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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: ;:>:~~~ 0 RIG I NA L ~~::~~ON OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE
Dept: ADMINIINFORMATION RENEWAL OF THE EXISTING
TECHNOLOGY DIVISION MAINTENANCE CONTRACT FOR
THE POLICE DOCUMENT IMAGING
Date: APRIL 24, 2006 SYSTEM WITH FILENET
CORPORATION OF IRVINE, CA
MlCC Meeting Date: June 5, 2006
Synopsis of Previous Council Action:
Feb. 19,2002 - Resolution #2002-53 - Approved the purchase of the FileNet document imaging
system.
Recommended Motion:
Adopt resolution.
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Signature
Contact person:
Tnft1l M....1c
Phone:
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Supporting data attached: StafTReport
Ward:
FUNDING REQUIREMENTS: Amount:
$ 30,668.00
Source: (Acct. No.) 679-251-5172
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Finance:
Council Notes:
RfSQ, ;;'0010-15'1
Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution of the City of San Bernardino authorizing the renewal of the existing maintenance
contract for Police Document Imaging System with FileNet Corporation of Irvine, California.
Background:
The Police Department uses a FileNET document imaging system to manage all of the
enforcement documents created by officers and detectives. The system also manages certain
types of administrative documents. Over I million pages of material are placed into the system
annually.
FileNET Corporation is the manufacturer of the base software that the system is built upon. This
annual maintenance contract provides essential software upgrade, software patches (repairs), and
24/7 telephone support services for our department. This system must be maintained with
current software so that critical crime reports, arrest reports and other law enforcement
documents can be available to police personnel around-the-clock.
Financial Impact:
The annual cost for Document Imaging Software maintenance for fiscal year 2006/2007 is
$30,668.00, same amount for fiscal year 2005/2006.
Recommendation:
Adopt resolution.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
RENEWAL OF THE EXISTING MAINTENANCE CONTRACT FOR THE POLICE
DOCUMENT IMAGING SYSTEM WITH FILENET CORPORATION OF IRVINE,
CALIFORNIA
BE IT RESOLVED:
SECTION 1. That FileNet Corporation is a sole source provider of maintenance
services for the Document Imaging System software used by the San Bernardino Police
Department.
SECTION 2. That the Mayor and Common Council authorize the Purchasing
Manager to issue a purchase order for $30,668.00 to FileNet Corporation, of
Irvine, California for maintenance services. The Purchase Order shall reference the number of
this resolution and shall incorporate the terms and conditions of the existing maintenance
contract, which is on file in the City Clerk's Office. The Purchase Order shall read, "Annual
contract FY 2006/2007 for software maintenance services. Not to exceed $30,668.00."
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21 The foregoing resolution is hereby approved this
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
RENEWAL OF THE EXISTING MAINTENANCE CONTRACT FOR THE POLICE
DOCUMENT IMAGING SYSTEM Willi FILENET CORPORATION OF IRVINE,
CALIFORNIA.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof: held on
the_ day of
, 2006, by the following vote, to wit:
Abstain
Absent
Council Members
Am
Nays
ESTRADA
BAXTER
McGINNIS
DERRY
KELLEY
JOHNSON
McCAMMACK
Rachel G. Clark, City Clerk
day of
,2006.
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to form:
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. ,
es F. Peiunan,City Attorney
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~ 51 Du,_ Item # 1J Resolution # ;).00 b-167
Vote: AyeS~ Nays--f7 Abstain ---& Absent 3
Change to motion to amend original documents D Companion Resolutions
Null/Void After: f) J 4 days /
Resolution # On Attachments: D
PUBLISH D
Date Sent to Mayor:
Date of Mayor's Signature:
POST D
By:
Note on Resolution of attachment stored separately: D
RECORD W/COUNTY D
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Date of ClerklCDC Signature:
Date Memo/Letter Sent for Signature:
I" Reminder Letter Sent:
Date Returned:
2'" Reminder Letter Sent:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985,8234,655,92-389):
Copies Distributed to:
Animal Control
City Administrator
City Attorney
Code Compliance
Development Services
Others:
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EDA
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Reso. Log Updated: ~
Seal Impressed: ~
Reso. # on Staff Report~
Not Returned: D
Yes ,/ No By~
Yes No ~ By~
Yes No / By~
Yes No /' By~
Yes N07 By~
Information Services
Parks & Recreation
Police Department
Public Services
Water Department
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Notes:
Facilities
Finance
Fire Department
Human Resources
Ready to File: ~
Revised 12/18/03
Date: