HomeMy WebLinkAboutR28-Development Services
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Funk; Director Subject: Authorization to execute Change Order
No. Five to contract with Fibrwrap Construction,
Dept: Development Services Inc. for seismic retrofit and repair of City's five-
Date: April 21, 2003 OR \ G \N A L level parking structure, per PI;n ~~t;304-~.
File: 6.7225 MCC Date: 05/05/2003
Synopsis of Previous Council Action: APR 2 1 20C;,
07/9/01 Allocation of $1,320,000 in the 2002/03 Capital Improvement Program (eIP) for seismic
retrofit and repair of city's five-level parking structure (Account No. 123-557-5504-7225).
08/05/02 Adopted resolution no. 2002-269 awarding a contract to Fibrwrap Construction, Inc. for
seismic retrofit and repair of City's Five-Level Parking Structure, per Plan No. 10304-A, adopted
resolution nos. 2002-268, 2002-270 and CDC 2002-28 approving related work; authorized the Director
of Finance to transfer $35,900 from Account No. 129-367-5504-7156 (Street! Safety Improvements-
Citywide Fund) to Account No. 129-367-5504-7225 (Retrofit of Five-level Parking Structure) and
amend the budget accordingly; authorized the Economic Development Agency expenditure of
$1,489,100 to cover, in part, the cost of construction, inspection, and plan checking for seismic retrofit
of Agency's five-level parking structure.
01/21/03 Authorized execution of Change Order No. One in the amount of $28,317.93.
04/07/03 Authorized execution of Change Order No. Three in the amount of $11,199.17.
Recommended Motion:
Authorization to execute Change Order No. Five to contract with Fibrwrap Construction, Inc. in the
amount of $20,821.05 for seismic retrofit and repair of City's five-level parking structure, per Plan No.
10304-A.
JOdvd4~. P -Fv
James Funk
,
Contact person:
Mike Grubbs, Field Engineer
Phone:
5179
Supporting data attached: Staff Report and CCO #5
Ward(s):
FUNDING REQUIREMENTS:
Amount:
$20.821.05
Source: (Acct. No's.) EDA Funding
Acct. Description:
Five-level parking structure seismic retrofit and
repair
Finance:
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Agenda Item No. /{J...8
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Authorization to execute Change Order No. Five to contract with Fibrwrap Construction, Inc. for seismic
retrofit and repair of City's five-level parking structure, per Plan No. 10304-A.
Backl!round:
Bids for seismic retrofit and repair of City's five-level parking structure, per Plan No. 10304-A were
received on May 28, 2002, and a contract in the amount of $1,146,000.00 was awarded to the lowest
bidder, Fibrwrap Corporation, on August 5, 2002.
Change Order No. One in the amount of $28,317.93 was approved by the Mayor and Common Council
on January 21, 2003. This change order authorized compensation to the Contractor for additional
expansion joint repairs and structural support on the 2"" level of the structure.
Change Order No. Two in the amount of $2,283.60 was approved administratively by the Director of
Development Services to compensate the Contractor for additional repairs to the "D" Street inbound
access ramp.
Change Order No. Three in the amount of$II,I99.17 was approved by the Mayor and Common Council
on April 7, 2003. This change order authorized the Contractor to power wash and re-stripe the fifth level
(top) of the parking structure and authorized several other additions and deletions that were necessary due
to conflicts that were not know when the original design was completed.
Change Order No. Four in the amount of $1,964.72 was approved administratively by the Director of
Development Services to compensate the Contractor for repair of damage to hidden electrical conduit
and piping which occurred during sawcutting and drilling.
Item 5-1 of this Change Order No. Five, if approved, will authorize the Contractor to perform the
following extra work:
a. Patch two spalled stucco areas at the exterior side of the northwest ramp near the Radisson Hotel
with epoxy and sand to match the existing stucco finish.
b. Patch one spalled concrete area at the top of the sidewalk of the northwest ramp near the Radisson
Hotel with SIKA 123 or similar material and sand.
Item 5-2 of Change Order No. Five will authorize the Contractor to perform the following work:
a. Install scuppers and downspouts on the east and west sides of the structure to collect drainage that is
channeled along the new expansion joints and convey it to the street at ground level. Drainage from
the structure currently runs off in a stream and lands on the walkways adjacent to the structure; and,
b. Install cover plates at the expansion joints where extensive sawcutting of the concrete was necessary.
The cover plates will give the work a finished look.
The retrofit project is now 100% completed, except for this change order. Change order costs to date
have been substantially less than the allowable contingencies. In order to have a completely finished
project and to properly compensate the contractor for extra work completed, staff recommends that this
change order be approved.
The details of this change order are described in the attached Change Order No. Five. Approval of this
change order will allow staff to close out the project and make the final payment to the contractor.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT (CONT'D)
Financial Imnact:
Total funding needs for this project in the amount of $1,800,000.00 were allocated from various
City and EDA funding sources by actions of the Mayor and Common Council and the
Community Development Commission at the regular meeting of August 5, 2002. Sufficient
funds are available to cover the cost of this change order in the $110,000.00 contingency account
which was authorized by the Mayor and Common Council as part of the contract award.
The estimated revised contract cost is as follows:
Original bid amount .._... ......................................... ... .......................$1,146,000.00
Contract change order no. one ._. ............................... ........................ 28,317.93
Contract change order no. two .... ............................ ........................... 2,283.60
Contract Change order no. three ............................... ........................... 11,199.17
Contract Change order no. four ............................... ........................... 1,964.72
Contract Change order no. five ............................... ........................... 20,821.05
Revised Construction Contract cost._ ....................... ........................... $1,210,586.47
The amount of this change order is 1. 82 % of the original contract amount and the total amount of
change orders to date ($64,586.47), including this change order, is 5.63% of the original contract
amount. The total amount of all change orders to date is well within the contingency amount approved
by the Mayor and Common Council as part of the award of the contract on August 5, 2002.
Recommendation:
That the Mayor and Common Council authorize the execution of Change Order No. Five to contract
with Fibrwrap Construction, Inc. in the amount of $20,821.05 for seismic retrofit and repair of City's
five-level parking structure, per Plan No. 10304-A.
DEVELOPMENT SERVICES DEPARTMENT
300 North "D" . San Bernardino. CA 92418-00 I
Public Works/Engineering 909.384.5111. Fax: 909.384.5155
San Bernarlno
CONTRACT CHANGE ORDER NO. FIVE
FILE NO. 6.7225
DATE: MAY 5,2003
PROJECT:
SEISMIC RETROFIT AND REPAIR OF CITY'S FIVE-LEVEL
PARKING STRUCTURE PER PLAN NO. 103M-A.
TO:
FIBRWRAP CONSTRUCTION, INC.
1710 EVERGREEN STREET
DUARTE, CA 91010-2845
GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
ITEM NO: DESCRIPTION OF CHANGE COST
Furnish all labor, equipment and material to patch two
spalled stucco areas at the exterior side of the northwest
ramp near the Radisson Hotel with epoxy and sand to match
5-1 the existing stucco fmish and to patch one spalled concrete $ 2,724.70
area at the top of the sidewalk of the northwest ramp near the
Radisson Hotel with SIKA 123 or similar material and sand
per attached change order proposal no. 10 from contractor
dated 04/03/2003.
Furnish all labor , equipment and material to install scuppers,
5-2 downspouts and coverplates per attached change order $ 18,096.35
orooosal no. 15 from contractor dated 04/02/2003.
TOTAL COST CCO #5 $ 20,821.05
JUSTIFICATION:
Item No. 5-1
This Change Order is will compensate the Contractor for the following work:
a. Patch two spalled stucco areas at the exterior side of the northwest ramp near the Radisson Hotel
with epoxy and sand to match the existing stucco finish.
b. Patch one spalled concrete area at the top of the sidewalk of the northwest ramp near the Radisson
Hotel with SIKA 123 or similar material and sand.
