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Home My WebLink About08-City Administrator . . Ci:ry OF SAN. BE~NAOOINO - REQUEST FCO COUNCIL ACTION From: SRAUNA EDWINS, City Administrator t: CITY ADMINISTRATOR One: 8/22/90 Subject: REORGANIZATION OF EMERGENCY SERVICES AND TELECOMMUNICATIONS DIVISION. Synopsis of Previous Council action: NONE. Recommended motion: 1. That the position of Director of Emergency Services range 4414 ($3585 - $4358) be changed to Disaster Preparedness Coordinator at range 4404 ($3326 - $4043) and be placed in the Fire Department. 2. That the position of Emergency Services Representative be retitled Disaster Preparedness Representative and be placed in the Fire Department. 3. That the position of Clerk Typist III in the be deleted. (Continued see attached) Services Division Contect person: FRED A. WILSON Suppo"ing d8UI attached: YES Phone: 5122 Wlrd: FUNDING REQUIREMENTS: Amount: Source: (Acct. No.1 (Acct. DescriDtionl Finance: C""neil Notes: 75.0262 Agenda Item No y o 0 Recommended motion: (Continued) 4. That the positions of Senior Blectronics Technician, Blectronica Technician (3) be tranaferred from the Emergency Services Diviaion to the Telecommunications Division. 5. That the salary range for the Director of Telecommunications be adjusted from range 4414 ($3496 - $4250) to range 4468 ($4578 _ $5564). 6. That the Director of Personnel be directed to prepare an amendment to Resolution Ro. 6433. . C~TY OF SAN, BE~N~DINO - REQUEST FO COUNCIL ACTION STAFF REPORT The Emergency Services Division is currently a division of the City Administrator's Office and is responsible for two .ajor activities - disaster preparedness planning and cOllllunicat!on maintenance. staffing of the division includes the positions of Director, Emergency Services Representative, ~ist Clerk III, Senior Electronics Technician and three Electronics Technicians. It is proposed to restructure the division ail. follows: 1. Transfer the disaster preparedness function of the Emergency Services Division to the Fire Department. Since the Fire Department is primarily responsible for responding to disasters and has the equipment and manpower available and trained to respond, it is logical that the disaster preparedness planning function be consolidated with the Fire Department. The Fire Department has a cOlllland and cOllllunication structure in place which lends itself to ensuring . that, in the event of a disaster, illllediate mobilization will occur. In addition, the proposed consolidation will help to ensure that better coordination in terms of disaster response will take place as the planning and response functions will be in the same department. A survey of siailar sized Inland Empire cities indicates that disaster preparedness is generally a function of either the Police or Fire Departments. 2. Transfer the cOllllunications maintenance function of the Emergency Services Division to the Telecolllluni- cations Division. COlIIIunications maintenance is primarily responsible for mainteining all city radios and communication center equipaent including microwave sites such as Little Mountain as it relat.. to the physical infrastructure on site. The Te1ec~ications DiViSion, in addition to providing cable television progr&lllling, is responsible for maintaining the transmission mediums (such as fiber optics, coaxial and twisted pair cable) throughout the various city facilities. In order to more efficiently utilize available personnel and better coordinate the installation and maintenance of integrated cOllllunications systems which ties. telephone, data and video together (such as the 800 JDlz radio system, mobile data terminals and 9-1-1 telephone lines), it is -.. , recommen~ that communications ~intenance be conso1id-"d into the T.1.communicat~ns Division. In order to accomplish this r.structuring, the following personnel changes are recommend.d: 1. De1et. the position of Dir.ctor of Emergency Services range 4414 ($3585 - $4358) and create the position of Disaster Preparedness Coordinator at rang_ 4404 ($3326 -$4043) and transf.r th_ function to the Fire Department. The proposed title change is consistent with similar positions in other cities and reflects a primary emphasis on disaster preparedness planning and related duties. The current Director position i. 25' funded from the Stat_ Office of Emergency Service.. It i. only 25' funded because half of the Director'. time was spent on communication maintenanee administration. With the transfer of communication. maintenance to the Telecommunications Division, additional time will be freed up for disaster preparedness planning which may result in 50' fundinqof the position from the State. The annual Salary savings of this position change is estimated at $4,000. A proposed organizational chart prepared by th. Fir. Depart- ment is provided as an attachment as well as a copy of the proposed job description. 