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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date January 27,2003' .
V.
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Subject:. Resolution authorizing an
increase to an annual purchase order,
with three (3) single year renewal
options, to T ec of California for the
purchase of specific equipment parts
and supplies for the Public Services
Refuse fleet utilized by the Public
Services Department Fleet Division.
From: Lynn Merrill, Director
Dept: Public Services
Meeting Date: February 18, 2003
Reso 2002-95
4/1/02
Increase PO $13,000
Recommended Motion:
Adopt resolution
-?u
Signature
Contact person Lynn Merrill, Director
Phone: 5140
Supporting data attached: Staff Report
Ward: All
FUNDING REQUIREMENTS:
Amount: $10,000
Source: 635-341-5111
Materials and Supplies
Finance: U~~
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Council Notes:
-\2t~ ~LC::O 3-5'0
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Agenda Item No. /7
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
A resolution authorizing an increase to an annual purchase order, with three (3) single
year renewal options, to Tec of California for the purchase of specific equiprnent parts
and supplies for the Public Services Refuse fleet utilized by the Public Services
Department Fleet Division.
Background:
During the FY2001/2002 an Annual Purchase Order was issued to RDO Truck Center
of Riverside in the amount of $24,500; and in 2002 the company narne was changed to
Tec of California. Tec of California, is the local authorized Volvo White/GMC dealership
that furnishes specific equipment parts and supplies for the Refuse fleet; therefore, is
considered a sole source supplier. A recent assessment by staff found no local vendors
authorized to supply Volvo White/GMC parts and supplies.
The Fleet Division projects that an additional $10,000 is needed to cover costs for the
remainder of the Fiscal Year 2002/2003, due to specific Volvo parts and supplies that
are no longer under warranty. Therefore, an increase of $1 0,000 to the annual
Purchase Order is requrested, for a total amount not to exceed $34,500.
Financial Impact:
Funds for this increase are contained in the Public Services, Fleet Division budget, FY
2002/2003, Account No. 635-341-5111, Materials and Supplies.
Recommendation:
Adopt resolution
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RESOLUTION NOl
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO AN ANNUAL PURCHASE
ORDER, WITH THREE (3) SINGLE YEAR RENEWAL OPTIONS, TO TEC OF
CALIFORNIA FOR THE PURCHASE OF SPECIFIC EQUIPMENT PARTS FOR THE
PUBLIC SERVICES REFUSE FLEET UTILIZED BY THE PUBLIC SERVICES
DEPARTMENT FLEET DIVISION.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Tec of California is a local sole source provider of specific
equipment parts and supplies for the Refuse Division fleet; pursuant to this
determination the Purchasing Manager is hereby authorized to issue an increase of
$10,000 to the annual purchase order to Tec of California in an amount not to exceed
$34,500 for FY 2002/2003, with three (3) single year renewal options
SECTION 2. The Purchase Order shall reference this Resolution No. 2003-
and shall read, "Tec of California, Specific equipment parts and supplies for
Refuse Division fleet, increase PO, not to exceed $34,500".
SECTION 4. The authorization to execute the above referenced increase to
Purchase Order is rescinded if not issued within sixty (60) days of the passage of this
resolution.
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February 5, 2003
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN INCREASE TO AN ANNUAL PURCHASE
ORDER, WITH THREE (3) SINGLE YEAR RENEWAL OPTIONS, TO TEC OF
CALIFORNIA FOR THE PURCHASE OF SPECIFIC EQUIPMENT PARTS FOR THE
PUBLIC SERVICES REFUSE FLEET UTILIZED BY THE PUBLIC SERVICES
DEPARTMENT FLEET DIVISION.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
6 Mayor and Common Council of the City of San Bernardino at a
7 meeting thereof, held on the day of , 2003, by the
8 following vote, to wit:
9
Council Members:
10
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
11
12 LONGVILLE
13 MCGINNIS
14 DERRY
15 SUAREZ
16 ANDERSON
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24 Approved as to
Form and legal content:
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2003.
day of
Judith Valles, Mayor
City of San Bernardino
25
JAMES F. PENMAN,
26 City Attorney
27 By: 1.... y,~
28 0
February 4, 2003
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): 2 -I<{ -c:3 Item #
Vote: Ayes l'l,'\"l Nays.e-
,
11
Resolution # l 003 -' ::5 0
Abstain ,G- Absent 3
Change to motion to amend original documents:
Reso, # On Attachments: / Contract term: -
Note on Resolution of Attachment stored separately: ~
Direct City Clerk to (circle 1): PUBLISH, POST, RECORD W/COUNTY
Date Sent to Mayor: Z'- 20 --u3
Date of Mayor's Signature: '2- lcyG3
Date ofClerklCDC Signature: -2.-2.(- (,) .::-;
for Si nature:
See Attached:
ee Attached:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attache
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
/
Code Compliance Dev, Services
Police Public Services./' Water
City Attorney
Parks & Rec,
Notes:
NullNoid After: (PO D"'I") ~.- 2 1-03
By: -
Reso, Log Updated: ,/'
Seal Impressed: /
Date Returned:
-
Yes /' No By
Yes No~ By
Yes No ./ By
Yes No / By
Yes No / B
EDA
Finance /'
MIS
Others:
BEFORE FILING, REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc,)
Ready to File:iY'-r
Date:;/- 21 '-~, '3
Revised 01/12/01