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Home My WebLink About2006-093 ! -, 1 RESOLUTION NO. 2006-93 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF AN BERNARDINO AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT O. 1 OF CONTRACT 05-689 WITH THE COUNTY OF SAN BERNARDINO FOR A 1 PERCENT COLA INCREASE TO THE FY 2005-2006 BUDGET FOR THE HEAD 4 START/PRESCHOOL PROGRAM. 2 3 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 6 7 SECTION I. The Mayor of the City of San Bernardino or his designee is hereby 8 authorized to execute Amendment No. I of Contract No. 05-689 for Delegation of Activities 9 with the County of San Bernardino Preschool Services Department, copies of which are attached 10 hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at 11 length, and the Director of the Finance Department is hereby authorized to increase the budget in 12 13 the amount of $2,505 with the Head Start/Preschool Program for FY 2005-2006 at the Delmann Heights Community Center. 14 15 SECTION 2. The authorization granted hereunder shall expire and be void and of no 16 further effect if the agreement is not executed by both parties and returned to the Office of the 17 City Clerk within 120 days following effective date of the Resolution. 18 III 19 11/ 20 il/ 21 III 22 23 III 24 III 25 26 III 27 28 2006-93 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 1 SAN BERNARDINO AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT 2 NO.1 OF CONTRACT 05-689 WITH THE COUNTY OF SAN BERNARDINO FOR A 1 PERCENT COLA INCREASE TO THE FY 2005-2006 BUDGET FOR THE HEAD 3 START/PRESCHOOL PROGRAM. 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 5 and Common Council of the City of San Bernardino at a joint regular Meeting, 6 thereof, held on the' 3rd 7 wit: 8 COUNCIL MEMBERS 9 ESTRADA 10 BAXTER 11 Me GlNNIS 12 13 DERRY 14 KELLEY 15 JOHNSON Hi MCCAMMACK 17 18 day of April , 2006, by the following vote to AYES NAYS ABSTAIN ABSENT x x x x x x x 19 C2dcU.h. ~ Rachel G. Clark, City Clerk 1}.- The foregoing resolution is hereby approved this <S day of April ,2006. 20 21 22 AYOR Approved as to form 23 And Legal content: 24 James F. Penman 25 City Attorney ,Vc/v 26 27 28 REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA AND RECORD OF ACTION April 18, 2006 FROM: RON GRIFFIN, DIRECTOR PRESCHOOL SERVICES DEPARTMENT SUBJECT: AMENDMENTS TO CONTRACTS WITH DELEGATION OF ACTIVITIES PROVIDERS RECOMMENDATION: Approve Amendment No. 1 to contracts with the following agencies, increasing the total contract amounts by $22,182, from $2,757,668 to a total of $2,779,850 for Delegation of Activities for the Head Start/State Preschool Program through June 30, 2006. Contract Agency Contract Amount Proposed Increase Proposed Total Number FY 05-06 FY 05-06 Contract Amount Baker Valley Unified 05-637 A-1 School District $104,000 $ 494 $104,494 Colton Joint Unified 05-638 A-1 School District $1,152,584 $ 7,936 $1,160,520 Easter Seals Southern 05-639 A-1 California Inc. $763,968 $7640 $771 608 Needles Unified School 05-640 A-1 District $458,526 $ 3,607 $462,133 City of San Bernardino 05-689 A-1 Parks & Recreation $278,590 $ 2,505 $281,095 Total $2,757,668 $22,182 $2,779,850 BACKGROUND: Preschool Services Department (PSD) operates the Head Start/State Preschool Program in the County of San Bernardino since 1965. The Department has provided comprehensive child development services to eligible low-income families both directly and through contracts with Board approved Delegate Agencies (DAs). DAs are public or private non- profit organizations or agencies to which PSD, as a Head Start grantee, has delegated all or part of its responsibility for operating a Head Start Program. . The DAs provide administration services such as preparation of reports required by the Federal funding source, facilities, and food services including breakfast, lunch and snacks for the Head Start/State Preschool Program in their respective areas. (The DAs served approximately 406 children during FY 04/05). On February 8, 2005, the Board of Supervisors approved and authorized PSD to release a Request for Applications (RFA) to solicit and identify qualified Head Start Delegation of Activities providers for San Bernardino County for FY 05/06. cc: PSD-Ackley w/5 agreements Contractor c/o PSD w/agreements Auditor-Mejico w/agreements IDS-w/agreements Risk Management PSD-Griffin HSS-Ciabattini; Chacon CC-Surber CAO-Morris File-w/agreements ml Page 1 of2 Record of Action of the Board of Supervisors SECOND 5 BY ITEM 068 AMENDMENTS TO CONTRACTS WITH DELEGATION OF ACTIVITIES PROVIDERS April 18,2006 Page 2 of 2 On June 21, 2005, as a result of the RFA process, the Board of Supervisors approved Contracts with Colton Joint Unified School District, Needles Unified School District, Easter Seals, and Baker Valley Unified School District in the amount of $2,479,078 to provide Delegation of Activities for PSD for the period of July 1, 2005 through June 30, 2006. On July 12, 2005, the Board of Supervisors approved a Contract with San Bernardino Parks & Recreation in the amount of $278,590 for the period of July 1, 2005 through June 30, 2006. This item was presented at this time due to administrative delays experienced by the Contractor PSD was notified by The Administration for Children and Families (ACF), the Federal agency that administers the Head Start Program, earlier this year that $22,182 was available for Cost of Living Adjustment (COLA) to supplement this program. PSD anticipated this increase and included adequate revenue and appropriations in the Departments FY 05-06 Budget. Approval of these amendments will award $22,182 for COLA funds for FY 05/06 and allow these DAs to continue to provide Delegation of Activities for the Head Start/State Program to approximately 406 children and their families in FY 05/06. HS staff monitors Contractor performance twice annually to measure compliance with the Head Start Performance Standards. I n addition, PSD and other staff provide technical assistance as necessary. REVIEW BY OTHERS: These amendments have been reviewed by HS Contracts (Lori Ciabatlini, Administrative Supervisor, 388-0253) on February 22, 2006 and the Office of County Counsel (Julie Surber, Deputy County Counsel, 387-4119) on February 28, 2006. This item has been reviewed by HS Finance (Lynn Chacon Administrative Analyst, 388-0211) on February 28, 2006 and the County Administrative Office (Gary Morris, Administrative Analyst, 388-0356) on March 1, 2006. FINANCIAL IMPACT: Approval of these amendments will increase the total contract amounts by $22,182, from $2,757,668 to a total of $2,779,850. Funding for the Delegate Agency is 87% Federal ($19,298) and 13% State ($2,884). Adequate revenue and appropriations in the amount of $2,779,850 are included in PSD's FY 05/06 budget. There is no local cost to the County. SUPERVISORIAL DISTRICTS: All PRESENTER: Ron Griffin, Director, Preschool Services Department, (909) 387-2355 FAS New Vendor Code Dept. Contract Number f-- SC IA. ~ Change SANBERN772 05-689 A-1 Cancel County Department Dept. Orgn. Contractor's License No. Preschool Services Department County Department Contract Representative Telephone Total Contract Amount Christy Ackley (909) 386-8145 $281,095 Contract Type o Revenue IX] Encumbered o Unencumbered D Other: If not encumbered or revenue contract type, provide reason: Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount July 1, 2005 June 30, 2006 $278,590 $2,505 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount RSC HPS 152 300 3252 $281.095 Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount , Fund Dept. Organization Appr. Obj/Rev Source GRC/PROJ/JOB No. Amount Project Name Estimated Payment Total by Fiscal Year FY Amount liD FY Amount liD PSD - Deleqate Aqency 05/06 $2,505 I - Food Service Agreement - - - - - - Contract Type 2(b) ATTACHMENT "A" FOR COUNTY USE ONL Y ORIGINAL '. County of San Bernardino STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, called the County, and Name City of San Bernardino Parks & Recreation Address hereinafter called DELEGATE AGENCY (DELEGATE) 547 N. Sierra Way San Bernardino, CA 92410 Phone Birth Date (909) 384-5233 Federal 10 No. or Sodal Security No IT IS HEREBY AGREED AS FOLLOWS: Amendment No.1 It is hereby agreed to amend Contract #05-689 between the County of San Bernardino and City of San Bernardino Parks & Recreation as follows: Page 1 of 3 SECTION VII. FISCAL PROVISIONS Amend Paragraphs A., B., and C. to read as follows: A. The maximum amount of reimbursement under this contract shall not exceed $281,095 and shall be subject to availability of funds to the County. The consideration to be paid to Delegate, as provided herein, shall be in full payment for all Delegates' services and expenses incurred in the performance hereof, including travel and per diem. elt of San Bernardino Parks & Recreation Oriainal Contract $ 278,590 Julv 1, 2005 throuah June 30, 2006 Amendment 1 - COLA $ 2,505 Julv 1, 2005 throuah June 30, 2006 MAXIMUM REIMBURSEMENT $ 281,095 July 1, 2005 through June 30, 2006 B. The Delegate will contribute $63,261 to the program funds. Such contributions shall be in cash or in-kind in the amount of $63,261. In-Kind Oriainal Contract $ 62,635 Julv 1, 2005 throuah June 30, 2006 Amendment 1 - COLA $ 626 Julv 1, 2005 throuah June 30, 2006 MAXIMUM CONTRIBUTION $ 63,261 July 1, 2005 through June 30, 2006 C. The County agrees to reimburse the Delegate for authorized expenditures as detailed in the Budget (Attachment B). No later than 10 calendar days following the month of services, Delegate shall submit to the County a claim for payment of the reporting month in a format acceptable to the County and that is sufficient to support payment under the County's accounting procedures established or approved by the County's controller. Within thirty (30) days, the County shall approve or disapprove payment of the claims. In no event, will the Delegate receive reimbursement exceeding the amount stated in Paragraph A of this section, except if it has received prior written authorization from the County, which shall be incorporated into and attached to this agreement. Page 2 of 3 '. ... .. All other terms anc:i conditions in this contract remain in full force and effect. . City of San Bernardino Parks and Recreation (Print or type name of corporation, company, contractor, etc.) By ~ i Xlu'lu1ull.........~.....~...~Board of Supervisors Paul Biane, Vice Chairman Dated ....APR 1 8 7008 Name ck J. Morris (Print or type name of person signing contract) SIGNED AND C DOCUMENT CHAIRMAN Title Dated Mayor . /" [Print or Type) '1/:; ,DIiJ By Address 300 N. D. Street - Sixth Floor San Bernardino, CA 92418 Presente to 80 or Signature ~ Jull Ron Griffi Date Date Auditor/Controller-Recorder Use Onl Approved as to Form and Legal Content: JAME F. PENMAN, City Attorney By: Page 3 of 3