HomeMy WebLinkAbout17-Police Department
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept:
Police Department
ORlGlNAl
Subject: Resolution of the Mayor and
Common Council of the City of San
Bernardino authorizing the Mayor to submit
an application to accept the FY 03/ 04
Juvenile Accountability Incentive Block Grant.
From: Garrett W. Zimmon, Chief of Police
Date: May 22, 2003
Synopsis of Previous Council Action
5/27-03 Recommended for approval by Grants Committee
5-21-02 Mayor and Common Council adopted Resolution 2002-147 authorizing the
submission of the application to accept FY 02/03 JAIBG.
6-4-01
Mayor and Common Council adopted Resolution 2001-143 authorizing the
submission of the application to accept FY 91/ 02 JAIBG.
3-20-00
Mayor and Common Council adopted Resolution 2000-56 authorizing the
submission of the application to accept FY 00/01 JAIBG.
Recommended Motion:
Adopt Resolution
~-t!///2
MICHAEL B LDT, ASS TANT CHIEF OF POLICE
Contact person:
Lieutenant Roger Poyzer
Phone: 384-5646
Supporting data attached: Yes Ward: All
FUNDING REQUIREMENTS: Amount: $141,169
Source: $74,303 - #123-559-5011/5029 JAIBG
$66,866 - #108-271-5193 Asset Forfeiture
Council Notes:
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Agenda Item No. 11
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
Mayor to submit an application to accept the FY 03/ 04 Juvenile Accountability Incentive Block
Grant.
BACKGROUND
During the past three years the City of San Bernardino has used the allocated JAIBG funds to
partially fund an Intervention and Management of Probationer Accountability and Compliance of
Terms (IMPACT) team. IMPACT teams consist of one city police officer and one county
probation officer.
In FY 00/01 the County of San Bernardino Probation Department was awarded an "Edward
Byrne Memorial Grant" to implement a juvenile accountability program. The Probation
Department and the San Bernardino Police Department formed a partnership, implementing the
IMPACT Program. The county-funded portion of IMPACT consists of four teams, each team
consisting of one police officer and one probation officer. A police sergeant and probation
supervisor supervise the five teams. The county grant pays all personnel costs associated with
the four teams and one-half the cost of the police sergeant position with the exception of
overtime costs, which are absorbed by the individual agencies. Sergeant Waldo is the police
supervisor assigned to IMPACT. He also supervises the city's Graffiti Task Force and as a
result, Asset Forfeiture funds cover the remainder of his salary not paid by the county through
the IMPACT grant.
The City has received notification that it is eligible to receive $74,303 in FY 03/04 JAIBG funds.
There is mandatory grant cash match of 10% of $8,256. FY 03/04 JAIBG funds will continue to
be used to partially fund a fifth IMP ACT team in order to match the police department's five
area command structure. Under the existing MOU agreement with County Probation JAIBG
grant and cash match funds are split fifty-fifty and applied towards the personnel costs of the
fifth IMPACT team. The city's local cost of the police officer for the fifth team is calculated as
follows.
TOTAL PROGRAM FUNDING
FY 03/04 JAIBG grant award
10% cash match: 5% City
5% County
Total Program Funding
$74,303
4,128
4.128
$82,559
Total program funding of $82,559 is to be split 50% between the County and the City.
$41,280 is allocated to the City and $41,279 allocated to the County.
CITY COSTS
Salarylbenefits for police officer (including
Projected 186 raise)
Less: 50% of JAIBG program funding
City portion of P-l
City portion of cash match
Total City Costs (Asset Forf.)
$99,890
( 37.152)
$62,738
$ 4.128
$66,866
IMPACT teams provide additional monitoring of juvenile probationers who live in the city.
They regularly conduct probation compliance and curfew checks to insure juveniles and young
adults are complying with their court mandated terms of probation. IMPACT more closely
monitors those juvenile probationers who have demonstrated violent or negative behavior.
IMP ACT works closely with the criminal justice system to ensure those youth that commit
crimes in the City of San Bernardino are held accountable for their actions.
During the past three years the IMP ACT program has been in operation many positive outcomes
have taken place. Prior to IMPACT, the over 600 juvenile probationers in the city were virtually
never contacted and checked by probation officers in the field. IMP ACT officers have
conducted over 4,000 home contacts and a similar numbers of public contacts. Approximately
150 drug seizures have occurred and 45 firearms have been confiscated. IMPACT efforts have
resulted in an approximately 85% compliance rate for probationers. This translates to lower
negative activity by probationers in the field and a high success rate for the completion of
probation. In 2000, seven city homicides involved juvenile suspects. In 2001 there were no
juveniles identified as suspects in city homicides.
For the first time a comprehensive, current database of juvenile probationers has been created
and is accessible to law enforcement. This database has been used to monitor probationers and
assist detectives and patrol officers in investigations including homicides, assaults, burglary, and
grant theft autos.
Based on the success of the IMPACT program, it was chosen for a statewide award by the
California State Juvenile Officers Association for its outstanding service to youth and
contribution to delinquency prevention.
FINANCIAL IMPACT
There will be no impact on the City's General Fund. JAIBG grant and cash match funds will be
split fifty-fifty between the Police Department and County Probation. Probation will be billed
for their one-half of the cash match (50% = $4,128). The City's portion or the cash match and
net cost of the police officer after applying JAIBG grant funds will be budgeted in the Asset
Forfeiture Fund.
The City is responsible for the cost of the P-l associated with this program (salary and benefits)
at $99,890 plus the City's share of the cash match at $4,128 for a total of$104,018.
