrcenter Cir, San"',.,
Bemardirio,CA 92408'" ;"
I Mike Dietrich
I Rock 0 Ii er
i Dan Snow
I Fuels Vacant
Dan Gosnell
! Dave Edgar
SBI~.Kf~ ~1~E':;cJ.\:;fy'J;i,".t;.
Perimeter Roa<!';S'an' B'erTiardlno',.
Internat'l Airport,Sane . i.;....:,,;;'!;
Bernardi~o,CA' "." .J'" " :,'"
Vacant
I Tom Inocencio
, l'1f~~~~'tJ~~~1:w,~.~,
. 2.29119 SBCO P 60701' 14.9' ,'.0 ..,........
909.382.2993 I 951.560.5001
I 909.382.2989 : 0 i
4
FS Agreement No. 04-FI-ll051200-008
FD Agreement No. 008
FD Tax ID No. 000000008
FRONT COUNTRY DISTRICT
FIRE and A VIA TION MANAGEMENT
.~t!tf7J~:Lfliol~toft~,;~.
. ......q.... ...,~..A "1.,...... JttI........ .M...
CtH1(>mnFoh'Il.;...A<9Z3~~;tli~: .
"'1.f1CI~' ""'i!"$'o' i~;i;:'i!'1"', h"'"
-.. . c......, _,' ." .,i! '.; .~._., .~...J,f.t{ - ;'{~"t:?!i~_":i,.c,,',';
..... "::0'.' "z,'''''''''''':';>1;'1O... .::..I"....-':.......~."'". ,'-;.:. ,:;,
.34" l' '" ';..y...R"'Ad"".>.P,.."".'i.... .
.. r' '. II, ',_ '~",,:n.. ,UClI ",~...,~,.tJ,-.~''::''~i. '-<,- -;J;
'i.''''~''''''''.'''2-3...":...1",,,'''~<<i,. ''''''''0''',''' '.'
menlone",,..:I , ~~_",~.":r..,,,. ':..': !~?i2' _....r;:;.::.:..~,~r;~
I Mike Wakoski Div 3
I Vacant Batt 31
Ma Bo ens Batt 32
I Scott Wagner I Batt 33
, Ken Kempter I Batt 34
Vacant I Batt 35
951.236.1925
I 909.315.5854
909.236.1925
i 909,315.5853
I ~09.224.4315
10
o
, 909.432.0059
909.432.2101
o
o
FOREST SERVICE L~E OFFICER CONTACT
Jeanne Wade
Evans
Max
Copenhagen
I Forrest
I Supervisor
, Deputy Forest
i Supervisor
i 909.382.2'600 I 951.315.5862 I
: :
, 909.382.2603 ' 951,316.4561 I
5
FS Agreement :\0. 04-FI-IIOS1200-008
FD Agreement :\ o. 008
FD Tax ID :\ o. 000000008
CS QUALIFIED LIST AND I:\1T PERSONNEL
IMT ~lEMBERS
George Asery- FACL- So Cal Team 3
Paul Drasil- DIV/GRP SLiP- So Cal Team 2
QliALIFIED FIRE OVERHEAD
Mike Conrad - Incident Commander II. Operations Section ChiefII, STL, DIV/GRP SliP
Mat FralUs- STL and DIV/GRP SliP
Mike Alder- STL
Howard Bennett- STL
Dan Dickerson- STL and Resource Unit Leader
Denis Moon- STL
Allen Simpson- STL
TRAINEES
Both PARTIES agree to the use of trainees when practical; however, the automatic dispatch of or
use of trainees will not occur without prior appro\'al of the hosting unit or Incident Commander.
If a hosting unit or Incident Commander agrees to a trainee then the hosting unit will bear the
cost of that trainee. If a sending unit decides to send a trainee on their own, the cost will be the
responsibility of the sending unit.
PA Y:\IEI\"T OF STRUCTURE PROTECTION
For wildfires within the DEP ARTME:\T'S or FOREST SERVICE'S DP A, the financial
responsibility for the protection and suppression of structures remains with the Party \vho has
statutory responsibility for structure suppression and protection.
