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Home My WebLink About49-City Administrator .' , o o CITY OF SAN BERNARDINO IN'l'EROFFICE HEHORANDUM CITY ADMINISTRATOR'S OFFICE DATE: August 1, 1990 TO: The Mayor and Council FROM: Shauna Edwins, City Administrator SUBJECT: Purchase of MOTs, relocation of dispatch, 800 MHz COPIES: Chief Wright, Chief Robbins, City Treasurer Graves, Director of Telecommunications, City Attorney Penman, Director of Emergency services, Fred Wilson, Assistant to the City Administrator, Marland Howard, Director of Communications for County ---------------------------------------------------------------- After meeting with key staff involved with 800 MHz use, a proposal was put together for Mayor and Council review which involves the purchase of MDT's, relocation of the dispatch center, and the development of an 800 MHz system. The major components of this proposal are highlighted below. Purchase 160 MDT's, Police and Fire Use $1.25 llillion Operational by July 1991. Relocate dispatch center to Public Bntarprise Center $300,000 (appn>n.&tely) Seven ~nth l_d tr.e for licensing, relocation co.plete by July 1991 Purchase B'.r radios with 800 JlBz capabilities $125,000 or less Purchase ccmlplete by lIay 1991 Develop 800 11Hz syst_ $3,383,700 to $4,495,000 Operational with two and one-half years _, C?~/cr ~ it (1.) Purchase 160 MDT's. To address the immediate problem of too much voice traffic on the current system, it is recommended that the City purchase 160 MDT's. MDT's use an 800 MHz data channel which will not require installation of the backbon6f system at this time, but will require the acquisition of a 'data channel from the County of San Bernardino. . According to Dean Gray, MDT's can be operational as soon as they are purchased because the City'S dispatch consoles have the necessary capabilities to support them. 4q 1 .- o o Memo to Hayer and Council re MDT's, 800 MR., and Dispatch August 1, 1990 Page 2 The cost of the 140 police MDT's is $1.1 million. City Treasurer Craig Graves is looking at a leas. PUrchase which will pay for the terminals over a five yeAJ;' peri04. The ann_I lease pa~t of $270,000 will be paid froatl\ePolice Department's equipl8l1t budget or other sources ideDtifie<i by the Chief and the City Administrator. This y.ar, the street lighting/s~ftg asseaament district provided fQ~"'l to the police departlllellt fOr' vehicles. we anticipate that ~l.,..lIOney will be. llYail~ in years two through five of the AII....-nt District to pay for: tha;o. lease purchas. of the MDT's. There is also a purchase of 20 lIDT's for the Fire Department at a cost of $156,250, or an annual 1..., purchas. of $37,500. The' funds will have to come from the. qeMral fund. It is anticipated that the MDT's can be in use within one year. A.A 2. ) Relocate the dispatch canter f~ the ban.IDt of City IIa11 ~ to the Public Bnterpriae CeDter. The advantages of moving the dispatch center area removal from a liquefaction zone, upgrade of the dispatch work environDl8Dt, potential for becoming a regional fire dispatch site. The cost of relocating the dispatch center has been estimated to be less than $300,000. Costs involve upgrade of the facilities, establishment of a microwave or other link for the CADs system, and moving data circuits and equipment. If the Hayor and Council authorize this relocation, Fftd Wilson, Assistant to the City Administrator, will prepare an action plan and report back on the costs. With the concurrence of the Redevelopment Agency, we would like the Mayor and Council to use bond refinancing money to assist the project. The Public Enterprise Center is within a Redevelopment Project area and dispatch is essential to providing services in all Redevelopment project areas. The time frame for this move is within one year. %' (3. ) Purchase Jr.r radios with 800 MRz capabilities. On a day to day basis, city agencies need interoperability with the County only when fire or police cross into County areas or work in a joint response situation. Since the County will be converting at least one year ahead of the city, Mr. Marland Howard, Director of Communications for the County, has recommended that the city keep a supply of HT radios on hand for interim communications. The mazimum number of radios needed is 50, the purchase price is $125,000, and the timeframe for purchase would be nine months. .~ , . .- o o Memo to Mayor and Council MDT's, 800 KHz, Di.patch August 1, 1990 Page 3 (4. ) JIoaitor the CoqIlty "~18DC_ with 800 JIBs to det-h- the adYaDt;ages of the II}'II1:8a and the capeblllt1llll, of ~"-i r tr....-i sslO11 .i~ .0 that the city can better plan for its own 800 IIIIs ~. Without 800 11Hz, San Bernardino will lag far behind the ColUlty and other citJ.e. in Southern CalifornJ.a, and if a _jor dl.. . ~ were to occur, _ ri.k being cut off. However, the 8flG!;;~ _Ill' sy.tem i. .xpensive and will reqllir. a bond issue or ~~,. financing m.chani... to cover the costs of the radlos. ($2,075,000), and the backbone ($1,308,700 to $2,420,000), for ac:, total of $3,383,700 to $4,495,000. We rec01lllll8nd that the Mayor and COUDeil proceed with the ad~.ion of an emergency _dical services fee that will be propo'" by' the Fir. DepartIII&nt. The $400,000 annual r.v.nue for this fee will be banked for two year.. By that tilll&, the City will ~, had more than on. year to ob.ttrve the County's sy.tem and, to recommend a configuration for our own sy.t.m. W. will know the exact costs, the channels that will be available to us, and will have learned from any particular problem. of the County. The $800,000 in revenue that has be.n set aside will either be used to reduce the initial purcha.e or will be .preadacro.. the ten y.ar. it will take to amortize the loan. Craig ..tf.....te.. that with current rates the t.1l y.ar annual debt s.rvice will range from $560,000 to $775,000 again, depending upon how the system is confiqured. According to Rex Hamilton of Motorola, one. the County' has finished the te.ting of the off.et chann.ls, and the city has received its channels, the city has two years to become operational on 800 11Hz. (This needs to be confirmed with the FCC) The plaA is to have the City'S 800 11Hz system operational within two and one half year.. y (5. ) Hire a consultant. The City will need to hire a consultant to oversee the installa~ion of the system. Emergency Servic.s Director Richard McGreevy has been working with the firm Omnicom to develop the initial East Valley 800 11Hz plan. At this tilll&, we don't know how much we will have to rely on consultants although it is anticipated that they will provide a.sistance in the system design. When the need arises, we will co_ back to the Mayor and Council for authorization. Rec';JIIIIlBndAli lIOtiona That the Mayor and Council concur in the plan for the purchase of MDT's and H'1' radio., the relocation of the dispatch center, and the development of the 800 11Hz system. 8004ltz Finaneing Schedule Q Oph~ 2- Fiscal Year MDT's HT Radios COP's* 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 $300,000 300,000 300,000 300,000 300,000 $125,000 $387,500 775,000 775,000 775,000 775,000 775,000 775,000 775,000 775,000 775,000 387,500 .~f}~ Total $ 425,000 687,500 1,075,000 1,075,000 1,075,000 775,000 775,000 775,000 775,000 775,000 775,000** . 387,500** * Certificates of Participation would be issued. to construct the backbone system for the 800 MHz and to purchase the remaining radios to equip the City fleet. ** The reserve fund. set up as part of the Certificate issue should pay for ~ the lease payment in FY 02 and all of the remaining payment in FY 03 CRAIG A. GRAVES City Treasurer \) \~~~ /. . \J\tt-x, ~~\cJ