JAIBG Grant funds (Account #123-559-50xx)
City's portion of JAIBG funds
County's portion of JAIBG grant funds
Total JAIBG funds
$37,152
37.151
$74,303
Asset Forfeiture Funds (Account #108-271-50xx & 108-271-5193)
Personnel costs for (1) police officer
(1) police officer
City's 50% ofthe JAIBG cash match
Total program costs
$ 99,890
4.128
$104,018
Less: City's 50% ofthe JAIBG funds
Total Asset Forfeiture funds
( 37.152)
$ 66,866
Total JAIBG and Asset Forfeiture funds
$141,169
RECOMMENDATION
Adopt Resolution.
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RE~c~~l1
RESOLCTIO'" OF THE MAYOR A:\'D COl\t:\ION COUl'iCIL OF THE CITY OF SA:\'
BER1~ARDIl'iO AUTHORIZING THE MAYOR TO SUB:\lIT AN APPLICATION TO
ACCEPT THE FY 031 04 JUVEl\'ILE ACCOt:NTABILITY INCEl\'TIVE BLOCK
GRANT.
SECTION I:
That the Mayor and Common Council of the City of San
Bernardino hereby authorize the Mayor to apply for and accept the FY 031 04 Juvenile
Accountability Incentive Block Grant in the amount of $74,303 from the Bureau of Juvenile
Accountability Office.
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RESOLUTION OF THE MAYOR AND COMMO:\' COUNCIL OF THE CITY OF SA:\'
BERc"lARDI:\'O AUTHORIZI:\'G THE MAYOR TO SUBMIT AN APPLICATIO:\' TO
ACCEPT THE FY 03/ 04 JUVENILE ACCOUNT ABILITY INCENTIVE BLOCK
GRANT.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
day of
,2003, by the following vote, to wit:
the
Abstain
Absent
Nays
Council Members
Ayes
ESTRADA
LIEN-LONGVILLE
McGINNIS
DERRY
SUAREZ
15
ANDERSON
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McCA.MMACK
City Clerk
20 The foregoing resolution is hereby approved this day of
,2003.
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Judith Valles, Mayor
City of San Bernardino
Approved as to form and legal content:
James F. Penman, City Attorney
STATE OF CALIFORNIA
GRAY DAVIS, Governor
GOVERNOR'S OFFICE OF CRIMINAL JUSTICE PLANNING
1130 K STREET, SUITE 300 Flex ~
SACRAMENTO, CA 95814 rour~
(916) 324-9100 PowER
APPLICATION COVER SHEET
RFA PROCESS
JUVENILE ACCOUNT ABILITY INCENTIVE BLOCK GRANT
JAIBG 2003
Juvenile Justice and Delinquency Prevention Branch
Submitted by:
(Place name, address, and phone number of Applicant here)
San Bernardino Police Department
710 North '0' Street
San Bernardino CA 92401
909-384-5658
Sgt. 0, Waldo
GOVERNOR'S OFFICE OF CRIMINAL JUSTICE PLANNING (OCJP A301)
GRANT AWARD FACE SHEET
The Governor's Office of Criminal Justice Planning, hereafter designated OCJP, herehy makes a grant award of funds
to the
following Administrative Agency (I) City of San Bernardino
hereafter designated Grantee, in the amount and for the ptupose and duration set forth in this grant award.
(2) Implementing Agency Name San Bernardi no Pol i ce Department
Contact Serqeant D.L, Waldo Address 710 North 'D' St, San Rprnardino CA 92401
E-mail address waldo dw@sbcit . or Tele hone 909 384-5658
(3) Project Title (60 characters maximum) (6) Award No.
San Bernardino Juvenile Accountability Project
(4) Project Director (Name, Title, Address, Telephone)
(four lines maximum)
Captain Jenifer Aragon
San Bernardino Police Department
710 North '0' Street
of Finance
(7) Granl Period 6-30-03 _ 6-29-04-
(8) Federal Amount
$74 303
(9) State Amount
N A
10) Cash Match
II) In-Kind Match
12) Total roject Cost
$82 559
This grant award consists of this title page, the proposal for the grant, which is attached and made a part hereof,
and the Assnrance of Compliance forms which are being submitted, I hereby certify that: (I) I am vested with
authority to, and have the approval of the City/County Financial Officer, City Manager, or Governing Board
Chair, enter into this grant award agreement; and (2) all funds received pursuant to this agreement will be
spent exclusively on the purposes specified, The grant recipient signifies acceptance of this grant award and
agrees to administer the grant project in accordance with the statute(s), the Program Guidelines, the OCJP
Grantee Handbook, and the OCJP audit requirements, as stated in this Request for Proposal (RFP) or Request
for Application (RFA), The grant recipient further agrees to all legal conditions and terms incorporated by
reference in this RFP or RF A,
FOR OCJP USE ONLY
(13) Official Authorized to Sign for
ApplleantlGrant Recipient
Item:
Chapter:
PCA No.:
Components No.:
Project No.:
Amount:
Name: Judith Valles
Title: Mayor
Address: 300 North '0' St., San Bernardino
Telephone: ~ 384-5133
Date:
I hereby certify upon my own personal knowledge that
budgeted funds are available for the period and ptuposes
of this expenditure stated above.
Split Fund:
Split Encumber:
Year:
Fed. Cat. #:
Match Requirement:
Fund:
Fiscal Officer, OCJP
Date
Program:
Region:
Executive Director, OCJP
Date
(Rev. 5/14/0 I)
PROJECT SERVICE AREA INFORMATION
1. COUNTY OR COUNTIES SERVED: Enter the name(s) of the county or counties served by the
project. Put an asterisk where the principal office of the project is located.