2. Delete the position of Emergency Service. Representative and create the position Disaster Preparedness Representative. Th. change is recommended for consistency purpo.... Addi~iaR.l 1~~~::. ~~~:- e;:::~~;:-::~ini~~ -.- r_ahh- AllY 3. Eliminate the position of Typist CI.rk III in the Emergency Service. Division. The incumbent in the position will be hired to fill an existing vacancy in the Fire Department. A portion of her duties will continue to be support for disaster preparedness planning. The annual Salary savings associated with the elimination of the position is estimated at $21,000. 4. Transfer the position. of Senior Electronics T.chnician and 3 Electronic. Technician to the Tel.communication. Division. Thi. will allow the personn.l to be cros.trained and better utilized in maintaining the integrated communications .yste.. noted above. A propo..d organizational chart of the Teleco~unication. Division i. attached. 5. Adjust the salary range for the Director of the Telecommunications from range 4414 ($3496 - $4250) to range 4468 ($4578 - $5564). With the increased responsibility of communications maintenance, it is recommended that the .alary range for the position be adjusted to the level of the Data System Manager. The salary adjustment will be funded out of CATV franchise fees. The.postion will continue to . tun~n as a Division in the Qity Adminis- trator's Ottice. The annual cost tor the salary adjustment is estimated at $10,000. D A. WIlSON, sistant to City Administrator FAW/sh o CITY OF SAN BERNARDINO August, 1990 o DEFINITION DISASTER PREPAREDNESS COORDINATOR $3320 - $4036 Under direction of the Fire Chief, this position coordinates the City'S Disaster Preparedness proqraa to ensure that plans are prepared, reviewed and updated as necessary to provide for the event of a disaster, provide liaison to other agencies and assists in coordination of aajor disaster operations. TYPICAL EXAMPLES OF WORK TYpical duties of Disaster Preparedness Coordinator will include, but are not limited to: Maintenance of a Multi- hazard Emergency Service Plan consistent with State of California guidelines; development through coordination of City departments and other local agencies all necessary and required support annexes to the City'S Emergency Plan; development of a hazard analysis proqraa and emerqency resource directory; development and coordination of regular and recurring training proqraa for City employees; coordination with the State of California Eaergency Services and County of San Bernardino Emergency Services for developinq scheduled periodic exercises of the City's emergency plan; development and maintenance of up-tO-date communication liaison with local, county, state and volunteer orqanizations; development and coordination of an onqoinq public information proqram (assisting school districts, local businesses and industries and volunteer qroups); administer daily loqistics of the City'S emergency service proqram; act as staff advisor to the Fire Chief reqardinq disaster preparedness trainin9 proqrams, actual emergencies, and recovery assistance proqrams; and development and coordination of an onqoiDCJ proqram of review and necessary revision of the City'S multi-hazard emergency service plan to ensure adequacy of its basic information, annexes, hazard analysis and resource directory. QUALIFICATIONS. JafOWLl!:DGE AND SlaLlS Desirable Four years of increasin9 responsible experience in the field - of emergency preparedness or related" field. Equivalent to Bachelor's DeCJree with major coursework in public safety, public administration, or related field. Any combination equivalent to experience and education that could likely provide the followinq knowledge and abilities will be reviewed: The knowledqe of principle. and practices associated with municipal emergency service planninq and o o principle. of organization, .anag..ent, program i.ple.entation, review and analy.i., ability to analyze and evaluate community emergency .ervice. need. and requirement. and eftectively respond with prograa develop.ent to addre.. and .eet perceived need. and requirement., communicate clearly and concisely, develop and .aintain cooperative working relationShips with a variety ot tederal, state, county, local and volunteer agencie.. 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