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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: ADMIN/INFORMA TION
SERVICES DIVISt}'R 1 G 1 N A l
Date: March 11, 2003
Subject: RESOLUTION
AUTHORIZING AN INCREASE IN THE
AMOUNT OF THE EXISTING ANNUAL
PURCHASE ORDER TO THE COUNTY OF
SAN BERNARDINO 800 MHZ GROUP
FOR POLICE AND FIRE MDC USER
FEES.
From: MARK YAVORNICKY,
ACTING 1.5. DIRECTOR
MICC Meeting Date:
04/07/2003
Synopsis of Previous Council Action:
Resolution 2002-150. Approved the annual renewal of a maintenance contract with the County
of San Bernardino 800 MHz Group (a government agency) that included $36,600.00 for annual
Police and Fire MDC user fees.
Resolution 2001-135. Approved the annual renewal of a maintenance contract with the County
of San Bernardino 800 MHz Group (a government agency) that included $84,600.00 for annual
Police and Fire MDC user fees.
Resolution 2000-195. Approved the annual renewal of a maintenance contract with the County
of San Bernardino 800 MHz Group (a government agency) that included $75,600.00 for annual
Police and Fire MDC user fees.
Recommended Motion:
Adopt resolution.
~r
Sign ./
Contact person:
Mark Yavornicky
Phon...
384-5947
Supporting data attached: Staff ReDort
Ward:
Citywide
$ 84,600
FUNDING REQUIREMENTS:
Amount:
Source: (Ace!. No.) 679-252-5502 $34,600.00
123-598-5502 $50,000.00
Finance: ~#~flll~~
Council Notes:
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Aaenda Item No. J 7
1/7/OJ
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the City of San Bernardino authorizing the Purchasing Manager to increase the
amount of the existing annual purchase order to the County of San Bernardino 800 MHz Group
for Police and Fire MDC user fees from $36,600 to $84,600.
Background:
The Police and Fire Departments use Mobile Data Computers (MDC) in their first responder
vehicles (patrol cars and fire engines). An essential component of the MDC system is a wireless
network connection that allows the MDC to communicate with the Computer Automated
Dispatching (CAD) system. Currently the MDCs communicate with CAD via a radio system
that is operated by the County of San Bernardino 800 MHz Group.
The annual cost for MDC radio airtime is estimated to be $84,600 (141 units @ $600.00 per
year). However, a purchase order was only issued in the amount of$36,600 because the City
was originally planning to convert later in the year from the County's radio system to ATT
Wireless' "Cellular Digital Packet Data" (CDPD) system. ATT's system offered enhanced
performance and efficiency over the County's radio system. Information Services has since
learned that A TT Wireless is planning to discontinue CDPD services.
A TT Wireless is now offering a new techology, GPRS, as a substitute for CDPD. GPRS offers
higher performance (bandwidth/speed) than CDPD, but GPRS airtime costs three times as much
as CDPD airtime, making it unaffordable. To ensure continuous MDC service for our police and
fire units for the remainder of the fiscal year (2002/2003), the purchase order with the County
needs to be increased from $36,600 to $84,600.
Financial Impact:
The total amount needed to pay for continuous MDC service for the entire fiscal year is $84,600.
Funding for the service will come from $50,000 in LLEBG grant funds originally budgeted for
the now abandoned conversion and $34,600 from funds already included in the Information
Services Division's fiscal year 2002/2003 budget (account number 679-252-5502
professional! contractual).
Recommendation:
Adopt resolution.
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RESOLUTION NO.
RESOLUTION AUTHORIZING AN INCREASE IN THE AMOUNT OF THE
EXISTING Al\TNUAL PURCHASE ORDER TO THE COUNTY OF SAN BERNARDINO
800 MHZ GROUP FOR POLICE AND FIRE MDC USER FEES.
BE IT RESOLVED:
SECTION 1. That the Mayor and Common Council authorize the Purchasing Manager
to increase the amount of the existing annual purchase order (203163) issued to the County of
San Bernardino 800 MHz Group for annual Police and Fire MDC user fees for fiscal year
2002/2003 from $36.600 to $84.600.
SECTION 2. The Purchase Order shall reference this Resolution No.
and
shall read. "The County of San Bernardino 800 MHz Group for annual Police and Fire MDC
user fees for fiscal year 2002/2003 not to exceed $84.600:'
SECTION 3. The authorization to execute the above increase to purchase orders is
rescinded ifnot issued within sixty (60) days of the passage of this resolution.
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RESOLUTION AUTHORIZING AN INCREASE IN THE AMOUNT or THE
EXISTING ANNUAL PURCHASE ORDER TO THE COUNTY OF SAN BERNARDl'-JO
800 MHZ GROUP FOR POLICE AND FIRE MOl' USER FEES.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a
meeting thereof. held on
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day of
. 2003. by the following vote. to wit:
the
Abstain
Absent
Navs
Council Members
Aves
ESTRADA
LONGVILLE
McGINNIS
DERRY
SUAREZ
ANDERSON
MCCAMMACK
Rachel G. Clark. City Clerk
20 The foregoing resolution is hereby approved this
day of
.2003
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Judith Valles. Mayor
City of San Bernardino
Approved as to form and legal content:
.lames F. Penman. City Attorney
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adnpted):
Vote: Ayes'- ;'1
4"1-03
I ,'\
Item #
-e;
Abstain
Nays
Change to motion to amend original documents:
-
Reso. # On Attachments:...L. Contract term: -
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY By:
Date Sent to Mayor: L1. ", - O~
Date of Mayor's Signature: "1.,e-c.'3
Date of ClerklCDC Signature: Ij - \ C' L ~
Date Memo/Letter Sent for Signature:
'---...
60 Day Reminder Letter Sent 'on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
:5",,,, J \ttaGhed:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Pe~nnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney ,,/
Parks & Rec.
Code Compliance Dev. Services
Police Public Services Water
Notes:
Resolution #
~
Lcc3' '1'\
Absent ,~
Null/Void After: GO uA1 S I c..(o'O;5
Reso. Log Updated:
Seal Impressed:
.../
" ./
Date Returned: -
Yes ~ No By ~
No./" +
Yes By
Yes No / By
-
Yes No ./ By
Yes N07
EDA
Finance ,./'
/
MIS
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File:l) \1'
Date: 1\, (\..c, ;S
Revised 01/12/01