San Bernardi no
2. U.S. CONGRESSIONAL DISTRICnS): Enter the number(s) of the U.S. Congressional District(s)
which the project serves. Put an asterisk for the district where the principal office of the project is located.
42
3. STATE ASSEMBLY DISTRICnS): Enter the number(s) of the State Assembly District(s) which the
project serves. Put an asterisk for the district where the principal office of the project is located.
62
63
4. ST A IE SENATE DISTRICnS): Enter the number(s) of the State Senate District(s) which the project
serves. Put an asterisk for the district where the principal office of the project is located.
31
32
5. POPULATION OF SERVICE AREA: Enter the total population of the service area served by the
project.
184,986
PROJECT CONTACT INFORMATION
Applicant:
City of San Bernardino
San Bernardino Police Department
Juvenile Accountability Project
Implementing Agency (if applicable):
San Bernardino
Project Title:
Grant Number (to be added by OCJP):
Provide the name, title, address, telephone number, and e-mail address for the project contact persons
named below. Ifa section does not apply to your project, enter "N/A."
1. The person having day-to-day responsibility for the project:
Name: Dwight Waldo
Title: Sergeant
Address: 710 North '0' Street, San Bernardino CA 92401
Telephone Number: e09) 384-5658 Fax Number: (909 388-4840
E-Mail Address: wa 1 do _dw@sbcity.org
2. The person to whom the person listed in #1 is accountable:
Name: Roger Poyzer
Title: Lieutenant
Address: 710 North '0' Street, San Bernardino CA 92401
Telephone Number: @09) 384-5646 Fax Number: @09) 388-4840
E-Mail Address: poyzer _ro@sbcity.or9
3. The executive director of a nonprofit organization or the chief executive officer (e.g., chief of
police, superintendent of schools) of the implementing agency:
Name: Garrett W. Zimmon
Title: Chi ef of Pol i ce
Address: 710 North '0' Street, San Bernardi no CA 92401
Telephone Number: @09) 384-5607 Fax Number: 1909) 388-4950
E-Mail Address: zimmon_ga@sbcity.org
4. The chair of the governing body of the implementing agency: (Provide address and telephone
number other than that of the implementing agency.)
Name: Judith Valles
Title: Mayor of the City of San Bernardi no
Address: 300 North '0' Street, San Bernardi no CA 92402
Telephone Number: Q09) 384-5051 Fax Number: ( )
E-Mail Address:
5. The person responsible for the project from the applicant agency, if different than #1:
Name:
Title:
Address:
Telephone Number: ( )
E-Mail Address:
Fax Number: ( )
CERTlFICA TlON OF ASSURANCE OF COMPLIANCE
!, Judith Valles ,herebycertifythat:
(official authonzed to slgn grant award; same person as line 13 on Grant Award Face Sheet)
GRANTEE:
City of San Bernardino
IMPLEMENTING AGENCY:
San Bernardino Police Department
PROJECT TITLE:
San Bernardino Juvenile Accountability Project
Is responsible for reviewing the OCJP Grantee Handbook and adhering to all of the Grant Award
Agreement requirements (state and/or federal) as directed by the Office of Criminal Justice
Planning including, but not limited to, the following areas:
I. Equal Employment Opportunity - (Grantee Handbook Section 2151)
It is the public policy of the State of California to promote equal employment
opportunity by prohibiting discrimination or harassment in employment because of
Race, Religious Creed, Color, National Origin, Ancestry, Disability (mental and
physical) including HIV and AIDS, Medical Condition (cancer and genetic
characteristics, Marital Status, Sex, Sexual Orientation, Denial of Family Medical
Care Leave, Denial of Pregnancy Disability Leave, or Age (over 40).
Please provide the following information:
A.A. Officer:
Wallace Green
Title: Assistant to the Mayor / EED Officer
Address: 300 North 'D' Street. San Bernardi no CA 92402
Phone: 909-384-5004
Email: green wa@sbcity.org
II. Drug-Free Workplace Act of 1990 - (Grantee Handbook Section 2152)
The State of California requires that every person or organization awarded a grant or
contract shall certify it will provide a drug free workplace.
III. California Environmental Quality Act (CEQA) - (Gralltee Handbook Section 2153)
The State of California requires all OCJP funded projects to obtain written certification that
the project is not impacting the environment negatively.
IV. Lobbying - (Grantee Handbook Section 2154)
OClP grant funds, grant property, or grant funded positions shall not be used for any
lobbying activities, including, but not limited to being paid by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the making of any federal
grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal grant or cooperative agreement.
V. Debarment and Suspension - (Grantee Handbook Section 2155)
(This applies to federally funded grants only)
OClP funded projects must certify that it and its principals are not presently debarred,
suspended, proposed for debarment, declared ineligible, sentenced to a denial of
federal benefits by a state or federal court, or voluntarily excluded from covered
transactions by any federal department of agency.
VI. Proof of Authority from City Council/Governing Board
The above named organization (applicant) accepts responsibility for and will comply with the
requirement to obtain written authorization from the city council/governing board in support
of this program. The Applicant agrees to provide all matchingfunds requiredfor said project
(including any amendment thereof) under the Program and the funding terms and conditions
ofOCJP, and that any cash match will be appropriated as required. It is agreed that any
liability arising out of the performance of this Grant Award Agreement, including civil court
actions for damages, shall be the responsibility of the grant recipient and the authorizing
agency. The State of California and OCJP disclaim responsibility of any such liability.
