HomeMy WebLinkAbout32-Parks & Recreation
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lemuel P. Randolph, Director
Subject:
RESOLUTION OF THE MAYOR AND
COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING AN
ANNUAL PURCHASE ORDER IN THE
AMOUNT OF $30,940 TO WATERLINE
TECHNOLOGIES FOR SWIMMING POOL
CHEMICALS (CHLORINE AND ACID) FOR
FY 2006/07.
MICC Meeting Date: June 5, 2006
Dept: Parks, Recreation & Community
Services Dept.
Date: April 25, 2006
ORIGINAL
Synopsis of Previous Council Action:
May 16,2005- Mayor and Common Council adopted Resolution No. 2005-118, authorizing an annual
purchase order in the amount of $30,127 to Waterline Technologies for swimming pool chemicals
(chlorine and acid) for FY 2005/06.
Recommended motion:
Adopt Resolution.
,q~
Signature
Contact person: Mitch Assumma
Phone: 384-5132
Supporting data attached: Staff Report
Ward: All
FUNDING REQUIREMENTS:
Amount: $30,940
Source: (Acct. No.) 001-389-5111
(Acct. Description) Sports/Aquatics
Materials & Sunnlies
Finance:
Council Notes: Koe 56, dOD.f, - /10 'j
Agenda Item No.
11t5Jj)l,
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing an
annual purchase order in the amount of $30,940 to Waterline Technologies for swimming pool
chemicals (chlorine and acid) for FY 2006/07.
Backl!round:
The Parks, Recreation and Community Services Department contracts for the delivery of
swimming pool chemicals for use at the city's four swimming pools, one wading pool (Perris
Hill), one slide pool (Perris Hill), Boys & Girls Club Pool and Delmann Heights Pool (Boys &
Girls Club). These two liquid chemicals (chlorine and acid) are required year-round to maintain
proper water balance and sanitation, with heaviest consumption during the high-use summer
months (June - September).
The Parks, Recreation and Community Services Department prepared the appropriate
specifications and furnished request for proposal (RFQ) documents to six (6) vendors.
There were no local vendors who could support the specifications. The bid process was
completed on February 15,2006. The City received four (4) bids, one of which was a partial bid.
The bids were as follows:
Comoanv
Waterline Technologies
B's Pool Supplies
Fuller Engineering
Leslie's Pool Mart
Jones Chemicals, Inc.
Inter Valley Pool Supply
Bid Amount
$30,940
$31,826
$33,664
Partial Bid
No Response
No Response
Location
Santa Ana
Riverside
Anaheim
San Bernardino
Torrance
Azusa
The amount of chemicals needed for the six aquatic locations fluctuate due to weather changes,
equipment breakdowns and/or level of usage (bather load) of the pools. These chemicals are
required on a year round basis at all City pools.
The City currently has an annual purchase order with Waterline Technologies for (liquid chlorine
and acid) supply and delivery. The lowest acceptable bid of $30,940 by Waterline Technologies
meets all specifications to include liquid chlorine and liquid acid and is therefore, the lowest best
bid. This bid is consistent with 2005/06 actual pool chemical use and need. Staff proposes
making this a 3-year Purchase Requisition with annual review provisions. The bid characteristics
may not change the first FY 2006/07 (July 1 st - June 30th). Review of price structure and service
level is to be conducted each respective year following on or around March 1, 2007 for FY
2007/08 (July 1 st - June 30th) and March 1, 2008 for FY 2008/09 (July 1 st - June 30th).
Financial Impact:
o The purchase order in the amount of $30,940 is funded through the Sports and Aquatics
Materials and Supplies line item Account No. 001-389-5111, as part of the Department's Fiscal
Year 2006/07 request for funds.
Recommendation:
Adopt Resolution.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING AN ANNUAL PURCHASE ORDER IN THE
AMOUNT OF $30,940 TO WATERLINE TECHNOLOGIES FOR SWIMMING POOL
CHEMICALS (CHLORINE AND ACID) FOR FY 2006/07.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
61
CITY OF SAN BERNARDINO AS FOLLOWS:
7
SECTION 1. That Waterline Technologies provides routine restocking of chemicals at
city swim pools through an annual contract. Pursuant to this determination the Purchasing
Manager is hereby authorized and directed to issue an annual contract in the amount .of $30,940
to Waterline Technologies for FY 2006/07 plus two (2) single year renewal options.
SECTION 2. The authorization to execute the above referenced Annual Purchase
Order is rescinded if the purchase order is not issued within sixty (60) days of the passage of
this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING A~ ANNUAL PURCHASE ORDER IN THE
AMOUNT OF $30,940 TO WATERLINE TECHNOLOGIES FOR SWIMMING POOL
CHEMICALS (CHLORINE AND ACID) FOR FY 2006/07.
4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
~
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Common Council of the City of San Bernardino at a
meeting thereof, held on the _
6
, 2006, by the following vote, to wit:
I day of
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Council Members:
AYES
NAYS
ABSTAIN ABSENT
8
9
10
ESTRADA
BAXTER
McGINNIS
DERRY
KELLEY
JOHNSON
McCAMMACK
Rachel Clark, City Clerk
The foregoing resolution is hereby approved this
day of
,2006.
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to Form:
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. v.).'t/V>'-I!....
es F. Penman, City Attorney
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PLEASE ORDER THE FOLLOWING FOR DELIVERY TO:
REQUEST FOR PURCHASE
CITY OF SAN BERNARDINO
H
NUMBER
s, Recreation & Communit Services
REQUISITION DATE:
R.Q\JTINE
PRIORITY U
CON~MING EM~GENCY
Mitch Assumma
547 N. Sierra Wa
San Bernardino, CA 92410
DepartmentlDtvlslon
REQUESTED BY:
Accounting Codes:
uatics
PURCHASE ORDER NEEDED BY:
7/1/2006
7/1/2006
001-389-5111
DELIVERY DATE:
Account Description:
REQUISITION NO.
General Fund S
TO BE USED FOR (Must be completed)
Give complete description of materials and/or services required. Indicate dimensions, color.
Item mfg. Number, etc. Provide detailed description of work to be done. If purchasing a Quantity To Unitaf Unit Price or
No. replacement part, indicate mfg. Name, part no., model & serial no. of machine. Orde~ Measure Best Estimate Extended Price
1 Sodium Hvpochlorite 112.5% solution) - bulk liauid 18,000.00 oal 1.24 22,320.00
2 Hvdrochloric Acid (Muriatic Acid) - liauid Qal. Container 2,300.00 Qal 2.78 6,394.00
3 -
4 -
5 -
.... Note: This reauisition is reauested far three vears (endina June 30, 20091 -
l~ with annual review each March 1 sl. The current vendor, Waterline -
8 Technalaaies, has been the best bidder far the Dastthree vears. -
9 Select Source: Had lowest price on bid that went to six companies, four -
resDonded with price puotes. -
-
-
Freiaht is included in Total. -
-
-
RECOMMENDED VENDOR SUB TOTAL 28,714.00
NAME: Waterline TechnoloQies SALES TAX 2,225.34
ADDRESS: 620 N. Santiapo Street EST. FREIGHT -
Santa Ana, CA 92701 GRAND TOTAL 30,939.34
PHONE NO. 714-564-91 00
r.IlIlllACT NAME: Thomas R. Berrv
U
DEPARTMENT/DIVISION HEAD APPROVAL
DIRECTOR APPROVAL
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02/14/2006 09:50
7145020084
FULLER ENGINEERING
PAGE 02
P I
2-10-2006 S.57AH
FPOM PARKS. REC 90S3B4St60
f~ I 0'- ].
ISSUE
DATE
_ T FOR UO TIO . T N
FROM THE CITY OF SAN BERNARDINO
PurehalOin9 Department.
300 No. D Street, San Bernardino, CA 9241&
(909) 384-5233 FAX (909) ~84-5160
R REO
DEPT PRCSD NO# TYPE
REPLY
DUE BY 211412006
VENDOR NAME Fuller Engineering
VENDOR ADDRESS 957 Orangefair Lane
CITY. STATE, ZIP Anatleim, gA 928.QL
PHONE 800.876-5487 x 203 FAXI~Q?-OO_~~_CONTACT L\/n::-?JL'tiller
1
FAILURE TO RESPOND WILL RESULT IN REMOVAL FROM 610 LIST.
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PLEASE RESPOND WITH NO aiD IF NOT SIDDING
M # DETAil DESCRIPTION 0 P U
2
12:0 JLI 41>0
~ oq 7fci).
Subtotal
Include all other applicable charges
Fret hI. Safes Tax, Service Char e,etc.)
City requires "Full Freight Allowed", unless freight
charges are specific-.ally Quoted 11erein.
Total Bid
QUOTED PRICES SHALL BE EFFECTIVE 7/1/06 THROUGH 6/30/07
CITY CONTACT -
NO CHARGE WILL BE ALLOweD OVER AND ABOVE PRICES QUOTED ON THIS SHEET THE RIGHT ISRESERVCD
TO ACCEPT OR REJECT QUOTATIONS ON EACH ITEM, SEPARATELY OR AS A WHOLE IF SUBSTITUTES ARE
OFFERED, MAKE FULL EXPlANATION ANlllNCLUDE BROCHURES FROM THE MANUFACTURER,
.,') I ' .. "J7'
0<; ~) Destination A .' ')
QUO E D E F06 POINT SHIP VIA TE MS
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VENDORS SIGNATURE "(////-8'2/( TlTl.E c'. ..' ~.?.._ .
