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Home My WebLink About37-City Administrator CITY 0= SAN BERNARDINOO RECOEST FOR COUNCIL OTION From: Shauna Edwins Su~~t: Request for fee waiver and City co-sponsorship of Option House picnic -- 9-1-90 -- perris Hill Park. Dept: City Administrator Dam: August 17, 1990 Synopsis of Previous Council action: Recommended motion: That the fee in the amount of $575 for City services to be provided to Option House for a picnic be waived in accordance with Resolution 89-500 and, based upon the finding that the fees would create a financial hardship jeopardizing the event planned for such use and the picnic will be of unusual benefit to the inhabitants and should be supported with public funds. ~~..~~~ ~~I Signatur ~ '-<-? Contact person: Shauna Edwins Phone: 5122 Supporting data attached: Yes Ward: FUNDING REQUIREMENTS: Amount: $575 Source: (Acct. No.) Departmental department. (Acct. DescriPtion) costs to be absorbed by Finance: / --0 jl~:/ Council Notes: 75-0262 Agenda Item NJ ~I f~ CITY .JF SAN BERNARDINl - RE. __UEST FOR COUNCIL ACTION From: John Kramer Superintendent of Recreation Subject: Request for fee waiver and City co-sponsorship of Option House Picnic -- 9-1-90 Perris Hill Park. Dept: Date: August 13, 1990 Synopsis of Previous Council action: Recommended motion: That the annual fund-raising picnic to be held September 1, 1990, at Perris Hill Park be co-sponsored by the City and the attendant fees in the amount of $575 for manpower, park and equipment usage be waived. 9,j,)tltf-_..J~ nature Contact person: John Kramer Phone: 5011 Supporting data attached: yes Ward: FUNDING REQUIREMENTS: Amount: $575 Source: (Acct. No.) Departmental - costs to be absorbed by department (Acct. Description) Finance: up' Council Notes: 7".n?h? ^...............~ 1..__ 11.1_ .-=i 7 City of San Bernardino INTEROFFICE MEMORANDUM 9008-704 . -.' ~. \._ j C TO: SHAUNA EDWINS, CITY ADMINISTRATOR FROM: JOHN A. KRAMER, SUPERINTENDENT OF RECREATION SUBJECT: REQUEST FOR WAIVER OF FEES BY OPTION HOUSE DATE: August 6, 1990 COPIES: ANNIE F. RAMOS, DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES ------------------------------------------------------------- Option House has requested the use Perris Hill Park and certain equipment for a fund raising event on September 1, 1990. Option House is also requesting a waiver of the fees associated with the park and equipment usage. These fees are as follows: Park use $ 100.00 Folding Chairs (90) 135.00 Folding Tables (30) 240.00 Picnic Tables (10) 100.00 Total $ 575.00 These fees are required to cover overtime costs for park personnel to deliver and retrieve the picnic tables on the weekend and to cover the depreciation of the equipment due to the fair wear and tear resulting from this type of use. Since these are real costs to the City, it is my recommendation that these fees not be waived. Option House is a very worthwhile program and the fund raiser is highly essential because of their financial situation. I would further recommend, therefore, that the city consider supporting this event in the amount of $575 from the city P motions account. of Recreation JAK:jf Attachments . Option HOllse P.O. Bo~ 910 San Bernardino, (~^ 9a40a (714) :'181.:1411 July 24, 1990 .. 4llJ 27.. Bob Holco~b, Mayor 300 N. "0" Street San Bernardino, CA 92401 Honorable Mayor Bob Holcomb: We at Option House, Inc. are planning our Firat Annual Option House Fund Raising Picnic. !his event hus been scheduled to take place September 1, 1990 at Perria Hill Park. Per a conversstion with Mrs. Annie Ramos of Parks snd Recreation Department, we have been informed that there is a fee for the use of city owned equipment and that those feea can be.waived by only the Mayor and the Common COuncil. Yqur help to waive those fees would greatly benefit our caule. As you are already aware, Option House, Inc. was not allocated monies this year from the Community Development Block Crant (CDBG). W. are all diligently working to recoup these monies throu~h our own fund raising efforts. Our fund raising picnic will be more than a day of family fun. We will be invi- ting various social aervice agencies in the community to participate at our information and referral tablel. Along with thie request for assiatance, the Board of Directors and Staff at Option House would like to extend an invitation to the Mayor and each member of the Common Council to participate in this very important avent to insure its succela. Chairs. . . .. . . .. . . . . . . . . . . . . . . . . ..