Furthermore, it is also agreed that grant funds received from OCJP shall not be used to
supplant expenditures controlled by the city council/governing board.
The Applicant is required to obtain written authorization from the city council/governing
board that the official executing this agreement is, in fact, authorized to do so. The Applicant
is also required to maintain said written authorization on file and readily available upon
demand.
All appropriate documentation must be maintained on file by the project and available
for OCJP or public scrutiny upon request. Failure to comply with these requirements
may result in suspension of payments under the grant or termination of the grant or
both and the grantee may be ineligible for award of any future grants if the Office of
Criminal Justice Planning (OCJP) determines that any of the following has occurred:
(1) the grantee has made false certification, or (2) violates the certification by failing to
carry out the requirements as noted above.
I CERTIFICATION I
!, the official named below, am the same individual authorized to sign the Grant Award Agreement
[line 13 on Grant Award Face Sheet], and hereby swear that I am duly authorized legally to bind the
contractor or grant recipient to the above described certification. ! am fully aware that this
certification executed on the date and in the county below, is made under penalty ofpeIjury under
the laws of the State of California.
Authorized Official's Signature:
Authorized Official's Typed Name: Jud ith Valles
Authorized Official's Title: Mayor of the City of San Bernardi no
Date Executed:
Federal ill Number: 95-6000-772
Executed in the City/County of: San Bernardino / San Bernardino
AUTHORIZED BY:
0 City/County Financial Officer
~ City Manager/County Administrator
o Governing Board Chair
Signature:
Typed Name: Fred Wi 1 son
Title: City Administrator
.
COORDINATED ENFORCEMENT PLAN ICEP) SUMMARY
1. Year: 2. Project Title: 3. Grant Period: 4. Federal Funds: $ 74,303
\IBG San Bernardino Juvenile . June 30, 2003 Match Funds: $ 8,256
2003 Accountability Project to June 29, 2004 Total Project Cost: $ 82,559
5. Applicant Unit of Local Goycrnment 6. Implementing Department/Agency
Name: City of San Bernardino Name: San Bernardino Police Department
Address: 300 North 'D' Street Address: 710 North 'D' Street
San Bernardino, CA 92402 San Bernardino CA 92401
Phone: 909-384-5133 Fax: 909-384-5138 Phone: 909-384-5658 Fax: 909-388-4840
E-mail: I E-mail:
7. Problem Statement:
There are over 1,000 juvenile offenders under probation superV1Slon in the city. San
Bernardlno has a drug and gang problem. The project will hold accountable those persons
who are on probation and deter them from further criminal activity.
8. Project Budget: Administrative Costs (if any): $
Personnel Services: Operating Expenses: Equipment: Total Project Cost:
$82,559 $ -0- $ -0- $ 82,559
9. Projected Number of Juveniles to be Served
Directly Served: 1,000 Indirectly Served: 2,000 Total Served: 3,000
10. Waiver of Minimum Percent Allocation Requirements (Check One):
The JCEC/RJCEC does not request a waiver of minimum allocation requirements.
0 The JCEC/RJCEC has determined that the interests of public safety and juvenile crime control will
be better served by expending funds other than the 45 percent and 35 percent minimums in specified
pr02ram areas (See CEP Narrative for justification). -
11. Program Description
a) Program Purpose Area (Number & Title): 2
Funds Allocated: $ 41, 279
% of (Total Project Cost - Admin Costs): 50%
Program Activities:
The San Bernardino Police Department (SBPD) wi 11 fund one additional police officer
to work with a probation officer funded under Purpose Area #3. Teams wi 11 receive
referrals from crimi na 1 justice institutions (courts and/or court schools) concerning
juvenile offenders who have demonstrated negative behavior and work with criminal justice
institutions to modify behavior, provide interventions, and/or hold them accountable.
b) Program Purpose Area (Number & Title): 3
Funds Allocated: $ 41,280
% of (Total Project Cost - Admin Costs): 50%
Program Activities:
The San Bernardino County Probation Department (as sub-grantee) wi 11 fund one additional
probation officer to work with a police officer funded under Program Purpose Area #2.
Trams will contact juvenile offenders, provide intervention and conduct curfew/probation
m compliance checks to ensure the smooth and expedit i ous administration of the
v",enile justice system.
COORDINATED ENFORCEMENT PLAN (CEP) SUMMARY (Continued)
11. Program Description (Continued)
_) Program Purpose Area (Number & Title):
Funds Allocated: $
% of (Total Project Cost - Admin Costs):
Program Activities:
N/A
d) Program Purpose Area (Number & Title):
Funds Allocated: $
% of (Total Project Cost - Admin Costs):
Program Activities:
N/A
e) Program Purpose Area (Number & Title):
Funds Allocated: $
% of (Total Project Cost - Admin Costs):
Program Activities:
N/A
12. Official Responsible for Project
Signature:
Date:
Typed Name:
Jenifer Aragon
Title:
Captain
COORDINATED ENFORCEMENT PLAN NARRATIVE
PROBLEM STATEMENT
The City of San Bernardino has a population of approximately 185,000. It is estimated in the
next few years that 25% of this population will be between the ages of 13 and 26. Statistics
indicate that this age range is the most likely to be involved in committing criminal acts. In
2002, 1,359 juveniles were arrested in the City of San Bernardino for crimes ranging from petty
theft and vandalism up to homicide. A large majority of these arrested juveniles will be
adjudicated through the juvenile court system and placed on formal probation.
At anyone time, there are over 900 juveniles on formal probation within the City of San
Bernardino. Juvenile probation officers generally work a day shift with weekends off and are
therefore unavailable if an officer needs probation assistance at night or on the weekend.