"..lL - TELEP#, /, =:2 )<,', )"
L\{iVT1{:".. fu.1k:r=--_ QUOTED PRICES EFFECTIVE 711/06 thru 6130107
Full Frelght
Allowed
FREt
PLEASE PRINT NAME
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02/14/2006 09:50
7145020084
FULLER ENGINEERING
PAGE 01
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FULLER ENGINEERING INC. ~
Water
Qualitl
--.
975 E ORANGEFAIR LANE
ANAHEIM, CA 92801-1104
Phone: (714) 502-0700 . Toll Free: (800) 876-5487 . Fax: (714) 502-0084
www.FullerEng.com
.......
FAX COVER SHEET
DATE: 2/14/06 PAGES: 2 (including cover)
ATTN: Mr. Mitch Asuma FROM: Lvnette Fuller
COMPANY: The City of San COMPANY: Fuller Engineering Inc.
Bernardino
FAX: 909-384-5160 FAX: 714-502-0084
Mr. Mitch Asuma:
Thank you for the opportunity to bid on the swimming pool chemicals for The City of San
Bernardino. Fuller Engineering specializes in delivering bulk Sodium Hypochlorite and Muriatic
Acid. Since customer service is our top priority we offer delivery service within !W2 business
days. You may also arrange for an automatic delivery schedule.
The city of San Bernardino is currently purchasing Muriatic Acid in I gallon containers which its
employees are required to hand feed into tanks where they are then diluted with water. We
propose tluit bulk Muriatic: Add pre-mixed 4:1 be pumped directly into the ..nkl, thereby
reducing the health aDd safety risks to your employees. You would use approximately four
times as much diluted acid than you would concentrated acid. Here are two options for the
delivery of Muriatic Acid:
. Muriatic Acid, cases of 4xl gallons $2.94 per gallon ($6762.00 for 2,300 gallons)
($5.00 refundable deposit for case and 4 hollies)
bringing the T ota! Bid to 533,663.26
. Muriatic Acid, in bulk (pre-mixed 4:1) $073 per gallon ($6706.80 for 9,200 gallons)
bringing tbe Total Bid to 533,603.78
Please feel free to contact me at (800) 876-5487 x203 with any questions you have. We
appreciate this opportunity to introduce our company. I am looking forward to providing you
and your organization with our top quality products and service.
S. -Jo.. t/J
m~Iv!y~, / /~ /,/v,.
;4~1I~ ~. /11
t/;tfi!/~. tft?
Lynette Fuller
Manager
Fuller Engineering Inc.
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City requires "Full Freight Allowed". unleu freight Fr
charges are speclflcally QUOted herein,
Total Bid
QUOTED PRICES SHALL BE EFFECTIVE 7/1/06 THROUGH
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INFORIIATION CCNTAI1BJ IN THIS FACS/!II/.f ~ee IS SfNSITIV! AND COM'/D6NTIAL _
J</TetlED CN.Y FOR TIe US#! 01' THI! INDNIfJIJAL OR ENTITY NNIED AIOlII. IF TIe RI1ADER 01' THIS
IS NOrTH! INT!NDfD ~ OR THIi !Af'LO~ ORMMNr RE$PONSIIU 7'0 ~,rrTO THIi
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. ~1ION It SlllICTL Y PIlOHIIfTm. IF YOU HA~ fIE(ZMD THIS COIrf,fJNICATION IN ERROR. .
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.ADME!! IlIA THE V.s. POSTAl. SERVICE. THANK YOU.
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FROM PARKS. REC 9093845160
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FROM THE CfTY OF SAN BERNARDINO
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300 No. D Street, !1m Bemardino, C/o IZ411
(8OlI 31405233 FAX 9lII1 314-5160
REQ
PRCSD NOlI TYPE
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OUE BY' 2/14/2006
VENDOR NAME
Waterline TechnOlOgies,lnc.
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ENDOR ADDRESS 620 N. S;Jnti8go Slrelll
CITY, STATE. ZIP
Santa Ana, CA 92701
PHONE 714-564-9100
FAX 714-564-9700
CONTACT
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I PLEASE RESPOND WITH NO BID IF NOT BlDOING. FAlllJlUi TO RESPOND Will FlESU~T IN REMOVAl FROM BID U
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18,000
Include all other applicable charges
(Frei ht. Sales Tax, Service Charge,etc.)
Tax
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1.Z2.S,31
Subtotal
City requires "Full Freight AllOWed".. unless freight
charges are specifically Quoted herein.
