HomeMy WebLinkAbout19-Parks & Recreation
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: February 5, 2003
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Subject: RESOLUTION OF THE MAYOR AND
COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO RATIFYING THE SUBMITTAL OF
FOUR (4) GRANT APPLICATIONS BY THE
DIRECTOR OF PARKS, RECREATION AND
COMMUNITY SERVICES FOR COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG)
FUNDING FOR THE AGGREGATE AMOUNT OF
$142,768 FROM THE CITIES OF HESPERIA AND
VICTORVILLE, THE TOWN OF APPLE VALLEY,
AND THE COUNTY OF SAN BERNARDINO,
DEPARTMENT OF ECONOMIC & COMMUNITY
DEVELOPMENT FOR THE SENIOR COMPANION
PROGRAM.
MICC Meeting Date: February 18, 2003
From: Lemuel P. Randolph, Director
Dept: Parks, Recreation and Community
Services Department
Synopsis of Previous Council Action:
January 14,2003 - Grants Ad-hoc Committee - Recommended submittal of the four (4) grant
applications with the Community Development Block Grant (CDBG) funding in the amount of
$142,768 from the Cities of Hesperia and Victorville, the Town of Apple Valley, and the County
of San Bernardino, Department of Economic & Community Development for the Senior
Companion Program.
Recommended Motion:
~L~p-
Signature
Adopt Resolutions
Contact person: Betty Deal
Phone: 384-5413
Supporting data attached: Staff Repart, Resa, & Exhibit "A" Ward: N/A
FUNDING REQUIREMENTS:
Amount: (No City Match) $900.00
(AnnUal recognition tor SeOlor companions)
Source: Senior Companion Trust Fund
(Accl. Description) 772-381-2407
Finance: '6dv/cucy~
Council Notes:
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Ageo'e Item No. I ~ tJ If) 3
02/05103 3;55 PM
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino ratifying the
submittal of four (4) grant applications by the Director of Parks, Recreation and Community
Services for Community Development Block Grant (CDBG) funding for the aggregate amount
of $142,768 from the Cities of Hesperia and Victorville, the Town of Apple Valley, and the
County of San Bernardino, Department of Economic & Community Development for the Senior
Companion Program.
Background:
The City of San Bernardino is the only agency in the County qualified to provide Senior
Companion Program (SCP) services. Any government or non-profit agency could apply to
become an administrative agency for SCP services, however that would require the funding of a
full time director as well as ongoing administrative support and office space. Unlike the city's
SCP program, there is no federal or state funding available to cover these costs. Through a state
grant, the San Bernardino Parks, Recreation and Community Services Department has provided
SCP services to outlining areas of San Bernardino County, including the cities of Hesperia and
Victorville, the Town of Apple Valley, and the County of San Bernardino, Department of
Economic & Community Development, for the past (3) years. The state funding will be
withheld starting in April of 2003. In light of this, these agencies have requested the San
Bernardino Parks, Recreation and Community Services Department to use portions of their
allocated Community Development Block grant funds to continue SCP services in their
jurisdictions.
The program serves two groups of senior citizens: (I) It provides for low-income persons 60+
years old an opportunity to remain active and serve less fortunate peers while receiving a small
non-taxable stipend to supplemcnt their limited income.(2) It provides for those senior adults
who are alone, isolated, disabled, or Ii'ail to choose to remain in their own homes instead of being
placed in cxpensive institutional facilities.
The projected funds trom these four grants would generate the following dollars
Jurisdiction
City of Hesperia -
Town of Apple Valley -
County of SB (ECD)-
City ofVictorville-
Fundin!! Level
$ 19,884
19,500
83,500
19,884
Purnose of Fundin!!
3 Companions
3 Companions
8 Companions
3 Companions
Recommendcd Funding
$142,768
17 Companions*
02/10/032:47 PM
*These companions will be paid through the CDBG grant funds and are not considered part of
the City's payroll system.