Additionally because of high caseloads, probation officers seldom make contact with their
probationers at home or in the field. Conversely, police officers have very little time to deal with
specific probationer issues and even if time permits, they often lack the expertise to properly deal
with juvenile probationers. The result has been that a juvenile placed on formal probation may
never see a probation officer at their residence or be contacted by a probationer officer in the
field. For this reason, the probationer has become accustomed to the fact that even though they
are under court supervision, they are never checked on. This creates a learned behavior that
probation is not really a punishment nor is it a deterrent from other criminal activity. Without
proper field supervision, the probability of a probationer successfully being rehabilitated is
reduced and the probability of continued or escalated criminal activity is increased.
PROGRAM DESCRIPTION
This grant will fund one two-person team consisting of one probation officer and one police
officer. This team will work with four other teams having the same personnel makeup and
funded through a BJA grant awarded to San Bernardino County Probation.
The teams will work shifts and hours determined to be critical for juvenile activity. These hours
will change according to needs such as time of year, if school is in or out of session, special
events, and activity as determined by crime analysis and field activity. By remaining flexible in
scheduling, the teams can continue to be deployed in the most efficient manner to meet the needs
of the juveniles and the community.
The teams will contact probation officers with caseloads to get referrals for home calls. These
probationers will be contacted at home for compliance checks during times Probation normally
does not work. As new probationers are released to the community, either with new court terms
or through such programs as Aftercare and Success, they will be contacted expeditiously by a
team. The teams will report back to the case agent regarding the juvenile's compliance to terms
and take appropriate actions on scene if the situation dictates.
The officers will also contact juveniles in public in order to monitor probationers and to deter at-
risk juveniles from illegal activities. They will also monitor school activity, including grades and
attendance, to ensure compliance with terms.
Recognizing that appropriate actions are dependent on each juvenile's situation, vanous
responses will occur from these contacts. During the contacts, the probationer, and hislher
family, will be given information on how to contact the team for further assistance.
The teams, in cooperation with the assigned case agent, will determine if alternative programs
are needed. These will include referrals to local community based programs including anger
management, grief counseling, victim awareness, drug counseling, parenting, and others as the
need is identified. The probationer's progress will be monitored and the teams will take
appropriate follow up actions.
The goal is the success of the juvenile through probation and after. Recognizing this, various
alternative programs will be developed. Those clients successfully completing alternative
programs and complying with terms will be eligible for group trips to local events with the team,
allowing interaction and mentoring in a relaxed environment. Those needing a different input
for success will take part in other programs including "scared straight" type field trips to CY A
and state prison. Other programs will be developed as needs dictate.
ACTIVITIES EMPLOYED WITHIN THE PROGRAM PURPOSE AREAS
The San Bernardino Juvenile Crime Enforcement Coalition approves the expansion of police
officer/probation officer teams with the City of San Bernardino. The funds will be used to add
one additional police officer/probation officer team to an eight-person team funded through BJA.
Monies expended under Program Purpose Area #2 will be used to fund a police officer position
in the Police Department. Monies expended under Program Purpose Area #3 will be used to
fund a probation officer position in the Probation Department.
Program Purpose Area #2 - "Developing and Administering Accountability Based
Sanctions for Juvenile Offenders"
Dollar Amount and Allocation Percentage
$41.279/50%
The San Bernardino Police Department will fund one additional Police Officer to work with one
Probation Officer assigned to the program. The officer will be assigned full time to the program
and costs not covered by the grant award will be paid by the city.
There are approximately 600 juveniles on formal probation in the city at any time. Each one has
unique circumstances, which affect their probability for successful completion of probation. The
funded team, in partnership with 4 other teams funded by another grant, will evaluate each
juvenile to determine the best way to deal with the individual circumstances.
In some cases the teams will determine the juvenile has no need for extra attention and there will
be very little contact. In other cases circumstances will dictate additional contact for the purpose
of helping the juvenile successfully complete probation. The first goal of the program is to
contact 100% of all probationers within 10 days of being released into the community. These
contacts will be followed up by contacts at home during compliance checks including court
imposed curfew compliance checks. The subjects will also be monitored for violations of public
curfew ordinances at night and during school hours. The goal for this grant period is 4,000 of
these type checks.
Realizing these juveniles also function in places other than the home they will also be monitored
and contacted in public and while in school. This allows the teams to monitor activities in places
where the juvenile does not expect contact with the officers and allows officers to see who the
juveniles are associating with. The goal for this grant period is 4,400 of these type contacts.
With the goal of best serving the juveniles and the community the teams will evaluate and refer
the juveniles to alternative programs based upon their needs and activities. For those needing
counseling the team has a partnership with the community based Family Service Agency. This
agency provides evaluation and counseling of the juvenile, and other family members as
applicable. Many referrals to this program will be from the initial contact visit in the home. Other
referrals will be made to programs already in place in probation.
Those not complying with their court terms will be mandated to field trips based on their
activities. These include day trips to California Youth Authority or a state prison facility. The
purpose of these trips is to expose the juveniles to the consequences their actions could bring. Al
these trips include interaction with inmates to allow the juveniles to see how they progressed
from minor crimes, often with probation, to incarceration.
Those complying with terms are offered a chance to take a field trip, with officers, to a different
venue. These are designed to be positive experiences that include sporting events and activities
such as whale watching. They are designed to reward those trying to do well and to provide a
mentoring opportunity for the officers in a non-traditional environment.
Other programs will include summer time athletic programs at a local gym and an employment
workshop prior to the end of the school year.