For incidents invol\'ing both DEPARTME\'T and FOREST SERVICE DPAs the cost share
agreement should reflect the DEPARTME~T'S structure protection/suppression responsibilities
and financial obligation within its jurisdiction,
In situations when the DEPARTMENT orders additional resources and initiates additional
actions beyond the level deemed necessary by the unified command, the DEPARTMENT is
responsible for the costs,
6
FS Agreement :\'0. 04-FI-ll051200-008
FO Agreement:\' o. 008
FO Tax IO :\'0. 000000008
RATES FOR FEDER-\L EXCESS PERSO:\AL PROPERTY PROGR-\'\I- FEPP
Under the FEPP program. FEPP rates apply when federal property is loaned to the State Forester.
who may place it with local fire departments to improve local fire programs. If this loaned
federal property is used on a FOREST SERVICE incident, the DEPARTMENT will only charge
the FOREST SERVICE tor operating costs that include maintenance, fuel, and oil. Charges
may not include amOl1ization, depreciation, replacement costs, modification, start-up costs, or
related charges.
CITY - COC:\TY FIRE DEP ARHIE:\T REIMBl'RSEME:\'T RATES A:\'D
l\IETHODOLOGY
The DEPARTME:;T and FOREST SERVICE acknowledge the special legal requirements of
each PARTY to provide backfill coverage (to respond to subsequent emergencies) that becomes
necessary as a result of the execution of this Agreement. To that end, the reimbursement rates
established are designed in a generic way to provide tor any such backfill need. As such,
accounting for backfill in the billing submission is not necessary and should not occur.
The DEPARTME:;T will prepare a FSLA-5 (Record of Activities). The FSLA-5 and supporting
documentation is the basis for reimbursement and invoice preparation. This form is provided by
the FOREST SERVICE and is attached as Exhibit C to this agreement. The form FSLA-5 must
be signed by a responsible officer of the DEPARTMENT and by the FOREST SERVICE
Incident Commander or Finance Chief and attached to the invoice. Imoices must identify
Supporting PARTY name, address, and Taxpayer Identification Number, fire name, order and
request number, and bill number and amount. Invoice supporting documentation must include
description of services performed, period of services pertormed, and description of any
applicable cost share agreements. Suppol1ing documentation will itemize details of billing,
listing personnel, equipment, travel and per diem, aircraft, supplies and purchases as approved in
the attached AOP. It will also include itemized deductions for fuel, oil, maintenance and repair
of equipment. OES F-42 (Emergency Activity Record) "ill not be used
DEPART\1ENT RElYiBLTRSEMENT RATES
Reimbursement rates for personnel, apparatus and equipment will be developed and submitted to
the FOREST SERVICE for approval by May 1st each year. The rates will be documented
annually in the AOP. The rates agreed to herein \vill be used for all FOREST SERVICE billings,
providing consistent charges for services. The basis for reimbursement will be Assistance by
Hire. Assistance by Hire rates and reimbursements will be based on the following guidelines:
1. PERSO:\:\'EL:
a. 56-hour Personnel
In accordance with the definition and description of Assistance by Hire, costs incurred by
DEPARTMEl'\T in sending resources in response to requests from the FOREST SERVICE for
assistance with 56-hour personnel is Overtime (time and one-half) with Benefits, Portal-to-Portal
7
FS Agreement "'0. 04-FI-ll051200-008
FD Agreement "'0. 008
FD Tax 1D "'0. 000000008
(from tr.e time of dispatch until the time of return). DEP.ART:-'1E"iT shall develop rates
equivalent to O\'ertime with Benefits by rank for all 56-hour personnel, to be included herein.
These rates will be utilized in calculating the reimbursable cost to be billed to the FOREST
SERVICE.
b. -lO-hour Personnel
In accordance with the definition and description of Assistance by Hire. costs incurred by
DEP.ARTME?\T in sending resources in response to requests from the FOREST SERVICE for
assistance with ..lO-hour personnel is a combination of Straight-time with Benefits, plus Overtime
(time and one-half) with Benefits, Portal-to-Portal. Assistance by Hire rates for 40-hour
Personnel will be developed, agreed to in advance, and published annually herein, based on the
\\eighted average of Straight-time with Benefits (23.8%) and Overtime (time and one-half) with
Benefits (76,2%) by rank.
