HomeMy WebLinkAbout13-City Treasurer
CITY OF SAN BERNARDI~OR '&lli~~ FOR COUNCIL ACTION
From: DAVID C. KENNEDY
CITY TREASURER
Subject:
Resolution of the Mayor and
Common Council of the City of San
Bernardino authorizing an Agreement
to Renew an Agreement between the
City of San Bernardino and Wells
Fargo Bank, N.A. for the provision of
banking services and the deposit of
monies for one year beginning
July 1, 2006 and ending June 30,
2007
Dept: CITY TREASURER
Date: April 27, 2006
Synopsis of Previous Council Action:
Resolution #2000-228 adopted July 24, 2000
Resolution #2005-238 adopted July 18, 2005
Recommended motion:
Adopt Resolution
~Sl. q" ts
Signature
Contact person: Phone:
Supporting data attached: Ward:
FUNDING REQUIREMENTS: Amount:
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes:j66 \ ~DOb- J..?JL(
to /I q /~fo
Ko. /3
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing
the renewal of an Agreement between the City of San Bernardino and Wells Fargo
Bank, NA for the provision of banking services and the deposit of monies, for one year
beginning July 1, 2006 and ending June 30, 2007
BACKGROUND:
On July 24, 2000, at a Joint Regular meeting of the Mayor and Common Council, a
banking agreement was approved between Wells Fargo Bank, NA and the City of San
Bernardino. The term of the Agreement was for five fiscal years ending June 30, 2001
through 2005 with the option to renew upon approval of the Mayor and City Council for
the fiscal years ended June 30, 2006, and 2007.
On July 18, 2005, at a Joint Regular meeting of the Mayor and Common Council,
approval was given authorizing an agreement to renew the agreement between the City
of San Bernardino and Wells Fargo Bank, NA for the provision of banking services and
the deposit of monies for one year beginning July 1, 2005 and ending June 30, 2006.
This agenda item is for the purpose of renewing the Agreement for the additional and
last one-year renewal period from 7/1/06 through 6/30/07. For the fiscal year 07/08,
the City will determine whether or not to renegotiate with Wells Fargo Bank for bank
services, or to go out for bid for banking services.
Both the Finance Department and the Water Department have been consulted on this
matter and wish to renew the Agreement for the remaining one year. The City
Treasurer's Department is very satisfied with the services provided to us by Wells Fargo
Bank, to date, and would also like to extend the agreement for an additional one year.
FISCAL IMPACT:
None.
RECOMMENDATION:
Adopt Resolution.
COpy
1 RESOLUTION NO. 2006-234
2 RESOLUTION OF THE MA YOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN AGREEMENT TO RENEW THE AGREEMENT
3 BETWEEN THE CITY OF SAN BERNARDINO AND WELLS FARGO BANK, N.A. FOR
THE PROVISION OF BANKING SERVICES AND THE DEPOSIT OF MONIES FOR THE
4 SIX MONTHS BEGINNING JULY 1, 2006 AND ENDING DECEMBER 31, 2006
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
6
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and directed
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to execute on behalf of said City the Agreement to Renew the Agreement, dated July 26, 2000, with
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Wells Fargo Bank, N.A. for the provision of banking services to the City of San Bernardino, and the
deposit of monies, for six months beginning July 1, 2006 and ending December 31, 2006, a copy of
which is attached hereto as Exhibit "A" and incorporated herein by reference.
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DHC/ar[Resolutions\Resolutions. Wells Fargo.Res] 1
1
RESOLUTION OF THEMA YORAND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING AN AGREEMENT TO RENEW THE AGREEMENT
BETWEEN THE CITY OF SAN BERNARDINO AND WELLS FARGO BANK, N.A. FOR
THE PROVISION OF BANKING SERVICES AND THE DEPOSIT OF MONIES FOR THE
SIX MONTHS BEGINNING JULY 1,2006 AND ENDING DECEMBER 31, 2006
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
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Common Council of the City of San Bernardino at a it. regulallJleeting thereof, held on the19 tlday
6 of June , 2006, by the following vote, to wit:
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COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT
8
ESTRADA ~
9
BAXTER ~
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MCGINNIS ---1L-
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DERRY ---1L-
12
KELLEY ~
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JOHNSON X
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MC CAMMACK X
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Kf.L . j''1 (' niL' t,
o (i t2V_ ~..l. '-1.-
, Rachel Clark, City Clerk
(.. ,'A , .J ,"Y'" J, p. ~,
U'i 'vi1/l!./. 'ul.J '/l UU>HtJ j\,.)/.(JlA il.!
The foregoing Resolution is hereby aMoved thi~tIay of June I . 2d06. J
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Approved as to form:
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JAMES F. PENMAN
City Attorney
4J~#1R'~
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DHClar[Resolulions\Resolutions. Wells Fargo.Res 1
2
2006-234
AGREEMENT TO RENEW THE AGREEMENT BETWEEN
THE CITY OF SAN BERNARDINO AND WELLS FARGO BANK
FOR BANKING SERVICES FOR SIX MONTHS BEGINNING
ON JULY 1, 2006 AND ENDING ON DECEMBER 31, 2006.
WHEREAS, on July 26, 2000, the City of San Bernardino ("City") entered into an
Agreement with Wells Fargo Bank ("Bank"), wherein, Bank agreed to provide specified banking
services to City; and
WHEREAS, the term of the Agreement was for each of five fiscal years ending on June
30,2005, with two options to renew for fiscal years 2005-2006 and 2006-2007; and
WHEREAS, the City desires to execute the option to renew for six months beginning on
July 1,2006 and ending on December 31,2006.
NOW THEREFORE, the parties agree as follows;
1. That the option to renew for six months beginning on July 1,2006 and ending on
December 31, 2006 as set forth in Paragraph 1 of the Agreement is hereby
acknowledged and agreed to by the City and the Bank.
CITY OF SAN BERNARDINO
BY~~~'
atrick Morris, Mayo'
ATTEST:
By:j(CtQ ~\J& l\Qcvtr~
Rachel Clark, City Clerk
b,\l/~ .,JCVil cttC~hL(do(~i ,lev C{. Of.~'\vELLS FARGO BANK
() ! I \J . ,'.
ByJ~;V~
Approved as to form:
James F. Penman,
City Attorney
tl ';17'
.. / ' '" ,/ I
By: 1/ '1(~ ~
f
DHC\ar[Resolutions\Wells Fargo Agreement]
CITY OF SAN BERNARDINO
AGREEMENT FOR BANKING SERVICES
THIS AGREEMENT, made and entered into this dlo'fu day of July
2000, by and between the CITY of San Bernardino, a municipal corporation, hereinafter referred
to as "CITY" and WELLS FARGO BANK, hereinafter referred to as "BANK",
WITNESSETH
WHEREAS, BANK is recognized as a qualified banking institution which was selected by the
CITY through competitive procedures;
NOW, THEREFORE, in consideration of their mutual promises, obligations and covenants
hereinafter contained, the parties hereto agree as follows:
1, TERM, Unless terminated earlier or cancelled as provided for herein, the term of this
Agreement shall be for the each of the five fiscal years ending June 30, 2001 through 2005
with the option to renew upon approval of the Mayor and City Council for the fiscal years
ended June 30, 2006, and 2007.
2, SCOPE OF SERVICES. The BANK agrees to provide services and perform all work
necessary in a manner satisfactory to the CITY as set forth in the following:
A. The BANK's proposal dated February 8th, 2000 and said pages of which are for
an election to be made by the City Treasurer of CITY. The City Treasurer may
also elect to delete any of the services set forth in the above-designated portion of
the BANK's proposal.
B. Appendix "A" the "Application and Agreement for Cash Management Services"
fully executed by BANK and CITY;
C. The Request for Proposal (RFP) for banking services dated January 5, 2000.
These documents are attached hereto and by reference incorporated herein and made a
part hereof.
3, COMPENSATION, Compensation to BANK for the services provided pursuant to this
Agreement shall be as set forth in the pricing provisions in the BANK's attached proposal
dated February 8th, 2000, said provisions of which are incorporated herein by this
reference. In the event that services not specified in the BANK's proposal are requested
by CITY the fees for such services shall be negotiated at the time they are added, BANK
shall reserve the right to pass on direct costs associated with Federal and State
Regulations, including Federal Deposit Insurance Corporation charges. Revisions to the
compensation hereunder shall be approved by the City Council of the City of San
Bernardino. BANK agrees to maintain prices referenced in BANK's proposal for a period
of five (5) years for each of the five fiscal years ending June 30, 2001 through 2005.