The goal for this grant period is to involve 300 juveniles in these various programs. This is one
of the most evolving aspects of the program as the needs of the juveniles continue to change so
these programs must also continue to change.
All the facets of this purpose area are based on making the juveniles accountable for their
actions. Each is to be evaluated as an individual and the program conforms to their needs.
Program Purpose Area #3 - "Hiring Additional ...Probation Officers...to Ensure the
Smooth and Expeditious Administration of the Juvenile Justice System"
Dollar Amount and Allocation Percentage
$41.280 / 50%
Funds under this program will be used to fund a Probation Officer assigned full time to the
program and assigned to work with the Police Officer funded under Program Purpose Area #2.
The funds will not cover the cost of a full time officer so Probation will provide the remaining
required funds for this position.
The goal of this program is the success of those juveniles who have been place on court terms. In
order to do this the activities employed in Program Purpose #2 will be employed. Because of this
high supervision violations will be found and appropriate actions will be taken.
Based upon the previous grant period's activities it is expected there will be 550 juvenile arrests
and an additional 250 citation releases. The goal of the program is not to arrest juveniles but
rather to help them to succeed. For this reason the probation officer assigned to this program will
be involved in the cases of arrest or citation.
By involving the Probation Officer in these cases the juvenile will receive sanction based upon
their actual circumstances. In most cases the Probation Officer assigned through normal
probation programs does not have the level of contact with their juveniles that the IMP ACT
officer has. The IMPACT officer has the ability to follow the case, recommend sanctions, and
follow up after the sanctions are imposed. By doing this the juvenile has the greatest possibility
of success. Those not complying will receive more serious sanctions, which could include
removal from the home.
OUTCOMES
The outcomes of the program will be measured by activities such as home compliance checks,
narcotics and firearms confiscations, and compliance to terms. Another measure of success will
be the referral to alternative programs and the successful completion of these programs.
Probation will be contacted to determine the effect on case management, compliance, and
success of assigned probationers.
Responsible Person I Aljency - Lieutenant Roger Poyzer, San Bernardino Police Department
JAIBG JUVENILE CRIME ENFORCEMENT COALITION MEMBERSHIP
Applicant: City of San Bernardino
Implementing Agency (if applicable): San Bern ardi no Po 1 i ce Department
Project Title: San Bernardi no Juveni 1 e Accountabi 1 ity Project
Grant Number (to be entered by the Office of Criminal Justice Planning):
Provide the name, title, organization, address, and telephone number for each of the eight member
categories below. An appropriate designee must be listed, representing each agency
category.
Name:
Title:
Organization:
Address:
Phone:
Prosecutor
Name:
Title:
Organization:
Address:
Phone:
Police
Garrett W. Zimmon
Chief of Police
City of San Bernardino
710 North 'D' Street
909-384-5607
Michael Ramos
District Attorney
County of San Bernardino
316 N. Mt. View Avenue
909-387-6603
Name:
Title:
Organization:
Address:
Phone:
Probation
Name:
Title:
Organization:
Address:
Phone:
Juvenile Court Schools
Name: The Honorable Judge Vi ctorName:
TItle: Presiding Judige of the JuvenHeit~Durt
Organization: County of San Bernardi no Organization:
Address: gOO E. Gi 1 bert Street Address:
Phone: 909- 387 -7541 Phone:
A. Community Service
Crime Prevention Organization
Title: Kent Paxton
Organization: Ch i 1 dren 's Network
Address: 385 N. Arrowhead, S. B.
Phone: 909-387-8974
Additional Members (optional)
Name:
Title:
Organization:
Address:
Phone:
Business
Title:
Organization:
Address:
Phone:
Name:
Title:
Organization:
Address:
Phone:
Sheriff
Gary Penrod
Sheriff
County of San Bernardino
655 East 3rd Street
909-387-3669
Raymond B. Wingerd
Chief Probation Officer
County of San Bernardino
175 West 5th Street
909-387-5693
Herbert S. Fischer, Ph.D.
Superintendent of Schools
San Bernardino County Schools
601 North 'E' Street
909-387-4386
Barbara J. Bondiman
Civildesign Corporation
588 W 6th St, San Bernardino
909-885-3806
BUDGET NARRATIVE
The police officer is responsible for working in conjunction with the probation officer. The
officer will ensure that juvenile offenders are held accountable for their actions and will impose
interventions and enforce appropriate sanctions for inappropriate behavior (Program Purpose
Area #2). The officer enforces laws, investigates crimes, and assists the probation officer in
curfew and probation compliance checks. The officer completes crime reports as necessary as
well as completes reports to the juvenile courts regarding the activities of juvenile offenders
under the jurisdiction of the court(s). The officer intervenes and counsels juvenile offenders and
provides referrals.
The probation officer is responsible for working in conjunction with a police officer. The
probation officer will ensure the smooth and expeditious administration of the juvenile justice
system (Program Purpose Area #3) through curfew and probation compliance checks. The
probation officer enforces laws, investigates crimes, assists the police officer, completes crime
and casework reports and is a liaison between the juvenile offender and the appropriate court(s).
The probation officer counsels and intervenes with juvenile offenders and provides referrals to
appropriate community agencies / organizations.
NOTE: The partners in this project (San Bernardino Police Department and the San
Bernardino County Probation Department) will share the proceeds from the JAIBG grant
equally. The partners are aware that their half of the funds provided will not cover the salaries of
the police officer or probation officer in their entirety and the balance of funds required will
come from other sources. This includes the cash match of $8,256.
Both San Bernardino County Probation and the San Bernardino Police Department have agreed
to provide one officer each full time to the program. Each agency has agreed to provide the
additional funding required to pay for the portion of the position not covered by grant funds.
BUDGET CATEGORY AND LINE ITEM DETAIL
A. Personal Services - Salaries/Employee Benefits
COST
Police officer (P-1) - FTE $93,531
Probation officer - FTE $76,732
$41,279
41,280
TOTAL
OCJP-A303a (Rev. 7/97)
$82,559
BUDGET CATEGORY AND LINE ITEM DETAIL
B. Operating Expenses COST
N/A
TOTAL -0-
OCJP-A303b (Rev. 7/97)
BUDGET CATEGORY AND LINE ITEM DETAIL
C. Equipment COST
N/A
CATEGORY TOTAL -0-
PROJECT TOTAL $82,559
FUND DISTRIBUTION FEDERAL STATE CASH IN-KIND MATCH
~ATCH
I. Amount of Funds
2. Percentage of Funds
OCJP-A303c (Rev. 7/97)
JAlBG 2003 AWARD ALLOCATION WORKSHEET
I) Unit of Local Government Direct Grant Amount
(See Program Guidelines, Appendix A)
(A)$ 74,303
2) Additional Direct Grants received from other eligible recipients:
(See Program Guidelines, Appendix A. Use additional sheet ifneeded.)
City: Amount $
City: Amount $
City: Amount $
City: Amount $
City: Amount $
City: Amount $
City: Amount $
City: Amount $
City: Amount $
Total from additional sheet (if needed)
$
-0-
Total amount received from other recipients
(B)$
-0-
3) Total Amount of Federal Award (Calculation A + Calculation B above)
(C)$ 74,303
If you are applying funds toward construction of a Permanent Juvenile Correctional Facility (PJCF) then
use the alternate calculation found in the box on page two for items 4 & 5 below:
4) Total Project Cost [(Calculation C x 10) + 9] Round to the nearest whole dollar (D)$ 82,559
5) Cash Match (Calculation D - Calculation C) (E)$ 8,256
6) Administrative Costs to be Charged to Grant (F)$ -0-
7) Total Funds Available for Program Purpose Areas (G)$ 82,559
(Calculation D - Calculation F)
8) Amount Funded to Program Purpose Areas 3-9: 3 tS $41 ,280
4 IS $
5 IS $
6 IS $
7 tS $
8 IS $
9 IS $
Total Amount Funded in Program Purpose Areas 3-9 (H)$ 41.280
9) Minimum Funds Required in Program Purpose Areas 3-9 (1)$ 37,152
(Calculation G x .45)
Is Calculation H equal to, or greater than Calculation f? Yes X No
JAIBG 2003 AWARD ALLOCATION WORKSHEET
If not, is a waiver to spend funds differently included?
Yes No X
10) Amount Funded to Program Purpose Areas 1,2 and 10: I
2
10
IS $ 41 , 280
IS $
IS $
Total Amount Funded in Program Purpose Areas 1,2 and 10 (J)$ 41. ?7g
II) Minimum Funds Required in Program Purpose Areas 1,2 and 10 (K)$ 14,448
(Calculation G x .35)
Is Calculation J equal to, or greater than Calculation K? Yes X No
If not, is a waiver to spend funds differently included? Yes No X
12) Amount Funded to Program Purpose Areas II and 12:
11
12
IS
IS
$ -0-
$ -0-
Total Amount Funded in Program Purpose Areas 11 and 12
(L)$
-0-
13) Total of all Allocated Funds (Calculation F + H +J +L)
(M)$ 82,559
14) Does Calculation M, Total of Allocated Funds, equal Calculation D, Total Project Cost?
Yes ~ No _ (If "no", there is an error in one of the calculations that must be corrected)
Only use the alternate calculations below for Items 4 & 5, if you are using grant funds for the
construction of Permanent Juvenile Correctional Facilities (PJCF). A definition for a PJCF is included
in Program Guidelines, Section 6.
4. Alternate Calculation for Total Project Cost
[(((Calculation C - Amount of Federal Funds for PJCF) x 10).;. 9)] + [2 x Amount of Federal Funds for PJCF]
i ~
ii' 5. Alternate Calculation for Cash Match
[(((Calculation C - Amount of Federal Funds for PJCF) x 10) .;. 9)] - [Calculation C - Amount of Federal Funds
for PJCF] + Amount of Federal Funds for PJCF
(E)$
FY 2003 JUVENILE ACCOUNT ABILITY INCENTIVE BLOCK GRANT (JAlBG)
PROGRESS REPORT
OFFICE OF CRJMINAL JUSTICE PLANNING
ATTENTION: GRANTS CONTROL
1130 K STREET, SUITE LL60
(916) 324-9124
Following the instructions, please provide the mformatIon as indicated.
SUBMIT TWO (2) COPIES OF THE REPORT TO THE ABOVE ADDRESS:
Project Title: San Bernardino Juvenile Accountability Project Grant Award #:
Gran tee:
City of San Bernardino
Grant Period: June 30, 2003 to June 29, 2004
Address:
300 North '0' Street, San Bernardino Report Period:
Report Prepared By: O. Wa 1 do
Title:
Sergeant
(Relationship to Project)
Telephone: 909-384-5658
REPORT
[ ]
[ ]
[ ]
I J FINAL/4th Progress Report: Due July 30, 2004 Narrative/ statistical report covering entire grant period.
If equipment was purchased during the grant period, submit "Use of CertificatIon" OCJP-074 Appendix B of the Grantee
Handbook with final Progress Report.
