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Home My WebLink About40-City Treasurer o o City of San Bernardino INTEROFFICE MEMORANDUM 9011-201 TO: THE HONORABLE MAYOR AND COMMON COUNCIL FROM: CRAIG A. GRAVES, City Treasurer and ANNIE F. RAMOS, Director of Parks, Recreation and Community Service SUBJECT: Postal and Utility Payment Center and Westside Drop In Center DATE: November 15, 1990 COPIES: Shauna Edwinsl Andrew Greenl Ken Henderson ------------------------------------------------------------- At the last Council Meeting on November 8, 1990, the Mayor and COmmon Council requested that we corne back with some options concerning the Postal and Utility Payment Center and the Wests ide Drop-In Center where part of their operations could be saved or merged and yet the City would still have savings. At the same time, two motions were adopted that affected these options. The first concerned the Drop-In Center. The motion passed reduced the budget by $67,819. This effective- ly closes the Drop-In Center at the Public Enterprise Building. It also eliminates the Senior Nutrition Center program there. It also eliminates two positions, of which one person, the typist clerk, could be transferred over to an existing vacancy. The Employment Specialist would be laid off. The Center Manager would be moved to the Parks, Recreation and Community Services headquarters on Sierra Way to monitor the FEMA grant program, screening and referral services of various social services, including the homeless and continuing as a clearing house and coordinator. The other motion was to look at various options at the and Utility Payment Center that could result in an savings of $46,000. Annie Ramos and myself reviewed options that are presented for your consideration. Postal annual several Options I and II would include the merger of the Postal and Utility Payment Center into the Wests ide Drop-In Center with reduced levels of service, but also with savings. Options III and IV would result in the Drop-In Center being closed with the Postal and Utility Payment Center being relocated in the Library with reduced levels of service. ~~ o o INTEROFFICE MEMORANDUM: 9011-201 Postal and Utility Collection Center and Drop In Center November 15, 1990 Page 2 OPTION I Merge the Postal and Utility Payment Center in with the Westside Drop-In Center. The new operation would be called the Westside Community Service Center. The space is readily available. The Center Manager would provide supervision, with some backup from Center staff and some backup from the Treasurer's Office. The Treasurer's Office would still handle the accounting. It would mean adding back $43,015 of the $67,819 cut, but would still result in a savings of $24,804 in the Community Services Budget. One position would be eliminated, and that person would fill an existing vacancy. That position could provide some clerical support to the Center when needed. It has been suggested that the Center Manager could also take over as the on-site property manager and have those RDA funds that are currently going to an outside firm be moved over to the General Fund under the Master Services agreement between the City and the Agency. That would result in an additional income of $8,400. There may also be some other savings with other maintenance agreements that are currently enforce to do the work at the Public Enterprise Building. These ideas have not been discussed with Mr. Ken Henderson. Mr. Henderson has also indicated that some reduction of rent could be given for this year only, but could not commit to a definite amount. With the merger into the Drop-In Center, the Treasurer would eliminate one Cashier I, rent and MM&S for a savings of $29,600. In addition, while our contracts do not allow the City to charge a separate collection fee the Utility companies have given verbal approval for an increase of 5 or 10 cents a stub depending on the utility. This would result in additional revenue of $10,458. Between savings and new revenue the total net gain would be $40,058. OPTION II Like option I it would merge the Postal and Utility Payment Center into the Drop-In Center and become the Wests ide Community Service Center. All of the concepts delineated in Option I would be used in Option II. However, Option II would call for the elimination of the Employment Specialist posi- tion for an additional savings of $30,377 that was not in Option I. This person would be laid off. There was concern expressed that given the current economic trends and o o INTEROFFICE MEMORANDUM: 9011-201 Postal and Utility Collection Center and Drop In Center November 15, 1990 Page 3 unemployment if this was appropriate action. Service levels at the Center would be greatly affected. OPTION III This option would close the Drop-In Center and the Senior Nutrition Program and have the Postal and Utility Payment Center placed within the Library. The supervision would still come from the Treasurer's Office as would any backup personnel. The onsite Librarian had no objections for the majority of the day. However, the Center would have to close at 3 p.m. to keep it from being disruptive to the children coming in after school. That is a reduction of one hour it would be open to the public. The City Librarian was unavailable at the time this report was being prepared for comment. The City would achieve the $67,819 in savings by closing the