@ 1. SO tables. . . . . . . . . . . . . . . . . . . . . . . . . ..@ 8.00 90 . $l35.v .30 - $240.00 10 . $100.00 Y Li S- f 7 v _ 'f ~ waive the fees a8Gi~ed for the .ach "-X'. ea.ch 'X'a es ch x' a City Parka and Recreation Department has informed us that the coat for the equipment is as follows: PiCnic rabIes................... .@lO.OO Option House, Inc. cannot afford thi. cost. We would be eternally grateful if you would aforementioned items. . , CLi.2i /!i-b ~(-L dtv'lu { -{[ifL J / I t -Ii /1 , ('-0' . 't C jl-t1AJJ..- WJ..r1( , .. ' _ cd;f7~fzJ Your support i. needed. PARKS, RECRE, )N AND f IMUNITY SERVICES APPLICATION/PERMIT TO USE PUBLIC PARK OR RECREATION FACILITY Name of organization: P Hi 11 Park Facility desired: erri s ( ~'Au~~~l +v JJl~ Letu ,4 ,tcV I/..~. Vi<li,'.<L' ',t r;{"yJ(~,IcW(I",,~(' -e 8 ~, e . Rear eeseve 60wl to High]in~ YP-o . Nature of activity: Option House, Ine First Annual Fundraisin9 Picnic Date of activity: September 01, 1990 Estimate attendance: 200 Is activity open to public? ~ Admission Fee/Coliection: $1000 Time of activity: 10: 00 AM/E!Q to 7: 00 .AMlPM If yes, descril>e in detail: Option House. Inc. Banner Will activity require use or display of vehicles, equipment, signs, city personnel? ~8 Yes Will sound amplification or public address system be used? (Section 12.80.130, City Municipal Code applies) No Time of day amplifier is to be used: _ AM/PM to_AM/PM Applicant hereby acknowledges that he/she has read, understands, and will comply with all provisions of ChaPter 12.80, Municipal Code, City of San 8ernardino, California pertaining to use of Park and Recreation facilities.. Applicant hereby essumes III responsibility to leave areas in a neat and clean condition. Applicant agrees to hold harmless and indemnify the City of San Bernardino, California, from any and III lilbility for injury to persons or property occurring IS a result of this ectivity Ind agrees to be liable to said City for any and all damage to any park, facility, building, pool, equipment, Ind furnitura owned or controlled by City, which results from the activity or permittee or is caused by any participant in said activity. ONOTE: This permit is subject to cancellation by any Police Officer who determines violation of any provision of the City Municipal Code. CLEANING DEPOSIT: If area/facility is not left in clean condition, the deposit shall be forfeited. KEY DEPOSIT: Keys shall be returned within two (2) working days after the event for which the key (s) is issued. If key (s) is not returned promptly, the deposit shall be forfeited. Veleata Scott (for Option House, Ine) Printed Name of Applicant PoD.Box 970/ ~98Re,,-ba,-~24g2 Address Sbdno.. 92402 714-381-3471 Cit one Number AVAILABLE ~ES _NO SPECIAL CONDITIONS APPLY ~ES _ NO FEES/DEPOSIT (S) REOUIRED LYES _NO FEES" 5'1S.!!:L RECEIVED BY ON RECEIPT # BY DEPOSIT (SrI'lAf1~RECEIVED BY DEPOSIT RETURNED TO DATE o APPROVED 0 DISAPPROVED DATE Director, Parks, Recreation &. Community Services OISTRIIIUTION: WHITE: APPLICANi GREEN: FACILITy CANARY: FILE PINK: POLICE DEPT. GOLDENROD: DEPOSIT FILE APPUCANT: 6PnCAJ HtJtJ~€ FACILITY: ~~IS ./IILL lf4.teK.. DATE OF USE: '1-1-'7 c:> SprCIAl toNllITIOllS or prllMn As port of the F,clllty Use 'ermlt, the following conditions must be ..t: Provide the ..."sury ..npower for the srtup .nd bre.kdown of equipnent. provide day time and overntght ,ecurtty .s ...c.ss.ry. Provide continuous cle.nup during the .ctlvttles. Provide personnel to empty tr.sh recept.cles into trash bins provided by the City. Pay for ." tempor.ry .lectrtc.l