1 Extension Report: Due 30 days after closure of any extension period. Do only if initial grant period is extended.
90-day Status Report: Due October 30, 2003
20d Progress Report: Due January 30, 2004
3'd Progress Report: Due April 30, 2004
Narrative/statistical report to cover first 3 months of operation.
Narrative/statistIcal report covering first 6 months of operation.
Narrative/statistical report covering first 9 months of operation.
BUDGET
DYES
DNO
Are grant funds being expended in accordance with the Grant Award Agreement?
(If not, please explain)
1. Total Grant Award: $ 82.559
2. Total funds Expended to date: $
, Total encumbered but not paid for: $
J.
4. Total Grant balance: $
I CERTIFY THAT THIS REPORT IS ACCURATE AND IN ACCORDANCE WITH OCJP POLICIES AND PROCEDURES.
Captain
Signature - Project Director
Title
Date
FOR OCJP USE ONLY:
D Report accepted as submitted.
D Report NOT accepted as submitted.
D See attached comments.
R, [ reviewed by:
Program Specialist
Date
PERSONl'o'EL
FY 2003 JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG)
PROGRESS REPORT
r ons Authorized in Grant Award Agreement (Please attach additional pages as needed):
Name of Staff Title % Grant Funded
Police Officer
50%
1. Peck, Devin
50%
2. Ratliff, James
Probation Officer
3.
4.
IYIYES
DYES
DYES
DNO
[XJNO
[!jNO
Have all grant-funded positions been filled?
If NO, please explain below.
Have any of the job duties, as detailed in the Grant Award Agreement, changed.
If YES, please explain below.
Are there any personnel issues which may affect the project objectives and activities.
If YES, please explain below.
EQUIPMENT
Equipment initially authorized in the grant award agreement should be ordered within the first four months so that it
can be placed in service during the grant period (Grantee Handbook section 2320). If your equipment purchases exceeds
tl ice below, please attach a separate sheet to this report. Please detail any problems encountered in ordering/receiving grant
equ'I.lment.
DYES
IYIN/A
1.
2.
3.
4.
5.
[!jNO If the Grant Award allows for equipment purchases, has any equipment been purchased?
If YES, please detail below:
Equipment
Cost
Date OrderedJ
Received
State Equipment Tag #
Affixed (Yes or No)
TECHNICAL ASSISTANCE
To assist the project in appropriate implementation of the grant award (programmatic andJor administrative), technical assistance
can be provided by your Program Specialist. Projects may request Technical Assistance at any time during the year.
DYES
[XjNO Please indicate if Technical Assistance is requested
FY 2003 JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAlBG)
PROGRESS REPORT
cet Title: San Bern ardi no Juven i 1 e Accountabi 1 ity Proj ect
1 _ _Jeet Goal: To hold accountable those persons who are on probat i on and deter them from
further criminal activity.
State Objective 1 as listed in grant award: Thi s object i ve funds one po 1 ice offi cer to work
(List Output Measure(s) as listed in grant award: with one probation officer to modify behavior,
provide intervention, and hold accountable .iuvenile offenders.
Projected 1" 2nd 3'" 4th
Number Quarter Quarter Quarter Quarter
ssn
Total to
Date
Arrest of juveniles
Curfew/Probation compliance
checks
Program referrals
4,000
300
List Outcome Measure(s) as listed
in tbe grant award and provide
information to date as to what
has been achieved:
NARRATIVE
Arrest of juvenilp~
Curfew/Probation compliance checks
These totals will be taken from statistics
generated by officer activities.
Referrals to alternative proqrams
Thi s obj ect i ve funds one probat i on offi cer to work
State Objective 2 as listed in grant award: with a pol ice offi cer to contact juvenil e offenders, provi de
(List Output Measure(s) as listed in grant award): i ntervent i on, conduct comp 1 i ance checks, and ensure
smooth, expeditious administration of the juvenile
systel1l." 2"d 3'd 4th
Quarter Quarter Quarter Quarter
Projected
Number
700
4.500
250
justice
Total to
Date
Referrals to court
Public contacts
Citations
List Qutcome Measure(s) as listed
in tbe grant award and provide
information to date as to what
bas been achieved:
NARRATIVE
Referrals to court
Public contacts
These totals will be taken from statistics generated
by officer activities.
C itat ions
*Copy this page and attach to list additional objectives and measures stated in the grant award agreement.
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): <.0- J -o~
Vote: Ayes \ . .1 Nays
Change to motion to amend original documents:
Item # i'l
E
Resolution # La::,;?:, - \ \ ('1
Abstain
o
Absent ...r;;r
Reso. # On Attachments: L Contract term: ~
Note on Resolution of Attachment stored separately: -=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY By:
NullNoid After: -
Date Sent to Mayor: (, -"2...- (') .-:'
Date of Mayor's Signature: lc.- ~- 0<,
Date ofClerklCDC Signature: (.-)--0 ")
Reso. Log Updated:
Seal Impressed:
,/
..-/
-
See Attached:
See Attached:
~ed:_
Date Returned:
Date Memo/Letter Sent for Signature:
60 Day Reminder Letter Sent Oil 38lkdJiy:
90 Day Reminder Letter Sent on 45th day:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes ./ No By
-
Yes No --.L- By
Yes No......L By
Yes No ---d'.. By
Yes No ,/ By
Copies Distributed to:
City Attorney ./'
Parks & Rec.
Code Compliance Dev. Services
Police ./' Public Services
EDA
Finance
,/
MIS
Water
Others:
Notes:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: ~ Date: ~'3
Revised 01/1210 I