HomeMy WebLinkAbout38-Purchasing
. . CITY OF SAN BEROlRDINO J~EQUESTOOR COUNCIL ACTION
From:
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Dean R. Meech. Purchasi ng Agetit-" ~. - ..- '1ldbject:: .
Dept:
Purchasing
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Board-up Services -- Award of
three Annual Purchase Order
Agreements
Date: May 8. 1990
Bid: F-90-14
Synopsis of Previous Council action:
None
Racommended motion:
Adopt ResolutionS
Dean R. Meech
Contact person:
Dean R. Meech
Phone:
384-5085
N/A
Supporting data attached: Yes
Ward:
FUNDING REQUIREMENTS:
Amount: $300.000.00
Source: (Acct. No.) 001-181-53156
Acct. Oescri tion
Finance:
Council Notes:
36-.s7-3~
Aa,onrl" It..m Nn
. CITY OF SAN BERtCRDINO - REQUEST .:bR COUNCIL ACTION
STAFF REPORT
The Resolutions award "draw-down" amounts to three contrac-
tors for board-up services. The maximum amount to be paid to
any individual contractor would be $100,000. Planning and
Building Services will issue instructions-to-proceed for
problem locations, as needed, and verify billings prior to
sending to Finance for payment.
The functions listed on the
Update and Interstate Field
which are normally performed
dollar-amounts indicated are
will bill the city for
locations.
letters to Ewing, Collateral
indicate the component functions
during board-up operations. The
the "bid" which the contractors
appropriate work at specific
Use of the contractors will be on a rotating basis;
contractors should be able to meet the needs of the
the event board-up activity should exceed the
estimated at this time, further action by the
Council will be required at a future date.
The majority of costs incurred by the city will be passed on
to the responsible property owner via the lien process.
4J..hi?fbk~
and three
City. In
$300,000
Mayor and
75-0264
. 'CITY OF SAN BERORDINO - REQUEST .:bR COUNCIL ACTION
STAFF REPORT
F-90-14
The proposed purchase is for Board-up Services to be utilized in daily
operations by the Building and Planning Department.
At the request of the department, appropriate specifications were
prepared, published and furnished to area suppliers. Bids were publicly
opened and declared on April 24, 1990.
After failure of vendors to respond to bid F-90-13 for board-up services
due to unrealistic, unreasonable and non-industry standard
speci fi cati ons, the Purchase Agent put on the street a bi d for these
services that Purchasing felt the industry could live with.
There is no total bid amount. There is an amount for certain tasks to be
performed, however.
Upon weighing of the bids it was observed an industry range of dollars
was set for these tasks. The Purchasing Agent then set a leveling cap on
the amount the City would pay for the tasks. The three vendors were
chosen per the following conditions.
Technical Specifications Section 19, Section 20 &
Letters of 4-30-90
It is suggested the Building and Planning Department administer the
contracts for this service on an indexing arrangement. An activity log
on the contacts of vendors wou1 d serve thi s purpose. The acti vi ty on
this service last year was $311,000.00. Give each vendor fair
oppurtunity and let service develop the lions share of activity.
It is recommended that the bids be accepted for contract. The funding is
in the 1990/91 budget.
Account Number: 001-181-53156
75.0264
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RESOLUTION NO.
<:J~E~OLUnOM OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO
EWIM&::I!MftAGEMENT FOR THE FURNISHING AND DELIVERY OF BOARD-UP SERVICES, TO BE
U:rILIZtA::;::gy THE BUILDING AND PLANNING DEPARTMENT IN ACCORDANCE WITH BID
~tIFIGtllO~ F:90-14.
.~ - ~ --.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
SECTION 1. That Ewing Management is the lowest and best responsible
bidder for the furnishing and delivery of Board-Up Services in accordance with
Bid Specification F-90-14 for the total amount of $100,000.00; pursuant to
this determination, the Purchasing Agent is hereby authorized and <directed to
" . ':"
issue a purchase order for said Board-Up Services to said lowest and best:.
responsible bidder; such award shall only be effective upon the <;ssuance,.of, ,&
Purchase Order by the purchaSintg Agent; and all other qUotations-the+~:~~
hereby rejected. < f"';:~<"
: . '~'. '<
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by
the Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day
of
,199___, by the following vote,
to wit:
AYES: Council Members
NAYS:
ASSt:NT:
Clty Clerk
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05-08-90
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RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO EWING
MANAGEMEKT FURNISHING AND DELIVERY OF BOARD-UP SERVICES TO BE UTILIZED BY THE
~~~,~~,NpING DEPARTMENT IN ACCORDANCE WITH BID SPECIFICATION F-90-14.
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~~"i1n9:ri;solution is hereby approved this day
of
. 199
W. R. Holcomb, Mayor
City of San Bernardino
Approved as to form
and legal content:
City Attorney
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CITY.OF
San Bernardino
--
PURCHASING 6 STORES DIVISION
DEAN R
MEECH
PURCHASING AGENT
Apri 1 30. 1990
Ewin9 Management
617 North Place
P.O. Box 1B20
Redlands, CA 92373
Dear Mr. James T. Ewing,
Your bid on F-90-14 (Board Up Services) was valid and acceptable in most
all areas. However, the City of San Bernardino will pay no more than the
set fees listed for the following items:
Page 2 & 3, Technical Specifications
#11 Boarding of Openings:
Windows:
1. Size A (34" x 46" & down}.................. .$35.00
2. Sl'ze B (48" x 56" d t A) $35 00
own 0 size . . . . . . . . . . . .
3. S,'ze C (80" x 66" d t B) $70 00
own 0 size . . . . . . . . . . . .
Doors:
1. Security Door (one side only)...............$70.00
includes all hardware
2. Security Door (double}.....................$125.00
includes all hardware
3. Stationery (no hardware)................... .$40.00
flat rate standard door
4. Station united inch method system............$1.50 per sq ft
non-standard door
5. Sliders, each panel (flat rate}.............$35.00 per panel
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2 5 0 W EST C L U S T E R"J..If;T.:A E E T. SAN B ERN A R 0 I NO.
CALIFORNIA 92408 714/384-5085
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F-90-14
Board Up Services Bid
April 30, 1990
Page 2
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#13 Miscellaneous Items:
1. Padlocks #A-112 Master #5...................$12.00
2. Hasp (Sheds/Garage Each)....................$12.00
3. Photos. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1. 50
4. Lawn Maintenance (Mow/Cut)
500-1550 Square Feet............$40.00
1500-2500 Square Feet...........$80.00
2500-3500 Square Feet..........$120.00
5. Trash removal per load (3/4 ton pick up)....$90.00
(100 cubi c feet)
6. Car Removal................................ .$75.00
7. Swimming Pool Draining.................... .$115.00
If you consider this fee schedule acceptable I would like to move
forward in accepting the bid for contract.
Please acknowledge your acceptance of the San Bernardino fee rates by
signing below and returning this memo as soon as possible.
Thank you.
<7 ~c4'
Dean R. Meech, Purchasing Agent
Acknowledgement and Acceptance:
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Date/ ;'
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