charges. Bear .11 ,alary costs Involved for emergency response. by City crew.. (Plugged srwer lines, electrice' failures, etc.) ~01d ha""le.. .nd ogre. to Ind"'nlfy the City fro- .ny potential liabi11ty cl.fms resulting frorr. d~~ege Dr injury resulting fror t~;5 activity. ~. ~~::~:~~~~7?::;~~~:~i~~~~~r1r1;~~~;~:"? ~~-1-~~.e ~!ro".c Provide the following to the Parks. Recreation end Community Services Department not hter thon .A"'f;J7,1"i<;0 . .. Proof of liability In.urance: Applicant shall procure .nd maintain In force dUTlng the tenm of thls permit .nd Iny extension thereof, .t its expense, public liability In.urance In companies .nd through brokers .pproved by City, .dequ~te to protect against liability for damage claims through public use of Dr ,riSing out ~f Iccidents occurring in Of Ifound the premises, in a minimum amount Of.#> I,O(}(}, 0 (J 0 lhe City shall be n~mpd as additional insured in tnE' olic The Apr11cant's lnsurance w,ll e prirr,cry to eny coyerage the C1ty 0 San Bernardino may have in effect. Such insurance policies shall provide coverage for City's contingent liability on such cleims or losses resulting from activities Df the permit. An appropriate certificate of insurence shall be furnished to the Director of Parls, Recreat;o~ and CO~,Jnity Services. failure to pro_ide insurance IS s.tated herein will be calise for ilTl'7',ediete teminetibn of this penrrit. b. Bond in the amount of S JJ A to cover damages to City property and equipment ~ich ~ay occur n to recover other costs which may Iccrue IS I result of the scheduled Ictivities. 1. Z. 3. 4. 5. 6. 7. g. c. Drawing depicting the design and layout of tables. thairs. booths. or Iny other equipment to be used during the activities. Proof of all necessary permits and licenses required for the various activities and events. (County Healtn Per~mit. Vendors License. etc.) Facility Cl.aning Depo.lt of SIOO.!!R. . Facility shan be cl..ned by .pplicant not hter than . C.leaning Deposit shall be forfeited if, upon inspectlon by I Parks. Recreation and Community Services Department representative. the facility has not been properly cleaned. f. . Keys shall be returned within two (2) worktng If key{s) Ire not returned promptly. the deposit shall -r--+- g. P-7[!!?- d. e. llIt;;z~ ~. AnyonE having outdoor entertain~ent, i.e.. food bo~ths. game bootns. entert~in~ent rides. must checl with thE Police Department (ViCE and Narcot ics OlYision) to detem.inE fees and to naVE a prrr.,it issued. i. Copies of contracts with vendors performing services for fvents and/or act;vit;e~. Vendors must produce license to operate in the City of San Brrnardino. A copy of license will be attached with the contract. . WORK SHEET FOR FEES/DEPOSITS FEES Equip/Facility/Service unit Quantity unit Price Extension r:-i1CILITy' u({ rill DAy I JI!~ J/p~ ~lJ.AIRS ec.... ~ '1{) ,.'So 13S: - ~.~ .;24-0, ToLi)IN~ (.Ae,~ €c.... 30 'Ptc..N1C. TA13LE<; -€c.. 10 /0.(10 / co. . .- "..- - -- ~ Total: fJ7S.~ DEPOSITS Type unit Quantity unit Price Extension Cash/Check ~-~ - - ~ ~/OtJ.- . Total: $/OtJ.- Option House P.O. Box 970 San Bernardin... (:/\ 82402 (714) 381.3471 July 21, 1990 Tom B09gs 547 N. Sierra Way San Bernardino, CA 92415 Mr. Boggs: Per our conversation, Friday, July 20, 1990, I am informing you of our planned activities for the Option House, Inc. First Annual Fundraising Picnic: 1) Food Sales - hot dogs, hamburgers, bar-b-grills, baked beans, salad, corn-on-cob, pies, cakes, cookies, chips, etc. 2) Game Booths - "toss the coin", "win a prize"; "shoot the hoop", "win a prize"; dart ballon; bowling cans; ring toss; etc. 3) Dunk Tank - throw the ball, dunk the board member 4) 'Sack Races 5) Water Races 6) Egg Races 7) Information/Referral Booths - domestic violence Admission to the picnic will be one dollar. We do plan (at this time) to have security and medical personnel on the premises. If any further information is required, please call me at 381-3471. Thank you! /} d- (\ f 1 til/l [JfvuJi.A....- iJ~ Sincerely yours, .j' i (" JJ " .I 7f Ve 1 ea ta Scott, Executive Director /