I
4. TERMINATION. Any other provision herein to the contrary notwithstanding, and in
addition to other methods of termination provided for herein or available under the laws of
the State of California, it is agreed that this iAgreement shall terminate ninety (90) days
after written notice of termination, which may be given by either party to the other party to
this Agreement with or without cause, After the expiration of such ninety- (90) day
period, BANK shall immediately cease ~ll services hereunder except as may be
specifically approved by the CITY. BA~ shall be entitled to compensation for all
services rendered prior to the termination .and for any services authorized by CITY
thereafter in accordance with the aforementioned section regarding compensation.
5. NOTICES, Any notice required to be given p.ereunder shall be in writing with copies as
directed herein and shall be personally served or given by mail. All notices by mail shall
be deemed to have been given when received by the party to be served. Mail notices are to
be sent by United States mail, certified and postage prepaid, addressed to the party to be
served as follow:
TO CITY:
City of San Bernardino
David C, Kennedy, City Tre~urer
300 North D Street
San Bernardino, CA 92418-0001
TO BANK:
Wells Fargo Bank
Mark C, Hewlett, Vice President
Government and Educational Banking
707 Wilshire Blvd. 16th Floor
Los Angeles, CA 90017
Either party may change its address by notifyip.g the other party of the change of address in
writingo Notice shall be deemed communicated when received by the party to be served if
served as provided in this section.
6. INSURANCE, The BANK shall procure and maintain, at its cost, comprehensive general
liability and property damage insurance, including automobile and excess liability
insurance, against all claims for injuries agai(1st persons or damages to property resulting
from BANK's negligent acts or omissions rising out of or related to BANK's performance
under this Agreement, BANK shall also carry Workers' Compensation Insurance in
accordance with State Workers' Compe~sation laws, BANK agrees to maintain
pro!es.sional liability insurance to protect CITY from BANK'S negligent acts, errors or
omtSSlons o~ a pr?fessional nature. If any cl~ related to the performance hereunder be
ass~rted agamst eIther party hereto, the party! claimed against shall receive all reasonable
asslstan~e from the other. The requirements herein for subrogation may be waived by the
CITY wIth respect to such professional liability insurance.
2
The insurance required hereunder shall be kept in effect during the term of this Agreement
and shall not be subject to reduction in coverage below the limits established herein, nor
cancellation or termination without thirty (30) days prior written notice by registered letter
to the CITY. The insurer shall waive the right of subrogation against CITY, its officers,
employees and agents, and the coverage shall be primary for losses arising out of BANK's
performance hereunder and neither the CITY nor its insurers shall be required to
contribute to any such loss, A certificate evidencing the foregoing and naming the CITY as
an additional insured shall be delivered to and approved by the CITY prior to
commencement of the services hereunder. The procuring of such insurance or the delivery
of policies or certificates evidencing the Same shall not be construed as a limitation of
BANK'S obligation to indemnifY the CITY, its officials and employees.
The amount of insurance required hereunder shall be as follows:
1, Workers Compensation to statutory limits;
2.
Commercial General Liability:
Each occurrence
Personal injury
Aggregate limit
Hired Auto and Non-Owned Auto Liability:
Each occurrence
Aggregate limit
Professional Liability:
Each claim and in the aggregate
3.
4.
$1,000,000
$1,000,000
$2,000,000
$1,000,000
$1,000,000
$1,000,000
7, PREVAILING PARTY. If any court action occurs as a result of a dispute between the
parties concerning any element of this agreement, the prevailing party shall be entitled to
reasonable attorney's fees. The costs, salary and expenses of the City Attorney and
members of his office in enforcing this agreement on behalf of the CITY shall be
considered as "attorney's fees" for the purpose of this paragraph.
8, ASSIGNMENT: SUBCONTRACTS
The experience, knowledge, capability and reputation of BANK, its principals and
employees were a substantial inducement for CITY to enter into this Agreement.
Therefore, BANK shall not subcontract, assign or otherwise transfer its rights and
obligations under this Agreement without prior written consent of CITY. Any such
subcontractor or assignment without such consent shall be void and shall, at the option of
CITY, terminate this Agreement. It is understood and agreed that for any such services
provided to CITY, with the CITY's written consent the full cost of such services are not
fixed for any period of time as are BANK provided services, and will be passed along to
the CITY. Such services include but are not limited to armored carrier, deposit courier,
and messenger service.
