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\ CITY OF SAN BER.QRDINO - REQUEST ~R COUNCIL ACTION
From: Fred Wilson
Assistant City Administrator
Dept: City Administrator
D8~: October 5, 1990
Su~~: Amendment to the agreement with
Omnicom, Inc. to provide specific
engineering communication services.
Synopsis of Previous Council ~ion:
11/20/89 -- Resolution #89-462 adopted authorizing the execution of an
agreement with omnioomto perform consulting services
relative to the East End Radio Communications Improvement
Project.
9/17/90 -- Resolution 90-383 adopted authorizing execution of an
agreement with Omnicom, Inc. to perform consulting services
in support of project titled "Work Plan for City's 800
MHz Radio Communication System and Mobile Data Terminal
System. "
Recommended motion:
Adopt resolution.
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Signature
Fred wilson
Phone:
5122
Contact person:
Supporting da~ attached:
Yes
Ward:
FUNDING REQUIREMENTS:
Amount:_ $15,000
Source: (Acct, NoJ
001-224-53150
(Acct. DescriPtion)
Finance:
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Council Notes:
7....n:)62
Agenda Item NO.A--
. CITY OF SAN 8ERNQ.DINO - REQUI!ST F~ COUNCIL ACTION
STAFF REPORT
'!"T.
Resolution No. 90-383 was adopted on September 17, 1990
which authorized the execution of an agreement with omnicom
to perform engineering communication services relative to the
800 MHz Radio System and Mobile Data Terminals.
The initial proposal submitted by omnicom included a package
relating an evaluation of CAD and RMS as part of the 800 MHz
radio and MDT study. The objective of this package was to
analyze the existing CAD and RMS systems and to recommend
alternatives to upgrade/replace these systems to meet the
public safety needs of the city for the next decade. Although
this portion of the plan was not recommended as part of the ,
agreement approved through Resolution No. 90-383 ."" is .,.
recommended for consideration at this time for the following
reasons:
1. The RMS system is outdated. It is almost at 100%
capacity in disk storage space. The police need at
least 2-3 years of history on the system but
currently only have 90 days due to lack of space.
The system is extremely slow because of the
overloaded resources and old technology.
2. The CAD computer which is used to record all 911
calls, although not at capacity, is expected to be
close or at capacity if MDT's are brought on-line.
3. If MDT's are purchased, upgrades to CAD/RMS will be
necessary to ensure functionality.
4. Any recommended upgrades to CAD/RMS will be based
on meeting the City'S public safety needs for the
next 5-10 years.
5. The potential cost to upgrade the two computers is
estimated at $400,000 or higher. Faced with this
type of expenditure, it seems appropriate to
evaluate all options to ensure that the most cost
effective system is implemented.
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The cost of this study is $29,500. Approximately $14,500
will be reallocated from the' first phase of the MDT study and
the remainder will be appropriated from the Police Department
computer services budget. The study will be complete by mid
November, 1990
D A. WILSON,
Assistant city Administrator
FAW/sh
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
AMENDMENT TO THE AGREEMENT WITH OMNICOM, INC. RELATIVE TO THE
PROVISION OF SPECIFIC ENGINEERING COMMUNICATIONS SERVICES FOR
THE 800 MHZ RADIO SYSTEM AND MOBILE DATA TERMINAL SYSTEM.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Mayor is hereby authorized and directed
to execute on behalf of said city an amendment to the Agreement
with Omnicom, Inc. relative to the provision of specific
engineering communication services in support of the project
titled "Work Plan for the city's 800 MHz Radio Communication
System and Mobile Data Terminal System."
SECTION 2. A copy of the additional scope of work titled
"Consulting Services for the Evaluation of Computer Aided
Dispatch and Records Management" marked Exhibit "1" is attached
and incorporated herein by reference as fully as though
set
forth at length.
SECTION 3.
