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Home My WebLink About12-Development Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION File: l.7302A ORIGiNAL Subject: Resolution awarding contract to KC Construction for Phase I Pavement Rehabilitation on Hospitality Lane between Carnegie Drive and Gage Canal per Plan No. 10571 and authorization for the Director of Finance to amend the FY 2002/03 budget. From: James Funk, Director Dept: Development Services Date: January 13,2003 MCC Date: April 21, 2003 Synopsis of Previous Council Action: 7/15/02 Allocation of $600,000 in the 2002/03 Capital Improvement Program (CIP) budget for Hospitality Lane Pavement Rehabilitation from Carnegie Drive to Tippecanoe Avenue (Account No. 129-367-5504-7302) . Recommended Motion: 1. Adopt Resolution. 2. That the Mayor and Common Council authorize the Director of Finance to amend the FY 2002/03 budget to create Account No. 248-368-5504-7302 (Phase I Pavement Rehabilitation on Hospitality Lane between Carnegie Dr. and Gage Canal) for $123,000 from the unappropriated Storm Drain Construction Account. 4&:4z4 YF- James Funk I Contact person: Ron Blymiller, Associate Engineer Phone: 5154 Supporting data attached: Staff Report, Map & Resolution Ward: 3 FUNDING REQUIREMENTS: Amount: $123,000.00 Source: (Acct. No.) 248-368-5504-7302 Acct. Description: Hospitality Lane Pavement Rehabilitation from Carnegie Drive to Tippecanoe Avenue. Finance: Council Notes: \2.BSO~ 2cY:>3-<r:;'?;/ Jf~ Agenda Item No.J ;).., CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution awarding contract to KC Construction for Phase I Pavement Rehabilitation on Hospitality Lane from Carnegie Drive to Gage Canal, per Plan No. 10571. Background: This project was approved in the FY 2002/03 Capital Improvement Program (CIP). The project was split into two phases, Phase I is to help prevent water damage to the asphalt pavement and Phase II is the summation of the project and completes the pavement rehabilitation of Hospitality Lane as described in the CIP. Phase I, in general, consists of the construction of a localized drainage facility including additional catch basins and 24" reinforced concrete pipe connecting to the existing storm drain system in Carnegie Drive. New development along the Hospitality Lane corridor between Carnegie Drive and Tippecanoe A venue has resulted in an increase in surface water drainage runoff, resulting in a localized flooding problem which appears to be damaging the existing pavement. The City has received complaints regarding flooding during rain storms and staff has monitored the increased frequency of flooding at this location and confirmed a very real problem exists. Staff, therefore, recommends the installation of the storm drain improvements to mitigate the flooding problem and to protect the City's investment in the upcoming Pavement Rehabilitation Project. It has been recommended that the funding for the Phase I Project should come out of the Storm Drain Construction Account. It should be noted that although sufficient funds are available in this account today, there will be an additional shortfall of funding for proposed future CIP storm drain projects (i.e., State Street Storm Drain, annual cross gutter repair and failed box culvert repair). Currently, the city has signed agreements for participating and providing local funds to the Route 301210 "State Street Storm Drain. " Phase II is to follow shortly after the completion of Phase I and is to include not only the pavement rehabilitation but also the reconstruction and removal of the median on Hospitality Lane to a point east of the intersection of Carnegie Drive and Hospitality Lane. The median modifications are to facilitate dual westbound left-turn lanes to the 1-10 freeway ramp and to improve access to the local businesses along Hospitality Lane. Plan and specifications for this project are complete and it is ready to be awarded. The estimated project costs are as follows: Item Cost Est. Cost Construction Cost $ 94,500.00 Continl!encies $ 14,250.00 Desil!n, Inspection, and Contract Administration $ 14,250.00 Total $ 123,000.00 2 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report (Continued) This project was advertised locally in the San Bernardino County Sun Newspaper, Construction Trend Newspaper, the City's web site, and with the San Bernardino Area Chamber of Commerce; the following companies responded: Name of Bidder City Amount of Bid KC Construction Dana Point $ 94,500.00 David T. Wasden Riverside $ 96,640.00 Nikola Construction Newport Beach $ 140,007.00 Atlas Underground, Inc. Pomona $ 178,520.00 Beador Construction Company, Inc. Corona Del Mar $ 131,300.00 H & H General Contractors, Inc. San Bernardino $ 175,663.00 VCI Telcom, Inc. Upland $ 172,351.20 Sean Malek Eng. & Constr., Inc. Perris $ 133,660.00 International Pavement Solutions San Bernardino $ 245,114.00 Bonadiman-McCain, Inc. San Bernardino $ 139,993.00 I.F. Shea Construction Walnut $ 192,718.00 Engineer's Estimate $ 100,000.00 Financial Impact: Funding for this project in the amount of $123,000 is to be made available from the unappropriated Storm Drain Construction Account. All costs incurred will be charged to Account No. 248-368- 5504-7302 (Hospitality Lane Pavement Rehabilitation from Carnegie Drive to Tippecanoe Avenue). Recommendation: I. Adopt Resolution. 2. That the Mayor and Common Council authorize the Director of Finance to amend the FY 2002/03 budget to create Account No. 248-368-5504-7302 (Phase I Pavement Rehabilitation on Hospitality Lane between Carnegie Dr. and Gage Canal) for $123,000 from the unappropriated Storm Drain Construction Account. 3 1 2 3 4 5 6 7 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO KC CONSTRUCTION FOR PHASE I PAVEMENT REHABILITATION ON HOSPITALITY LANE BETWEEN CARNEGIE DRIVE AND GAGE CANAL, PER PLAN NO. 10571. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. KC Construction is the lowest responsible bidder for Phase I Pavement 8 9 Rehabilitation on Hospitality Lane between Carnegie Drive and Gage Canal, per Plan No. 10 10571. A contract is awarded accordingly to said bidder in a total amount of $94,500.00, with 11 12 13 a contingency amount of $14,250.00, but such award shaH be effective only upon being fuHy executed by both parties. AH other bids, therefore, are hereby rejected. The Mayor is hereby 14 . authorized and directed to execute said contract on behalf of the City; a copy of the contract is 15 16 17 18 on file in the office of the City Clerk and incorporated herein by reference as fuHy as though set forth at length. SECTION 2. This contract and any amendment or modifications thereto shall not take effect or become operative until fully signed and executed by the parties and no party shaH be 19 20 obligated hereunder until the time of such full execution. No oral agreements, amendments, 21 22 23 24 25 26 27 28 modifications or waivers are intended or authorized and shaH not be implied from any act or course of conduct of any party. SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it within sixty (60) days of passage of the resolution. III III 4112- l./-2J-O~ RESOLUTION...A WARDING A CONTRACT TO KC CONSTRUCTION FOR PHASE I 2 PAVEMENT REHABILITATION ON HOSPITALITY LANE BETWEEN CARNEGIE DRIVE AND GAGE CANAL, PER PLAN NO. 10571. 1 3 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 5 Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 2003, by the following vote, to wit: 4 6 ABSTAIN ABSENT Council Members: 7 8 ESTRADA AYES NAYS 9 LONGVILLE 10 11 12 13 14 15 MC GINNIS DERRY SUAREZ ANDERSON MC CAMMACK 16 17 18 19 20 21 22 City Clerk day of ,2003. The foregoing resolution is hereby approved this Judith Valles, Mayor City of San Bernardino 23 Approved as to form and legal content: 24 25 26 By 27 II 28 .' CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: April 24, 2003 TO: Leslie Crawford, Engineering Assistant I FROM: Michelle Taylor, Senior Secretary RE: Transmitting Documents for Signature - Resolution 2003-88 At the Mayor and Common Council meeting of April 21, 2003, the City of San Bernardino adopted Resolution 2003-88 - Resolution awarding a contract to KC Construction for Phase I pavement rehabilitation on Hospitality Lane between Carnegie Drive and Gage Canal, per Plan No. /O57/. I am providing you with one certified copy of Resolution 2003-88 and four (4) sets of original bound contracts. Please obtain signatures where indicated and return one fully executed original contract to the City Clerk's office as soon as possible. Please be advised that the resolution and contract will be null and void if not executed within 60 days, or by June 20, 2003. If you have any questions, please do not hesitate to contact me at ext 3206. Thank you. I i j Ie ,e r;ceiPt 1J:;J)'e mentioned documents. . Please sign and return. Date: " CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: June 11,2003 TO: Leslie Crawford, Engineering Assistant I FROM: Michelle Taylor, Senior Secretary RE: Resolution 2003-88 - KC Construction Our office has not received the executed contract with KC Construction for Phase I pavement rehabilitation on Hospitality Lane between Carnegie Drive and Gage Canal, per Plan No, 10571. This agreement was approved at the Mayor and Common Council meeting held on April 21, 2003, and will be null and void ifnot executed and returned to the City Clerk's Office by June 20,2003, Please forward the executed agreement to the City Clerk's Office, to my attention, as soon as possible. If you have any questions, please do not hesitate to call me at ext 3206. ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): lj- L\-O~ Item # Vote: Ayes [- 'I Nays "6- Change to motion to amend original documents: Z C03- ~\{ 12 Resolution # Abstain k Absent A- Reso" # On Attachments: / Contract term: Note on Resolution of Attachment stored separately: ~ Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY Date Sent to Mayor: A-2,?:>--o~ Date of Mayor's Signature: ..l\'? "\-0"", Date of ClerklCDC Signature: L'\- d '1-o~ Date Memo/Letter Sent for Signature: _ 6CY6ay Reminder Letter Sent on)lltfi day: 90 Day Reminder Letter Sent on 45th day: .Lt -;2"'1-0'-, l. - ( 1-0':, See Attached:""""- Date Returned: See Attached:...../' See Attached: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Copies Distributed to: City Attorney / Code Compliance Dev. Services / Parks & Rec. Police Public Services Water Notes: I2r.:c1 f) 0 <:0-"1" iC- I>rt::-r NullNoidAfter: toe) Ol'r~ (,,'ZO-o'\ By: - Reso. Log Updated: ,/' Seal Impressed: or/' C:;- 7 (, --c:i""-S Yes ,/ No By - Yes No L By Yes No ...L By Yes No ;/ By Yes No! B EDA Finance ,/ MIS Others: BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.) Ready to File: _ Date: Revised 0 I /12/0 I