9. AUTHORITY TO EXECUTE AGREEMENT. Both CITY and BANK do covenant that
each i~dividua1 executing this Agreement on behalf of each party is a person duly
authonzed and empowered to execute agreements for such party.
3
In W\1NESS WHEREOF, the parties have executed this Agreement as of the date stated
above.
ATTEST:
tL~
J J,dith V 011" M,,~
0~h.~
City 1erk of the
City of San Bernardino
APPROVED AS TO FORM
AND LEGAL CONTENT:
C' ttomey of the
C f San Bernardino
WELLS FARGO BANK
4>>#~
.-' Mark Hewlett, Vice President
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Vote:
Ayes
Change to motion to amend original documents 0
N ulIIV oid After: fl.~ days I
Resolution # On Attachmen~
PUBLISH 0 POST 0
0(,0 Item # J ~
1 Nays ~_
Resolution # J.DD6- J...J~
Abstain ~ Absent_~
Companion Resolutions
Note on Resolution of attachment stored separately: 0
RECORD W/COUNTY 0 By:
Date Sent to Mayor:
Date of Mayor's Signature:
Date ofC1erklCDC Signature:
Reso. Log Updated: 0
Seal Impressed: 0
Reso. # on Staff Report 0
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
fJ(p -,)9- Qh Date Retumed: 7- /i./-Cf,c; Not Returned: 0
2"d Reminder Letter Sent:
Request for Council Action & Staff Report Attached: Yes No By_
Updated Prior Resolutions (Other Than Below): Yes No By_
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Yes No By_
Updated CDC Personnel Folders (5557): Yes No By_
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes No By_
Copies Distributed to:
Animal Control
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City Administrator
City Attorney
Code Compliance
EDA
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..>lV.QJ\OY\l c(:\...Police Department
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Fire Department
Others:
Notes:
Ready to File: _
Date:
Revised 12/18/03
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
June 29, 2006
YOUR COPY
TO:
Barbara Masters, Deputy City Treasurer
Treasurer's Office
FROM:
Sandra Medina
RE:
Transmitting Documents for Signature - Resolution No. 2006-234
At the Mayor and Common Council meeting of June 19, 2006, the City of San Bernardino
adopted Resolution No, 2006-234 - Resolution authorizing an agreement to renew the
agreement between the City of San Bernardino and Wells Fargo Bank, N.A, for the provision of
banking services and the deposit of monies for the six months beginning July 1, 2006 and ending
December 31,2006,
Attached are one (1) original agreement and two (2) duplicate original agreements. Please obtain
Wells Fargo Bank's signature in the appropriate locations and fOlWard the original agreement to
the City Clerk's Office as soon as possible, to the attention of Dodie Otterbein, Records
Management Coordinator, Please retain a fully executed copy and fOlWard a fully executed copy
to the other party,
If you have any questions, please do not hesitate to contact Dodie Otterbein at ex!. 3215, Thank
you,
(J 0/,,1[ etrl f~YAe.(t~~~{IJ
/
Sandra Medina
Assistant to the City Clerk
I hereby acknowledge receipt ofthe above mentioned documents,
Signed:
Date:
Please sign and return
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
June 29, 2006
TO:
Barbara Masters, Deputy City Treasurer
Treasurer's Office
FROM:
Sandra Medina
RE:
Transmitting Documents for Signature - Resolution No, 2006-234
At the Mayor and Common Council meeting of June 19, 2006, the City of San Bernardino
adopted Resolution No, 2006-234 - Resolution authorizing an agreement to renew the
agreement between the City of San Bernardino and Wells Fargo Bank, NA, for the provision of
banking services and the deposit of monies for the six months beginning July 1, 2006 and ending
December 31,2006,
Attached are one (1) original agreement and two (2) duplicate original agreements. Please obtain
Wells Fargo Bank's signature in the appropriate locations and forward the original agreement to
the City Clerk's Office as soon as possible, to the attention of Dodie Otterbein, Records
Management Coordinator. Please retain a fully executed copy and forward a fully executed copy
to the other party.
If you have any questions, please do not hesitate to contact Dodie Otterbein at ex!. 3215. Thank
you.
Sandra Medina
Assistant to the City Clerk
I hereby acknowledge receipt of the above mentioned documents.
Signed: 0{Yl'tt.o ~_
Date: G lJ.~ 1tJ({l
Please sign and return