The URL can be used to link to this page

Home My WebLink AboutR20-Economic Development Agency ECONOMIC DEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO FROM: Maggie Pacheco SUBJECT: Deputy Director/Director Housing & Community Development December 12, 2002 0 R { GIN A l REALLOCATION OF CDBG FUNDS FOR DOWNTOWN E STREET MEDIAN PROJECT, AWARD OF CONSTRUCTION CONTRACT AND OLD TOWNE STREETSCAPE PLAN DATE: _______________._.____________________________________._..._____________________________...h.._h_________________..____________________._____.._____________...__.n__._____--------------------.-.-.--. Synopsis of Previous Commission/Council/Committee Action(s): On December 5, 2002, Redevelopment Committee Members Anderson, Suarez and Estrada unanimously voted approval of this item to the Community Development Commission. .nReco.mmeii.iieifMotlon(sj.,....mnm..mm..m.....mmmmmnnm...m.mm....mmmnmn...mm......mm.....mm...n....mn....mnm.nm. OPEN AND CLOSED PUBLIC HEARING (Mayor and Common Council) MOTION A: THAT THE MAYOR AND COMMON COUNCIL APPROVE THE REALLOCATION OF 1999- 2003 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS (CDBG) FUNDS IN -THE AMOUNT OF $350,000 TO THE FOLLOWING PROJECTS (I) DOWNTOWN E STREET MEDIAN PROJECT IN THE AMOUNT OF $250,000 AND (2) PILOT STREETSCAPE IMPROVEMENT PROJECT WITHIN THE OLD TOWNE HOUSING TARGET AREA IN THE AMOUNT OF $100,000; AND AMENDMENT TO FIVE-YEAR CONSOLIDATED PLAN AND THE RESPECTIVE ANNUAL PLAN. MOTION B: RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING EXECUTION OF A CONTRACT TO INTERNATIONAL PAVEMENT SOLUTIONS, INe. FOR THE CONSTRUCTION OF THE DOWNTOWN "E" STREET MEDIAN PROJECT. _____________.._..__________....______________.________________________.__________________._.________________....______________.n_______..._________________________.______________________d.U__________._ (909) 663-1044 Contact Person(s): Maggie Pacheco/Ray Casey Central City, Central City North and Uptown Phone: Ward(s): 1&2 Project Area( s) Supporting Data Attached: _ Staff Report _ Resolution(s) 0 Agreement(s)/Contract(s) 0 Map(s) 0 Letters $350,000 CDBG $311,749 Gas Tax Sourc Fund Amou nt: $ e: CDBG and City/Cal Trans Grant Funds 1999/2000 and 2002/2003 EDA Budget and City 2002/2003 Budget #126-369-5504-7345, Gas Tax Fund Transfer to 126-369-5504-7322 FUNDING REQUIREMENTS SIGNATURE: Maggie Pacheco, Deputy Director/Director Housing & Community Development --- Jr James F nk, Development .C.omm'issio."lcoiiii.aT'Notes,nnnnnmmmmmn.n--.mmn---- r .__________~_________________________________________._________n___._______________.____________.______ Agenda Itel ~ f:~{) 3/:/ (J3 -\~~:I-:r~;:~~~~l~;:~-~~~;;~;~;;~~;~~~-~-~~~ds-;:~~~:~~~~~-~:;---------------------------.-~.---------.-.-----._-------...cijiVii\1issiON Mel ECONOMIC DEVELOPMENT AGENCY STAFF REPORT Reallocation of CDBG Funds BACKGROUND/CURRENT ISSUE: In order to accomplish completion of a previously approved Mayor and Common Council project and to add a new project to facilitate the Mayor and Council's request to concentrate beautification efforts in Old Towne San Bernardino, Staff is proposing to reallocate unappropriated or unexpended Community Development Block Grant funds (CDBG) from program years 1999-2003 in the amount of$350,000 as follows: Downtown "E" Street Median Proiect - $250,000 In CDBG Program Year 2002-2003, Mayor and Common Council allocated $100,000 of CDBG funds to the "E" Street Median Project between 2nd and 4th Streets. The preliminary scope and budget consisted of a basic and traditional median, which included the removal of the block concrete wall across the street and in front of the Agency building, replacement of a few trees, and widening of some sidewalks, particularly in front of Isabella's and Star Rock Cafe to allow for outdoor dining, etc. Since the initial conception of the project, the scope has increased to include a more pedestrian friendly atmosphere and to tie in some of the features and elements of the proposed Lakes and Streams proposed specific plan. Plans have been designed to include a meandering stream accompanied by a water fountain, all but one pine tree will be removed and replaced with flowering trees, shrubs, and plantings, and due to the number of damages along the sidewalks, many will have to be replaced and brick pavers will be inserted in their stead, along with adding benches, planters, and electrical conduits for a music/sound system. The pavers at the intersections of 2nd and Court Streets will need to be cleaned and possibly re-painted, and overlaying the street with new asphalt, etc. Plans and specifications have been prepared by the City Engineer's Office. The City Engineer's costs estimate for the total project is in excess of $400,000. The plans and specifications for the Project are complete and ready to be awarded. The estimated project costs are as follows: Construction Cost Deleted Contract Items Design, Labor, Office and Clerical Inspection and Contract Administration Contingencies $ 661,749.00 . $-223,360.00 $ 7,000.00 $ 10,000.00 $ 33,000.00 TOTAL $ 488,389.00 ______________________________________________________________u.