c. Management Personnel
Reimbursement by the FOREST SERVICE for DEPARTMENT :-'1anagement Personnel will be
based on Straight time with Benefits, for hours \vorked. As Management, these personnel are not
eligible for Overtime at time-and-one-halfbase salary, but do continue to earn "Overtime" at the
rate of Straight-time with Benefits ("overtime" benefit rates apply for hours in excess ofnorrnaI
work schedule). Assistance by Hire rates for DEPARTMENT Management Personnel shall be
developed, agreed to in advance, and published annually herein.
d. Organized Emergencv Crews
Organized Emergency Crew resources may include Type I and 2 Crews, Fuels Crews
('vlodules), and flight crews. Crews are billed at a rate equivalent to hours worked times
established hourly Salary plus benefits, Overtime with Benefits, and Hazard Pay where
applicable. Assistance by Hire Rates for these crews will be developed, agreed to in advance,
and published annually herein.
e. fOREST SERVICE Personnel and Equipment
Reimbursable FOREST SERVICE costs will include all actual costs associated with the direct
fire operations and incident support ordered by or for the incident (except as otherwise described
as reciprocal initial attack as identified in herein, and independent action situations. The
DEPARTMENT will be billed for support to incidents that are the jurisdictional responsibility of
the DEPARTME"T.
2. APPARATl'S Al\'D SUPPORT EOL'lP:\lE:\T:
a. FEDERAL EXCESS PROPERTY PROGRAM (FEPP) EOClPMENT
Under the FEPP program, FEPP rates apply when federal property is loaned to the State Forester,
who may place it with local fire departments to improve local fire programs. If this loaned
federal property is used on a FOREST SERVICE incident, the DEPARTMENT will only charge
the FOREST SERVICE operating costs that include maintenance, fuel, oil, etc. Charges may not
s
FS Agreement :'\0. 04-FI-I1051200-008
FD Agreement "io. 008
FD Tax 10 "io. 000000008
include amortization, depreciation, replacement costs, modification, start-up costs, or related
charges.
b. GROL:.JD RESOURCES
Cse rates for all DEPARTYlE~T and FOREST SERVICE -owned motOlized ground equipment
pro\"ided as Assistance by Hire shall be paid at the rate established by each PARTY for its
equipment. These rates will be updated mmually, agreed to in advance, and published herein.
Rates for motorized equipment will include motor fuels and lubricant costs. Charges for motor
fuels and lubricant costs supplied by the Protecting PARTY will be deducted by the Supporting
PARTY in their submitted invoice (bill).
c. EMERGE:-iCY EOlilPYlENT RE:-iT AL AGREEME!\'T (EERA)
The DEP AR TYlENT and FOREST SERVICE agree to jointly use Emergency Equipment Rental
Agreements ("EERi\") and Interagency EERA rates for privately owned equipment hired for
fires. Instruction for administering these agreements has been provided in the California
Interagency Emergency Equipment Rental Rate Packages submitted to each PARTY'S
operational and administrative units for payment processing.
d. AIRCRAFT
Flight and Stand-by rates for Aircraft will be developed, agreed to in advance, and published
annually herein, utilizing the rates and/or methodology utilized by the California Department of
Forestry and Fire Protection (CD F). Assistance by Hire rates and reimbursements for Aircraft
will be based on the following guidelines:
1. FIXED WTI\'G
Reimbursements will be based on Aircraft rate which includes pilot costs. The Air Tactical
Group Super\"isor ("'A TGS") will be itemized separately. A TGS Stand-by rates will be
determined based on personnel costs.
2. HELICOPTER
Reimbursement will be based on CDF Type 2 helicopter rate (same CDF UH-IH Super-
Huey specification and cost basis) which includes pilot costs. Helitack crew with Helitender,
Fuel Truck and chase \"ehicle (e.g. I-Ton Pickup) will be itemized separately. Flight Crew
and Crew Carrying Vehicle (CCV) will also be itemized separately.
e. SCPPORT EOCIPME:\T
Cse rates for all DEPART:\1E:\T and FOREST SERVICE-owned support equipment provided
as Assistance by Hire shall be paid at the rate established by each Pi\RTY for its equipment.
Support equipment and rates will be updated annually, agreed to in ad\"ance, and published
herein. Personnel assigned to support equipment will be itemized separately.