Fre ht
Total Bid
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-----Quar-Ea-pRfct:8-SHAL-L--Be-E'f'fECnVe-7f1106IHROtIGH0130107
CITY CONTACT-
NO CHARGE WILL lSe ALLOWED OV!~ AND ABOVE ~ICfS QUOTED ON THIS SHEET. THE RIGHT IS RESERVED
TO ACCEPT OR REJECT QUOTATIONS ON EACH ITEM. 5ePARATiL Y OR AS A WHOLE. IF SUBSTITUTES ARe
OFFERED, MAKE FULL EXPLANATION AND INCLUOE BROCHURES ~OM TH! MANUFACTUReR.
QUOTE
Destination
INT
SHI VIA
LIVERY DA
FulIFreigllt
Allowed
F HT
VENDORS SIGNATURE
TITLE
TELEP/J 5~l/- 100 *'R'.ZZJ
QUOTED PRICES EFFECTIVe 711/06lhru 6130107
ASE PRINT NAME
/11.4:
FEE-!i.'-iOUb-~R! 03.22 PM WATERLINE FAX 1\0. 7!4 564 9700 D nn?
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WATERLINE TECHNOLOGIES, INC
620 N. SANTIAGO STREET
SANTA ANA, CA 92101
714564-9100
714 654.9700 fax
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CITY QF SAN B~mAADJNO
PARKS. REcREATION AND COMMUNITY SERVICES DEPARTMENT
POOL SIZES (GALLONAGE)
NUDe2:Pool 510,000 gallons
l Jerry Lewis Swim Center 260,000 gallons
I Delmlllll Heiahts Pool 180.000 p1lons
I BoyS &: Girls Club Pool 1A9~
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I Hernandez ClIIIter Pool 169.000 p1lons
I Mill Pool 123.000 pllolls
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FEB-10-2006 09:56 FROM:B'S POOL SUPPLY (951)274-0965
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TO: 19093845160
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FROM THE CITY 01' SAN BERNARDINO
Purc:!lQlng Dep8rtment
300 No. D 8ft... San Bernardino. CA 8'.18
lOll) 384 SUS FAX (8Oe 314-6180
ORG REQ
OEPT PRCSD NOIt TYPE
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REPl
OUE BY 2/1412008
VENDOR NAME B's Pool Supplies
VENDOR ADDRESS 1691 COntainer Circle
CITY, STATE, ZIP Riverside, CA 92509
PHONE 951-274-01lll4
FAX 951-274-0965
CONTACT
18000 al.
PLEASE RESPOND W
BIOI NOT8I ING. FAILURE ORCSPONOWILLFlESULTlNREMOVALF
1
Mil
2
2 300 al.
Tax
'Z,Z,'H.
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f 'SM. ",.
Include all other applicable charges
Frel ht, Sales Tax, Service Chs e etc.
Subtotal Z<f
City requires "Full Freight Allowed", unless freight
charges are specifically qUQted herein.
Frel ht
Total Bid
QUOTED PRICES SHALL BE EFFECTIVE 7/1106 THROUGH 6/30/07
crrv t::ONTACT_
NO <:MARGE W1U. Be ALLOWED OVER AND ABOVE PRICES QUOTED ON THIS SHEEt, THE RIGHT IS RESERveD
TO ACCEPT OR REJECT QUOTATIONS ON EACH ITEM. SEPARATELY OR AS A WHOLE. IF SUBSTITUTES ARE
OFFERED MAKE FUll EXPlANATION AND INCLUDe BROCHURES FROM THE MANUFACTURER.
VfNOORS SIGNATURE
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1'frLE
TELEP# 2. - b 6
QUOTED PRICES EFFECTIVE 711~ thN GI3OI07
F~ FreG/lI
:.AIIllW8d
E
tlnation
f 8 POINT
HIP VIA
PLEASE PRINT NAME
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): iLl c;) O~ Item #
Vote: AyeS~ Nays -e
Change to motion to amend original documents 0
,J.. Resolution # JOOb -,to 5'
Abstain (7 Absent 3
Companion Resolutions
NullNoid After: ---La () days / ~'( 'P. i) _
Resolution # On Attachments: 0 Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORDW/COUNTY 0
Date Sent to Mayor: ~11 { 0 C~
Date of Mayor's Signature: / Ioh\ ()\(>
Date of Clerk/CDC Signature: \c\ ~ \ \) i. 0
\ \ '
,J/Pr
.
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
Date Returned:
2'd Reminder Letter Sent:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985,8234,655,92-389):
Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
Development Services
Others:
o
o
JaI.;,ICj
o
o
EDA
o
o
JlJ C' h
o
o
Facilities
Finance
Fire Department
Human Resources
By:
cI
Seal Impressed: ~
Reso. # on StaffReporCes=b
Reso. Log Updated:
Not Returned: 0
Yes1
Yes
Yes
Yes
By_
By_
No V By_
No V>BY_
N01 By_
No
No ./
Yes
Information Services
Parks & Recreation
Police Department
Public Services
Water Department
o . J J.0t~
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Notes:
Ready to File: _
Date:
Revised 12/18/03