______________________________________________--------------------------. P:\ClericaJ Services DeptWargaret ParkeMgendll\COC 02-03\02-12-16 CDBG Funds Reallocation.doc COMMISSION MEETING AGENDA Meeting Date: 12/16/2002 Agenda Item Number: R..33 Economic Development Agency Staff Report CDBG Funds Reallocation Page 2 This Public Works street project was advertised locally in the San Bernardino County Sun Newspaper, F.W. Dodge, Construction Data Hot Sheet, Daily Construction Service and Bid America, Construction Bid Source, the City's web sites and with the San Bernardino Area Chamber of Commerce. The following four companies responded: Name of Bidder International Pavement Solutions Zondiros-Penisula Landscaping Hillcrest Contracting, Inc. Terra-Cal Construction, Inc. Engineer's Estimate City San Bernardino Torrance Corona Baldwin Park Amount of Bid $ 661,749.00 $ 686,455.00 $ 796,982.80 $ 809,024.50 $ 409,355.00 Based on review of the sealed competitive bids received, Staff has determined International Pavement Solutions, Inc. the apparent low bidder, has met the minimum requirements of the specifications and bid guidelines, and therefore, Staff recommends that the Mayor and Common Council award the referenced public works contract accordingly. Due to the complexity and time available to complete this project, items #3 (Traffic Control), #13 (Sewer Lateral Replacement), #36 (Install Sound System Conduit), and #39 (Concrete Benches) shall be deleted from the contract. City crews with appropriate advance notification shall implement Traffic Control measures for the project. Staff will recommend the use of a non-destructive process in a separate contract called "insitu lining" of the existing main and lateral connection as part of a future project. It is further recommended that the downtown sound system be alternatively accomplished by using a single tower system or by utilizing a radio wave connection. Concrete Benches shall be purchased from a readily available catalog in a separate purchase order. International Pavement Solutions would still remain the low bidder after deleting the referenced items from the bids of each bidder. At this time, the tentative construction completion schedule is early March 2003, which is intended to correlate with the Agency's schedule to sponsor the California Downtown Association Spring Conference at the Radisson Hotel from March 19 - 21, 2003. Increasing the CDBG allocation to $350,000 will permit the project to move forward. The City will absorb all costs over the $350,000, including costs for plans, specifications, project management and so forth. "Old Towne" Housing Neighborhood Revitalization Target Area (Area Between 6th, 9th, F Street and 1215) - $100,000 In light of the Mayor and Common Council's desire to focus resources, projects and programs in this area, particularly, undertaking efforts that will revitalize and rejuvenate housing conditions intended to complement the construction of the new three (3) story senior housing project and the pending Jones Elementary School, Staff is proposing to allocate $100,000 to commence a streetscape plan along the parkways. Moreover, due to the deteriorated condition of many of the infrastructure improvements in the area, over $1 million of street repairs have been identified by the City's Public Service Department. These repairs include but are not limited to curb, gutter sidewalk, driveway -\~~:l-:;,~:~~~~~I~;:~-;:-e-;\-~;~~;~~~~~~~-~~-~~-~~~~::~~;:~-~:~------------------------+--------------~._----------___~..n_c-oMl~iissIoN+MFjj~ING-AGENDA---_. Meeting Date: 12/1612002 Agenda Item Nnmber: fI.,~ Economic Development Agency Staff Report CDBG Funds Reallocation Page 3 repairs, asphalt and street overlays. Presently, Staff is preparing a streetscape plan for the area that will eliminate the no or dead lawns, decrease maintenance or lack of maintenance by existing absentee landlords, and introduce the installation of river rock, and new flowering trees along the parkways. This type of streetscape plan was recently started in the NIP Target Area #1 (area on 17th Street, between Sierra Way and Genevieve), which is being performed by the City's Public Service Department under contract with the Agency (approved by the Mayor and Common Council/Community Development Commission on July 1,2002) and as part of the Agency's NIP efforts. To achieve economies of scale, Staff envisions amending the contract with the City's Public Service Department to add the streetscape improvements for Old Towne once the streetscape plan is completed. Staff would also like to point out that given the infrastructure needs in this area, and the fiscal constraints of the City, Staff anticipates proposing to the Mayor and Common