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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Larry R. Pitzer, Fire Chief
Subject:
Resolution authorizing the Director of Finance or
designee to issue a purchase order to Motorola
Inc. in the amount of $37,931.91 for radio
communication equipment.
Dept: Fire
Date: May 25, 2006
MC/C Meeting Date:
June 19, 2006
Synopsis of Previous Council Action:
04/04/02
Resolution #2002-100 authorization to submit a contract proposal for the development and
implementation of a Metropolitan Medical Response System (MMRS) and accept funding
allocation.
RECOMMENDATION:
Adopt resolution.
i~
Contact Person: Larry R. Pitzer. Fire Chief
Phone: 384-5286
Supporting data attached: Staff Report. Resolution. and Quote
Ward: Citywide
FUNDING REQUIREMENTS: Amount:
$37.931.91
Source:
(Acct. No.) 123-596-5703
(Acct. Description)Federal & State Program-MMRS
Communications Equipment (Grant Funds)
Finance:
Council Notes: KiSt), J{')()(a - J 71
(,}J~
Agenda Item No. ~I
STAFF REPORT
SUBJECT
Resolution authorizing the Director of Finance or designee to issue a purchase order to Motorola,
Inc, in the amount of$37,931.91 for radio communication equipment
BACKGROUND
Fire is requesting authorization for the Director of Finance or designee to issue a purchase order
to Motorola Inc. for nine (9) XTS 5000 Model III portable radios for Emergency Operation
personnel and one (I) XTL 5000 mobile radio for the Fire Dispatch Center (attachment A). The
amount awarded will fund the upgrade of ten (10) radios that users can instantly deliver critical
information to field personnel, eliminating or minimizing communication hindrance when time is
most criticaL
The City purchases radios directly from Motorola, Inc. because the radios are programmed by
Motorola (Smart-Net) for our system and no other distributors are able to provide them, In
addition, Motorola, Inc. provides high-quality communication equipment that enables the City to
provide quick, adequate, and up-to-date information about a pending disaster as well as
communicate with all fire departments operating in San Bernardino County during emergency
response and recovery operations.
Radio interoperability is a very important issue when responding to major incidents with other
agencies. Motorola Inc. has the technology to let us organize and connect any radio or other
communication device used at the incident scene to any other user, support group, or
organization.
In accordance with the City of San Bernardino Municipal Code Section 3.04.010B (3)
purchasing procedures for "selective source", we recommend that Motorola Inc. be issued a
purchase order for the nine (9) XTS 5000 Model III portable radios and one (I) XTL 5000
mobile radio.
FINANCIAL IMPACT
The total amount to be awarded to Motorola Inc. for the nine (9) XTS 5000 Model III portable
radios and one (I) XTL 5000 mobile radio is not-to-exceed $37,931.91. Funds for the
procurement of the radio communication equipment is available in the Metropolitan Medical
Response System Grant account number 123-596-5703. There is no financial impact to the
City's General Fund.
RECOMMENDA nON
Adopt resolution.
RESOLUTION NO.
2
3
RESOLUTION OF THE l\1A YOR AND CO:VIl\10N COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE OR DESIGNEE TO
ISSUE A PURCHASE ORDER TO MOTOROLA, INC.IN THE AMOUNT OF 537,931.91
FOR RADIO COMl\1UNICA TION EQUIPMENT.
4
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BEIU..'ARDINO AS FOLLOWS:
6
7
SECTION I. That the Mayor and Common Council authorize the Director of Finance or
8
designee to issue a Purchase Order not-to-exceed 537,931.91 to Motorola, Inc., as a selected
9
source vendor for nine (9) XTS 5000 Model III portable radios and one (1) XTL 5000 mobile
10
radio (Attachment A, attached and incorporated herein);
11
SECTION 2. That Motorola, Inc. is the only distributor that programs the radios with
12
Smart-Net. It is necessary to standardize all radio equipment to achieve communication between
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Dispatch and all field units. This will assist in communicating with other individuals linked
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without disruptions to normal operations. Motorola, Inc. radios are compatible with the current
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system being used by the Fire Department;
17
SECTION 3. This awarding of the purchase order to Motorola, Inc. is based upon criteria
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set forth under the "selected source" purchasing procedures of the City of San Bernardino;
]9
SECTION 4. The Purchase Order shall reference this Resolution and shall be issued to
20
Motorola, Inc. for nine (9) XTS 5000 Model III portable radios and one (]) XTL 5000 mobile
2]
radio in an amount not-to-exceed 537,931.91;
22
SECTION S. The authorization to execute the above referenced Purchase Order IS
23
rescinded ifit is not issued within sixty (60) days of the passage of this resolution.
24
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IIII
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF TilE CITY OF SAN
BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE OR DESIGNEE TO
ISSUE A PURCHASE ORDER TO MOTOROLA, INC. IN THE AMOUNT OF S37,931.91
FOR RADIO COMMUNICATION EQUIPMENT.
3
4
Il-lEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
5
Common Council of the City of San Bernardino at a
meeting thereof, held on the
6
, 2006, by the following vote, to wit:
day of
7
AYES
NAYS
ABSTAIN ABSENT
Council Members:
8
ESTRADA
9
BAXTER
10
II
MCGfNNIS
12
DERRY
13
KELLEY
14
JOHNSON
15
MCCAMMACK
16
17
Rachel G. Clark, City Clerk
18
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20
,2006.
day of
The foregoing resolution is hereby approved this
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23
Patrick J. Morris, Mayor
City of San Bernardino
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Approved as to Fonn:
25
JAMES F. PENMAN,
City Attorney
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27
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): lol j ~ I D h Item # ell Resolution #
Vote: Ayes ~ J 3, ~ -G Abstain -G-
Change to motion to amend original documents 0 Companion Resolutions
)bo&, - /77
Absent / r- {p
.
Null/Void After: days /
Resolution # On Attachments: 0
Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
By:
Date Sent to Mayor:
Date of Mayor's Signature:
Date ofClerklCDC Signature:
Reso, Log Updated: ~
Seal Impressed: P,'
Reso. # on Staff Report ~
Date Memo/Letter Sent for Signature:
I " Reminder Letter Sent:
Date Returned:
2nd Reminder Letter Sent:
Not Returned: 0
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Yes ,/
No
No/'
No /
No/
No=Z
By_
By_
By_
By_
By_
Yes
Yes
Yes
Yes
Copies Distributed to:
Animal Control 0 EDA
City Administrator 0 Facilities
City Attorney ..ktto.,;{\9--' Finance
Code Compliance 0 Fire Department
Development Services 0 Human Resources
Others:
o Information Services 0
o Parks & Recreation 0
>> WrLj)'M[O" Police Department 0
J:l;{, S\i...Q.., Public Services 0
o Water Department 0
Notes:
Ready to File: _
Date:
Revised 12/18/03