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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: James Funk, Director
Subject: Resolution approving Amendment No.
2 to Agreement for Services with Transtech
Engineers, Inc. for Professional Civil
Engineering Plan Checking Services and
Resolution repealing Resolution No. 86-350.
Dept: Development Services
Date: May 26, 2006
MCC Date:
June 5, 2006
Synopsis of Previous Council Action:
09/09/86 Resolution No. 86-350 was adopted authorizing expedited engineering plan check
11105/01
services
Resolution No. 01-208 was adopted approving consulting plan check services in the
amount of $24,500.
Resolution No. 2001-343 approving Professional Services Agreements with Willdan
and Engineering Resources of Southern California, Inc. for Engineering Plan Checking
Service and Development Review.
Resolution No. 2004-245 approving Professional Services Agreements with Transtech
Engineers and Willdan for Engineering Plan Checking Service.
Resolution No. 2005-240 approving Amendment No I to extend Plan Checking
Service.
06/18/01
08/02/04
07/18/05
Recommended Motion:
Adopt Resolutions.
~O"-'\ s.:JU
James Funk
Contact person: Mike Grubbs, Eng. Mgr.lField Engineer
Phone:
5179
Supporting data attached: Staff Report, Reso. & Amend. No.2
Ward:
All
FUNDING REQUIREMENTS:
Amount:
No cost to City, all costs paid by developer
Source: (Acc!. No.)
772- 183-2306
Acct. Description:
Expedited Plan Check Services - TruSt Account
Finance:
doDb-14!J 'r J.DOb-/SO fD~"~
Agenda Item No. ~A 'f g
Council Notes:
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City of San Bernardino - Reauest for Council Action
Staff Report
Subject:
Resolution approving Amendment NO.2 to Agreement for Services with Transtech Engineers,
Inc. for Professional Civil Engineering Plan Checking Services and Resolution amending
Resolution No. 86-350.
Backeround:
The Development Services Department is responsible for plan checking for various land
development projects. This program consists of the review and plan checking of roads,
bridges, buildings, grading, drainage, landscaping, traffic signals, on-site improvements,
handicap ramps, etc.
Contract plan checking is essential to providing a continually improving level of service to the
development community. Land development in the City of San Bernardino has increased
significantly over the last five years and having the services of one or more consultant firms is
essential for providing timely plan checking during peak periods as we are currently
experiencing.
On August 2, 2004, the Mayor and Common Council adopted Resolution No. 2004-245
approving an Agreement for Services with Transtech Engineers, Inc. to provide expedited
engineering plan check services.
Transtech Engineers, Inc. has performed their duties providing expedited plan checking
services in a cost effective, timely and accurate manner. Plan check services provided by
Transtech have been very cost efficient (fees charged by Transtech have been substantially
below the anticipated costs) and weeks ahead of anticipated schedules for turn around times.
Therefore, staff is requesting that the Agreement with Transtech Engineers, Inc. be amended
to provide for an extension.
Under the provisions of Resolution No. 86-350, which was approved in 1986, a developer
requesting expedited plan check has been required to post a deposit of 150% of the total City
estimate of the fees, based on the standard plan checking rates. Upon completion of the plan
check, a final accounting has been prepared and 20% was added to the actual amount of the
consultant's bills to cover administrative overhead costs. Prior to plan approval, the developer
was required to pay any costs not covered by the initial deposit. Any surplus above the
amount of the consultant's fees plus 20% was refunded to the developer.
This method of assessing the cost of outside plan checking has been cumbersome and can result
in delays awaiting receipt of additional fees when the plan checking cost exceeds the initial
deposit. ConSiderable staff time has been expended tracking and accounting for the
consultant's cost compared to the deposit received.
City of San Bernardino - Reauest for Council Action
Staff Report (Continued)
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In order to improve cost efficiency and be able to focus staff efforts entirely on the task of plan
checking, we are proposing that Resolution No. 86-350 be repealed and replaced with an
improved system for plan check cost accounting. Under the new improved plan check
accounting system, the City will be able to:
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cap the cost of services, no matter how complex and extensive the plan check is, at 65 % of
fees collected by the City;
recover additional revenues from plan checks to pay for City's administrative costs;
offer plan checks as before with a shorter turn around time, but without extra cost to the
applicant; and
send any over-flow plan checks to the consultant plan checker.
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The goal is for the consultant plan checker to check plans on a specified time frame, when
requested by the City. At the same time, staff requires that current payment of fees are changed
from an hourly rate to a 65% cap of fees collected by the City from the applicants. This will
ensure that the City will always keep additional revenues for its overhead and general expenses
for plan checks. The consultant plan checker will invoice the City for 65% of what the City
collects from applicants on in-house plan check. No matter how complex and extensive the plan
check, the consultant will accept 65% of the in-house plan check fee as full compensation for the
work. With this amendment, Transtech is agreeing to complete all plan checks within 4 weeks of
receiving plans from the City, unless a prior arrangement is made on a specific project.
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This revised resolution also allows applicants, upon payment of an additional 25%, to request
expeditious plan review. If expeditious plan review is requested, then Transtech will guarantee a
turn-around time of two weeks. Compensation to Transtech will then be 65% of the 125% of the
in-house plan check fee.
Attached is a letter from Transtech agreeing to these terms.
Staff feels the requested changes are reasonable and consistent with standard industry
practices.
Financial Impact:
Under this improved method of accounting for plan check fees, all costs associated with plan
checking services (conducted by Transtech Engineering, Inc. and requested by the
Development Services Department) are paid by the developer, including City staff time and
overhead (as part of the 35 % retained by the City). Therefore, there is no cost to the City for
plan checking services conducted by Transtech Engineering, Inc.
Since October of 2004, a total of 46 plan checks have been sent to outside plan checking. The
total billing by the outside consultant was $439,685. Based on the current method of charging
for expedited 'plan check, revenues in the amount of $87,937 ($439,685 x 20%) have been
o received to cover the City's administrative costs.
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City of San Bernardino - Reauest for Council Action
Staff Report (Continued)
If the plan checks had been done in-house, we estimate that the total amount of the plan
checking fees collected would have been $355,191. This amount represents 1 ()() % of the
standard in-house fees for the 46 plan checks. Under the proposed method of compensating
the consultant, the City would collect $124,317 ($355,191 x 35%) to cover the City's
administrative cost and the consultant would receive $230,956 ($355,317 x 65%). Therefore,
based on the above calculations, revenues to recover the City's administrative costs would be
increased under the proposed method of compensating the consultant.
Recommendation:
Adopt Resolutions.
4
lrans/ech
ENGINEERS .PLANNERS .MUNICIPAL CONSULTANTS
o 198 N. Arrowhead Avenue. Suite I . San Bernardino. California 92408 . Telephone: (909\ 383-8579 . Facsimile: (9091 595-8863
May 30, 2006
Mr. Mike Grubbs, PE, Engineering Manager
City of San Bernardino
300 North D Street
San Bernardino, CA 92418
Subject:
Public Works Plan Review Services Fee Schedule and Contract Amendment
Dear Mr. Grubbs:
This letter confinns Transtech's acceptance of the City's request to change the plan check fee from
hourly rates to 65% of fees collected by the City, perfonn all requested plan checks on expedited
schedule as before, and not charge any extra fees for expedited plan check services.
The purpose of the City's request is to cap the cost of services at 65% of fees collected by the City, to
recover additional revenues from plan checks to pay for City's administrative costs, to require that all
requested plan checks are perfonned on a fast tracked schedule as before and without any extra fees,
and to enable the City to send any over-flow plan checks to Transtech (not just expedited plan check
requests).
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The contract Amendment also provides a method agreeable to the City and Transtech for providing
expeditious plan review to applicants who need expedited turnaround.
It is our understanding that plan check services provided by Transtech has been very cost efficient and
weeks ahead of anticipated schedules for turn around times. We are happy to hear that our services
proven to be very cost effective and always on schedule.
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The City is requesting the 65% fee cap based on plan check fee collected by the City, and be applicable
to all plan checks, including regular and expedited plan check requests. As you know, Transtech has
been very cost efficient, and our fees for expedited plan check have been substantially below the
anticipated costs. Transtech provides plan checks within 2 weeks to 4 weeks of receiving plans from the
City. There have been occasions when we were asked by the City to expedite a plan check for a critical
project. We have accommodated City's such request and completed the plan check in 1 week. We did
not charge any extra fee for such occasional requests. The plan check time depends on the size and
complexity of the project and plans. When we receive plans from the City, based on the project size and
complexity, we establish the plan check time, and prepare our standard plan check data document. The
fonn shows information about specific plan check, owner, engineer, etc. and date plans received
anticipated date for us to complete our plan check. This data fonn grows with each plan check (1st
check, 2nd check, etc. Also, we scan all plans and comments into this document. This document keeps
track of all activities on the plan check process. This document is provided at each plan check and
comment submittal to City, owner and engineer. This document is also very helpful when we receive a
complaint from the owner that his plans are delayed by the plan checker.
Also, upon payment of an additional 25%, the applicant may request expeditious plan review. If
expeditious plan review is requested, then Transtech will guarantee a turn-around time of two weeks
after receipt of plans and all required supporting documents from the City. Compensation to Transtech
will then be 65% of the 125% of the in-house plan check fee.
S:\..Public Worl<sIRFCA's\2006 A11\06-05-06\Transtech-Amendment 210 Plan Check Services AgreementIRevised - CONTRACT EXTENSION
REQUEST 05-3Q.06.doc Page 1 of 2
To establish a criteria for over-flow plan check needs, we recommend using valuation and the type of the
O project, not the land area as a criteria. Because a high density project on 1 acre may require a lot of on
and off-site improvements due its density and impacts as opposed to a single family home on 1 acre. A
developer who is building 4 stories high density project on 1 acre would be more anxious to get his plan
check done in the shortest time possible, because he is working with more critical financial and rigid
deadlines then a single family home owner building his dream home with a more flexible schedule. We
recommend using $3,000 plan check fee as a cut-off point for sending plan checks to us.
In summary, the City now wants to create a new accounting system for plan checks and be able to send
any overflow plan checks to Transtech. But at the same time, the City wants to change our fee schedule
from hourly rate to a 65% cap of fees collected by the City from the applicants. This will ensure that the
City will always keep additional revenues for its overhead and general expenses for all plan checks.
Transtech will not be able to bill the City for any costs over 65% of what the City collects from applicants
on plan check no matter how complex and extensive the plan check is. In summary, the City keeps 35%
of collected fees for its overhead and administration. The consultant gets 65%. In any event, the City
always keeps a 35% surplus fee for its Overhead and administration. If the applicant requests
expeditious plan review, the compensation to Transtech will be 65% of the 125% of the in-house plan
check fee and Transtech will guarantee a tum-around time of two weeks after receipt of plans and all
required supporting documents from the City.
We accept your request. However, to ensure that we can control our costs efficiently, we respectfully
request that the City updates its plan check fee schedule so that we work with current industry standards.
The plan check fee schedule is based on the valuation of improvements and/or type of plans. For
example, actual construction plans for improvements are based on valuation of the work shown on the
plan. Unit prices are pre-established to calculate the valuation. Once the valuation is calculated, the City
O then collects a % of the valuation for plan check fee. The City of San Bernardino should review and
. update the unit costs to make sure the valuation is calculated per current industry rates/costs.
Per the new fee schedule, the City will only pay 65% of the collected fee to Transtech, and Transtech will
perform the plan check, as well as coordinate with the applicant, engineer, city as necessary. The
assumption is that in maximum 3 plan checks, the applicant will complete all corrections and submit final
plans for approval. However, sometimes, the plans submitted may not be of good engineering quality,
and may require more than 3 plan checks. In such cases, after 3rd plan check, if plans are not
completed by the applicant, the City would ask for an additional fee to continue with the plan check
services.
In conclusion, this letter confirms Transtech's acceptance of the City's request for the new improved plan
check services as explained above. Please incorporate this change into our contract extension.
Sincerely,
Transtech Engineers, Inc.
.
AIi Cayir, PE, Principal
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S:\_Public WotlcsIRFCA's\2006 A1I\06-05-06\Transl8ch-Amendment 2 to Plan Check Services Ag"""""_ - CONTRACT EXTENSION
REQUEST OS-30-06.doc Page 2 of 2
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO REPEALING
RESOLUTION NO. 86-350 ENTITLED IN PART "RESOLUTION...PROVISIONS FOR
CONTRACT PLAN CHECKING PROVIDED BY CITY EMPLOYED
CONSULTANTS" AND PROVIDING NEW METHODS FOR ASSESSING FEES TO
APPLICANTS AND COMPENSATING CONSULTANTS.
WHEREAS, Resolution No. 86-350 was adopted on September 8, 1986 providing for
Public Works outside plan checking by City employed consultants, establishing fees charged to
applicants for the services, and establishing a method of compensating the City employed
consultant.
WHEREAS, the City wishes to repeal Resolution No 86-350 and modify the method of
calculating the fees charged to applicants for the services, and modifY the method of
compensating the City employed consultant.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION I. Resolution No. 86-350 is hereby repealed and replaced with the following:
I. Outside contract consultant services may be provided through the Director of
Development Services to perform plan/map check services. Said services shall be made
available subject to availability of consultants under contract to the City. Plan checks shall be
performed in a prompt and timely manner, but the City shall not be responsible for any actual
time periods for checking or approval.
2.
When requested in writing by the applicant and upon payment of a surcharge of
25% of the standard plan check fee as established by other resolutions or ordinances of the City,
the City may provide expeditious plan review services. If such expeditions plan review services
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RESOLUTION ...... REPEALING RESOLUTION NO. 86-350 ENTITLED IN
PART "RESOLUTION...PROVISIONS FOR CONTRACT PLAN CHECKING
PROVIDED BY CITY EMPLOYED CONSULTANTS" AND PROVIDING NEW
METHODS FOR ASSESSING FEES TO APPLICANTS AND COMPENSATING
CONSULTANTS.
are requested, then the City will offer a turn around time of no more than two weeks from the
date received by the City. Such requests for expeditions plan review shall be evaluated on a
case by case basis to determine suitability for expeditious plan review. If the plans are
determined, by the Deputy Director of Development Services/City Engineer to be not suitable
for expedited plan review, then the plans shall be promptly returned to applicant with a written
explanation as to why the plans are unacceptable. In such cases, the full amount of the plan
checking fee plus any surcharge paid by the applicant shall be refunded to the applicant.
3.
Consultants shall have the authority to request supporting data, calculations,
modifications and revisions related to the plans sent to them for checking. The original plans
shall be signed by a registered civil engineer employed by the consultant, certifying that the
plans are adequate and recommending approval by the Deputy Director of Development
Services/City Engineer or his designee. The consultant shall not have authority to waive or
modify conditions of approval established by the Mayor and Common Council, Planning
Commission, or the Environmental/Development Review Committee and shall employ the
Standard Policies & Procedures and Standard Drawings of the City as engineering criteria in the
checking process.
4.
Fees for Standard turn-around time - Plan checking fees for use of outside
consultants on the basis of standard turn-around time shall be equal to 100% of the standard
plan check fees as established by other City resolutions and ordinances which would be charged
if the plans were checked by in-house City staff. A deposit of one hundred percent of the total
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RESOLUTION ...... REPEALING RESOLUTION NO. 86-350 ENTITLED IN
PART "RESOLUTION...PROVISIONS FOR CONTRACT PLAN CHECKING
PROVIDED BY CITY EMPLOYED CONSULTANTS" AND PROVIDING NEW
METHODS FOR ASSESSING FEES TO APPLICANTS AND COMPENSATING
CONSULTANTS.
City estimate of fees shall be paid prior to services being provided. Prior to City approval of the
final plans, all outstanding charges as described herein shall be paid in full.
5. Fees for Expeditious Plan Review - Expeditious plan checking fees usmg
outside consultants shall be equal to 125% of the standard plan check fees as established by
other City resolutions and ordinances which would be charged as if the plans were checked by
in-house City staff. A deposit of one hundred and twenty five percent of the total City estimate
of fees shall be paid prior to plans being accepted for expeditions plan review.
6.
Additional Fees - If the calculation of City fees is based on information provided
by the applicant, then the City reserves the right to collect additional fees in the event
information submitted by the applicant is found to be incomplete or erroneous. Prior to City
approval of the final plans, all outstanding charges as described herein shall be paid in full.
7. Consultant Compensation - Outside plan check Consultants shall be
compensated on the basis of 65% of the plan checking fee collected as per Sections 4 and 5
above, including any additional fees collected as indicated in Section 6 above. Such
compensation shall constitute payment in full for Consultant's services, including the cost of all
labor, overhead, and direct expenses, such as scanning, printing, delivery, etc. Said Consultants
shall be provided, at time of transmittal of each plan check, a detailed calculation of the amount
of fee collected for the plan check. The Consultants may challenge the calculation of the fee
within 15 days of receipt of the plan check request. If the Deputy Director of Development
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RESOLUTION ...... REPEALING RESOLUTION NO. 86-350 ENTITLED IN
PART "RESOLUTION...PROVISIONS FOR CONTRACT PLAN CHECKING
PROVIDED BY CITY EMPLOYED CONSULTANTS" AND PROVIDING NEW
METHODS FOR ASSESSING FEES TO APPLICANTS AND COMPENSATING
CONSULTANTS.
ServiceslCity Engineer concurs with the Consultant's calculation, then the fee for purposes of
compensating the Consultant shall be revised to match the Consultant's calculation.
Consultants shall not delay the plan check process due to a disagreement over the amount of the
fee.
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24 Approved as to form:
RESOLUTION ...... REPEALING RESOLUTION NO. 86-350 ENTITLED IN
PART "RESOLUTION...PROVISIONS FOR CONTRACT PLAN CHECKING
PROVIDED BY CITY EMPLOYED CONSULTANTS" AND PROVIDING NEW
METHODS FOR ASSESSING FEES TO APPLICANTS AND COMPENSATING
CONSUL T ANTS.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held
on the
day of
, 2006, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
BAXTER
MC GINNIS
DERRY
KELLEY
JOHNSON
MC CAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
,2006.
Patrick J. Morris, Mayor
City of San Bernardino
25
26 JAMES F. PENMAN,
City Attorney
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING
AMENDMENT NO 2 TO AGREEMENT FOR SERVICES WITH TRANS TECH
ENGINEERS, INC. FOR PROFESSIONAL CIVIL ENGINEERING PLAN CHECKING
SERVICES.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION I. Transtech Engineers, Inc., a firm that is competent, experienced, and able
to perform requested services, has been adequately providing Consultant Engineering Plan
Checking Services to the City for the past year in accordance with Resolutions No. 2004-245
and 2005-240. Pursuant to this determination, the Finance Department is hereby authorized and
directed to issue a Purchase Order for additional services based on Amendment No. 2 to
Agreement for Services attached hereto and incorporated herein as Exhibit "A".
SECTION 2. The Mayor is hereby authorized and directed to execute the attached
Amendment No.2 to Agreement for Services on behalf of the City.
SECTION 3. The authorization to execute the above-referenced Amendment No.2 to
Agreement for Services is rescinded if it is not signed by the parties within sixty (60) days of
the passage of this resolution.
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RESOLUTION .... APPROVING AMENDMENT NO 2 TO AGREEMENT FOR
SERVICES WITH TRANSTECH ENGINEERS, INC. FOR PROFESSIONAL CIVIL
ENGINEERING PLAN CHECKING SERVICES.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San BernardinLl at a
meeting thereof, held
on the
day of
, 2006, by the following vote, to wit:
8 Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
BAXTER
MC GINNIS
DERRY
KELLEY
JOHNSON
MC CAMMACK
City Clerk
The foregoing resolution is hereby approved this day of
,2006.
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to form:
JAMES F. PENMAN,
City Attorney
By:
.Ie~
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EXHIBIT A
AMENDMENT NO.2 TO AGREEMENT FOR SERVICES
This AGREEMENT is made and entered into this day of , 2006,
by and between Transtech Engineers, Inc. ("CONTRACTOR") and the CITY OF SAN
BERNARDINO ("CITY").
WITNESSETH:
A. WHEREAS, on August 2, 2004, the Mayor and Common Council of CITY
adopted Resolution No. 2004-245 approving an Agreement for Services with
CONTRACTOR for Engineering Plan Checking Services, and
B. WHEREAS, on July 18, 2005, the Mayor and Common Council of CITY
adopted Resolution No. 2005-240 approving Amendment No. I to Agreement for
Services with CONTRACTOR for Engineering Plan Checking Services, and
C. WHEREAS, CONTRACTOR, under terms of said Agreement for Services, has
performed competent, cost efficient and timely plan checking services for CITY,
and
D. WHEREAS, said Agreement for Services will expire on August 2, 2006, and
E. NOW, THEREFORE, the parties hereto agree as follows:
I. Section C (2) of the Agreement for Services is hereby amended to read as
follows:
(a) CITY Shall:
(I) Pay CONTRACTOR 65% of plan check fees collected by the CITY,
not withstanding the complexity of the plan check.
(2) Provide to CONTRACTOR with each plan check a detailed
calculation of the amount of fee collected for the plan check.
CONTRACTOR may challenge the calculation of the fee within 15
day of receipt of the plan check request. If the Deputy Director of
Development Services/City Engineers concurs with the
CONTRACTOR's calculation, then the fee for purposes of
compensating the CONTRACTOR shall be revised to match the
CONTRACTOR's calculation.
(3) Update annually its plan check fee schedule and unit costs to ensure
the valuation of projects are based on the current rates and costs.
(4) Most projects require three plan checks prior to completion. Ifmore
than three plan checks are required, upon a written report from
CONTRACTOR, the CITY may charge the applicant a supplemental
plan check fee in the amount of 50% of the regular plan-checking fee.
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EXHIBIT A
AMENDMENT NO.2 TO AGREEMENT FOR SERVICES
Upon receipt of such fee, CITY shall direct CONTRACTOR to
proceed with additional plan checks.
(5) CITY may terminate this Agreement, for any reason, after providing
two weeks written notice to CONTRACTOR.
(b) CONTRACTOR Shall:
(I) Guarantee a plan check turn-around of less than 4 weeks.
(2) Accept as payment in full 65% of all plan check fees collected by the
CITY for all of CONTRACTOR's professional and technical staff
involved in the plan checking process, including all costs, labor,
overhead, direct expenses, such as scanning, printing, delivery, etc.,
whether regular or expeditious plan checking.
(3) Guarantee a two-week turn-around for expeditious plan check when
requested by an applicant upon payment of a 25% surcharge on the
standard in-house plan checking fee.
(4) CONTRACTOR may terminate this Agreement, for any reason, after
providing six months written notice to CITY.
(c) The terms and conditions in this Amendment No.2 shall become effective
upon written approval by the parties for an initial one year term, and will
extend automatically annually for an additional one year term, unless
CITY or CONTRACTOR gives written notice at least 30 days before
expiration of the term.
(d) Section C (4) of the Agreement for Services and Section D (2) of
Amendment No. I regarding the term of this Agreement are hereby
deleted.
(e) Sectio.n D (I) of Amendment No. I regarding payment for services is
hereby deleted. This Amendment No.2, with regards to payment for
services, supersedes any provision in the Agreement for Services and in
Amendment No. I regarding payment for services.
(f) All other terms and conditions of the Agreement for Services and
Amendment No. I shall remain in full force and effect.
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EXHIBIT A
AMENDMENT NO.2 TO AGREEMENT FOR SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No.2 to
Agreement for Services on the day and date first above shown.
Date:
By:
Transtech Engineers, Inc.
Name:
Title:
CITY OF SAN BERNARDINO
By:
Patrick 1. Morris, Mayor
ATTEST:
Rachel Clark, City Clerk
Approved as to form
James F. Penman,
City Attorney
Byr 7/__
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~15 ) DL" Item # B A'1-16 Resolution #
Vote: Ayesl)~\~LI'l-1 Nays -& Abstain f)
Change to motion to amend original documents 0 Companion Resolutions
r~SO ' 0 bYJlJ;(
NulVVoid After: lp I)
(JUOh - JL/1 "f-()OOfo-/,)'Q
Absent 3
days/~
Resolution # On Attachment~ Note on Resolution of attachment stored separately: 0
PUBLISH 0
POST 0
RECORD W/COUNTY 0
By:
Date Sent to Mayor: ') 0
Date of Mayor's Signature: b\ 'l \Db
Date of Clerk/CDC Signature: \0\ '<-6\'i::Jlo
Reso. Log Updated: 0
Seal Impressed: ~
Reso. # on StaffRepo~
Date Memo/Letter Sent for Signature: ~I ,;JJ 00 Date Returned:
I" Reminder Letter Sent: 2,d Reminder Letter Sent:
Not Returned: 0
Request for Council Action & Staff Report Attached: Yes ./ No By_
Updated Prior Resolutions (Other Than Below): Yes No~ By_
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585, 12634): Yes No~ By_
Updated CDC Personnel Folders (5557): Yes No ~ By_
Updated Traffic Folders (3985,8234,655,92-389): Yes No ~ By_
Copies Distributed to:
Animal Control
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Code Compliance 0 Fire Department
Development Services ..Ja; \i; \ 0\ Human Resources
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Others: {\: N~J t.\Q.fJtxr,~
EDA
0 Information Services 0
0 Parks & Recreation 0
54~IC\ Police Department 0
0 Public Services 0
0 Water Department 0
City Administrator
Facilities
City Attorney
Finance
Notes:
Ready to File:
Date:
Revised 12/18/03
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
June 12, 2006
TO:
Mike Grubbs, Field Engineer
Development Services Department
FROM:
Rachel G. Clark, City Clerk
RE:
Transmitting Documents for Signature - Resolution 2006-150
At the Mayor and Common Council meeting of June 5, 2006, the City of San Bernardino
adopted Resolution No. 2006-150 - Resolution approving Amendment No.2 to agreement for
services with Transtech Engineers, Inc. for professional civil engineering plan checking services.
Attached are one (1) original agreement and one (1) duplicate original agreement to be executed
by the Transtech Engineers, Inc. Please obtain signatures in the appropriate locations and return
the ORIGINAL Agreement to the City Clerk's Office as soon as possible, to my attention.
Please forward one (1) duplicate.
Please be advised that the resolution and contract will be null and void if not executed
within sixty (60) days, or by Friday, August 4, 2006.
If you have any questions, please do not hesitate to contact Dodie Otterbein at ex!. 3215. Thank
you.
Rachel G. Clark
City Clerk
knowledge receipt of the above mentioned documents.
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Please sign and return
Date: