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Home My WebLink About11-Development Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION File: 1.7176 ORIGINAL Subject: Resolution awarding contract to New West Signal, for Traffic Signal Modification at Kendall Drive and University Parkway per Plan No. 10298; and authorization for the Director of Finance to amend the FY 2002/2003 budget and transfer funds. From: James Funk, Director Dept: Development Services Date: March 20,2003 MCC Date: April 21, 2003 Synopsis of Previous Council Action: 7/15/02 Allocation of $78,000 in the 2002/03 Capital Improvement Program (CIP) budget for University Parkway and Kendall Drive- Modify Traffic Signal and provide dual left turns. (CMAQ) (Account No. 250-370-5504-7176). Recommended Motion: I. Adopt Resolution. 2. Authorize the Director of Finance to amend the FY 2002-2003 CIP Budget and increase expenditure Account No. 250-370-5504-7176 (traffic signal/dual left-turn lanes - University and Kendall) by $79,000 and revenue Account No. 250-000-4658 (Federal Aid) in a corresponding amount of $79,000 to reflect the portion of the project to be paid with CMAQ funding; and, transfer $27,000 from Account No. 250-370-5504-7076 (various traffic system upgrades) to Account No. 250-370-5504-7 6 (traffic signal/duaJ left-turn lanes - University and Kendall. / TF Contact person: Ronald Blymiller, Engineering Associate Phone: 5154 Supporting data attached: Staff Report, Map & Resolution Ward: 5 FUNDING REQIDREMENTS: Amount: $184,000 Source: (Acct. No.) 250-370-5504-7176 (CMAQ Fund--$79,000) (City Traffic System Funds - $105,000) Acct. Description: University Parkway and Kendall Drive - Modi1)' Traffic Signal and provide dual left turns. (CMAQ) Finance: ft~cu?--'sl4~ Council Notes: .t2.em :ki?c.1:J3 - S' 4 If/J4m Agenda Item No.1L- CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT Subject: Resolution awarding contract to New West Signal for Traffic Signal Modification at Kendall Drive and University Parkway per Plan No. 10298. Background: The City requested and received $79,000 from the Congestion Mitigation and Air Quality Program (CMAQ) from SANBAG for a portion of the cost to modify the existing traffic signal at Kendall Drive and University Parkway. This project was approved in the FY 2002/03 Capital Improvement Program and consists of the modification of the traffic signals and highway safety lighting. The project has been designed and will be inspected by in-house staff. This project will involve the modification to the intersection to provide dual left-turns for three of the approaches and to convert the operation to a fully activated split-phase traffic signal. The signal is equipped with pedestrian signals and Type "B" ADA push buttons. The signal will be equipped for spread-spectrum radio interconnect for signal timing coordination. In addition, the access ramps and sidewalk landings at this location will be constructed and/or reconstructed to meet current AD A standards. Plan and specifications for this project are complete and it is ready to be awarded. The estimated project costs are as follows: Construction Cost $141,448.00 Contingencies $21,276.00 Desi~n, Inspection, and Contract Administration $21,276.00 Total $184,000.00 This project was advertised locally in the San Bernardino County Sun Newspaper, Construction Trend Newspaper, the City's web site, and with the San Bernardino Area Chamber of Commerce; the following companies responded: Name of Bidder City Amount of Bid New West Sienal Fontana $ 141,448.00 DBX Incorporated Temecula $170,000.00 Steiny and Company, Inc. Corona $176,470.00 Laird Construction, Inc. Rancho Cucamonga $168,861.00 Engineer's Estimate $120,750.00 Financial Impact: Total project costs are estimated to be $184,000. $78,000 was included in the FY 2002-2003 CIP for the City's share of this project. The City recently requested and received $79,000 in federal CMAQ funding for this project. The remaining $27,000 needed will be transferred from Account No. 250-370-5504-7076 (various traffic system upgrades). A budget - 2 - CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT - Continued amendment is required to transfer the $27,000 and to reflect the $79,000 of project costs to be funded with CMAQ funds. Recommendation: 1. Adopt Resolution. 2. Authorize the Director of Finance to amend the FY 2002-2003 CIP Budget and increase expenditure Account No. 250-370-5504-7176 (traffic signal/dual left-turn lanes - University and Kendall) by $79,000 and revenue Account No. 250-000-4658 (Federal Aid) in a corresponding amount of $79,000 to reflect the portion of the project to be paid with CMAQ funding; and, transfer $27,000 from Account No. 250-370-5504-7076 (various traffic system upgrades) to Account No. 250-370-5504-7176 (traffic signal/dual left-turn lanes - University and Kendall. - 3 - City of San Bernardino, California Department of Public Works, Division of Engineering File No.1. 250-370-5504-7176 W.O. No. 7176 DWG. No. 10298 VICINITY MAP FOR MODIFICATION OF TRAFFIC SIGNALS AND INTERSECTION AT KENDALL DRIVE and UNIVERSITY PARKWAY , i",'Y'tljHi I;~'~~'U ~:if~~" . :>~ ~I' -.", 'Ii ~," :i( <r/ '"-' :,,' I~. ~'-("'I'/4Jt- '" ~/' ~'.., ',;;. :;~' l;)~A '" ~4 ~H 'ff7~ {:;t: . .....Aa.., lr~ ' :fiI . i \,q,. 