The City currently manages a SCP grant to provide services to local seniors. These grants will
serve seniors residing within these four other jurisdictions. Many of them are frail, isolated, and
disabled seniors in these areas of the County that are at risk of premature institutionalization if
they do receive personal, in-home services. More than 33% of the total population are seniors
and this number is growing rapidly due to the aging baby boomers. The City has provided SCP
services to its senior citizens for the past 29 years (since 1974).
SCP recruits, trains, and assigns cligible volunteers to provide in-home services such as grocery
shopping, meal preparation, transportation to doctor appointments and to pick up medicine,
provide companionship, reading, writing, assisting with home management and establishing a
trusting, caring relationship.
There is another very important bene lit of this program: it is very economical. The annual cost
for one Companion is approximately $4,000. One Companion serves at least four (4) clients
every week. Most clients are Medi-Cal eligible and therefore would be covered for convalescent
hospital residency, which would be paid by the taxpayer at a cost of $40,000 each per year, if the
cost-effective Companion services were not available.
Financial Impact:
No additional financial impact to the City of San Bernardino as the Parks existing budget already
has enough funds included covering the in-kind items needed to administer these four grant
programs. No more than live hours of City staff time is projected per calendar quarter in
processing the stipend claims. These staff hours are funded through the SCP trust account and
not the general fund.
Rccommendation:
Adopt Resolution.
02/10/032:47 PM
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. RESOLUTION~~~ , .
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF mE CITY
OF SAN BERNARDINO RATIFYING THE SUBMITIAL OF A GRANT
APPLICATION BY THE DIRECTOR OF PARKS,. RECREATION AND
COMMUNITY SERVICES FOR CDBG FUNDING IN THE AMOUNT OF $19,884
FROM THE CITY OF VICTORVILLE FOR THE SENIOR COMPANION PROGRAM
(SCP).
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor and Common Council of the City of San Bernardino hereby
ratify the submittal by the Director of Parks, Recreation and Community Services Department
ofa grant application for CDBG funding in the amount $19,884 from the City ofVictorville for
the Senior Companion Program, a copy of which is attached hereto, marked Exhibit "A" and
incorporated herein by reference as fully as though set forth at length.
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~ /1 gia
01/31/03 12:08 PM
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A GRANT
APPLICATION BY THE DIRECTOR OF PARKS, RECREATION AND
COMMUNITY SERVICES FOR CDBG FUNDING IN THE AMOUNT OF $19,884.
FROM THE CITY OF VICTORVILLE FOR THE SENIOR COMPANION PROGRAM
(SCP).
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held
on the
day of
, 2003, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LONGVILLE
MCGINNIS
DERRY
SUAREZ
ANDERSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
..
2003.
Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorney
01/31/03 12:08 PM
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City of Victorville
Community Development Block Grant
Program Year July 1, 20032 through June 30, 2004
PUBLIC SERVICE PROGRAM PROPOSAL
- Project Application Form -
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PUBLIC SERVICE PROGRAMS involve the use of CDBG funds to pay the non-construction costs of
providing services such as: graffiti removal, social services, transportation services (in support of
qualified social services); employment, housing, legal, health and education services; and blight
abatement
NOTE that funding for all Public Service Programs is restricted to 15% of the total grant awarded to
the City of Victorville.
Tvoe or Print
A. APPLICANT INFORMATION
City of San Bernardino
600 West Fifth Street
San Bernardino, CA 92410
3. Contact Person: Bettv Deal. Manager
Name and Title
4. Phone No. 909-384-5413 Fax No. 909-889-9801 E-mail deal be@sbcity.on:
5. Organizational Structure: 1211 Government or Public Agency 0 Non-Profit Corporation
1. Name of Applicant:
2. Mailing Address:
o Other (Please specify)
(Recipients must be incorporated public or private non-profit organizations.)
For Non-Profit, identify status [i.e. 501 (c)(3)]
For Non-Profit, state Federal LD.Number or Social Security Number 95-6000072
B. PROJECT DESCRIPTION
Using 25 words or less, provide a concise description of the proposed program. This 25 word description is
required in order for this application to be considered complete. A more detailed project description is also
required in Attachment "A" of this application.
Senior over 60 provide in-home services to low-income, homebound, handicapped or
elderly versons needin2 2rocerv-shovoin2. meal vrevaration. escort to doctor
appointments. stimulation, companionship.
C. PROJECT CHARACTERISTICS
1. Street address and nearest cross streets of the site or office where the program will be conducted:
600 W. 5th St.. San Bernardino
2. Legal property owner: City of San Bernardino
3. Local zoning restrictions that would affect the program: None
4. Conditional use permit required?
o Yes (attach copy) rn No
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PUBLIC SERVICE PROGRAM PROPOSAL
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5. Describe the community need(s) addressed by this proposal: isolation, lack of transportation
for medical needs and to Rrocery stores, low-income persons. frail-elderly
6. Describe the geographic boundaries of the neighborhood, community or area to be served in which clients of
the proposed program reside (attach a map, if needed):
City of Victorville - homes of v~rioll' clipn!",.
J Gompan1ons
7. Estimated number of people to be served in Victorville: 12-15 clients
8. The proposed Public Service or Community project would be provided to:
X Low- and moderate income Battered Spouses
persons or households
Abused children
Total: 15-18 each week
Homeless persons
Migrant farm workers
Elderly persons
X
Handicapped persons
Illiterate persons
x
D. PROPOSED PROGRAM BUDGET
Provide the financial information in the form below for the appropriate project. Costs should be based on the
best information available. When preparing this information, consider the following factors:
CDBG Share
$14.';40.00
$
$
$
$ 1.09?00
$ 4.252.00
$
$19,884.00
Other Source
Personnel
Equipment
Consultant Services
Space Rent, phone, supplies & postage
Voiunteer meals
Other Transportation
$2.160.00
Volunteer Reco~nition
$ 100 00
$2.460.00
Total Costs:
Project Total (CDBG + Other): $ 22,344.00
Estimator Name and Title: Betty Deal, Manager
E. FUNDING COMMITMENTS
1. Identify the amount of CDBG funds requested in this application: $19,884.00
2. Identify the amount of funds to be provided by other source(s) for this project.
The date of commitment for funding from these other sources must be stated below.
Source: City of San Bernardino (in-kind) $ 960.00
Award date: ongoing Date available: ongoing
Source: Donations from clubs and individuals $ 300.00
Award date: onQ:oinQ: Date available: on-Q:oin~
Source: Federal Budget $ 1,200.00
Award date: ongoinlZ: Date available: ongoinQ'
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PUBliC SERVICE PROGRAM PROPOSAL
Source:
Award date:
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Date available:
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Source:
Award date: Date available:
Total Amount Committed By Other Sources:
$
$ 2.460.00
F. AUTHORIZED SIGNATURE. To the best of my knowledge, the information provided on this application is
true and I am authorized to submit this application on behalf of the applicant agency.
Name: Bil;~
Signature: .. UJ; l-
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Phone: 909-384-5012
Date: / ";::;:-tl_3
. City of Victorville Project Applications will be accepted until Thursday, January 30, 2003.
· Applications must be delivered to the Finance Department, City Hall, 14343 Civic Drive, P.O. Box
5001, Victorville, CA 92393 not later than 4:00 p.m. on that date in order to be considered eligible.
· For more information, or for questions contact Francene Millender, Management Technician at (760)
243-6322.
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BUDGET JUSTIFICATION
CDBG Funds:
Personnel - Companions
Stipends:
3 x $2.65 x 1044 hrs =
Meals: .
3 x $1.75 x 208 days =
Mileage:
3 x 3600 mi @ $.34 =
$ 8,300.00
1,092.00
3,672.00
$13,064.00
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PUBliC SERVICE PROGRAM PROPOSAL
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ATTACHMENT "A"
DETAILED PROJECT DESCRIPTION
Within the space provided on this page, furnish additional information needed to fully describe the
project, its purpose and its beneficiaries. Please refer to the City of Victorville CDBG Procedures
Manual for guidance on factors that will be considered toward funding limits. Maps, plans, and
brochures may be allached to this application.
The Senior Companion Program was formed by U.S. Congress in 1974 with a two-fold
purpose: 1) utilizing low-income seniors (60 and over) to provide 20 hours per week of personal
in-home services to adults who need help with activities of daily living while supplementing their
incomes with a tax-free "stipend" payment and 2) allowing low-income, handicapped, disabled or
frail elderly persons to remain in their own homes instead of living in expensive institutional
setting,
Services provided include meal preparation, transportation to medical appointments,
grocery-shopping, reading, writing and providing much needed companionship. In many cases,
the Companion is the only contact the client has with the outside world. This link has proven to
be most beneficial to the well-being of the clients and prevents or delays institutionalization.
Companions also provide respite to family members who give 24 hour, 7 days a week care to
loved ones with Alzheimer's Disease, other forms of dementia, stroke, etc, This service is
extremely important and appreciated by the caregivers, and has proven to prevent abuse caused
by overstress on the provider trying to meet all the needs of the afflicted client. Benefits to the
Companions, besides the tax-free stipends, include lunch reimbursement, mileage, training.
insurance, recognition and the reward of helping others, It has been proven that Senior
Companions live longer and stay healthier than their peers who are not active,
There is another very important benefit of this program; it is so economical. The annual
cost for one Companion is approximately $4,000.00. This one Companion serves at least 4
clients every week, Most clients are Medi-Cal eligible and therefore would be covered for
convalescent hospital residency, which would be paid by the taxpayers at a cost of $40,000 each
per year, if the cost-effective Companion services were not available, $4,000 per year per
Companion versus $40,000 x 4 clients per year certainly makes economic sense: spending
$160,000 or $4,000 a year leaves only one sensible decision,
See attached brochure for further information,
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Grantee Information
The City of San Bernardino's Parks, Recognition and Community Service
Department is the only Senior Companion Program grantee in San Bernardino Coimty.
The original grant from the Federal Government began in 1974 and serves not only San.
Bernardino, but surrounding cities, including HigWand, Redlands, Loma Linda, Colton,
Rialto, Fontana and Yucaipa. Three years ago a $98,902.00 State Grant (through the S'.B.
County Department of Aging & Adult Services) was also awarded to this sponsor to
serve VictorviIle, Hesperia, Apple VaHey, Adelanto, CrestIine, Yucca VaHey, Joshua
Tree and Twentynine Palms.
The office and staff are located in San Bernardino; therefore there are no
additional administrative costs. The City's Finance Department handles all the fiscal
reports. The office space and record-keeping are provided as an in-kind match to aH
grants, thus eliminating rent, added staff costs, etc.
In 2001 the State funding was cut to $78,807.00. And now we are facing total
elimination of these funds as the Governor tries to overcome the $35,000,000,000.00
budget deficit.
The beneficiaries of this cost-effective program would face forced
institutionalization without their in-home personal care. We earnestly ask for your
assistance to keep this valuable program operating in your City and look forward to
attending the public hearing on or about February 18.
Thank you for your consideration. Please feel free to contact us at 909-384-5413
if you have questions.
NOTE: On January 13, Governor Davis said, "No matter the advocacy argument, SCP
funding is dead." (This will become effective between April 1 and June 30 this year.)
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Belly A. Deal
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San Be~nar fno
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State~udget cuts could hurt
or eliminate senior programs
Senior Companionship and
Meals on Wheels could lose funds
By CHRISTINll L. ESPARZA
Staff Writer
VICTORVILLE - Victorvilleres-
,dent Josefma Ochoa. 82. doesn't go
)utside alone.
~er weak legs ache and her walk-
'r is of little comfort to her. Some-
imes she gets dizzy and falls. She
Leeds constant companionship
Then she leaves her' home, and at
last once a week, she gets it.
'Ochoa is a member of San
ernardino's Senior Companion-
up program. Funded mostly by the
ate and federal government. the
rogram pairs seniors with th,eir
lers that cannot do normal. every-
IY things for themselves. Mickey
iller, 70. drives Ochoa to the bank,
the doctor's office, or the mall
len she feels like shopping.
Ochoa gets e:tcited when she
peeks out her window and sees
Miller there standing on her
doorstep. She hates being alone.
"It's very important to me, that
companionship," Ochoa said.
But soon, her once-a-week visit
with Miller may end. If passed by
the California Legislature, Gov.
, Gray Davis' plan to cut $10.2 billion
from the general fund for the rest of,
this and next fiscal year, will elinti-
nate funding to the Senior Compan-
ionship program entirely, said Su:
san Brown, who manages the aging
program for the county's Depart-
ment of Aging and Adult Services,
where the program gets its state
, funding.
The program has 13 volunteers
and 52 clients in the High Desert.
The volunteers get paid a stipend of
$4,000 a year, plus reimbursement
for transportation.
If Davis' proposal passes, the sen-
ior companionship program will
SENIORS/AS
, Viclorville, Calif.
FRO'M THE FRONT
Friday, December 20, 2002
Staff Photo I Ch,lstlno Esparzo
Josefina Ochoa, 82, left, and Mickey Miller, 70, are
'Participants in the Senior Companion program.
Seniors: Cuts
Page ediled by John IddillQs
From Al
lose about $73,000, said Betty
Deal, the manager for the
program. Another source of
income, a grant, expires in
October.
The program, Deal said,
has little chance of surviving.
Cutting the program does
not make sense, she added. It
costs $4,000 for one person
to care for up to five clients a
year. The clients, who have
low incomes and qualify for
Medi-Cal or Medi-Care, will
have to live in nursing homes
if they cannot be cared for,
she said.
Nursing homes could cost
up to $40,000 a year, Deal
added, which means the state
has to foot that bill for sen-
iors who qualify for Medi-Cal
or Medi-Care.
"If (the state) had any
brains at all, they'd keep the
companions," Deal said. "For
the state to say 'We'll have to
cut the programs' is economi-
cally stupid,"
Not only would cutting the
28-year-old program be detri-
mental to the clients, their
companions will also feel the
pinch, both financially and
emotionally.
"That money pays for my
groceries," Miller said. "If I
start to stay home. I would
deteriorate."
Meals on Wheels, which
brings hot meals every day to
seniors at their homes or
congregational halls, serves
about 1,600 High Desert sen-
iors alone and could lose
$108,750, Brown said.
The county will look for a
way to cut costs without
denying any seniors the
Meals on Wheels service.
such as outside grants and
donations, she added.
Funding for the county's
Brown 'Bag program, which
provides unmarketable fruit
and vegetables for low-'
income seniors in Chino, may
also be eliminated, said Mary
Sawicki, the director for the
Department' of Aging and
Adult Services. ,
In the meantime', Ochoa
and Miller will walk together,
shop together and talk about
the governor. ,
''I'd say cut his paycheck
and give it to these poor peo-
ple," Miller said.
Ochoa said if she had the
chance to talk to the gover-
nor, she'd simply say, "It's
hard to be sick and alone."
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Sydney Loynd, Older Adult Program Specialist
San Bernardino Adult School
1200 N. "E" Street
San Bernardino, CA 92410
Date: January 14, 2003
To: Conununity Development Block - Grantors
I have worked with the San Bernardino Senior Companion Program on several levels for
14 years.
The Companions were vital in providing an instructional program for the Department of
Mental Health that I supervised. The Companions loved the work and the students were
benefited daily by their input and example. We provided a great transition program to 65
students who would not have otherwise have had such a positive relationship.
I have been the Advisory Council Chairperson for the Senior Companions for five years.
The reputation of the program is outstanding! State and Federal Congressmen send
representatives to our meetings and events. Local businesses and Social Service
Agencies are also represented. The Companions have more than proven their worth to the
conununity and the clients they serve.
As an instructor it has been my privilege to train our Companions regularly. I am but a
part of the comprehensive training provided to the Volunteers. The Department of Aging
and Adult Services, Social Security Department, County Health Department and various
important agencies provide valuable information and networking.
Clients remain at home much longer than expected. This program provides
transportation to the doctor, pharmacies, and other locations to insure the clients' welJ
being. Relationships become long term and important through the program.
Emergencies are handled well and in some instances, lives saved because of the
Companion program. The cost to the conununity is minimal compared to the
institutionalization cost.
I urge you to support this valuable agency for your conununity! Please call if you have
any questions. My work number is (909) 384-5430.
Sincerely yours,
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Sydney Loynd ,/
Program Specialist
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DEPARTMENT OF AGING & ADULT SERVICES I
1"" ~..lgn"H Am Agency OJI AgIng
0.. ....1 Mill s~"' . Sin Bemardlao, CA 1I2415-064D
(909) 891.3904 . FIX (949) 891.3919
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MARY R. SAwicKI ' .'
Oiiector '
TOO - Telophone SeNicaclor lhe Hearing Impalrocl
(909) 388.4502 Adull Servlc:es -
(909) 388-4555 AgIng SoNico.
Date: January 6, 2003
To: Community Development Block Grant - GrantlJrs
From: Aging and Adult Service:;, San Bernardino Coupty of San Bernardino
Re: Request for funding for the Senior Companion Program
Please accept this letter of support for the request of funds sought by the City of San
Bernardino to continue operation of the Senior Companion Program. The Governor has
recently targeted this program as one of the community based service programs in the
State that may be eliminated from further funding.
The County of San Bernardino, for the past 6 years, bas been a recipient of State funding
and has contracted with the City of San Bernardino to operate the Senior Companion
Program through these funds. The City has operated this program for over 20 years. The
main purpose of the Senior Companion Program is to provide services to home bound
individuals who mighl not otherwise receive personal care. Such services include
shopping for groceries, serving meals, and providing L~pS to the physician's office. As
recipients of the services of this program, many elderly adults avoid premature
institutionalization. Additionally, by receiving visits by their companions, they arc less
prone to the level of depression that could lead to failing health, thus institutionalization,
The program also benefits the seniors that serve as companions, as they 100 are at risk
individuals. By maintaining social activily within 11: ~ community and being of service to
the homebound. the program also prevents prematm e institutionalization for these
individuals,
In closing, we hope that you will consider funding this important program,
Sincerely,
0' "
//;'7 ...-'~--./""C
Mary Sawicki. Director
Aging and Adult Services Department
Cc: Conlrac[ file, Cbron
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Zco3-- 5 S
Absent 3
Meeting Date (Date Adopted): 2--1'iS- C~-S Item #
Vote: Ayes 1-2,~-f) Nays U
Change to motion to amend original documents:
'1 Resolution #
Abstain Q
Reso. # On Attachments: ~ Contract term:
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: -z- 20' O~-)
Date of Mayor's Signature: J -,'/0 -,:, .:)
Date of Clerk/CDC Signature: :) - d \ -(j 2,
Date Memo
or Si nature:
See Attached:
See Attached:
See
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
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Water
Public Services
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Notes:
Null/Void After:-
By: -
Reso. Log Updated: /
Seal Impressed: ,/
Date Returned:
YesL- No By
Yes No -""'-- By
Yes No ,/ By
Yes No / By
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Yes No ./ By
EDA
Finance ../"'"
MIS
Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: ~
Date: 0')(--63
Revised 01112/01