9
FS Agreement :>;0. 04-Fl-11 051200-008
FD Agreement :>;0. 008
FD Tax ID :>;0. 000000008
EQUlP!\lD'T & fJ,REFIGHTER PAY RATES A:\'D CLASSIFICATIO"i
2004
10
fS Agreement :"0. 04-FI-ll05l200-008
FD ..-:.greement ~o. 008
FD Tax 1D :"0. 000000008
PCBLlSHED DEPARDIE:\'T APPARA TCS AND PERSO:\':\IEL RATES:
Personnel rales are eSlablished on an annual basis. effeclive Augusllhrough July for lhe calendar
year.
Personnel Costs (average cost)
Base Rate Overtime Rate
Chief 577.4231 NJA
Depuly Chief 569.7327 KIA
Dixision Chief 563.4500 NIA
Ballalion Chief 541.1223 KIA
Fire Caplain 532.3242 548.4863
Fire Engineer 528.0096 542.0144
Fire Fighter 525.1456 537.7184
Fire P\1/FF 526.9402 540.4103
Administrative Personnel 529.2212 :\'/A
Apparatus Cost (average cost)
Cost Per Hour
Engine Company Type 1 (Capt., Engr., PM/FF. FF)
$235.33
Engine Company Type III (Capt., Engr., PM/FF, FF)
$235.33
Water Tender (Capt.,Engr., FF)
5193.41
Ladder Truck (Capt., Engr., & FF)
5193.41
Hazardous-Materials Vehicle (Capt., Engr. & PM/FF)
5193.41
\1edium Rescue Vehicle (Capt., Engr., PM/FF & FF)
S235.33
Light Plant/Breathing Support Veh. (Capl, Engr., P"vl!FF & FF) 5235.33
Command Vehicle (Battalion Chief)
5101.91
11
FS Agreement :\0. 04-Fl-IIO;1200-008
FD Agreement'" o. 008
FD Tax ID :\0. 000000008
PlJBLISHED FOREST SERVICE APPARATCS A"ID PERSO"lNEL RUES:
Personnel rales remain the same as were set in 2003 by utilizing a combination of the existing
AD Pay Plan, CDF's EFF rates. and averages taken from the annual OES "Salary Survey". Rates
are modified by a factor of 1.25 to represent overtime that would occur should a 16 hour shift be
implemented. Consequently, the rates have embedded within them an overtime component.
Firefighter
Apparatus Engineer
Engine Captain
Flat Rate for Crew
Company Officer
Battalion Chief
Division Chief
Assistant Chief
Deputy Chief
Chief
Administrative Personnel
514.6" per hour
5 18.25 per hour
5 18.25 per hour
55,090 per day
5 18.25 per hour
520.40 per hour
522.95 per hour
525.69 per hour
527.88 per hour
530.50 per hour
5 18.25 per hour
PVBLISHED FOREST SER\"ICE EOCIP'\IE"IT PAY RUES
EQlJIP:\IE'iT PAY RATES
The 2004 equipment rates remain the same as 2003, using a combination of gallons per minute,
FPv1A horsepower rates, mode rates as taken from the Local Agreement review, and EERA rates
which '.'-ere modified to reduce the profit and risk margins normally afforded to private industry.
EQlJIPl\IE,,-"T RUES - E'iGI'iES
. Type I Engine
. Type 2 Engine
I Type 3 Engine
Type 4 Engine
12
FS Agreement :"0. 04-FI-II051200-008
FD Agreement :" o. 008
FD Tax ID :" o. 000000008
. S55/hour
S55/hour
S45'hour
i S35 'hour
FEPP S5 Uhour
; FIPP S51/hour
FEPP 541/hour
, FEPP 531 "nour
i
EQt:IP:\fEl\"T RATES - \VATER TENDERS
Type 1 Water tender
; Type 2 Water tender
,
i Type 3 Water tender
S34il10ur
; S34/hour
,
i
i FIPP S30/hour
i
,
; S30/hour
I
i FIPP 526/hour
FEPP S30/hour
EQt:IP'\fE:\'T RATES - BULLDOZERS
I Type 2 Dozer
! S55/hour
I Type 3 Dozer
: 542/hour
, Type 1 Dozer
577 /hour
FEPP S72/hour
I FEPP S50/hour
FEPP 537/hour
EQUP'\fEl\"T RUES - TRANSPORTS
Transport Wi Low Boy
51.47 per mile (consider -1.05%)
FEPP Transport w/Low Boy 51.27 per mile (consider + 1.05%)
EQUIP'\fENT R<\ TES - VEHICLES
Sedan 539 per day
Pickup 547 per day
Van S55 per day
SUV 562 per day
Crew Carriers 595 per day
Other (unspecified) S62 per day
POV 50.36 per mile (consider + 1.05%)
13
FS Agreement No. 04-FI-1I051~00-008
I'D Agreement ",,0. 008
I'D T a x 1D "" o. 000000008
HELICOPTER
Minimum FIRESCOPE Standards for T,'pcs ICS 420-1
: COMPONENTS 1 I 2 , 3 4 I
Seats includinQ Pilots ! 16 I 10 i 5 , ~
I ~
i Card weight c~pacity (Ibs) 5000 2500 ! 1200 600
I' Gallons (watcr delivery) 700 300 I 100 75
[, Examples - ! Bell 214 I ~~~, ;~~' I Bell 206 Bell 47
I FEDER.A.L PROPERTY RATE PER , II
, I , II
Ii : I
HOUR - includes Fuel & Tender I I
, , ,
J
I
I (Personnel NOT Included)' I
:1 *Note: Rate based on helicopter typejl
1: and Federal contract rate. ,
FIXED \VING
Federal Property Rate:
ORGANIZED EMERGENCY CREWS
Minimum FIRESCOPE Standards for Typcs lCS 420-1
ILCOMPONENTS 1 [2~1
I Personnel (minimum) i 18 ' ] 81
i Equipment I included I included I
, Transportation ~~1cluded I included I
~ FEDERAL CREW RA TE Per l-IouCl I,
(*Note: Rate based on current crew salary and number of personnel actually assigned)
ADMINISTRA TIVE RATE
Either PARTY may assess an administrative rate to reimbursable costs related to this agreement.
The accepted methodology for computing the administrative rate is the Office of Management
and Budget's "Cost Principles for State, Local and Indian Tribal Governments" OMB circular A-
14
FS Agreement :\"0. 04-F1-1I05J2~O-008
FD Agreement :\"0. 008
FD Tax ID :\"0. 000000008
87 (60 FR 26484, dated \1ay 17th, 1995). The DEP/.RTME:\T will submit a draft
administrative rate to the FOREST SERVICE for approval.
This DEPART\1E,\;T rate during the effective date of this AOP will be: 19.2%
The FOREST SERVICE will access an administrative rate to reimbursable costs related to this
agreement. This administrative rate during the effective date of this AOP will be: 19.2 %
ITE:\lS "'OT REIMBl'RSABLE
The following items are not reimbursable in the execution of this Agreement and are considered
standard personal support supply/equipment.
. Incident position support kits
. Calculators
. Computers
. Printers
. GPS units
. Cell phones and cell phone charges
. Personal telephone charges
. Support items normally available in Supply Cnit, e.g. tents, sleeping bags, pads, water
coolers, etc.
Dl'RUIO:'i OF ASSIG:'i:\lE:'iTS
Consideration must be given to the health and safety of personnel when assigned to fires oflong
duration. It is agreed that duration of assignments is dictated by each PARTY'S policy.
Extension of assignments beyond the Supporting PARTY'S policy may be requested. It is the
responsibility of the Protecting PARTY to request relief personnel in advance of the Supporting
PARTY'S policy time limit. The Protecting PARTY is further responsible for the transportation
costs of moving persOlmel to the fire and returning those relieved personnel back to their home
stations. In all cases, the DEPARTME:\T and FOREST SERVICE agree that their Incident
Commanders will release suppression resources to their primary mission responsibilities as soon
as priorities allow. The National Wildfire Coordinating Group (:\WCG) has established
guidelines for the length of assignments for resources and personnel who accept out of state
assignments. Personnel who accept assignments out of the state are expected to adhere to the
guidelines identiiied by N\VCG. For incidents within the slate, there is a required 7 day
minimum commitment. Both PARTIES agree to honor the minimum length of assignments
guidelines.