Council, in the near future, that CDBG funds be appropriated from next year's (2003-2004) new CDBG allocation to continue and complete the streetscape plan for Old Towne. In order to achieve the two projects above, Staff proposes that the funds will come from the following existing budget line items under the CDBG Program: Activity Program Year Amount 1. Arden-Guthrie Acquisition (#99-0062) - these are 99-00 $ 15,898 old unexpended funds and new funds have been budgeted in the 2002-2003 budget in the amount of $100,000 2. Unexpended EDA Program Administration - 02103 02-03 $ 10,894 3. Program Income/Unappropriated CDBG Funds 02 $323,208 TOTAL $350,000 To insure that the CDBG regulations are adhered to on the reappropriation of CDBG funds and amendments to the Consolidated and Annual Plan, the Mayor and Common Council must conduct a public hearing. The appropriate public notice was published in the local newspaper prior to the hearing date. ENVIRONMENTAL IMP ACT: The reappropriation of funds is categorically exempt under the National Environmental Protection Act (NEP A) and prior to commencement of the necessary improvements, Staff will adhere to any requirements under the California Environmental Quality Act (CEQA). FISCAL IMPACT: All City costs over the $350,000 ($138,389), including costs for plans, specifications, project management, and construction shortfalls, will paid by the City from Account #126-369-5504-7345 _________________________________n_________________________________.._________________________n________________---------------- \\Caslorlpartida _ ol'\Ray Casey\-WRL0581.lmp COMMISSION MEETING AGENDA Meeting Date: 12/16/2002 Agenda Item Number: l33 Economic Development Agency Staff Report CDBG Funds Reallocation Page 4 (Gas Tax Fund) transfer to 126-369-5504-7322. The CDBG funds of $350,000 will be reprogrammed in the EDA Budget of 2002/2003. Staff time associated with administration and inspection of the contract will be charged to Account No. 135-378-5504-7322. RECOMMENDATION: That the Mayor and Common Council adopt the Form Motion and Attached Resolution. Maggie Pacheco, Deputy Director/Director Housing & Community Development \\Castorlpartida_ ol\Ray Casey\-WRL058Iunp mmm",mmm"mmm..m,m"COMMIssIoj,rMEE1'lNG'AGENDA,m Meeting Date: 12/16/2002 Agenda Item Number: jL33 _._____________.________________________d_________________________________________ RESOLUTION NO. 2 3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING EXECUTION OF A CONTRACT TO INTERNATIONAL PAVEMENT SOLUTIONS, INC. FOR THE CONSTRUCTION OF THE DOWNTOWN "E" STREET MEDIAN PROJECT. 4 5 6 7 IT IS HEREBY RESOLVED, DETERMINED AND ORDERED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO, AS FOLLOWS: 8 Section I. International Pavement Solutions, Inc. is the lowest responsible bidder 9 for the installation of the Downtown "E" Street Median Project. A contract is awarded 10 accordingly to said bidder in an amount not to exceed $661,749.00, and in accordance with the 11 attached staff report, with a contingency amount of $33,000.00, but such award shall be effective only upon being fully executed by both parties. All other bids, therefore, are hereby 12 13 rejected. The Mayor is hereby authorized and directed to execute said contract on behalf of the City; a copy of the contract is on file in the office of the City Clerk and incorporated herein by 14 15 reference as fully as though set forth at length. 16 Section 2. This contract and any amendment or modifications thereto shall not take 17 effect or become operative until fully signed and executed by the parties and no party shall be obligated hereunder until the time of such full execution. No oral agreements, amendments, 18 19 modifications or waivers are intended or authorized and shall not be implied from any act or 20 course of conduct of any party. 21 Section 3. This Resolution is rescinded if the parties to the contract fail to execute it 22 within sixty (60) days of passage of the Resolution. 23 Section 4. This Resolution shall take effect upon its adoption and execution in the 24 manner as required by the City Charter. III 25 III -1- \\Castor\pllrtida_oIIRay Casey\Ol-ll-16 CDBG Fund Reallocalion.dllc 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING EXECUTION OF A CONTRACT TO INTERNATIONAL PAVEMENT SOLUTIONS, INC. FOR THE CONSTRUCTION OF THE DOWNTOWN "E" STREET MEDIAN PROJECT. 3 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 5 Common Council of the City of San Bernardino at a meeting thereof, held on the 6 , 2002, by the following vote to wit: day of 7 Abstain Absent Nays Ayes Council Members: 8 ESTRADA LONGVILLE MCGINNIS DERRY SUAREZ ANDERSON MC CAMMACK 9 10 11 12 13 14 15 Rachel G. Clark, City Clerk 16 17 The foregoing Resolution is hereby approved this day of 2002. 18 19 20 Judith Valles, Mayor City of San Bernardino 21 Approved as to form and Legal Content: 22 By: 23 24 25 -2- U:\Ray Clue}'\02-12-16 COSG Fund Reallo~alioR.doc