Drop-In Center and still achieve a net gain of $40,058 from the Postal and Utility Payment Center. In options I, II and III, the person filling the position being eliminated would be transferred to the Treasurer's Office to fill an existing vacancy. For the Drop-In Center, the elimination of one position in options II and III would result in a lay-off, while the clerical person would be transferred to an existing vacancy in the department. OPTION IV Option IV would close the Westside Drop-In Center and Senior Nutrition Program and close the Postal Center. It would reduce the Utility payment center to operating between 8-10 days a months and operating out of the Library. The reduction to a part-time operation would cause the Post Office to terminate their contract with the City and go look for another operator. This option would save the $67,819 already stated by the Parks, Recreation and Community Services Department, eliminating two positions, with one person being laid off. The Utility Payment Center would be moved over to the Library and operated between 8 to 10 days around the 1st and 15th of the month. This would eliminate two Cashiers positions and most of the operating expenses. One person would be laid off. A part-time person would have to be hired at a cost of o o INTEROFFICE MEMORANDUM: 9011-201 Postal and Utility Collection Center and Drop In Center November 15, 1990 Page 4 approximately $9,552 with remaining costs of MMS at $4,000. Projected revenue would be about $9,000 if the peak periods continued to have the same traffic. OTHER INFORMATION There have been several questions concerning the use and customer makeup of the Postal and Utility Payment Center. Our research of has indicated the fOllowing. A survey of stubs indicate that the clients come from the following zip codes 92411 - 45%7 92405 - 37%7 92410 - 11%7 other 7%. Approximately 65 to 70 % of the patrons using the Center are Senior Citizens. If there are any other questions, we would be more than happy to answer them. S1.ce~~ C G A. V ity Treasurer ~ f-xf., ANNIE F. RAMOS Director of Parks, Recreation and Community Services 0 0 OPTION I Combine two Centers Eliminate Clerk Typist II $ 24,804 Cashier I $ 25,000 MM&S 4,600 Savings $ 54,404 Increased Revenue $ 10,458 Property Management $ 8,400 Net Gain $ 73,262 Two employess would be transferred to existing vacancies. OPTION II Combine the two centers without Employment Specialist Eliminate Employment Specialist Clerk Typist II Cashier I MS&S Savings $ 30,377 $ 24,804 $ 25,000 4.600 $ 84,781 $ 10,485 $ 8,400 Increased Revenue Property Management Net Gain $103,639 Two employees would be transferred to existing vacancies and one employee laid off. OPTION III Close Drop-In Center and transfer Postal and Utility Payment Center to Library Eliminate EMployment Specialist Clerk Typist II Cashier I MS&S Savings $ 30,377 24,804 25,000 17.238 $ 97,419 $ 10,458 $107,877 Increased Revenue Net Gain Two employees would be transferred to existing vacancies and one employee laid off. o o OPTION IV Close Drop-In Center, Post Office and reduce Utility Payment Center to Part-time operation in Library Eliminate Employment Specialist Clerk Typist II 2 Cashier I MS&S Savings $ 30,377 24,804 50,000 18,838 $124,019 Costs Part-time Cashier 4 9,55V .( 4,00V- $110,467 Revenue Reduction Net Gain Two employees would be transferred to existing vacancies and two employees would be laid off. - - frY; ."""\ o _I St. paul.African met~oJi6t Gpi6copal C~urc~ 1355 WEST 21st STREET . SAN BERNARDINO, CAUFORNIA 92411 PHONE (714) 887-1718-CHURCH · (714) 887-6755-PASTOR RT. REV. VINTON R. ANDERSON, Presiding Bulwp DR. EDWARD P. WILLIAMS, Presiding EIMr REV. CHARLES BROOKS, Pastor November 18, 1990 PETITION TO RETAIN WESTSIDE FACILITIES TO: THE HONORABLE MAYOR AND COMMON COUNCIL, CITY OF SAN BERNARDINO ~1osure of the Wests ide Drop-In Center, Utilities Payment Center and the Dorothy Inghram Library will present an immeasurable hardsip on the residents of the Westside of San Bernardino. Our children, senior citizens and homeowners will no longer be provided valuable services necessary to eleviate transportation problems and other day-to-day living necessities. We, the undersigned officers and members of the St. Paul A. M. E. Church, THEREFORE, request that there will be no budget cuts for these areas. NAME ADDRESS ICf40 ~\\,-,--e. (1;&&r/ ~F,/ 'lo9f> / /IU11 A.-ftJ ,t;;d, ?e TELEPHONE ~~ Ck~~ ~~~, /7 7?~~ '/'/1. J1 /J. ~ c /, B ~s""87'6(') P?</-"7YJ D 623 -Z?'ii'~7 /_~ f~() Y?: -/96~ .L Christ Our Redeemer Man Our Brother o o PETITION TO RETAIN WESTS IDE FACILITIES (CONTINUED) NAME TELEPHONE ?J(f~g<,L~ RJ'.6 - Y03 '3-SC 3C- <( ", o o PETITION TO RETAIN WESTSIDE FACILITIES (CONTINUED) NAME ADDRESS TELEPHONE J3:2( ,0,/~ y-yr' ?-- "- ~ ~I.t ~2'" t6V.p7r;. ~:; :;:~ }; r7d jqr ;73 '7~ S<,/,f - W, ~U</~' ? '?l.J 7 s--.I .y Qo9P ~ ,{ 'i ;!J~ fd3-{)fS7 ~ -~ Af~ R5/6' ( .' -11r/; - , (?; ~ ~-.1 I yVo () PETITION TO RETAIN WESTSIDE FACILITIES (CONTINUED) J'~.~>>*1 .;7 ./ ADDRESS TELEPHONE ~. loti;./ ~~ft1. ~Jjft PI~)9if7-J>)/6 lro~ w. I ~ St--" ~J3.'clJ n7-?0 Dd---J ll<?~ cf: /<;tf IL. e~ <1f.c,:;J~G/&~ 7-- f({S'V 4... :;2. 3':7 .(. '1:L /v, Flous ~:;,L 9;ZJf~/. /;.]3/. ,.("; A ~ ()/ fI:;i::L~ I~~; ;::::~~ ' J::t'~ ~~ ~~::3* t%ldI'#t'~ "',<.;17 P .-'../ M4/ :'fJ?~".""1! .;~'mr.?'~",,:' L . o o PETITION TO RETAIN WESTSIDE FACILITIES (CONTINUED) , ~- ~~ /