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Sr TEr.'&J~i~ I~;:~', _,O!,~ " "/' '~_" p" , ,J'", ,,_,02001 Thomas Bros, Maps VICINITY MAP NT.S. 1 2 3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO NEW WEST SIGNAL, FOR TRAFFIC SIGNAL MODIFICATION AT KENDALL DRIVE AND UNIVERSITY PARKWAY, PER PLAN NO. 10298. RESOLUTION NO. 4 5 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 7 SECTION 1. New West Signal is the lowest responsible bidder for traffic signal 8 9 modification at Kendall Drive and University Parkway, per Plan No. 10298. A contract is 10 awarded accordingly to said bidder in a total amount of $141,448.00, with a contingency 11 amount of $21,276.00, but such award shall be effective only upon being fully executed by 12 both parties. All other bids, therefore, are hereby rejected. The Mayor is hereby authorized 13 and directed to execute said contract on behalf of the City; a copy of the contract is on file in 14 15 the office of the City Clerk and incorporated herein by reference as fully as though set forth at 16 length. 17 SECTION 2. This contract and any amendment or modifications thereto shall not take 18 19 20 obligated hereunder until the time of such full execution. No oral agreements, amendments, 21 22 23 effect or become operative until fully signed and executed by the parties and no party shall be modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party. SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it 24 25 26 27 28 within sixty (60) days of passage of the resolution. III III :# II l/...2/-03 1 RESOLUTION...A WARDING A CONTRACT TO NEW WEST SIGNAL, FOR 2 TRAFFIC SIGNAL MODIFICATION AT KENDALL DRIVE AND UNIVERSITY PARKWAY, PER PLAN NO. 10298. \ 3 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 5 Common Council of the City of San Bernardino at a meeting thereof, held on the_day of ,2003, by the following vote, to wit: 6 7 8 Council Members: AYES NAYS ABST AIN ABSENT ESTRADA 9 LONGVILLE 10 11 12 MC GINNIS DERRY 13 SUAREZ 14 ANDERSON 15 MC CAMMACK 16 17 18 19 City Clerk The foregoing resolution is hereby approved this day of ,2003. 20 21 22 Judith Valles, Mayor City of San Bernardino 23 Approved as to form and legal content: 24 25 26 By 27 II 28 CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: April 24, 2003 TO: Leslie Crawford, Engineering Assistant I FROM: Michelle Taylor, Senior Secretary RE: Transmitting Documents for Signature - Resolution 2003-84 At the Mayor and Common Council meeting of April 21, 2003, the City of San Bernardino adopted Resolution 2003-84 - Resolution awarding a contract to New West Signal for traffic signal modification at Kendall Drive and University Parkway, per Plan No.1 0298. I am providing you with one certified copy of Resolution 2003-84 and four (4) sets of original bound contracts. Please obtain signatures where indicated and return one fully executed original contract to the City Clerk's office as soon as possible. Please be advised that the resolution and contract will be null and void if not executed within 60 days, or hy June 20, 2003. If you have any questions, please do not hesitate to contact me at ex!. 3206. Thank you. Sign ipt ofth. A ~10v entioned documents. IJ; //) { VI Please sign and return. } ~.. / Date: CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: June 11,2003 TO: Leslie Crawford, Engineering Assistant I FROM: Michelle Taylor, Senior Secretary RE: Resolution 2003-84 - New West Signal Our office has not received the executed contract with New West Signal for traffic signal modification at Kendall Drive and University Parkway, per Plan No. 10298. This agreement was approved at the Mayor and Common Council meeting held on April 21, 2003, and will be null and void ifnot executed and returned to the City Clerk's Office by June 20,2003. Please forward the executed agreement to the City Clerk's Office, to my attention, as soon as possible. If you have any questions, please do not hesitate to call me at ex!. 3206. " .. , ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): -1' '2 \' C .~ Item # " Vote: Ayes I- 'i Nays.er Change to motion to amend original documents: '2C03-'is"\ Absent e-- Resolution # Abstain .G-- Reso. # On Attachments: ~ Contract term: - Note on Resolution of Attachment stored separately: L Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY Date Sent to Mayor: ~- '2.'6"Q-) Date of Mayor's Signature: L,.'2 L\. C'') Date of Clerk/CDC Signature: '-\'L.< \-c.,:> NullNoid After: 1o0 D~1 S, 1(". (0.03 I By: - Reso. Log Updated: V Seal Impressed: ..-/ Date Memo/Letter Sent for Signature: '-\. z.. q. (I ~ ~y Reminder Letter Sent on ~ day: (,., - \ \ '03 90 Day Reminder Letter Sent on 45th day: See Attached:/ Date Returned: I.o,ZJ::)-c!3 See Attached: V See Attached: Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92-389): Copies Distributed to: City Attorney ,/ Parks & Rec. Code Compliance Dev. Services / Police Public Services Water Notes: 6()\JI\O (D{\,i:>.f\CC YesL No By Yes No-L By Yes No ~ By Yes No V By Yes Nol By EDA Finance / MIS Others: BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.) Ready to File: ~ Date: Revised 01/12/01