The authorization to execute the
above
referenced agreement is rescinded if the parties to
the
agreement fail to execute it within sixty (60)
passage of this resolution.
days of the
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common
Council
of the City
of San
Bernardino at a
meeting thereof, held on the
, 1990, by the following vote,
day of
to wit:
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RESOLUTION AUTHORIZING AMENDMENT TO OMNICOM. INC.
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1 council Members AYES NAYS ABSTAIN
2
3 ESTRADA
" REILLY
FLORES
5
MAUDSLEY
6
MINOR
7
POPE-LUDAM
8
MILLER
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13 CITY CLERK
14 The foregoing resolution is hereby approved this
15 day of , 1990.
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w. R. HOLCOMB, MAYOR
18 City of San Bernardino
19 Approved as to form
and legal content:
20
JAMES F. PENMAN,
21 City Attorney
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I. 10/05/90
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FIRST AMENDMENT TO AGREEMENT
THIS AMENDMENT TO AGREEMENT is made and entered into this
day of , 1990, by and between the
CITY OF SAN BERNARDINO, hereinafter called "City", and omnicom,
Inc., hereinafter called "Consultant".
WITNESSETH:
WHEREAS, the parties entered into that certain Agreement
for Consultant's services dated September 17 1990 and
WHEREAS, the parties desire now to amend said Agreement,
NOW, THEREFORE THE PARTIES HERETO AGREE AS FOLLOWS:
1. section 3 (A) of said Agreement is hereby amended to
read as follows:
section 3. PaYment and provision for PaYment
A. Maximum Compensation
(1) Maximum total compensation to be paid under this
agreement shall be $8,863 for the development of the long range
radio communication plan, $12,010 for the development of the
Mobile Data Systems plan and $29,500 for the evaluation of
computer aided dispatch and records management as outlined in
consultant's cost proposals, attached hereto, marked Exhibit
,
"A" (Radio Comprehensive Plan) and Exhibit. "B" (Mobile Data
Comprehensive Plan) and Exhibit "C" (CADjRMS)
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Payment to consultant for services provided under this
agreement shall be on a monthly basis with project costs
identified by Consultant in four expense categories: direct
engineering expense; travel; perdiem expense; general and
Administrative expense; and profit/fee expense.
2. section 4 of said Agreement is hereby amended to read
as follows:
section 4. General Descrintion of Work to be Done
City hereby retains Consultant to perform appropriate
radio communications surveys; needs assessments, analyses,
preliminary design and comprehensive planning necessary to meet
the requirements of the City of San Bernardino as it relates to
the development of a comprehensive Radio Communication Plan.
Included, will be the development of a comprehensive plan
for mobile data terminals involving needs assessments,
interviews, analysis, preliminary design and planning. The
optimum system configuration(s) that will meet the existing and
long term mobile data requirements of the City of San
Bernardino will be identified.
The third phase of the project will be to survey, study
and analyze the existing Computer Aided Dispatch (CAD) and
Records Management (RMS) Systems and to recommend alternative
strategies to upgrade or replace these systems to meet the
public safety needs of the city for the next decade.
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The result will be the provision of both short, and long
term comprehensive solutions to the City of San Bernardino
radio communication system mobile data and CAD/RMS needs.
3. section 8c of said agreement is hereby amended to
read as follows:
Section 8: Hold Harmless
C. Public Liability Insurance, on a comprehensive basis,
in an amount not less than $1,000,000 combined single limit per
occurrence for bodily injury and property damage. The policy
must be endorsed to show the City of San Bernardino as
additional insured.
The Consultant shall furnish certificates of insurance to
the City prior to the commencement of operations, which
certificates shall clearly indicate that the Consultant has
obtained insurance in the type, amount and classification as
required for strict compliance with this section and that no
. material changes or cancellation of this insurance shall be
effective without thirty (30) days prior written notice to the
city.
IN WITNESS WHEREOF the parties hereto have executed this
Amendment to Agreement on the day and date first above shown.