15
FS Agreement :'>0. 04-FI-ll051200-008
FD Agret'ment :\0. 008
FD Tax IV :'>0. 000000008
REST A~D RECt:P[R-\TlO~
The ;\Jational Wildfire Coordinating Group (i\WCG) establishes Rest and Recuperation (R & R)
guidelines that go\'ern R & R on all Federal incidents, These guidelines may change throughout
the year depending on fire acti\ity and physical condition of fire resources, DEPARTMEi\T
personnd assigned to a FOREST SERVICE incident may be gi\en R & R during the incident in
which case the R & R is in pay status and charged against the incident. Howe\er, if the
DEPARTMEi\T \\ ishes to grant their personnel R & R upon their return to home, the R & R is
not compensable under the tel1115 of this agreement.
AIR BOTTLE St:PPORT
The DEPARTME:\T agrees to refill breathing apparatus bottles when requested by the FOREST
SERVICE subject to compliance with all laws and policies pertaining to breathing apparatus.
:\O:\-WILDFIRE I:\CIDENTS
The DEPARTMEi\T has jurisdictional responsibility for all non-\\'ildfire emergencies within its
protection area e\en when these areas include FOREST SERVICE DPA, The only exceptions
are for those emergency incidents under the jurisdiction of the California Highway Patrol,
County Sheriff. Caiifornia Department ofFish & Game and the C.S. Coast Guard.
FIRE PREVEi\'TIO:\
JOI:\T PRESS RELEASES: De\elop joint press releases on cooperative fire protection
issues to ensure that the interests of both PARTIES are adequately addressed.
S;\10KEY BEAR PROGR-\:VI: The PARTIES will cooperate in the delivery ofSmokey
Bear programs.
LOCAL EDUCATIO:\ PROGR.\MS: The PARTIES agree to cooperatively conduct local
school and other fire pre\ention education programs,
FIRE PREVE:\TIOl'i SIGNS: Coordination and placet:l1ent of fire pre\ention signs should
be coordinated by both PARTIES in order to prevent duplication of effort and sending mixed
messages. This is especially important for fire danger rating signs.
LOCAL EVE:\TS The PARTIES agree to cooperati\ely conduct fire prevention programs
at local community events.
BL'R'\ING AND CA;\IPFIRE PERl\lITS
In accordance with current instructions, permits for campfire (CDF f011n LE-63), dooryard
premises burning (CDF form LE-62), and other burning (CDF form LE-S) (except vegetation
16
FS Agreement 1\"0. 04-F1-11051200-008
FD Agreement 1\"0. 008
FD Tax ID :\0. 000000008
management program and brush land conversion burning (CDF form LE-7) on State
Responsibility lands in Federal Agency DPAs will be issued by the Federal Agency or local fire
protection district personnel authorized to do so by the Director ofCDF. Ifboth PARTIES'
personnel are authorized to issue campfire and burning permits by CDF, both PARTIES a~Tee to
issue burning and campfire permits for each others DPAs. Both PARTIES agree to notify one
another when bum permits are issued. Fire Restrictions, Red Flag or other situations that may
affect the safe execution of campfire and/or bum permits will be shared by each PARTY.
.'\O.'\-FIRE PROJECT USE OF RESOURCES
Each of the PARTIES agrees to provide resources and support as requested, to the best of their
abilities, for non-fire projects. Such use of personnel and resources may be at no cost or may be
assistance by hire unless otherwise agreed to in an attachment herein.
SUPPRESSION A.'\D DA'tAGE COLLECTIO:\'
The DEPARTME1\T and the FOREST SERVICE reserve the right to pursue independent and
separate courses of litigation and cost collection for suppression and damage on the fires that
affect both P/\RTIES. Any costs recovered as a result of independent litigation will not be
subject to apportionment with the other affected PARTY. Whenever collections that result from
joint legal action have the effect of reducing net expenditures of either PARTY to accomplish
senices provide for in this agreement, then such collections may be reported and shared
proportionately, after deducting the cost of collection.
REPAIR OF SUPPRESSIO:\' ACTIVITY DAMAGE
Repair of suppression related activity damage (e.g., spreading of dozer berms, installations of
water bars, minor road repairs, minor fence repair, etc.) will normally be done by the PARTY
with direct protection responsibility for the fire as an integral part of overhaul/mop-up. Any
rehabilitation beyond this level may be the responsibility of the landowner.
'tAPS TO SL"PPORT A.'\NUAL OPER~TI:\G PLAN
On an as needed basis, maps needed to support this AOP will become attachments to the AOP.
These may inelude the DPA boundary, fire protection facilities by PARTY and location, pre-
planned ":vlutual Aid" initial attack response areas, "Mutual Aid Move-up and Cover" facilities
or special management consideration areas.
Attached maps (see Exhibit D):
17
FS Agreement :>00. 04-Fl-ll051200-008
FD Agreement :>00. 008
FD Tax ID :>00. 000000008
POSSESSIO:" OF AGREEMEl\T A:"D AOP 0:" Il\'ClDE:"TS
On incidents. the Supporting PARTY shall furnish the Protecting PARTY. upon demand. a
signed copy of the Agreement and current AOP.
APPROVAL:
IN \VIT'-'ESS WHEREOF. the PARTIES have executed this Annual Operating Plan as of the
last date written below:
FOREST SCPERVISOR
Jeanne Wade Evans
DEPARTME'-'T CHIEF
Larry Pi tzer
Date
Date
18
ACTIVITY RECORD
FOREST SERVICE, REGION 5
LOCAL AGREEMENT
AGREEMENT #
DEPARTMENT
DISPATCH INFORMATION
SAN BERNARDINO CITY FIRE DEPARTMENT
;lncident :\ame:
Resource Order ::\umber:
Reporting Location:
,
,
Reporting Time:
-----T
Dares of Scn'ices
Request
Numher
Payroll Name(,)
les Position
Total Hours Worked
IOn Shift)
--I
PERSONNEL INFORMATION
ApPARA TU s/Eaul PM ENT/VEH ICLE INFORMATION
Dates olSen'ices
. Tipc of
! Apparaws / :!yfodule
Engine, WaleI' f.:nder,
Do::cr, Crc,.orOliU:f
Strike Team :=
Appur(1[US or
Vehicle ::;
J'ehicle Coregon' . '. - _:
Sedan SLT Va~ j;C,.l'e1JJcle In/ormatlOll
! 2x4 4x4 POJ RCIlIG! .1gcnq
Tota/ Mileage
Or I
Operating Hours!
A lahorizing Officer
~or Department:
I
i
~.s I
6:J.j FSLA-5 (07/03)
Approved by
Ie or FSC:
Questions concerning completion of this form, contact:
LSDA-FS_ Region 5. FM Staff
Incident AdministratIOn. Ph: (707) 562-8712
ribution: Original: Local GOyt Agency
Copy: Fire/Incident Package
Date:
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Ad~p~ed):.I' 10 f () (0 Item # d-J-. ~;olution # ~ -:1 y9-...
Vote: Ayesf):A. iJ [1 ~ 'tJ-- Abstain ~ Absent'G--- .
) lJ) .
Change to motion to amend original documents D Companion Resolutions
Null/Void After: hL days / Q 19'/ /) (p
Resolution # On Attachments~ ~ution of attachment stored separately: D
PUBLISH D POST D RECORD W/COUNTY D By:
Reso. Log Updated:
Date Sent to Mayor:
Date of Mayor's Signature:
Date of Clerk/CDC Signature:
Seal Impressed:
Reso. # on Staff Report JG,
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
()7- /1..(-06
Not Returned: D
Date Returned:
2nd Reminder Letter Sent:
~
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes 2- No By_
Yes No+.- By_
Yes NolL By_
Yes No X By_
Yes No X By_
Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
Development Services
Others:
D
D
~ ect YW\
D
D
D Information Services
D Parks & Recreation
~~lice Department
~ SIA.J..J Public Services
D Water Department
EDA
Facilities
Finance
Fire Department
Human Resources
D
D
D
D
D
Notes:
Ready to File: _
Date:
Revised 12/18/03
'~'-crl'I--
lit: tiLti'_-CjT'i ,.' [- --
. ~, -'-I I ......L _;"
CITY OF SAN BERNARDIN~r _ I" ,
Interoffice Memorandum .05 AL:~ I d !" 12: I 9
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
July 14, 2006
TO:
Michael J. Conrad, Deputy Chief
FROM:
Rachel G. Clark, City Clerk
RE:
Transmitting Documents for Signature - Resolution 2006-242
At the Mayor and Common Council meeting of July 10, 2006, the City of San Bernardino
adopted Resolution No. 2006-242 - Resolution authorizing the San Bernardino City Fire
Department (SBCFD) to enter into a cooperative agreement with the United States Department
of Agriculture (USDA), San Bernardino National Forest relating to fire protection and rescue
services within the mutual threat zone.
Attached is one (I) original agreement with two (2) duplicate original agreements. Please obtain
signatures in the appropriate locations and return the ORIGINAL agreement to the City Clerk's
Office as soon as possible, to the attention of Dodie Otterbein, Records Management
Coordinator. Please keep the fully executed copies for your records and for the other party.
Please be advised that the resolution and contract will be null and void if not executed
within 60 days, or by Friday, September 8, 2006.
If you have any questions, please do not hesitate to contact Dodie at ex!. 3206. Thank you.
Rachel G. Clark
City Clerk
I hereby acknowledge receipt of the above mentioned documents.
Signed: ~.~
Date: 117 ~~ Please sign and return
RECEIVED-ern CLEh:
CITY OF SAN BERNARDINO
Interoffice Memorandum lOnG JUL 18 MIll: 26
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
July 14, 2006
TO:
Michael J. Conrad, Deputy Chief
FROM:
Rachel G. Clark, City Clerk
RE:
Transmitting Documents for Signature - Resolution 2006-242
At the Mayor and Common Council meeting of July 10. 2006, the City of San Bernardino
adopted Resolution No. 2006-242 - Resolution authorizing the San Bernardino City Fire
Department (SBCFD) to enter into a cooperative agreement with the United States Department
of Agriculture (USDA), San Bernardino National Forest relating to fire protection and rescue
services within the mutual threat zone.
Attached is one (I) original agreement with two (2) duplicate original agreements. Please obtain
signatures in the appropriate locations and return the ORIGINAL agreement to the City Clerk's
Office as soon as possible, to the attention of Dodie Otterbein, Records Management
Coordinator. Please keep the fully executed copies for your records and for the other party.
Please be advised that the resolution and contract will be null and void if not executed
within 60 days, or by Friday, September 8, 2006.
If you have any questions, please do not hesitate to contact Dodie at ex!. 3206. Thank you.
Rachel G. Clark
City Clerk
I hereby acknowledge receipt of the above mentioned documents.
Signed: ~.~
Date: 117 ~~ Please sign and return
,-
Routing Slip
From: Fire Department - 5286'
,.,"bed; <L ,~ q f (0
Animal Control Human Resowces
Cemetery
City Administrator
I
City Attorney
City'Cler"-
W l/")
C~Cou~
.....
Civil SerViC:e
G "'-
CoIde Co~iance
o ,
di;;elop~nt Servic
Lu Lw
~ste~epardne:!
fciino~ev. Agel
Facilities Managem
Finance
ERNARDINO
norandum
S OFFICE
aagement (RIM) Program
YOUR COPY
~~vl/'
tion 2006-242
copy of the agreement attached to
.no City Fire Department (SBCFD) to
:es Department of Agric~lture (U~DA),
:ction and Rescue ServIces wtthm the
terbein, Records Management Coordinator, at ex!.
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Managemeut (RIM) Program
DATE:
September 14, 2006
YOUR COPY
FROM:
Norma Camarena, Administrative Analyst
Sandra Medina, Assistant to the City Clerk ~~'vG
TO:
RE:
Transmitting Executed Agreement- Resolution 2006-242
Please find enclosed one duplicate original executed copy of the agreement attached to
Resolution No. 2006-242, authorizing the San Bernardino City Fire Department (SBCFD) to
enter into a Cooperative Agreement with the United States Department of Agriculture (USDA),
San Bernardino National Forest relating to Fire Protection and Rescue Services within the
mutual threat zone.
If you have any questions, please call Dodie Otterbein, Records Management Coordinator, at ex!.
3215.