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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Rachel G. Clark, City Clerk
Subject:
Request for budget amendment to
appropriate an additional $83,100 for
election costs
Dept: City Clerk
Date: May 19, 2006
M/CC Meeting Date: June 5, 2006
Synopsis of Previous Council Action:
12/5/05 Mayor and Council authorized the Director of Finance to amend the FY
2005/06 budget and appropriate $290,000 from the General Fund's
undesignated/unreserved fund balance to Account No. 001-032-5502
(Elections - Professional/Contractual Services.
Recommended Motion:
That the Mayor and Council authorize the Director of Finance to amend the FY 2005/06
budget and appropriate $83,100 from the General Fund's undesignated/unreserved
fund balance to Account No. 001-032-5502 (Elections - Professional/Contractual
Services) to fully cover the cost of the City's primary election held on 1117/05
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Signature
Contact person: R""h..1 ~I"rk
Phone: 3R4_"nn?
Supporting data attached:
Yes
Ward: All
FUNDING REQUIREMENTS: Amount: $83,100.00
Source: (Acct. No.)
(A"d n.."".iplinn)
Finance:
Council Notes:
Agenda Item No.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
To:
Honorable Mayor and Members of the Common Council/Community
Development Commission
From:
Rachel G. Clark, City Clerk
Subject:
Request for budget amendment to appropriate an additional $83, I 00 from the
General Fund's undesignated/unreserved fund balance to Account No. 001-032-
5502 (Elections - Professional/Contractual Services)
Date:
May 19, 2006
Backeround:
Based on initial estimates from the County Registrar of Voters, a total of$89,000 was budgeted
for the City's primary election held in November 2005. The cost for the November 2005
election came in considerably higher ($217,740) than anticipated. The increased costs were due,
in large measure, to the fact that 24 jurisdictions that had previously conducted their elections in
November of the odd-numbered years, moved their election dates to the even numbered years.
As a result, the cost of the City's primary election in November 2005 was prorated among a
much fewer number of jurisdictions than in the past, thereby increasing the pro rata share for
each jurisdiction.
In December 2005, the Mayor and Council approved a budget amendment in the amount of
$290,000 to cover the estimated cost of conducting the City's general (runoff) election in
February 2006. We have received the bill for the runoff election and it totals $243,774.88;
however, we do not have sufficient funds in the elections account to cover the cost of the
November 2005 primary election.
It should be noted that this budget amendment does not cover the cost of the City's special
election to be held on June 6, 2006 for Measure D (Councilmembers' salary). We anticipate that
the invoice for that election will arrive in the next fiscal year and we can request funds for that
election (and any other election called by the Mayor and Council) in the FY 06/07 budget.
Financial Imoact:
Transfer $83,100 from the General fund's undesignated/unreserved fund balance to Account No.
001-032-5502 (Professional and Contractual Services) to fully cover the cost of the City's
primary election held on November 7,2005.
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Recommendation:
That the Mayor and Common Council authorize the Director of Finance to amend the FY 2005-
2006 budget by transferring $83,100 from the General Fund's undesignated/unreserved fund
balance to Account No. 001-032-5502 (Professional and Contractual Services) to fully cover the
cost of the City's primary election held on November 7, 2005.