/ / / / /
/ / / / /
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II RESOLUTION A~IOnI~I~~G
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Attest:
CITY CLERK
Approved as to form
and legal content:
JAMES F. PENMAN,
City Attorney
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~o AGRE,~ENT WI Tn OMNICOM, INC.
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By:
w. R. HOLCOMB, MAYOR
City of San Bernardino
CONSULTANT:
By:
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2.1 coet DeI8II, PhaM IIA . ~ or COmprehen8lve Plan
QIRIICT .tlftl.....ltIft .vDIlENSE
PrcjIct DlIectof, 40 Hrs. @ S4S
SenIor Project Engineer, 8 Hrs. @ $42
PrcjIct EngInllr, 40 Hrs. @ $40
EngInllrillg Owrheed @ 55"
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TRAVEL AND PER DIEM EXPENSeS
1 Round Trip AIrlIne Fare @ $858
3 Men Days Per DIem @ $105
3 Days Rental Vehicle @ $85
GENERAL AND ADMINISTRATNE EXPENSES
Gener8I and AdministratIve Expense @ 11"
PROFIT IF.lE EXPEtlSE
ProfttIF.. . 10%
TOTAL. PHASE IIA
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$ 1,800.00
338.00
1,800.00
2,054.80
$ 958.00
315.00
195.00
~fi =1\=
$ 5,790.80
$ 1,488.00
$ 798.47
$ 805.73
$ 8.883.00
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COlt 1MtIII. PhaM II- MDT NMdI AI''''ment, ~and compr"*",",,,"
,
8tnIOr ProIICt EnglnMr. 108 HrI. @ $ 42
EngInMrInO Ovtfhtld @ 55%
. 4,4&2.00
2.441.80
t8,8OO.eo
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2 Round Trip Travel &penMI . $858
I Men DtlyI Per DIem @ $105
I ~ Rlntel. $ as
. 1.918.00
..00
380.00
. 2,938.00
Oentl'e1 and Admlnlstratlvt ExpenH @ 11%
. 1.082.03
. 1,081.88
ProtltlFH @ 10%
TOTAL. PHASE U
$ 12.010.48
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,-09-90 TUE 1~()~7 OMNICUM,
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".1 eost Detail, Phase I . Site Survey and Need. Assessment
DJB.P.CI' ~ERlNQ.BXPENSB
SenIor Project Bnpneer, 126 Hrs. @ S 42
E...rlnS Overhead @ SS%
2 Round Trip Travel Expenses @ $958
10 Man Days Per Diem @ $105
5 Automobile Rental at S 65
General and Administrative Expense @ 11 %
Profit/Fee @ 10%
S 5,292.00
2,910.60
S 1,916.00
1,050.00
325.00
TOT AI., PHASE I
EXHIBIT .C.
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S 8,202.60
S 3,291.00
S 1,264.30
S 1,275.79
S 14,033.69
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Cott Decall, Phase II . System A1tematlves and Economic: Analyses and
Com'........" Plall
Senior Project Bnalneer, 152 Hrs. @ S 4i
BD8fneerlnI Overhead @ 55%
S 6,384.00
3,511.20
$ 9,895.20 .
2 Round TrIp Travel Expenses @ $958
5 Man Days Per Diem @ $105
S Automobile Rental @ $ 65
$ 1,916.00
525.00
325.00
$ 2,766.00
General and Administrative Expense @ 11%
$ 1,392.73
~O~XPENSS
Profit/Fee @ 10%
$ 1,405.39
TOTAl., PHASB II
S 15,459J2
EXHIBIT .C.
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PROPOSAL
CITY OF SAN BERNARDINO
CONSULTING SERVICES
FOR THB EVALUATION OF
COMPUTER AIDED DISPATCH
AND
RECORDS MANAOEMENT
September. 1990
OMNlCOM. IDe.
Telecommunications Enaineerlng
Woodc:rest Office Park
325 John Knox Road, Suite :8-204
Tallahassee. Florida 32303
(904) 386-3180
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2.0
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TABLE OF CONTENTS
'UNDEItS'r.ANDING TIlE PROJEcr . . , . I . . , . , . . . . , . , . . . I . , . I , . . , . ,
PIlOJEcrWORK ,!..AN".,. I"'" I".'.........,.......,....'.
2.1
2.2
2.3
2.4
2.5
Project Management ..,
Project Personnel .....
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Major Projec:t Team Feature . I . . , . . . , . . , . . . , , . , , . . . . . . . . , . . .
Work Plan Overview , . . . . . , , . . . . , . . I . . . . . . . . . . . . . , , . . . . . . ,
Task Descriptions ..............,.............,... I . . I , . . .
3.0
PROJECI' SCHEDULE . . . , . . . . . . I , . . , . , . . . I , , . . . , , , , . . . , . , . . , .
4.0
5.0
PROJECt COSTS. . . . . . . . . . , . . . . . . . . . .. . . I . . . . . . , . . . . . . . .. . . . . .
4.1 Cost Detail, Phase I . Site Survey and Needs Assessment . . . . . . . . . .
4.2 Cost Detail, Phase n . System Alternatives and Economic Analyses
and Comprehensive Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 18
PERSO~LRES~ ....................,...........,.....
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1.0 UNDERSTANDING THE PROJECt'
nt ovorall objectives of this project are to survey, study and analyze the exlstln&
Computet Aided Dispatch (CAD) and Records Management (RMS) systems of the
City of San Bernardino and to recommend alternative strategies to upgrade or
replace these systems to meet the public safety needs of the Oty for the next decade.
nt City desires the services of a competent computer and communlcatioDl
consultant to assist in achievll1& the overall objectives of this project. The lnltlal
effort of the consultant is to study and evaluate the public safety data processing
Deeds of the City and to provide alternative system deslp that will correct existing
problems and limitations, and provide a reliable system. compatible with present
tecbnoloiY and anticipated future requirements such as a Mobile Data Terminal
system. Based upon this study and analysis, a Systems Evaluation and Alternatives
Report will be provided, from whicb the selected systems configurations will be
identified. Tbe selected system will then be incorporated Into the Oty's CAD/RMS
Comprehensive Plan.
To accomplish this objective. the consultant must possess expertise In a number of
computer-related disciplines so that he may recommend a cost effeetlve CAD and
RMS system that will meet the current and future needs of the City In the provision
of public safety services to its citizens.
The technical fields to be addressed in this project include:
functional design of CAD and RMS apptlcatlon software
System Software Architecture
CAD and MDT System Interface Requirements
CAD and RMS Hardware Requirements
Communications Center Processing Requirements
Records Center Processing Requirements
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. 1.0 UNDERSTANDING THE PROJECT (Continued)
OMNICOM'I initial activity will be to evaluate the presoDt Oty CAD and Recorda
Manaaement systems. OMNICOM will use the Information gathered from the
detailed needa assessments, Interviews and site surveys to develop alternative
concepts for a complete CAD and RMS data processlna system, Including equipment,
manlliement, operation. and facUities. OMNICOM will present these alternative
concepti, along wlth short and long-term technical, operational, organlzatlonal and
coat criteria, to the City for its review and for selection of the optimum confI&uration.
OMNICOM is highly capable of applying a biah level of technical expertise in theso
fields in a form and manner that Is most advantascous to the City of San Bernardino.
In addition, OMNICOM's experience In project manqement and planninawlll assure
the City of overall project integration by tho provision of the following capabilities:
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Project Management
System Planning
System Integration
Comprehensive Long Ranae Planning
Ufe Cycle Cost Analysis
Alternative System Operational and Cost Analysis
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2.0 PROJECI' WORK PLAN
nil MCdoD of the proposal describes the seneral approach to be used and Identifies
the tub that will be performed to meet the project objectives.
Although we identify a specific: apprOach and describe bow all required tasks will be
accompUshed, some modifications may be required II we become more familiar with
the factOI1 that will affect the project. In this respect, we are flexible and are
prepared to modify our approach to satisfy the City's needs and requirements and the
eYOMn, performance oriented objectives II they are developed.
2.1 Project Manaaemellt
OMNICOM proposes to use the system approach to this program, witb a team of
project engineers/specialists working under direction of a project manaser. This
OMNICOM team will Interface with the City'. Project DIrector and his staff at the
Project Director/Project Manager level.
The OMNICOM Project Manager will coordinate, schedule and manage the
OMNICOM project pel10nael and win review and approve all project
documentation, plans and designs.
The president of OMNICOM will perlodic:ally review the status of the project to
ensure that the project remains on schedule and apply additional resources to the
project II necessary for timely project completion. The president will also direc:tly
participate In the project on an as-needed basis and will be aVallable to the City for
any special requirements that might arise.
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2.1 Project Manaaement (Continued)
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OMNICOM recoanJzea the importance of haviDa a dedicated project manlllor and
hu so1ectod an Individual who possesses the manaaerlal and technical skills that are
neeessaJ)' for project success. He will replarly follow the project proareSl and
coordinate with the City Project Director to report proaress and receive Instructions,
feedback and guidance as necessazy for the succossful accomplishment of the
project's goals and objectives. In addition, the complete tecl1nical staff of
OMNICOM is available to provide additional expertise and support In all areas of
Public Safety communications and computer consultin&.
U Project Personnel
For this project, OMNICOM proposes to apply top public safety computer
engineering and management personnel to" address the full spectrum of requirements.
The prlmazy OMNICOM project team proposed for this project consists of the
foUowina personnel:
Project Engineer, Mr. Hugh EI&hmle, CAD and RMS Systems
1.3 MaJor ProJeet Team Features
Some important features the project team can provide the City arc:
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A blgh level of technical and management support to the City data processing,
records and communications staff.
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An effective system engineering work plan with the methodology that WI'll permit
project schedule visibility and form the basis for project control by the
OMNICOM Project Manager and the City.
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2.3 M.r Project TelUll Features (Continued)
. StroDI project manqement based upon extensive project experience to ensure
both the quality and timeliness of each project task.
A high level of experience in CAD and RMS systems, communicatiom systems
and their Interfaces.
A high level of experience of OMNICOM's Project Manqer in I*forming
Public Safety projects.
. A hiah level of experience with MDT systems and the hardware and software
requirements to Interface MDT with in place CAD and Rccords Management
Systems.
A national professional engineering and consulting firm whose business Is public
safety communications, public service communications and computer consuldng
and engineering.
Highly skilled engineers experienced in the survey, analysIs, design procurement
and implementation of CAD systems, and RMS systems, communications
systems, MDT systems.
An effective system en&ineerlng work plan with the methodology that will permit
project schedule visibility and form the basis for project control by the
OMNICOM Project Manager and the City Project Director.
. Strong project management based upon extensive project experience to ensure
both the quality and tlmeliness of each project task.
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2A Work Plan Overview
Based upon our knowledge and experience with public safety system projects. we
propose to approach the project by perfonning the plarmfng, englneering and
management tasks that will deliberately and logically accomplish the project goals.
The proposed project phases that will encompass the scope of the tasb are presented
bere to clearly define the major segmenq of the project and provide detailed
visibility for proJect control.
In order to clearly define the tasks that are required to be performed, the project
work plan is divided into the followlns two phases.
Phase I .
Phase II -
Site Survey and Needs Assessment
System Alternatives, Economic Analyses and Comprehensive Plan
An overview of these two phases Is as follows:
Phase I . Site Surve)' and Needs Assessment
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In this phase, the existing CAD and RMS systems wlll be surveyed to document the
current resources, their status and associated problems. Computer hardware, system
software, CAD and RMS application software as well as operational procedures will
be included.
A needs assessment will be perfonned to Identify the current and future data
V processing needs and requirements of the City's public safety agencies via interviews
with key personnel from both the user agencies and the computer support group.
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. 2.4 Work Plan <henlew (Continued)
Information obtained from the systelDl evaluations will be analyzed to estabUah
system alternatives to improve or replace existina systems or to add additional
systems. The analysis will include all the command and control and records
management requirements to support the various data processing systems needs of
the participating agencies.
Phue II . System Altemative., EeoDOmIc All""" Ind Comprehensive Plan
Information obtained from the site surveys, needs assessment and systems analysls
v will be used to generate system alternatives to meet the requirements of the City of
San Bernardino.
These system alternatives will be used as technical, operational and economic models
to assist OMNICOM and the City in fInalIzina system designs to meet the City's
needs.
At the conclusion of Phase II, the followina two reports will be provided to the City:
"CAD and RMS System Evaluation and Alternatives Report": Part I of this
document wUl present tbe survey results, documented problem areas, and the
CIty's public safety computer needs and requirements. Any Interim
recommendations regarding tbe City's computer systems will also be made at
this time.
Part II of this report will present the alternative system configurations for tho
../ CAD and RMS systems. Advantages, disadvantages and system cost estimates
will be provided for all alternatives.
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2.4 Work Plan Overview (Continued)
TbIa wrItten report will be presented to the CIty and discussions will be held
between the CIty and OMNICOM regarding the optimum system configuration
including any optional equipment or services.
The selected CAD and RMS system configurations will then be Incorporated into the
Comprehensive Plan:
. "City of San Bernardino Comprehensive CAD and RMS Plan": this plan will
describe the selected data processIns configuration, short term and lon8 term
recommendations, and appropriate interfaces between Computer Aided
Dispatch, Criminal History Data Bases, Records Management Systems and
peripheral sub-systems. The plan will cite the advantages and disadvantages of
the chosen configuration, provide overall cost estimates, and a phased, multi-
year implementation schedule to identify annual budsetary requirements if
necessary. An Executive Summary to this report will be provided to explaln and
justify the need for the recommended computer system(s).
The submissIon of the ComprehensIve Plan completes Phase n of the project.
this is the logical place to hold the project activity until capital funding Is
budgeted and approved at which time OMNICOM can, at the City's request,
proceed to a Pha.~e m, Final S~tem De~lgn, Development of SpccifiC8fioo~ IInd
Bid Evaluations and a Phase IV, System Implementation.
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1.5 Task Descriptions
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The .tuks that are required to successfully implement tho study methodolosy arc II
fonows: .
Phase I .
Task L1 .
Task I.2 .
Task 1.3 .
Task 1.4 .
Pha.. II .
Taslc IT. t .
Taslc 1I.2 .
Task n.3 .
Task n.4 .
Task n.s .
Site Survey ud NeeclI Aseetl....t
Project Orientation
Needs Assessment/ Aaency Interviews
Site Surveys
Systems Analyses
System Alternatives, Economlc ADaJyses lUId Comprehelldve Plall
Alternative Configuration Development
"CAD/RMS Systems Evaluation and Alternativcs. Report
Optimum Systems Configuration Selection
.Comprehensive CAD and RMS Plan"
Approval of Selected Systems (City)
A detailed description of these tasks follows:
Phase I. Site Survey and Needs Assessment
1.1 Project Orlelltatlon
1bis task contains the activities which wm enable the OMNICOM project team to
meet with City project personnel In order to become more familiar with City
operations and to establish reporting relationships with the appropriate project
personnel The work schedule will be solidified at this meeting and project
documentation guidelines including progress reports will be established as necessary.
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2.5 Task Description. (Continued)
1.2 Need. AlMSlllleDtl A&enc7 Intent..,.
The needs assessment is Intended to review. update and obtain current Information
on specific program details that will affect the project activity. It wlllidentify the
CAD/RMS needs of each particlpating department through the process of
Interviewing, gathering background reports, studies and other pertinent
documentation, to identify specific communication needs.
J.3 SIte Sun't)'.
Site surveys will be performed to Identify and study the exIsting public safety data
processing resources of the City. The following tasks will be included:
Survey the City communications center, records center and data processing
center to Identify equipment including computers, terminals, and peripheral
equipment.
Interview administrative, operational and field personnel to identify computer
related problems, obtain future operational requirements and Identify any
unusual operatIonal crIteria which may affect system design.
Interview dispatch center call-takers, dispatchers and supervisors to Identify
problem areas and operational needs.
Observe call-taking and dispatching activities.
.
Interview data processIng programmers and operations personnel and
supervIsors to Identify problem areas and operational needs.
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3.5 Ta.k Daerlptloas (Continued)
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Review system documentation.
Interview Records Section clerks and supervisors to Identify problem areas and
operational needs.
. Observe flow of data throu&h Records Section.
. Observe field unit interface with Records Management System.
1.4 SJatem Analyses
'lbe data compiled during the needs assessment and site survey tasks will be analyzed
to identify current system problems, and opportunities that may be used to develop
cost effective alternative system deslp The foUowIns tasks are included:
Analyze Computer Aided Dispatch system to identify mobile data
communications requirements.
. Analyze all dispatch center data elements captured In terms of usage and
redundancy, such as calls for service and response times, as well as call-taking
and dispatching procedures.
Analyze the computer maintenance process to identify mean time ~tween
failure (MTBF) and service. staff complement, technical expertise levels, test
equipment, physical plants and so forth.
.
Analyze all standard operating procedures, long-range plans. impact studies.
population growth trends and demographic studies to predict future data
processing system growth requirements.
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2.5 T.sk Descrlptlo.s (Continued)
Ph... II.
S7llem Altemadves, Eeonomle ADaIf... and Comprehensive PI..
11.2 Alternative Configuration Development
This task Involves the conceptualization of alternative system confiauratlons to permit
comparisons In efficiency, effectiven... and cost for decision makin, purposes.
Develop alternative computer hardware and software conflaurations for
ac<:omplishin, the City's public safety data procenina requirements.
. Develop the advantages and disadvantages of each candidate system pertaining
to the data processing problems of tho public safety aaeneles and meeting future
requirements.
. Develop cost data for each alternative system c:onflauration Indudlng all capital
costs and ali on-going expenses.
11.2 'Communlcatlon Systems Evaluation and Alternatives" Report
Part 1 of this report will present the survey results, documented problem areas and
the CIty's data prace..lng needs and requirements. Any Interim recommendations
for communication systems improvements will be made In this report.
In Part II of this report, the alternative system configurations will be described
utilizln, system diagrams, system cost estimates and the advantages and
disadvantages of each candidate system.
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3.0 PROJEcr SCHEDULE
1bJIIOCdon presents the proposed project schedule deplq the time .quenct of
eventl which OMNICOM proposes to follow in acc:ompllshlna the work tasks
Identified in Section 2.0 "Project Work Plan." The task numbers on the schedule
tables correspond dIrectly to the task numbers In' Section 2.5 tided 'Task
Descriptions".
This proposed schedule is submitted for general planning purposes only. If the City
desires schedule modifications or adjustments, OMNICOM will mate every effort to
accommodate the desired change.
Each phase of the project is presented separately on the bar charts to accommodate
time lapses that may occur between phases due to funding, equipment delivery or
other delays.
Table 3.1 presents the proposed project schedule.
The work hours requIred to perform this project are Identified In Table 4.1.
OMNICOM has detailed the work hours requIred of each project participant.
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4.0 PROJECf COSTS
OMNIOOM, Inc. will provide the professional services described In our proposal for
costa presented herein. Firm costs are presented for all phases of the Project, and
Indude detailed calculations of engineerlna hours and rates, travel and per diem
expeDSel, administrative costa and profit. Prices quoted are valid for one hundred
el&hty (180) days from the date of proposal openlna.
If an Increase or decrease in project scope Is required to fulfill the project aoals and
obJectives, these costs may be also adjusted accordingly.
It Is proposed that OMNICOM, Ine. Invoice the City on a monthly basis for
professional services performed and expenses Incurred.
OMNICOM's Federal 10 Number Is S9.2IS4481.
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'1.1 Cost Detail, Phase I . Site Survey and Neeell AslISlIIlent
DIB".r.T EN~BERING EXPENSB
Senior Project Bn&fneer, 126 Hrs. @ $ 42
Enameerln. Overhead @ 55%
$ 5,292.00
2,910.60
$ 8,202.60
2 Round Trlp Travel Expenses @ $958
10 Man Days Per Diem @ $105
5 Automobile Rental. at $ 6S
$ 1,916.00
1,050.00
325.00
$ 3,291.00
General and Administrative Expense @ 11%
S 1,264.30
Profit!Fee @ 10%
S 1,275.79
,
TOTAL. PHASE I
S 14,033.69
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4.1 Cost Detail, Pha.. II . System Altemadves and Economic: ADalyses and
Comptelaenllve Plan
Senior Project Enafneer, 152 Hrs. @ S 42
Ensfneerlng Overhead @ 55%
$ 6,384.00
3,511.20
S 9,895.20
2 Round Trip Trave) Expenses @ $958
5 Man Days Per Diem @ $105
5 Automobile Rcntal @ S 65
$ 1,916.00
525.00
325.00
$ 2,766.00
Oencral and Administrative Expense @ 11%
S 1,392.73
lJtOFIT ~XPENSl::
.
Profit/Fee @ 10%
S 1,405.39
TOTAl.., PHASE II
$ 1S,459J2
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5.0 PERSONNEL RESUMES
11111 secdOft contains the resume of tho project eqlJleer who will be porformlDa tho
Itudy tub. Other OMNICOM engfneers wm be available as needed to assist In
spedfic tasks.
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Huah J. E1ahmle, Sr., ManOnent Information Systems En~ftP
Mr. ElghmIe has over thirty years in experience data processing operations and mlUUl&elUent,
systems dellgn and computer programmlna with strong emphasis on government applications
Including command and control systems and public safety Computer Aided Dispatch (CAD)
systems.
Mr. ElghmIe's experience and background in computerized public safety systems ineIudes the
design and programmins of several systems for police, fire and emergency medical services for
both large and small agencies. These systems have been installed on both larae scale shared
maln frame computers and dedicated mini and micro computers, Indudina IBM, NCR, HP,
DEe and Unisys machines. His machine experience Includes IBM 3Oxx/43O() (MVS, DOS,
TSO, CICS), IBM 36/38, DEC VAX, Unlsys, Hewlett-Packard 3000, and various
microprocessors (Unix, MS-OOS, crOS). His language proficiency includes Assembler (IBM,
DEe, Micros), COBOL, "C, Pascal, RPG and 4th generation lanauages.
Notable accomplishments by Mr. Eighmle Include the design and programming of the
Metropolitan Dade County (Florida) computer aided dispatch system for PoUce, Fire and EMS;
the design, programming and installation of a command and control system for transit vebicles
In Miami, Florida; and the design and installation of an early minicomputer-based bank teller
system. He has data processing management experience In both the public and private sector,
havina supervised the U.S. Southeastern Region a California-based computer company and also
supervised a large data processing staff of computer programmers and analysts for a large
municipal government agency.
As a commissioned officer In the U.S. Army, he conducted computer training courses for
programmers and senior officers in Viet Nam, Japan and the United States.
Mr. Elghmie received a Bachelor of Arts degree In Government from the University of Miami
in 1960. He has served as guest lecturer in data processing to the Industrial College of the
Armed Forces In Washington, D.C., where he appeared In a lecture series with J. Presper
Eckert, co-Inventor of ENIAC. He has also taught Computer Science at Purdue Univ~rslty.
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