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Home My WebLink About32-Public Services . ORIGINAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Dept: Public Services Subject: A resolution authorizing an award of bid and purchase order to Smithson Electric. From: Ken Fischer, Director Date: May 30, 2006 Meeting Date: June 19, 2006 Synopsis of Previous Council Action: Recommended Motion: 1) Adopt Resolution. FUNDING REQUIREMENTS: Phone: 5140 Ward: All Amount: $ 68,880 Contact person: Ken Fischer. Director Supporting data attached: Yes Source: See Attached Exhibit 1 Finance: Council Notes: kiSt) JDD b- If7 }{O. 3J-. C4/1q 1010 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: A resolution authorizing an award of bid and purchase order to Smithson Electric. Background: As part of an overall emphasis on street repair and maintenance activities, the Public Services Department, Street Division, in conjunction with Development Services, has developed a joint departmental strategy to rehabilitate certain streets. The major street resurfacing strategy utilizes Street Division crews to perform street surface preparation, sweeping, placement, leveling, rolling, traffic control and hauling of recyclable debris generated by the cold-milling process. As part of a street rehabilitation project, traffic signal loops must be replaced. The City has two types of loops in the road. Pre-warning loops are placed in the road approximately 300 feet ahead of a traffic signal. As traffic passes over the pre-warning loop, a signal is sent to a traffic control box to assist with traffic flow. Regular loops are also placed in the road but are close to intersections. As traffic passes over a regular- loop, a signal is sent to a traffic control box to inform the computer system that traffic is beginning to idle at an intersection. The loop signal allows traffic to move more often and reduce the idle time of vehicle traffic at intersections. Request for a quotation notice was sent to nine companies, the Chamber of Commerce and was posted on the City's website. Two responses were received and all bids sent out are summarized below. COMPANY Smithson Electric Republic Electric Sierra Pacific Loop Marter R A Lucas Company Inc. Loop Electrical Systems Traffic Sensor Corp. Steven Engineering Electro- T echs LOCATION Orange Novato Riverside Anaheim Los Alamitos Buena Park San Bernardino Rancho Cucamonga Corona TOTAL COST $210 per unit $540 per unit Non-Responsive Non-Responsive Non-Responsive Non-Responsive Non-Responsive Non-Responsive Non-Responsive Staff reviewed the quotations for completeness and discussed the ability of the company to provide timely service. Staff believes Smithson Electric will meet the City's requirements. Smithson Electric submitted the apparent low bid and it is therefore recommended that the Mayor and Common Council award the bid of loop replacement services, labor, and material to Smithson Electric. Financial Impact: Funds for the purchase order are included in the FY 2005-2006 Capital Improvement Program budget. Exhibit 1, attached provides a list of the specific projects and account numbers. These funds will be carried over into FY 2006-2007 Capital Improvement Program budget so a purchase order to Smithson Electric can be issued in FY 2006- 2007 for this work. Recommendation: Adopt resolution. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING BID TO SMITHSON ELECTRIC FOR LOOP REPLACEMENT SERVICES, LABOR AND MATERIALS, AND ISSUE A PURCHASE ORDER TO SMITHSON ELECTRIC IN AN AMOUNT NOT TO EXCEED $68,880 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Smithson Electric provides loop replacement services, labor and materials for City street repair; pursuant to this determination the Purchasing Manager is hereby authorized to award bid to Smithson Electric; pursuant to this determination the Purchasing Manager is hereby authorized to issue a purchase order to Smithson Electric for an amount not to exceed $68,880. SECTION 2. The Purchase Orders shall reference this Resolution No. 2006- and shall read, "Smithson Electric, loop replacement services, labor and materials for City street repairs - Issue Purchase Order for an amount not to exceed $68,880 and shall incorporated the terms and conditions of this Resolution. SECTION 3. The authorization to execute the above referenced Purchase Order is rescinded if not issued within sixty (60) days of the passage of this Resolution. III III III III III III ~l()n;i ~/(1(0t 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING BID TO SMITHSON ELECTRIC FOR LOOP REPLACEMENT SERVICES, LABOR AND MATERIALS, AND ISSUE A PURCHASE ORDER TO SMITHSON ELECTRIC IN AN AMOUNT NOT TO EXCEED $68,880 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the day of , 2006, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA BAXTER MCGINNIS DERRY KELLEY JOHNSON MCCAMMACK Rachel G. Clark, City Clerk The foregoing resolution IS hereby approved this ,2006. day of Patrick J. Morris, Mayor City of San Bernardino Appr,l/ved as to Form II" I "," "'-1- r, By. Ja.,,,-,- . v '.>-2/~------.. /, /J ! i Y9mes F. Penman, City Attorney Smitson Electric EXHIBIT 1 CIP# WARD FUND SOURCE STREET SEGMENT LOOP PAVING COST REPLACMENT SS06-79 1,6 240-379-5504-7650 9th Street from Flores to "L" Street 11 $2,310 SS06-23 3 135-378-5504-7600 Hospitality Ln fr Waterman Ave. to ESt. 90 $18,900 SS04-64 1,3,6 129-367-5504-7383 2 Lanes 24" gas line project Mill SI. 98 $20,580 SS06-10 1,2,6 240-379-5504-7606 Base Line St Pavement Rehab from MI. Vernon Ave 57 $11,970 to Meridian & from Waterman Ave to Windsor Dr SS06-75 6 240-379-5504-7646 16th Street Pavement Rehab from Western Ave to 12 $2,520 Medical Center Dr SS06-27 2 240-379-5504-7611 Muscupiabe Dr Pavement Rehab from Highland Ave 19 $3,990 to 27th Street SS06-14 4 240-379-5504-7607 Electric Ave Pavement Rehab from Parkdale Ave to 5 $1,050 40th Street SS06-66 5 240-379-5504-7640 Pine Ave Pavement Rehab from Kendall Dr to 8 $1,680 Irvington Ave SS05-12 7 240-379-5504-7602 Valencia Ave Pavement Rehab from 30th Street to 9 $1,890 40th Street SS06-16 7 240-379-5504-7608 Golden Ave from Highland to Lynnwood Dr 6 $1,260 SS04-108 4 126-369-5504-7579 Orange SI. from Love Ln. to Highland Ave. 10 $2,100 Muscupiabe Drive/Massachusetts Avenue SS06-78 6 240-379-5504-7649 Pavement Rehabilitation from Base Line Street to 3 $630 Hiohland Avenue TOTAL 328 $68,880 ** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT ** RESOLUTION AGENDA ITEM TRACKING FORM Meeting Date (Date Adopted): (of / 91 () b Item # 3fJ. Resolution # Vote: Ayes;;)) 3.J~ ~Y- 7 { Nays ~ Abstain--&- Change to motion to amend original documents D Companion Resolutions JDOb-ll7 Absent /1- " NulllVoid After: 0 () days / Resolution # On Attachments: D -Wy f.U. PUBLISH D RECORDW/COUNTY D Note on Resolution of attachment stored separately: D POST D Date Sent to Mayor: G I~ Date of Mayor's Signaturel ' c' l.f Date ofClerk/CDC Signature: ~ Date Memo/Letter Sent for Signature: 1" Reminder Letter Sent: Date Returned: 2"d Reminder Letter Sent: Not Returned: D Request for Council Action & Staff Report Attached: Updated Prior Resolutions (Other Than Below): Updated CITY Personnel Folders (6413, 6429, 6433,10584, 10585, 12634): Updated CDC Personnel Folders (5557): Updated Traffic Folders (3985, 8234, 655, 92.389): Copies Distributed to: Animal Control City Administrator City Attorney Code Compliance Development Services Others: D D jl;f 80.. Y\V-- D D EDA D D Facilities By: Reso, Log Updated: )i;:J Seal Impressed: )a Reso, # on Staff Report % Yes ./ No NoL No~ No-L No / Yes Yes Yes Yes Information Services Parks & Recreation ~W1\1'Wii\.. Police Department Finance Fire Department Human Resources D D Public Services Water Department By_ By_ By_ By_ By_ D D D , ~~ D Notes: Ready to File: _ Date: Revised 12/18/03