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Home My WebLink About11-City Clerk ~ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Rachel Clark, CMC Subject: Designation of Voting Delegate for a Special Meeting of the League of California Cities General Assembly to be held May IS, 2003 in Sacramento Dept: City Clerk ORIGINAL Date: April 17, 2003 Council Meeting: May 5, 2003 Synopsis of Previous Council Action: 12/17/01 Council Member Lien was designated as the City's voting representative for the League of California Cities Annual Conference held in Sacramento, California. 08/19/02 Council Member Anderson was designated as the City's voting representative for the League of California Cities Annual Conference held in Long Beach, California. Recommended Motion: That Council Member McCammack be designated as the City's voting representative for the Special Meeting of the League of California Cities General Assembly to be held May 15, 2003 in Sacramento, California; and that Council Member be designated as the alternate voting representative. (]~ h. ~~ ~ Rachel G. Clark Contact person: Rachel G. Clark, Citv Clerk Phone: 384-5002 Supporting data attached: Yes Ward: FUNDING REQUIREMENTS: Amount: Source: (Acct No.) (Acct. Description) Finance: Council Notes: Agenda Item No. -U- 5/sJ()J '- CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report TO: FROM: DATE: SUBJECT: Honorable Mayor and Members of the Common Council Rachel G. Clark, City Clerk April 17, 2003 Designation of Voting Delegate for Special Meeting of the League of California Cities General Assembly to be held May 15, 2003, in Sacramento, California The Executive Committee of the League Board of Directors has called a Special Meeting of the General Assembly of the League on May 15, 2003 in Sacramento to consider one or more proposals prepared by the Board of Directors concerning the state budget and state-local fiscal reform. To expedite the conduct of business at this important meeting, the League has requested that each City Council designate a voting representative and an alternate who will be present at the meeting. Council Member McCammack plans to attend the meeting. Request is hereby made to designate Council Member McCammack as the City of San Bernardino's voting delegate at the Special Meeting of the League of California Cities General Assembly in Sacramento, and Council Member as the voting alternate. Voting delegates must be designated as soon as possible so that proper records may be established for the conference. The City Clerk's Office must return the "Voting Delegate Form" to Sacramento no later than May 9,2003. . ~ou\'lOW 18ge Tl~~' Ll'aglll'olh.1ifomiaCitil's .li-~",... O~~~ 1r/^iG TOC.'<- LQaguQ of California (itiQS WWw.C::lCltles.org Better Cities-A Better Life RECEIVF 'i--Cln CLERK '03 APR 11 P 3 :2' April 7, 2003 To: The Honorable Mayor and City Council From: John Russo, League President, City Attorney, Oakland Designation of Voting Delegate for a Special Meeting (May 15th) of the League of California Cities General Assembly Response required by May 9. Re: The Executive Committee of the League Board of Directors has called a Special Meeting of the General Assembly of the League on Thursday, May 15, 2003 at the Sacramento Community Center Theatre, beginning at 1 :00 p.m. The purpose of this Special Meeting is to consider one or more proposals prepared by the Board of Directors concerning the state budget and state- local fiscal reform. It is important that all cities be represented at this Special Meeting on Thursday, May 15, at 1 :00 p.m. at the Sacramento Community Center Theatre. The meeting should be over by 3:30 p.m. (estimated). League bylaws state that "Any official of a Member City may, with the approval of the city council, be designated the city's designated voting delegate or alternate delegate to any League meeting. Designated voting delegates (or their alternates) constitute the League's General Assembly." To expedite the conduct of business at this important meeting, each city council should designate a voting representative and an alternate who will be present at the meeting. League bylaws provide that "representatives of each Member City present and in good standing collectively cast one vote." A voting card will be given to the city official designated by the city council on the enclosed "Voting Delegate Form." Please complete and return the enclosed "Voting Delegate Form" to the Sacramento office of the League at the earliest possible time (not later than Friday, May 9, 2003), so that proper records may be established for the conference. The voting delegate may pick up the city's voting card at the designated Voting Card desk located in the lobby of the Sacramento Community Center Theatre. The Voting Card desk will be open from 11 :30 a.m. - 1 :00 p.m. in the lobby of the Sacramento Community Center Theatre. The voting procedures to be followed at this conference are printed on the reverse side of this memo. Your help in returning the attached "Voting Delegate Form" as soon as possible is appreciated. If you have any questions, please call Lorraine Okabe at (916) 658-8236. Headquarters 1400 K SLreet Sacramento, CA 95814 910.018.8200 j:;,\y Ol(~ (.;,,,,Q R)411 Southern California Office 602 E::lst I:luntington Dr., Suite C !\'1nnnwiJ, CA 91016 626__305.13] 5 PAX 026 J05.1345 . League of California Cities Special Meetinq of Leaque General Assemblv Votinq Procedures 1. Each member city has a right to cast one vote on matters pertaining to League policy. 2. To cast the city's vote, a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. 3. Prior to the Special Meeting, each city should designate a voting delegate and an alternate and return the Voting Delegate Form to the League Credentials Committee. 4. The voting delegate, or alternate, may pick up the city's voting card at the voting card desk in the lobby of the Sacramento Community Center Theatre. 5. Free exchange of the voting card between the voting delegate and alternate is permitted. 6. If neither the voting delegate nor alternate is able to attend the Special Meeting, the voting delegate or alternate may pass the voting card to another official from the same city by appearing in person before a representative of the Credentials Committee to make the exchange. Prior to the Special Meeting, exchanges may be made at the "Voting Card" table in the Sacramento Community Center Theatre lobby. At the Special Meeting, exchanges may be made at the "Voting Card" table located in the theatre area. Exchanges may not be made if a roll call vote is in progress because the Credentials Committee will be conducting the roll call. 7. In case of dispute, the Credentials Committee will determine the right of a city official to vote at the Special Meeting. .) ~,.,>~}~~;i~', ,"; ~~'. '," , ' ,!I(t \j"":" J,.;''' "'~v{~;1;~~f~>;r)i' LEAGUE OF CALIFORNIA CITIES 2003 SPECIAL MEETING OF THE LEAGUE GENERAL ASSEMBLY VOTING DELEGATE FORM CITY: 1, VOTING DELEGATE: (Name) (Title) 2. VOTING ALTERNATE: (Name) (Title) ATTEST: (Name) (Title) PLEASE COMPLETE AND RETURN TO: League of California Cities AUn: Lorraine Okabe 1400 K Street Sacramento, CA 95814 4 Fax: (916) 658-8240 Deadline: Fridav. Mav 9. 2003 LEAGUE OF CALIFORNIA CITIES 2003 SPECIAL MEETING OF THE LEAGUE GENERAL ASSEMBLY VOTING DELEGATE FORM CITY: San Bernardino 1. VOTING DELEGATE: Wendy McCammack (Name) 7th Ward Council Member (Title) 2. VOTING ALTERNATE: Gordon McGinnis (Name) 3rd Ward Council Member (Title) ATTEST: y~~ / ~me) Linda Sutherland Deputy City Clerk (Title) PLEASE COMPLETE AND RETURN TO: League of California Cities Attn: Lorraine Okabe 1400 K Street Sacramento, CA 95814 Deadline: Fridav. Mav 9. 2003 -'it'- y-/cC Uf-)!( /j j ~ y; SOpm 4 Fax: (916) 658-8240