Under the provisions of Section 3-2.2.3 "Agreed Prices" of the Standard Specifications, where
modifications are made to items not covered by Contract unit prices, payment for the changes may be
determined by agreement between the contractor and Agency. We feel the quoted price for this work is
fair and reasonable.
Item No. 5-2
Change Order No. Five
Seismic Retrofit and Repair of City's Five-Level Parking Structure, Per Plan No. 10304-A.
This Change Order will compensate the Contractor for the following work:
a. Furnish and Install rain downspout on the east and west sides of the structure at the expansion joint
to convey rainwater which falls on each level to the ground below. Currently rainwater collects at
the expansion joints and runs off the side of the structure in a stream, free-falling to the sidewalk
below. When completed the rain gutters will convey the drainage to the ground level and under the
sidewalk to the paved area.
b. Furnish and install guard plates at ramps on the third, fourth, and fifth levels, around doors, and at
the new downspouts. These plates will be made of galvanized steel that has been painted white and
will give a finished look to the 6" wide joints where extensive sawcutting was done.
Under the provisions of Section 3-2.2.3 "Agreed Prices" of the Standard Specifications, where
modifications are made to items not covered by Contract unit prices, payment for the changes may be
determined by agreement between the contractor and Agency. We feel the quoted price for this work is
fair and reasonable.
SUMMARY OF CONTRACT COSTS
The estimated revised contract cost is as follows:
Original bid amount .._... ......................................... ... .......................$1,146,000.00
Contract change order no. one ._.............................. ........................... 28,317.93
Contract change order no. two ._. ................................ ........................ 2,283.60
Contract Change order no. three................................... ........................ 11,199.17
Contract Change order no. four................................ ... ........................ 1,%4.72
Contract Change order no. five................................ ........................... 20,821.05
Revised Construction Contract cost... .......................... ..................... ..$1 ,210,586.47
Additional time to complete Contract due to this Change Order .......... .....17 Working Days
The amount of this change order is 1. 82 % of the original contract amount and the total amount of
change orders to date ($64,586.47), including this change order, is 5.63% of the original contract
amount. The total amount of all change orders to date is well within the contingency amount approved
by the Mayor and Common Council as part of the award of the contract on August 5, 2002.
The changes to the work contemplated by this Change Order do not exceed 25 % of the original contract
amount and the total cost of all change orders to date, including this change order, do not exceed 25 %
of the original contract amount.
FIBRWRAP CONSTRUCTION
CONTRACTOR
Accepted
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
Approved
By:
By:
JAMES FUNK
Director of Development Services
Title:
Date:
Date:
Approved by Mayor and Common Council
Date: May 5, 2003
Item No.
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PAGE 01
crcr INTEGRATED DESIGN SERVICES. INC.
Structural Engineers
250 N. Golden Circle Drive, Suite 105
Santa Ana, CA 92705
Tel: 714-541-5440
Fax: 714-541-5330
Fax
To: Michael Grubbs, PE
From: Jack Yeh
City of San Bernardino
Fax: 909-384-5155
Pages: 3 (including cover page)
Phone: 909-232-3638
Date: 04/14/2003
Re: Change Order #11
cc:
o Urgent 0 For Review 0 Please Comment 0 Please Reply 0 As Requested
Mike:
Attached please find change order #] ], with brief description of the work included, for
your review and comment.
Thank you.
CCO #5 - ITEM 5-1
04f14f2003 16:00
00
PAGE 02
1. To patch two (2) spalled stucco areas at the exterior side of the northwest
ramp, near Radisson Hotel, with epoxy and sand to match the existing stucco
finish.
2. To patch one (1) spalled concrete area at top of sidewalk of the northwest
ramp, near Radisson Hotel, with SIKA 123 or similar material and sand.
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PAGE 01
5CJ INTEGRATED DESIGN SERVICES. INC.
- Structural Engineers
250 N. Golden Circle Drive, Suite 105
Santa Ana, CA 92705
Tel: 714-541-5440
Fax: 714-541-5330
Fax
To,
Michael Grubbs, PE
From: Jack Yeh
City of San Bcrnardino
Fax, 909-384-5155
PaUl!'s: 13 (including cover page)
Phone: 909-232-3638
Date: 04/1412003
Re, Change Order # 15
ce:
o Urgent 0 For Review 0 Please Comment 0 Please Reply 0 As Requested
Mike:
Attached please find change order # 15, with brief description of the work included, for
your review and comment.
Thank you.
G- ?1 q '/'4
c
/
----
;
CCO #5 - ITEM 5-2
04/14/2003 15:47
00
PAGE 02
Change order for additional works as following:
1. To provide TS6x6x3/16 steel tubing as rain downspout at each end of
expansion joint, between grid-8 and grid-9, from Le~;I-~ to Level-I. ~he
steel tubing shall be secured with four (4) each 3/4 dIameter expansIOn
bolts with 6" embedment to the exterior side of concrete beam at each level.
Top of downspout shall be capped with 1/4" thick welded cover plate.
2. To provide rainwater "catcher" at Level-2, 3, 4, and 5 to direct water
from each end of expansion joint to the TS6x6x3/16 steel downspouts
described in Item-} above. The "catcher" shall be made of minimum 3/16"
thick steel with minimum 12" wide x 8" high x 6" deep dimensions
transitioned to the TS6x6x3/16 steel downspouts. All connection shall be
welded.
3. To saw-cut existing concrete slab-an-grade sidewalk and connect the
TS6x6x31l6 downspouts with galvanized steel tubing embedded in concrete
slab-on-grade to direct water to street or landscaping area.
4. To provide 114" thick steel bent plates, with drain openings and metal
screens, to cover the expansion joint at grid-A and grid-E, on level-2, 3, 4,
and 5. The bent plates shall be secured with four (4) each 3/4" diameter
expansion bolts with 6" embedment to th~ three exterior sides of concrete
beam at each level.
5. To provide various sized 1/4" thick bent plates at each end of the
expansion joint, with four (4) each 3/4" diameter expansion bolts with 6"
embedment to the exterior side of concrete beam, at the following locations:
a. At the vehicle entrance ramp at Level-3 on E Street.
b. At the pedestrian bridge to City Hall at Level-3.
c. At the pedestrian bridge to City Hall at Level-4.
d. At the pedestrian bridge to City Hall at Level-5.
e. At the pedestrian bridge to Radisson Hotel at Level-5.
6. To provide various sized 118" thick steel bent plates at each doorway,
with 1/4" diameter expansion bolts as required, at Level-2, 3, and 4, at three
staircases, to cover the saw-cut joints.
7. All steel members shall be painted white to match existing steel
members. Refer to attached drawings for ~ore details.
1 of 1
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Fax #: 9094217996
Page 2 or 2
w,e. BROWN WF:I.nTNr., INC'.
14115 S. Willow Avenue
Hi.Uo, ell. 92376
P1"ln~ 909/421-7990
J.'~x <)f)')/421-79ll'.l
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RRQlJRST FOR CHANGE ORDEH
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TO: .I'IHRWRI\J' CONST. INC.
ATTN; DAVID Al~M.!,!{L
1:'iITIATF:D JR_
REI<'; ~44(;
.JOB: SAN HERN. PARKING STR11CTIjIU':
I'J,]';.'\I;I\ l"UKNII>II CIli\NGI~ ORI)ER ~'OR nil<: FOLLOWING:
I'RICE TO FAllRICATR AN]) ERECT nOViNSffil ,TS. PLATE GUARDS AT RAMPS AT
TIIIRD. FORTI'1. AND FiI'TlI Fl.OORS, AND GlJAI{J)S AROIINI) J)(X)RS, J\un:; PRICl'.
UASED O~ IL\VING AGCESS TO CQNTINlJOIJS Vt'<OI3STRUCJED WORK
MAn:RIAI.
$ 3,964.00.
S 1,730,00.
FJ\BRICATlO:X
ERIWTlON
S 6,2%.110
OVleRHEAD AND PROFIT
$1,165.110.
TOTAl.
S13.155.11O.
ACKNOWL&DGED BY
DATE_ ..
TITLE
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